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Regular Meeting of the Board of Education
Irvine USD
May 28, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:45 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
4. ADJOURN TO CLASSIFIED EMPLOYEES OF THE YEAR RECEPTION - 6:00 PM
5. RECONVENE REGULAR MEETING - 6:30 PM
6. PLEDGE OF ALLEGIANCE / ROLL CALL
7. REPORT OF CLOSED SESSION DISCUSSION / ACTION
8. STUDENT DISCIPLINE
8.a. Case No. 12H-1819
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.


IUSD/Parham/Blakely
Board Agenda
May 28, 2019

 
Recommended Motion:

Approve the staff recommendation to expel Case No. 12H-1819 for the remainder of the second semester of the 2018-19 school year and for the first semester of the 2019-20 school year.

Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 12H-1819 for the remainder of the second semester of the 2018-19 school year and for the first semester of the 2019-20 school year.

9. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

April 30, 2019 - Special Meeting
May 7, 2019 - Regular Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

April 30, 2019 - Special Meeting
May 7, 2019 - Regular Meeting

Attachments:
Minutes - 043019
Minutes - 050719
10. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
11. SPECIAL PRESENTATIONS / RECOGNITIONS
11.a. Classified Employees of the Year - 2019
11.b. Student Board Members - 2019
12. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
13. STUDENT BOARD MEMBER REPORTS
14. SUPERINTENDENT'S REPORT
15. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
16. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
17. CONSENT CALENDAR - Business Services
17.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00291990 through 00293519
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00007994 through 00007998
District 41, Irvine Child Care Project - Numbers 00003507 through 00003517
Revolving Cash - Numbers 48621 through 48689


IUSD/Fogarty/Payton
Board Agenda
May 28, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
05-28-2019 Check Register Report
17.b. Contract Services Action Report 2018-19/15
Rationale:
AMERICAN LOGISTICS COMPANY, LLC
Contractor to provide Home to School Transportation services for Irvine Unified School District students.
(Previously Board Approved June 26, 2018 and November 13, 2018.)

July 1, 2018 – June 30, 2019
Budget No.: 0100505138-5827
Clegg/Transportation
Hoffman/Transportation
Fee....................................................... not to exceed $75,000.00
Fee....................................................... not to exceed $175,000.00
Unrestricted General Fund – Fund 01

July 1, 2018 – June 30, 2019
Budget No.: 0102220638-5822
Budget No.: 0100505138-5827
Clegg/Transportation
Hoffman/Transportation
Fee....................................................... not to exceed $50,000.00
Restricted General Fund – Fund 01
Unrestricted General Fund – Fund 01

THE BURNT TRUCK, INC.
Contractor to provide catering services for Irvine High School’s Senior Picnic event.

June 4, 2019 – June 4, 2019
Colunga/Irvine High School
Fee....................................................... not to exceed $6,000.00
Other: Irvine High School ASB

CALIFORNIA WEEKLY EXPLORER, INC.
Contractor to provide annual Walk Through California (Grade 4), Walk Through the American Revolution (Grade 5) and Walk Through the Ancient World (Grade 6) presentations to Meadow Park Elementary School students.

July 1, 2019 – June 30, 2024
Budget No.: 0114270010-5716
Potwora/Meadow Park Elementary School
Fee....................................................... not to exceed $25,000.00
Other: Meadow Park Elementary School Donations

CITY OF IRVINE, COMMUNITY SERVICES
Contractor to provide structured activities for children to participate during lunch recess through the Lunch Time Activities Program.

July 17, 2019 – May 27, 2020
Budget No. 0117470010-4301
Vlasic/Vista Verde School
Fee....................................................... not to exceed $5,082.00
Other: Vista Verde School Donations

COX COMMUNICATIONS CALIFORNIA, LLC/COX CALIFORNIA TELECOM
Contractor to provide telecommunications services for Irvine Unified School District’s (IUSD) remaining analog phone lines.  Although most phone calls are conducted through the District’s internet connection, traditional telecommunications services are required for emergency (911), elevator emergency lines, and some maintenance systems.  California Teleconnect Fund (CTF) discounts will be applied to invoices.

July 1, 2019 – June 30, 2020
Budget No.: 0190001672-5920
Ford/Information Services
Fee....................................................... not to exceed $63,000.00
Unrestricted General Fund – Fund 01

DAVE & BUSTER’S
Contractor to provide facility use, catering, and entertainment for the Woodbridge High School Dance Team year-end banquet.

May 30, 2019 – May 30, 2019
Krebs/Woodbridge High School
Fee....................................................... not to exceed $1,748.66
Other: Woodbridge High School ASB

EDGENUITY, INC.
Contractor to provide online blended learning courses grades 7-12 that will be used by San Joaquin Schools. Students throughout Irvine Unified School District (IUSD) have access to take these blended learning courses. The courses will be used according to program need to provide instruction in both original credit and credit recovery programs. A valid California Student Data Privacy Agreement (CSDPA) between IUSD and Contractor is on file.

July 1, 2019 – June 30, 2020
Budget No.: 0161674510-5810
Roberts/Creekside Education Center
Fee....................................................... not to exceed $26,000.00
Restricted General Fund – Fund 01

EMERALD ISLE ENTERTAINMENT, INC.
Contractor to provide carnival inflatables for Irvine High School’s Senior Picnic event.

June 4, 2019 – June 4, 2019
Colunga/Irvine High School
Fee....................................................... not to exceed $2,700.00
Other: Irvine High School ASB

FRESH INTERACTIVE, LLC
Contractor to provide the complete design and development of a responsive Microsite for Irvine Unified School District.

May 29, 2019 – December 31, 2019
Budget No.: 0100100371-5810
Brown/Superintendent’s Office
Fee....................................................... not to exceed $11,700.00
Unrestricted General Fund – Fund 01

GRADESLAM, INC.
Contractor to provide an online chat-based platform to provide high school students access to educators in order to obtain tutoring in core subject areas.  Teachers and administrators will be granted access to the platform.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

July 1, 2019 – June 30, 2021
Budget No.: 0100958910-5810
Parham/Education Services
Fee....................................................... not to exceed $190,200.00
Restricted General Fund – Fund 01

July 1, 2019 – June 30, 2021
Budget No.: 0100949426-5810
Ford/Information Technology
Fee....................................................... not to exceed $193,200.00
Unrestricted General Fund – Fund 01

HAMBURGER PATTY’S CATERING, LLC
Contractor to provide catering services for Portola High School’s Spring Music Festival.

May 29, 2019 – June 15, 2019
Pehrson/Portola High School
Fee....................................................... not to exceed $4,000.00
Other: Portola High School ASB

JUMP N BOUNCE, LLC
Contractor to provide inflatable games for Portola High School’s Spring Music Festival.

May 31, 2019 – May 31, 2019
Pehrson/Portola High School
Fee....................................................... not to exceed $1,000.00
Other: Portola High School ASB

KEENAN & ASSOCIATES
Consultant to provide administration services for the District’s Self-Insured Worker’s Compensation Program.

