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Regular Meeting of the Board of Education
Irvine USD
June 11, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
3.b. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Goals and Objectives 2018-19

4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. STUDENT DISCIPLINE
7.a. Case No. 13H-1819
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.


IUSD/Parham/Blakely
Board Agenda
June 11, 2019

 
Recommended Motion:

Approve the staff recommendation to expel Case No. 13H-1819 for the remainder of the second semester of the 2018-19 school year and for the first semester of the 2019-20 school year.

Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 13H-1819 for the remainder of the second semester of the 2018-19 school year and for the first semester of the 2019-20 school year.



8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
9. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
10. SUPERINTENDENT'S REPORT
11. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
12. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
13. CONSENT CALENDAR - Business Services
13.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00293520 through 00294378
District 50, CFD No. 01-1 - Numbers 00001796 through 00001796
District 44, CFD No. 86-1 - Numbers 00007999 through 00008005
District 41, Irvine Child Care Project - Numbers 00003518 through 00003523
Revolving Cash - Numbers 48690 through 48740


IUSD/Fogarty/Payton
Board Agenda
June 11, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
06-11-2019 Check Register Report
13.b. Contract Services Action Report 2018-19/16
Rationale:
ACTIVE NETWORK, LLC
Consultant to provide Blue Bear services which include Schoolbooks, Tracks, Webstore and Card Present Sales.

July 1, 2019 – June 30, 2020
Budget No.: 0100503072-5810
Serich/Fiscal Support Services
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund – Fund 01

AMERICAN LOGISTICS COMPANY, LLC
Contractor to provide Home to School Transportation services for Irvine Unified School District students.

July 1, 2019 – June 30, 2020
Budget No.: 0100505138-5827
Hoffman/Transportation
Fee....................................................... not to exceed $50,000.00
Unrestricted General Fund – Fund 01

July 1, 2019 – June 30, 2020
Budget No.: 0100505038-5822
Hoffman/Transportation
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund – Fund 01

APP GARDEN, LLC
Contractor to provide Travel Tracker, a web-based software program for tracking requests, billing, and invoicing for field trips and athletics for Irvine Unified School District.

July 1, 2019 – June 30, 2020
Budget No.: 0100505038-5810
Hoffman/Transportation
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services to the Business Services Department for the 2019-20 fiscal year for general legal.

July 1, 2019 – June 30, 2020
Budget No.: 0100503071-5839
Fogarty/Business Services
Fee....................................................... not to exceed $40,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to general facilities to the Business Services, Facilities Planning, and Construction Departments for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 3500553581-5839
Fogarty/Business Services
Fee....................................................... not to exceed $15,000.00
County School Facilities Fund – Fund 35

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide legal and consulting services related to developer fee inquiries to the Business Services Department for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 2500565081-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Capital Facilities Fund – Fund 25

ATKINSON ANDELSON LOYA RUUD & ROMO
Consultant to provide professional legal services related to construction and facilities specifically regarding Heritage Fields K-8 Mitigation Agreements.
(Previously Board Approved November 15, 2011, April 20, 2012, June 26, 2012, September 11, 2012, December 11, 2012, May 19, 2015, January 26, 2016, July 12, 2016, December 13, 2016, October 3, 2017, and June 26, 2018. Extend term only.)

November 16, 2011 – June 30, 2019
November 16, 2011 – June 30, 2020
Budget No.: 2500580481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $101,500.00
Capital Facilities Fund – Fund 25*
*Amount to be reimbursed by Heritage Fields

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to student legal matters for the Education Services Department for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100902532-5839
Schlichting/Student Support Services
Fee....................................................... not to exceed $75,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Human Resources collective bargaining/negotiations for the 2018-19 fiscal year.
(Previously Board Approved June 26, 2018.)

July 1, 2018 – June 30, 2019
Budget No.: 0101315571-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $28,000.00
Fee....................................................... not to exceed $36,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Human Resources collective bargaining/negotiations for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101315571-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $36,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Human Resources employee/employer relations for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101315174-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $150,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide general professional legal services to the Superintendent’s Office as needed.

July 1, 2019 – June 30, 2020
Budget No.: 0100100271-5839
Walker/Superintendent’s Office
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

AXIOM ADVISORS & CONSULTANTS, INC.
Consultant to provide Truancy Hunter software for the District’s compliance and reimbursement of Habitual Truancy and Notification of Truancy Mandates for fiscal year 2019-20.

July 1, 2019 – June 30, 2020
Budget No.: 0100902532-5831
Blakely/Student Services
Fee....................................................... not to exceed $18,500.00
Unrestricted General Fund  - Fund 01

CLAIM RETENTION SERVICES, INC. (CRS)
Contractor to provide liability and property claims administration for Irvine Unified School District including: investigations, claims adjustments, processing claims, supervision and resolution of property damages and general liability, automobile liability, errors and omissions liability claims, and subrogation against third parties.