July 1, 2019 – June 30, 2022
Budget No.: 6800516860-5810
Bayne/Risk Management
Fee....................................................... not to exceed $449,349.00
Self-Insurance Fund – Fund 67

MACKIN EDUCATIONAL RESOURCES
Contractor to provide books in print and electronic format for the students and staff of Loma Ridge Elementary School.

June 1, 2019 – June 1, 2021
Budget No.: 3570590185-6410
Okino/Construction & Facilities
Fee....................................................... not to exceed $125,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

MINDSET WORKS, INC.
Contractor to provide “Efficacy of a Growth Mindset Intervention to Increase Student Success”, a no-cost intervention study testing the impact of Brainology®, a blended learning curriculum, on the efficacy of a research-based intervention approach to increasing students’ motivation and achievement through teaching students growth mindset.  Five (5) participating teachers from Plaza Vista School to receive a one-time stipend in the amount of $600.00 through a grant offered by the U.S. Department of Education, Institute of Education Science. The University of California, Davis is to serve as a third-party evaluator for this study.  Study approved by the Irvine Unified School District (IUSD) Research Committee on May 24, 2018.  A valid California Student Data Privacy Agreement (CSDPA) between IUSD and Contractor is on file.

June 27, 2018 – July 31, 2021
Budget No.: 0117070010-1115
Parker/Plaza Vista School
Income............................................................... not to exceed $3,000.00
Other: Plaza Vista School Gifts
*Ratify

MUSIC THEATRE INTERNATIONAL (MTI)
Contractor to provide rights, royalties, orchestrations, and logo pack for the Spring Musical at Northwood High School.

May 29, 2019 – February 8, 2020
Roach/Northwood High School
Fee....................................................... not to exceed $5,139.68
Other: Northwood High School ASB

NATIONAL ACADEMY OF THE SCIENCES
Contractor to provide facility use at the Arnold and Mabel Beckman Center of the National Academy of Science and Engineering for the Irvine Unified School District 21st Century Career Conference.

December 12, 2019 – December 12, 2019
Budget No.: 0102060320-5810
Weber/Education Services
Fee....................................................... not to exceed $9,500.00
Restricted General Fund – Fund 01

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS/INCOME AGREEMENT
Contractor to provide compensation to Irvine Unified School District for Woodbridge High School’s participation in the University of California, Irvine, School of Social Science High School Diversity, Inclusion, and Racial Healing Ambassador (DIRHA) Program.

October 20, 2018 – December 31, 2019
Budget No.: 0161270000-8699
Krebs/Woodbridge High School
Income............................................................... not to exceed $1,500.00
Other: Woodbridge High School Gifts
*Ratify

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS/SUNGARD BUSINESS-PLUS SYSTEM
Contractor to provide professional services for the operation of the SunGard Business-PLUS System including ongoing training services for present and future employees, future SunGard Business-PLUS software enhancements and, support services. Services include Basic/Financial Budget, School Site Finance, Stores Inventory and Fixed Asset systems.

July 1, 2019 – June 30, 2020
Budget No.: 0100910477-5810
Fogarty/Business Services
Fee............................................................... not to exceed $109,347.00
Unrestricted General Fund – Fund 01

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, IRVINE
Contractor to provide facility use for University High School and Northwood High School’s graduation ceremonies.

June 6, 2019 – June 6, 2019
Astor/University High School
Fee....................................................... not to exceed $16,704.12
Other: University High School ASB

June 6, 2019 – June 6, 2019
Roach/Northwood High School
Fee....................................................... not to exceed $16,704.13
Other: Northwood High School ASB

SAN MATEO-FOSTER CITY SCHOOL DISTRICT
Contractor to serve as the lead agency for the Assignment of United States Department of Agriculture (USDA) Foods Super Co-op.  The purpose of the Super Co-op is to assist its members with ordering and distribution of USDA foods.  Fees collected from members to be utilized for payment of the State administration fees for USDA foods.

July 1, 2019 – June 30, 2024
Budget No.: 1300568039-4700
Hartstein/Nutrition Services
Fee....................................................... not to exceed $25,000.00
Cafeteria Fund – Fund 13

SCHOOL SERVICES OF CALIFORNIA, INC.
Consultant to provide District with assistance on issues of school finance, legislation, school budgeting, general fiscal issues, and the state-mandated program cost claims process.

July 1, 2019 – June 30, 2020
Budget No.: 0100503072-5811
Fogarty/Business Services
Fee....................................................... not to exceed $3,900.00
Unrestricted General Fund – Fund 01

SUSANNE M. SMITH, INC.
Contractor to conduct Independent Educational Evaluation(s) (IEE) in the area of Occupational Therapy for students as requested by the Special Education Department.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $9,000.00
Restricted General Fund – Fund 01

No Cost Agreements

CAMBRIDGE UNIVERSITY PRESS
Contractor to provide Latin textbooks and eBooks for Irvine Unified School District school sites.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

May 1, 2019 – April 30, 2022
Ford/Information Services
*Ratify

MCGRAW-HILL SCHOOL EDUCATION, LLC
Contractor to provide textbook and online resources for teachers and students to utilize as a no cost pilot program to be considered for the new science adoption.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and Contractor is currently on file.

July 1, 2019 – June 30, 2020
Holmes/Education Services

SNO SITES
Contractor to provide School Newspapers Online, affordable and professional WordPress websites and mobile apps for journalism programs.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

May 29, 2019 – August 31, 2020
Ford/Information Services

THIS IS LANGUAGE
Contractor to provide web-based authentic language videos, interactive exercises, and games for Spanish and French classrooms.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

May 8, 2019 – May 7, 2022
Ford/Information Services
*Ratify

TWIG EDUCATION, LLC
Contractor to provide textbook and online resources for teachers and students to utilize as a no-cost pilot program to be considered for the new science adoption.  A California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and Contractor is to be established.

July 1, 2019 – June 30, 2020
Holmes/Education Services

WESTPARK MAINTENANCE DISTRICT
Contractor to provide use of pool facility for the Westpark Elementary School 6th Grade Pool Party.

June 7, 2019 – June 7, 2019
Rutter/Westpark Elementary School


IUSD/Fogarty/Payton
Board Agenda
May 28, 2019

 
Financial Impact:
Cafeteria Fund – not to exceed $25,000.00

Community Facilities District – not to exceed $125,000.00

Self-Insurance Fund – not to exceed $449,349.00

Restricted General Fund – not to exceed $234,700.00

Unrestricted General Fund – not to exceed $481,147.00

Other Funds – ASB and/or Donations – not to exceed $79,578.59
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2018-19/15, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2018-19/15, as submitted.
17.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
May 28, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated May 16, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated May 16, 2019.
Attachments:
05-28-2019 Purchase Order Detail Report
17.d. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase of Web Filtering Systems
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a web filtering system.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District has the authorization to utilize supplies through the California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS awarded Base GSA Schedule No. GS-35F-189BA, CMAS Contract No. 3-19-70-3372C to BorderLAN, Inc.

CMAS Contract No. 3-19-70-3372C with BorderLAN, Inc. has a term of April 29, 2019 through January 30, 2024. The Base General Services Administration (GSA) Schedule No. GS-35F-0352Y has a term of January 31, 2014 through January 30, 2024.  

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 3-19-70-3372C with BorderLAN, Inc. for the purchase and warranty of a web filtering system.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 28, 2019

 
Financial Impact:
Approximately $50,000.00 annually
Unrestricted General Fund - Fund 01
Savings are anticipated due to reduced pricing of the State contract.
Recommended Motion:
Authorize the utilization of CMAS Contract No. 3-19-70-3372C with BorderLAN, Inc. for the purchase of a web filtering system through January 30, 2024.
Quick Summary / Abstract:
Authorize the utilization of CMAS Contract No. 3-19-70-3372C with BorderLAN, Inc. for the purchase of a web filtering system through January 30, 2024.
17.e. Authorize the Utilization of NASPO ValuePoint Contract for Wireless Voice Service, Wireless Broadband Service, Accessories and Equipment
Rationale:
Wireless voice service, wireless broadband service, accessories and equipment are essential to Irvine Unified School District (IUSD) operations. Wireless voice service, wireless broadband service, accessories and equipment will be purchased on an as-needed basis.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through National Association of State Procurement Officers (NASPO) Valuepoint.

NASPO awarded California Participating Addendum No. 7-10-70-16 to Cellco Partnership dba Verizon Wireless with an initial term of April 16, 2012 through October 31, 2016.  The first extension for the period of November 1, 2016 through June 30, 2019 was approved on August 27, 2014.  The second extension for the period of July 1, 2019 through December 31, 2019 was approved on March 22, 2019.  The Participating Addendum was awarded in response to the State of Nevada’s Request for offer #DGS - 1070.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of NASPO California Participating Addendum No. 7-10-70-16 with Cellco Partnership dba Verizon Wireless for Wireless Voice Service, Wireless Broadband Service, Accessories and Equipment.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 28, 2019

 
Financial Impact:
Savings are anticipated due to reduced pricing of the State Contract.  Multiple funding sources including, but not limited to: General Fund - Fund 01, Cafeteria Fund - Fund 13, and Self-Insurance Fund - Fund 67.
Recommended Motion:
Authorize the utilization of NASPO California Participating Addendum No. 7-10-70-16 with Cellco Partnership dba Verizon Wireless for Wireless Voice Service, Wireless Broadband Service, Accessories and Equipment through December 31, 2019.
Quick Summary / Abstract:
Authorize the utilization of NASPO California Participating Addendum No. 7-10-70-16 with Cellco Partnership dba Verizon Wireless for Wireless Voice Service, Wireless Broadband Service, Accessories and Equipment through December 31, 2019.
17.f. Exercise Option to Extend the Contract for RFP No. 17/18-02NS, Asian Cuisine
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2019-20 school year, lunch will be served at 40 sites, breakfast at 31 sites, and a morning snack at 3 sites.

On June 27, 2017, the Board of Education awarded Pick Up Stix (Vendor) with the contract for RFP No. 17/18-02NS, Asian Cuisine.

The initial term of the contract was July 1, 2017 through June 30, 2018 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596. The first extension was Board approved on May 29, 2018 with a term of July 1, 2018 through June 30, 2019.

The District has been pleased with the services from Pick Up Stix; therefore, staff requests the authorization to extend the second one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2019 through June 30, 2020. 


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
May 28, 2019
 
Financial Impact:
Estimated $240,000.00 Cafeteria Fund - Fund 13.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-02NS, Asian Cuisine with Pick Up Stix, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-02NS, Asian Cuisine with Pick Up Stix, effective July 1, 2019 through June 30, 2020.
17.g. Exercise Option to Extend the Contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services
Rationale:
The Irvine Unified School District's (District) need for charter bus, activity trips and transportation services exceeds the District’s primary transportation contractor’s accommodation for services.  The services awarded under this contract will be on an “as needed” basis and solely determined by the District.

On June 12, 2018, the Board of Education awarded Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services to Certified Transportation Services, Inc. (Contractor).

The initial term of the contract was July 1, 2018 through June 30, 2019 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Certified Transportation Services, Inc.; therefore, staff requests the authorization to extend the first one (1) year term with a 2.7% price increase, as allowable per the terms and conditions outlined in the contract, from July 1, 2019 through June 30, 2020. 


IUSD/Fogarty/Hoffman/Ragas 
Board Agenda 
May 28, 2019
 
Financial Impact:
Approximately $1,000,000.00 Unrestricted General Fund - Fund 01.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services with Certified Transportation Services, Inc., effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services with Certified Transportation Services, Inc., effective July 1, 2019 through June 30, 2020.
17.h. Exercise Option to Extend the Contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2019-20 school year, lunch will be served at 40 sites, breakfast at 31 sites, and a morning snack at 3 sites.

On July 11, 2017, the Board of Education awarded PJ of Southern California, LP dba Papa John's Pizza (Vendor) with the contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery. 

The initial term of the contract was through June 30, 2018 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596. The first extension was Board approved on May 29, 2018 with a term of July 1, 2018 through June 30, 2019.

The District has been pleased with the services from PJ of Southern California, LP dba Papa John's Pizza; therefore, staff requests the authorization to extend the second one (1) year term with a 3% price increase, as allowable per the terms and conditions outlined in the contract, from July 1, 2019 through June 30, 2020. 


IUSD/Fogarty/Hartstein/Ragas 
Board Agenda 
May 28, 2019
 
Financial Impact:
Estimated $550,000.00 Cafeteria Fund - Fund 13.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery with PJ of Southern California, LP dba Papa John's Pizza, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery with PJ of Southern California, LP dba Papa John's Pizza, effective July 1, 2019 through June 30, 2020.
17.i. Exercise Option to Extend the Contract for RFP No. 17/18-07NS, Fresh Produce
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2019-20 school year, lunch will be served at 40 sites, breakfast at 31 sites, and a morning snack at 3 sites.

On June 26, 2018, the Board of Education awarded Loewy Enterprises dba Sunrise Produce Company (Vendor) with the contract for RFP No. 17/18-07NS, Fresh Produce.

The initial term of the contract was July 1, 2018 through June 30, 2019 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Loewy Enterprises dba Sunrise Produce Company; therefore, staff requests the authorization to extend the first one (1) year term with a 2.7% price increase, as allowable per the terms and conditions outlined in the contract, from July 1, 2019 through June 30, 2020. 


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
May 28, 2019
 
Financial Impact:
Estimated $250,000.00 Cafeteria Special Revenue - Fund 13.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-07NS, Fresh Produce with Loewy Enterprises dba Sunrise Produce Company, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-07NS, Fresh Produce with Loewy Enterprises dba Sunrise Produce Company, effective July 1, 2019 through June 30, 2020.
17.j. MOU Authorizing the Utilization of a Permanent Building by the Irvine Child Care Project at the Beacon Park School Site for the 2019-2020 Fiscal Year
Rationale:
Beacon Park School was designed to include permanent classrooms that are intended to be dedicated to child care.  This building is in lieu of the typical portable buildings that accompany other Irvine Unified School District (IUSD) campuses.  This design was completed at the request of FivePoint, who is responsible for providing the school under the Heritage Fields School Mitigation Agreement.

In order for the Irvine Child Care Project (ICCP) to provide on-site child care to Beacon Park School families, agreements must be in place to allow ICCP to utilize a permanent building for the purpose of providing child care.

The proposed Memorandum of Understanding sets forth the terms and understanding between ICCP and IUSD regarding the utilization of a permanent building at the Beacon Park School campus.


IUSD/Fogarty
Board Agenda
May 28, 2019

 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding (MOU) with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Beacon Park School site for the 2019-2020 fiscal year.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding (MOU) with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Beacon Park School site for the 2019-2020 fiscal year.
17.k. MOU Authorizing the Utilization of a Permanent Building by the Irvine Child Care Project at the Cadence Park School Site for the 2019-2020 Fiscal Year
Rationale:
Cadence Park School was designed to include permanent classrooms that are intended to be dedicated to child care.  This building is in lieu of the typical portable buildings that accompany other Irvine Unified School District (IUSD) campuses.  This design was completed at the request of FivePoint, who is responsible for providing the school under the Heritage Fields School Mitigation Agreement.

In order for the Irvine Child Care Project (ICCP) to provide on-site child care to Cadence Park School families, agreements must be in place to allow ICCP to utilize a permanent building for the purpose of providing child care.

The proposed Memorandum of Understanding sets forth the terms and understanding between ICCP and IUSD regarding the utilization of a permanent building at the Cadence Park School campus.


IUSD/Fogarty
Board Agenda
May 28, 2019

 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding (MOU) with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Cadence Park School site for the 2019-2020 fiscal year.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding (MOU) with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Cadence Park School site for the 2019-2020 fiscal year.
17.l. Receive Bids/Award Contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing
Rationale:
Bid No. 18/19-01MO, Unit Cost Pricing for Roofing was advertised per Public Contract Code on April 7, 9 and 14, 2019. A bid due date of May 2, 2019 at 11:00am was set; two (2) contractors responded to the call for bids: Best Contracting Services, Inc. and Commercial Roofing Systems, Inc. The bids received were evaluated by Maintenance & Operations and Purchasing staff to ensure adherence to District specifications and responsiveness according to Public Contract Code.

Commercial Roofing Systems, Inc. (Contractor) has been determined to be the lowest responsive and responsible bidder. 

The initial term of the contract is July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement between the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Hoffman/Ragas 
Board Agenda 
May 28, 2019
 
Financial Impact:
Multiple funding sources including, but are not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing to Commercial Roofing Systems, Inc. for the period of July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing to Commercial Roofing Systems, Inc. for the period of July 1, 2019 through June 30, 2020.
17.m. Receive Bids/Award Contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation
Rationale:
Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation was advertised per Public Contract Code on April 14 and 21, 2019. A bid due date of May 10, 2019 at 1:00pm was set; two (2) contractors responded to the call for bids: Floor Tech America, Inc. and Progressive Surface Solutions, LLC. The bids received were evaluated by Maintenance & Operations and Purchasing staff to ensure adherence to District specifications and responsiveness according to Public Contract Code.

Floor Tech America, Inc. (Contractor) has been determined to be the lowest responsive and responsible bidder. 

The initial term of the contract is July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement between the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Hoffman/Ragas 
Board Agenda 
May 28, 2019
 
Financial Impact:
Multiple funding sources including, but are not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation to Floor Tech America, Inc. for the period of July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation to Floor Tech America, Inc. for the period of July 1, 2019 through June 30, 2020.
17.n. Receive Bids/Award Contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt
Rationale:
Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt was advertised per Public Contract Code on April 14 and 21, 2019. A bid due date of May 10, 2019 at 2:00pm was set; one (1) contractor responded to the call for bids. The bid received was evaluated by Maintenance & Operations and Purchasing staff to ensure adherence to District specifications and responsiveness according to Public Contract Code.

Universal Asphalt Co., Inc. (Contractor) has been determined to be the lowest responsive and responsible bidder. 

The initial term of the contract is July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement between the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Hoffman/Ragas 
Board Agenda 
May 28, 2019
 
Financial Impact:
Multiple funding sources including, but are not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt to Universal Asphalt Co., Inc. for the period of July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt to Universal Asphalt Co., Inc. for the period of July 1, 2019 through June 30, 2020.
17.o. Notice of Completion – RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 1
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 1.

Bid Category

Contractor

Board Approval Date

No. 01 LAN Contractor

Telenet VoIP, Inc.

September 13, 2016

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Clerk Recorder’s Office.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 28, 2019

 
Recommended Motion:
Accept the contract of the listed contractor for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 1 as complete and authorize staff to file a Notice of Completion with the County of Orange Clerk Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 1 as complete and authorize staff to file a Notice of Completion with the County of Orange Clerk Recorder’s Office.
18. CONSENT CALENDAR - Education Services
18.a. Educational Partnership Fund
Rationale:

In November of 2012, Irvine voters passed Measure BB authorizing the City of Irvine to continue financial support to Irvine schools through the Irvine Educational Partnership Fund and the Challenge Match Grant programs. Measure BB expired on June 30, 2016; however, the next evolution of the Educational Partnership Fund (EPF) continues to provide support for school programs.  The second year of a two-year program is beginning.  For fiscal years 2018-2019 and 2019-2020, the City of Irvine provides nearly $2 million annually to the Irvine Unified School District through a streamlined EPF program that adds flexibility while maintaining a commitment to providing academic and social/emotional support.

The Educational Partnership Fund program will support Irvine students' academic performance through enhanced programs and services. Specific allocations have been detailed for the two original EPF programs - School Nurses/Health Clerks and Guidance Counselors - while designating a flexible allocation in a third program that allows the District to fund its different priorities.

Program Description

Allocation

Program 1: School nurses and/or health clerks and related programs and supplies

$    267,990

Program 2: Guidance counselors/assistants and paraprofessionals and related programs and supplies

$    267,990

Program 3: Enhanced academic performance programs and services including any or all of the following:

$ 1,429,279

                         Distributed as follows:

a. School nurses and/or health clerks and related programs and supplies

$ 210,059

b. Guidance counselors/assistants and paraprofessionals and related programs and supplies

$ 134,220

c. Employment of instructional aides and classroom staff

$ 870,000

d. Employment of classified employees for restroom hygiene

$ 215,000


IUSD/Parham/Schlichting
Board Agenda
May 28, 2019

 
Financial Impact:
$1,965,259 income to the General Fund.
Recommended Motion:
Approve work plans and budgets as presented.
Quick Summary / Abstract:
Approve work plans and budgets as presented.
18.b. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
May 28, 2019

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 5-28-19
18.c. Participation in Outdoor Education Science Camps for the 2019-20 School Year
Rationale:

Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh, and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh, and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

School

# of Days

Cost Per Student

Location

Beacon Park

5

$335

High Trails

College Park

 5 

 $330

 High Trails

Deerfield

5

$335

High Trails

Eastwood

 5 

$319

 High Trails 

Greentree

 4  $330

High Trails

Northwood

 5 

 $290 

 High Trails 

Portola Springs

4

 $300

 Thousand Pines

Springbrook

4

$320

 Irvine Ranch

Stonegate

5

 $300 

 High Trails 

Woodbury

5

$350

Thousand Pines 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

IUSD/Parham/Machesky
Board Agenda
May 28, 2019

 
Recommended Motion:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Beacon Park
College Park
Deerfield
Eastwood
Greentree
Northwood
Portola Springs
Springbrook
Stonegate
Woodbury

Quick Summary / Abstract:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Beacon Park
College Park
Deerfield
Eastwood
Greentree
Northwood
Portola Springs
Springbrook
Stonegate
Woodbury

19. CONSENT CALENDAR - Human Resources
19.a. Certificated Personnel Action Report 2018-19/15
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Krumes
Board Agenda
May 28, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2018-19/15 as submitted for Employment, Retirements, Separations and Resignations.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2018-19/15 as submitted for Employment, Retirements, Separations and Resignations.

Attachments:
Certificated Personnel Action Report 2018-19/15
19.b. Classified Personnel Action Report 2018-19/15
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
May 28, 2019

Attachment

 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2018-19/15 for Employment, Retirement, Resignations and Separation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2018-19/15 for Employment, Retirement, Resignations and Separation.
Attachments:
Classified Personnel Action Report 2018-19/15
19.c. Student Teacher Agreement for 2019-20
Rationale:

For several years, the District has established formal student teacher placement with colleges and universities. The following college will enter into an agreement with the Irvine Unified School District for teacher preparation programs for the 2019-20 school year.

  • San Jose State University

In order to continue the Irvine Unified School District's participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institution.


IUSD/O'Donovan
Board Agenda
May 28, 2019

 
Recommended Motion:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
Quick Summary / Abstract:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
20. CONSENT CALENDAR - Special Education
20.a. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
May 28, 2019
 
Financial Impact:
$330,000.00 in special education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $330,000.00 for ongoing educational services to one (1) family.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $330,000.00 for ongoing educational services to one (1) family.
20.b. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.

IUSD/Parham/Hertig
Board Agenda
May 28, 2019

 
Financial Impact:
$88,000.00 Special Education related services.
Recommended Motion:
Approve agreement(s) to settle three (3) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle three (3) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
20.c. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
May 28, 2019

Attachment
 
Financial Impact:
$26,000.00 for the 2018-19 school year in Special Education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for May 28, 2019 Board Meeting
20.d. Submission of the 2019-20 Workability I Contract
Rationale:
The Irvine Unified School District has received Workability I funds from the inception of the program in 1981. It is a work preparation program for middle school, high school and adult transition students receiving special education services. The Workability I Contract is completed on a yearly basis with funding allocations based on the previous year's completion of goals and outcomes.

Workability I is one of the Career Link Program's funding sources. It pays for work-based learning activities, employment preparation, and career transition planning for students with disabilities. The overall goal of the program is to prepare students for adult self-sufficiency.


IUSD/Parham/Hertig
Board Agenda
May 28, 2019

Attachment
 
Financial Impact:
No fiscal impact to the Irvine Unified School District General Fund. All activities outlined in the proposal will be paid through grant funds of approximately $154,890.00 for the 2019-20 school year.
Recommended Motion:
Approve submission of the Workability I Contract to the California Department of Education for 2019-20, including any and all amendments.
Quick Summary / Abstract:
Approve submission of the Workability I Contract to the California Department of Education for 2019-20, including any and all amendments.
Attachments:
Workability I Abstract 19-20
21. CONSENT CALENDAR - Superintendent
21.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: National Athletic Trainers' Association Clinical Symposia
Location: Las Vegas, NV
Dates: June 24-27, 2019
Attendee: Alyssa Alpert
Cost: 0100900520-5210
Budget: $847.96

Event: National Association of School Nurses (NASN) Conference
Location: Denver, CO
Dates: June 28-July 1, 2019
Attendee: Roberta Moradi
Cost: $505.00
Budget: 0101755324-5210

Event: American School Counselor Association (ASCA) National Conference
Location: Boston, MA
Dates: June 29-July 2, 2019
Attendees: Hanna Addessi, Erin Garcia, Julianne Jong, Ryan Itchon, Allison Singer, and Tami Watkins
Cost: $12,839.00
Budget: 0100940010-5210

Event: Staff Development for Educators (SDE) 2019 National Conference
Location: Las Vegas, NV
Dates: July 8-11, 2019
Attendee: Michael Georgino
Cost: $1,028.00
Budget: 0150112524-5210

Event: International Literacy Conference
Location: New Orleans, LA
Dates: October 9-13, 2019
Attendees: Jackie Guy, Catherine Holmes, and Heather Phillips
Cost: $7,766.00
Budget: 0100909320-5210

Event: Learning Forward 2019 Annual Conference
Location: St. Louis, MO
Dates: December 7-11, 2019
Attendee: Catherine Holmes
Cost: $2,986.00
Budget: 0100909320-5210


IUSD/Walker
Board Agenda
May 28, 2019

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Alyssa Alpert to Las Vegas, NV, June 24-27, 2019, for $847.96,
2) Roberta Moradi to Denver, CO, June 28-July 1, 2019, for $505.00,
3) Hanna Addessi, Erin Garcia, Julianne Jong, Ryan Itchon, Allison Singer, and Tami Watkins to Boston, MA, June 29-July 2, 2019, for $12,839.00,
4) Michael Georgino to Las Vegas, NV, July 8-11, 2019, for $1,028.00,
5) Jackie Guy, Catherine Holmes, and Heather Phillips to New Orleans, LA, October 9-13, 2019, for $7,766.00,
6) Catherine Holmes to St. Louis, MO, December 7-11, 2019, for $2,986.00.

Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:

1) Alyssa Alpert to Las Vegas, NV, June 24-27, 2019, for $847.96,
2) Roberta Moradi to Denver, CO, June 28-July 1, 2019, for $505.00,
3) Hanna Addessi, Erin Garcia, Julianne Jong, Ryan Itchon, Allison Singer, and Tami Watkins to Boston, MA, June 29-July 2, 2019, for $12,839.00,
4) Michael Georgino to Las Vegas, NV, July 8-11, 2019, for $1,028.00,
5) Jackie Guy, Catherine Holmes, and Heather Phillips to New Orleans, LA, October 9-13, 2019, for $7,766.00,
6) Catherine Holmes to St. Louis, MO, December 7-11, 2019, for $2,986.00.
22. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
22.a. Resolution No. 18-19-40: Preliminarily Approving the Engineer’s Report for the Levy and Collection of Assessments within the IUSD RIMD for Fiscal Year 2019-20
Rationale:
The Board of Education of the Irvine Unified School District (“Board of Education”) has, by previous Resolution, ordered Willdan Financial Services (“Engineer”) to prepare an Engineer's Report (hereinafter referred to as "Engineer’s Report") regarding the Fiscal Year 2019-20 levy and collection of assessment within the “Irvine Unified School District Recreation Improvement and Maintenance District " (hereafter referred to as "District") for recreational facilities, appurtenant facilities, and activities related thereto, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the "1972 Act"). A Report has been prepared and filed with the Board Clerk of the Board of Education.

This resolution confirms the Engineer has prepared and filed with the Clerk of the Board of Education and the Clerk has presented to the Board of Education such report entitled “Engineer’s Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2019/2020" (the “Engineer’s Report”), in accordance with Article 4 of Chapter 1 (Sections 22565 through 22574) of the 1972 Act. A copy of the full report is available for review in the Office of the Assistant Superintendent of Business Services upon request.


IUSD/Fogarty
Board Agenda
May 28, 2019

Attachment

 
Recommended Motion:
Adopt Resolution No. 18-19-40 which preliminarily approves the Report of the Engineer in connection with the Irvine Unified School District Recreation Improvement and Maintenance District, as filed.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-40 which preliminarily approves the Report of the Engineer in connection with the Irvine Unified School District Recreation Improvement and Maintenance District, as filed.
Attachments:
Resolution No. 18-19-40: IUSD RIMD Preliminarily Approving ER
22.b. Resolution No. 18-19-41: Declaring an Intention to Levy and Collect Assessments within the IUSD RIMD for Fiscal Year 2019-20 and Appointing a Time and Place for a Public Hearing
Rationale:
By previous resolution, the Board of Education of the Irvine Unified School District (“Board of Education”) initiated proceedings pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the "Act"), for the levy and collection of assessments against the assessable lots and parcels of land within the Irvine Unified School District Recreation Improvement and Maintenance District (the “District”) for the 2019-20 fiscal year and ordered the Engineer, Willdan Financial, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act and Section 4 of the Article XIIID of the California Constitution. The Engineer has prepared and filed a written report with the Clerk of the Board of Education entitled "Engineer's Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2019/2020" (the "Engineer's Report") and by previous resolution the Board preliminarily approved the Engineer's Report. 

The Board hereby finds that it is in the best interest of the District and declares its intention to levy and collect assessments against the assessable lots and parcels of land within the District for the fiscal year commencing July 1, 2019 and ending June 30, 2020 to pay the costs and expenses of the improvements described in Section 4. Assessments shall be levied and collected to pay for only that portion of the costs and expenses which are attributable to special benefit of the recreation centers to parcels; the costs related to school use will be funded by the District's general fund. 

Resolution 18-19-41 gives notice that the Board appoints Tuesday, the 25th day of June, 2019, at 6:30 p.m., or as soon thereafter as possible, in the Board Room of the Irvine Unified School District Office, located at 5050 Barranca Parkway, Irvine, California 92604, as the time and place for a public hearing on the levy of the proposed assessment against the lots and parcels of land within the District for the 2019-20 fiscal year. All interested persons shall be afforded the opportunity to hear and be heard.

The Board hereby designates the Assessment Engineer, Willdan Financial Services, telephone number (951) 587-3500, to answer inquiries regarding the hearing, protest proceedings, and procedural or technical matters.


IUSD/Fogarty
Board Agenda
May 28, 2019

Attachment
 
Recommended Motion:
Adopt Resolution No. 18-19-41 Declaring an Intention to Levy and Collect Assessments within the Irvine Unified School District Recreation Improvement and Maintenance District for Fiscal Year 2019-20 and set the 25th day of June, 2019 at 6:30 p.m. as the date and time for a public hearing.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-41 Declaring an Intention to Levy and Collect Assessments within the Irvine Unified School District Recreation Improvement and Maintenance District for Fiscal Year 2019-20 and set the 25th day of June, 2019 at 6:30 p.m. as the date and time for a public hearing.
Attachments:
Resolution No. 18-19-41 IUSD RIMD Intent to Levy
22.c. Resolution No. 18-19-43: Eliminating Positions and Ordering Layoffs in the Classified Service Due to Lack of Work and/or Lack of Funds
Rationale:

There is a need to conduct a layoff of one 40-hour position in the Facilities Planning and Construction departments. This is necessitated by the completion of multiple construction projects funded out of the CFD 09-1 and/or developers. In recent years the District has completed construction and opened seven schools including: Jeffrey Trail Middle School, Portola High School, Cypress Village Elementary School, Portola Springs Elementary School, Beacon Park School, Eastwood Elementary School and Cadence Park School. In addition, Loma Ridge Elementary School is scheduled to open in August 2019 and the planning of the final scheduled K-8 school in the Great Park is underway. The staffing to support the planning and construction of these schools has been funded by CFD's or FivePoint.

Due to the completion of planning for these projects, it is necessary for the restructuring of the Facilities Planning and Construction departments and to eliminate the Director of Facilities Planning position, due to lack of work and lack of funds, effective July 1, 2019.

IUSD/O'Donovan
Board Agenda
May 28, 2019

Attachment

 
Recommended Motion:
Adopt Resolution No. 18-19-43 eliminating positions and ordering layoffs in the Classified services due to lack of work and/or lack of funds, thereby authorizing the Superintendent or designee to identify the individuals within these classifications for layoff and to proceed with the reduction in force process.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-43 eliminating positions and ordering layoffs in the Classified services due to lack of work and/or lack of funds, thereby authorizing the Superintendent or designee to identify the individuals within these classifications for layoff and to proceed with the reduction in force process.
Attachments:
Resolution 18-19-43
23. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
23.a. Authorization for the Lease and Placement of Two (2) Relocatable Classroom Buildings at Eastwood Elementary School
Rationale:
Based on current and projected enrollment, it is anticipated that Eastwood Elementary School will grow beyond its current capacity of 700 students.

Staff recommends the placement of two (2) leased relocatable classroom buildings in summer 2019.  This project will add two (2) classrooms to achieve a capacity of 765 students.  The lease term is for five (5) years and will be reviewed annually if an extension and/or termination is required.

On February 19, 2019, the Board of Education authorized the retention of LPA, Inc. to provide architectural services for the design of four (4), including the placement of two (2), leased relocatable classroom buildings at Eastwood Elementary School in summer 2019.

In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on District sites. Facilities Planning staff mailed a notice to adjacent property owners, appropriate homeowners associations and local media fourteen (14) days prior to the meeting. Additionally, the school site notified parents of students attending the school of the meeting. This Public Information Meeting (PIM) was held to discuss the placement of the structures and was conducted in the evening to provide accessibility by the majority of those noticed.

The table below provides a summary of the PIM.

PIM for Approval at Board Meeting

Notice Mailed

PIM Meeting Date

Project Description

April 23, 2019

May 6, 2019

Lease of two (2) 24’ x 40’
relocatable classroom buildings

No one was in attendance at the PIM Meeting.

At this time, staff is requesting Board approval to lease two (2) 24’ x 40’ Division of the State Architect (DSA) approved relocatable classroom buildings as set forth in the current contract Bid No. 2015/16-9 FA between the District and Mobile Modular Management Corporation as listed below:

Description of Costs

Subtotals

Term

Monthly Lease Amount
$450 x two (2) classroom buildings

$ 10,800.00

Annual

Delivery & Set-up Costs
$4,650 x two (2) classroom buildings

$  9,300.00

One-time Fee

Exterior painting
$1,322.25 x two (2) classroom buildings

$  2,644.50

One-time Fee

Removal Costs
$3,450 x two (2) classroom buildings

$  6,900.00

One-time Fee

Total Cost:

$29,644.50

 


Additional costs associated with the placement of these proposed relocatables will include site preparation, utilities, classroom audio-visual system, fire alarm, data and public address system and site accessibility upgrades required to achieve DSA approval.

The associated site work and classroom upgrades will bid separately and are not included in the costs identified in this agenda item.


IUSD/Fogarty/Okino
Board Agenda
May 28, 2019
 
Financial Impact:
$29,644.50 Community Facilities District 09-1.
Recommended Motion:
After consideration of the results from the Public Information Meeting, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to lease two (2) relocatable classroom buildings to be placed at Eastwood Elementary School in summer 2019.
Quick Summary / Abstract:
After consideration of the results from the Public Information Meeting, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to lease two (2) relocatable classroom buildings to be placed at Eastwood Elementary School in summer 2019.
23.b. Authorization to Renew the Lease of Two (2) Relocatable Classroom Buildings at Eastshore Elementary School
Rationale:
On April 18, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Eastshore Elementary School for the initial term of June 1, 2017 through May 31, 2018 with the option to extend for two (2) additional one (1) year terms.

The first extension was Board approved on May 29, 2018 for the term of June 1, 2018 through May 31, 2019.

Based on the continued need to accommodate students due to current and projected enrollment, the need for the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the renewal of the lease of the two (2) 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation from June 1, 2019 through May 31, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Cost

Annual Lease Cost

Eastshore Elementary School

2

$450 x two (2) buildings
$900.00/month

$5,400 x two (2) buildings
$10,800.00/year


IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
$10,800.00 Capital Facilities Fund – Fund 25.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease of two (2) relocatable classroom buildings at Eastshore Elementary School, effective June 1, 2019 through May 31, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease of two (2) relocatable classroom buildings at Eastshore Elementary School, effective June 1, 2019 through May 31, 2020.
23.c. Authorization to Renew the Lease of Two (2) Relocatable Classroom Buildings at Westpark Elementary School
Rationale:
On May 24, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Westpark Elementary School for the initial term of June 1, 2016 through May 31, 2017 with the option to extend for four (4) additional one (1) year terms.

The first extension was Board approved on May 23, 2017 for the term of June 1, 2017 through May 31, 2018.  The second extension was Board approved on May 29, 2018 for the term of June 1, 2018 through May 31, 2019.

Based on the continued need to accommodate students due to current and projected enrollment, the need for the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the renewal of the lease of two (2) 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation from June 1, 2019 through May 31, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Cost

Annual Lease Cost

Westpark Elementary School

2

$450 x two (2) buildings $900.00/month

$5,400 x two (2) buildings $10,800.00/year

 

IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
$10,800.00 Capital Facilities Fund – Fund 25.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease of two (2) relocatable classroom buildings at Westpark Elementary School, effective June 1, 2019 through May 31, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease of two (2) relocatable classroom buildings at Westpark Elementary School, effective June 1, 2019 through May 31, 2020.
23.d. Construction Management Services for Measure E Series 2 Modernization of Woodbridge High School and South Lake Middle School Project
Rationale:
The School Facilities Improvement Bond Measure E Series 2 includes a project for the modernization of the following two (2) sites:
  • Woodbridge High School: modernization of two (2) two-story classroom buildings J and K, approximately 53,000 square feet including thirty-one (31) classrooms; and
  • South Lake Middle School: modernization of main campus, approximately 54,400 square feet including twenty-four (24) classrooms, four (4) science labs, Media Center and Innovation Lab creation of space for Student Support Services, and Special Education Programs.

On November 15, 2016, the Board of Education approved a pool of eight (8) construction management firms for construction management multi-prime delivery services on upcoming projects.  Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to four (4) firms on February 1, 2019 to provide construction management multi-prime delivery services for the following:

  1. Preconstruction Services: cost estimating, master scheduling, value engineering and constructability plan review;
  2. Construction Management Services: bidding, contracting, construction management and supervision; and
  3. Construction Closeout Services: plan as-builts, contract change order resolution, management of trainings, attic stock turnover, provision of operation and maintenance manuals and punch list completion.

Staff recommends Balfour Beatty Construction to be retained for construction management multi-prime delivery services for the Measure E Series 2 Modernization of Woodbridge High School and South Lake Middle School project.  Balfour Beatty Construction brings extensive educational expertise and experience. In addition, they have successfully managed and completed the Central Kitchen and Culinary Arts Facility and Loma Ridge Elementary School.


IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
$1,966,716.00 – Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District 86-1.

 By Site 

  • Woodbridge High School –  $635,731.00
  • South Lake Middle School – $1,330,985.00
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Balfour Beatty Construction to be retained for construction management multi-prime delivery services for the Measure E Series 2 Modernization at Woodbridge High School and South Lake Middle School project.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Balfour Beatty Construction to be retained for construction management multi-prime delivery services for the Measure E Series 2 Modernization at Woodbridge High School and South Lake Middle School project.
23.e. Review of Public Information Meeting Held for Measure E Series 2 Improvements – Northwood Elementary School
Rationale:
In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on District sites.  Facilities Planning staff mailed notices to adjacent property owners, appropriate homeowner associations and local media fourteen (14) days prior to the meeting.  Additionally, the school site notified parents of students attending the school of the meeting. This Public Information Meeting (PIM) was held to discuss the placement of structures and was conducted in the evening to provide accessibility by the majority of those noticed.

The table below provides a summary of the PIM.

PIM for Approval at Board Meeting

School PIM Site

Notice Mailed

PIM Meeting Date

Project Description

Northwood Elementary School

April 16, 2019

May 2, 2019

New Classroom Building and Food Service Expansion

Comments were addressed at the meeting and are on file within the Facilities Planning Department Office.


IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Recommended Motion:
After consideration of the results of the Public Information Meeting, authorize staff to continue the design of the Measure E Series 2 Improvements - Northwood Elementary School.
Quick Summary / Abstract:
After consideration of the results of the Public Information Meeting, authorize staff to continue the design of the Measure E Series 2 Improvements - Northwood Elementary School.
23.f. Change Order Requests for Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Venado Middle School VE 2-002
Reason: Cost to polish concrete floors.
Amount: $25,319.00

Site: Eastshore Elementary School EA 2-002
Reason: Cost to provide brick veneer at kindergarten play area CMU retaining wall.
Amount: $53,615.00

Total Amount: $78,934.00

Description: Change Order
Bid Package No.: 9 Painting
Contractor: A.J. Fistes Corporation
Requested by: District
Site: Creekside High School CHS 9-001
Reason: Credit for deleted finish paint. Cost to paint ceiling color P-8.
Amount: $217.00

Description: Change Order
Bid Package No.: 14 General Construction
Contractor: Spec Construction Co., Inc.
Requested by: District
Site: Eastshore Elementary School EA 14-003
Reason: Credit for revised restroom accessories.
Amount: < $1,935.00 >

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is < $16,849.00 > or < 0.14% > of the project.   The new total of all contract amounts shall be $11,985,439.00.

IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
$77,216.00 Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $77,216.00 for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $77,216.00 for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
23.g. Change Order Request for Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order
Bid Package No.: 4 Architectural Millwork & Finish Carpentry
Contractor: K&Z Cabinet Co., Inc.
Requested by: District
Site: Brywood Elementary School No. BW04-01
Reason: Cost to add two new teaching walls.
Amount: $19,334.00

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $584,721.00 or 3.41% of the project.  The new total of all contract amounts shall be $17,732,155.00.

IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
$19,334.00 Funding may be provided by various categories, including, but not limited to: Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $19,334.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $19,334.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects. No change to the completion date.
23.h. Change Order Request for Measure E Series 1 Improvements – Modernization Projects at Springbrook Elementary School and Westpark Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order
Bid Package No.: 13 Mechanical
Contractor: Air-Ex Air Conditioning, Inc.
Requested by: District
Site: Westpark Elementary School No. WP13-01
Reason: Cost to provide and install controls from heat pumps 1-6 to the energy management systems.
Amount: $6,200.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $154,210.00 or 0.99% of the project. The new total of all contract amounts shall be $15,799,778.00.

IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
$6,200.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $6,200.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $6,200.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School as listed. No change to the completion date.
23.i. Change Order Requests for Measure E Series 1 Improvements – Science Lab Modernization/Expansion Projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 01 Site Demo & Earthwork
Contractor: Crew, Inc.
Requested by: District
Site: Sierra Vista Middle School SV01-001
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Description: Change Order
Bid Package No.: 03 Rough Carpentry
Contractor: Cuyamaca Construction, Inc.
Requested by: District
Site: Sierra Vista Middle School SV03-001
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Site: Rancho San Joaquin Middle School RSJ03-001
Reason: Credit for unused allowance.
Amount: < $20,856.00 >

Site: Lakeside Middle School LS03-002
Reason: Credit for unused allowance.
Amount: < $9,444.00 >

Total Amount: < $40,300.00 >

Description: Change Order
Bid Package No.: 04 Gypsum & Plaster
Contractor: Caston, Inc.
Requested by: District
Site: Sierra Vista Middle School SV04-001
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Site: Rancho San Joaquin Middle School RSJ04-001
Reason: Credit for unused allowance.
Amount: < $7,507.00 >

Site: Lakeside Middle School LS04-001
Reason: Credit for unused allowance.
Amount: < $558.00 >

Total Amount: < $18,065.00 >

Description: Change Order
Bid Package No.: 05 Casework
Contractor: ISEC, Inc.
Requested by: District
Site: Lakeside Middle School LS05-001
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Description: Change Order
Bid Package No.: 09 Painting
Contractor: Borbon, Inc.
Requested by: District
Site: South Lake Middle School SL09-001
Reason: Cost to prep and paint two wood doors and vision lights.
Amount: $1,303.00

Description: Change Order
Bid Package No.: 14 General Construction
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Site: Sierra Vista Middle School SV14-001
Reason: Credit for unused allowance.
Amount: < $900.00 >

Site: Lakeside Middle School LS14-002
Reason: Credit for unused allowance.
Amount: < $2,651.00 >

Total Amount: < $3,551.00 >

The total contract amount awarded for the project to date is $12,878,606.00.  The total of all change orders is < $175,349.38 > or < 1.36% > of the project.  The new total of all contract amounts shall be $12,703,256.62.

IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Financial Impact:
< $80,613.00 > Funding may be provided by various categories, including, but not limited to: Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $80,613.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $80,613.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
23.j. Notice of Completion for Measure E Series 1 Improvements – Modernization Projects at Irvine High School and University High School
Rationale:
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Measure E Series 1 Improvements – Modernization projects at Irvine High School and University High School.

Bid Category

Contractor

Board Approval Date

No. 1 General Construction

PCN3, Inc.

January 23, 2018

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

 
Recommended Motion:
Accept the contract of the listed contractor for the Measure E Series 1 Improvements – Modernization projects at Irvine High School and University High School as complete and authorize staff to file Notice of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Measure E Series 1 Improvements – Modernization projects at Irvine High School and University High School as complete and authorize staff to file Notice of Completion with the Orange County Clerk-Recorder’s Office.
24. ITEMS REMOVED FROM THE CONSENT CALENDAR
25. ITEMS OF BUSINESS
25.a. Public Hearing: Resolution No. 18-19-42: Authorizing the Dedication of an Easement to the City of Irvine – Woodbridge High School - Roll Call
Rationale:
On April 23, 2019, the Board of Education adopted Resolution No. 18-19-32 giving notice of intent to grant an easement to the City of Irvine in order to provide continuous sidewalk access along Meadowbrook at Woodbridge High School.  The required public hearing is scheduled to be conducted at the May 28, 2019 Board Meeting.


IUSD/Fogarty/Okino
Board Agenda
May 28, 2019

Attachment
 
Recommended Motion:
After conducting the public hearing and considering all input, adopt Resolution No. 18-19-42 authorizing the dedication of an easement to City of Irvine in order to maintain an uninterrupted sidewalk access along Meadowbrook at Woodbridge High School.
Quick Summary / Abstract:
After conducting the public hearing and considering all input, adopt Resolution No. 18-19-42 authorizing the dedication of an easement to City of Irvine in order to maintain an uninterrupted sidewalk access along Meadowbrook at Woodbridge High School.
Attachments:
Resolution No. 18-19-42 Dedication of Easement to COI at WHS
26. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
27. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
28. ADJOURNMENT
29. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
June 11, 2019
June 25, 2019

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: May 24, 2019, 11:00 AM

The resubmit was successful.