July 1, 2019 – June 30, 2022
Budget No.: 8100518160-5810
Bayne/Risk Management & Insurance
Fee....................................................... not to exceed $54,000.00
Self-Insurance Fund – Fund 67

COOPERATIVE STRATEGIES, LLC
Contractor to provide consulting services to assist Irvine Unified School District with updating the School Facilities Needs Analysis in the year 2019 and the Residential and Commercial/Industrial Development School Fee Justification Studies during the 2019-20 school year.

June 12, 2019 – June 11, 2020
Budget No.: 2500565081-5811
Okino/Construction & Facilities
Fee....................................................... not to exceed $17,200.00
Capital Facilities Fund – Fund 25

CSM CONSULTING, INC.
Consultant to provide expertise and services to support Irvine Unified School District’s application for and compliance with federal and state technology discount programs, including E-Rate and the California Teleconnect Fund (CTF).

July 1, 2019 – June 30, 2020
Budget No. 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $33,000.00
Unrestricted General Fund – Fund 01

DANNIS WOLIVER KELLEY
Consultant to provide legal counsel and consultation services related to Special Education services for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755220-5839
Hertig/Special Education Services
Fee....................................................... not to exceed $175,000.00
Restricted General Fund – Fund 01

DREAMBOX LEARNING, INC.
Contractor to provide an online math program for at-risk students.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

May 23, 2019 – June 22, 2020
Budget No.: 0114520610-5810
Ferrell/Oak Creek Elementary School
Fee....................................................... not to exceed $8,200.00
Restricted General Fund – Fund 01
*Ratify

HARBOTTLE LAW GROUP
Consultant to provide legal counsel related to Special Education Services for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755220-5839
Hertig/Special Education Services
Fee....................................................... not to exceed $200,000.00
Restricted General Fund – Fund 01

HARBOTTLE LAW GROUP
Consultant to provide legal counsel related to student legal matters for the Education Services Department for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100902532-5839
Schlichting/Student Support Services
Fee....................................................... not to exceed $18,000.00
Unrestricted General Fund – Fund 01

HOUGHTON MIFFLIN HARCOURT PUBLISHING, CO.
Consultant to provide licenses and hosting for the Read 180 Universal Program, an online reading intervention for at-risk students grades 6-12 as well as professional development for Irvine Unified School District staff.  A valid California Student Data Privacy Agreement (CSDPA) between the Contractor and Irvine Unified School District is on file.

September 2, 2019 – September 1, 2020
Budget No.: 0100905510-5810
Okino/Prevention & Intervention
Fee....................................................... not to exceed $38,405.00
Unrestricted General Fund – Fund 01

JONATHAN PRICE DESIGN, LLC
Contractor to provide graphics, design and website design services, as needed by the Public Information Officer.

July 1, 2019 – June 30, 2020
Budget No.: 0100100371-5810
Brown/Superintendent’s Office
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

JONATHAN PRICE DESIGN, LLC
Contractor to provide graphics and design services for the annual Measure E newsletter and related Measure E graphic designs.

July 1, 2019 – June 30, 2020
Budget No.: 0100100371-5810
Brown/Superintendent’s Office
Fee....................................................... not to exceed $5,000.00
Unrestricted General Fund – Fund 01

KEY 2 ED., INC.
Contractor to provide legal training for Special Education staff regarding Individualized Education Plan (IEP) Facilitation and Conflict Prevention during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101774510-5810
Hertig/Special Education Services
Fee....................................................... not to exceed $26,000.00
Restricted General Fund – Fund 01

July 1, 2019 – June 30, 2020
Budget No.: 0101736620-5210
Hertig/Special Education Services
Fee....................................................... not to exceed $13,000.00
Restricted General Fund – Fund 01

KLEO, INC. dba CLASSWALLET
Contractor to provide access for all schools to a GoFundMe fundraising management tool and provide virtual wallets to allocate funds raised.

September 17, 2019 – September 16, 2020
Budget No.: 0190009072-5810
Serich-Lundquist/Fiscal Support Services
Fee....................................................... not to exceed $3,500.00
Unrestricted General Fund – Fund 01

LANGUAGE NETWORK, INC.
Contractor to provide translating and interpreting services for the Student Services Department in the language required to ensure all parties understand the information, procedures, and policies of the school district for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100902532-5810
Blakely/Student Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

July 1, 2019 – June 30, 2020
Budget No.: 0102213710-5810
Mennes/Language Development Programs
Fee....................................................... not to exceed $5,000.00
Unrestricted General Fund – Fund 01

LAW OFFICE OF PETER SANSOM
Consultant to provide legal counsel related to Special Education Services for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755220-5839
Hertig/Special Education Services
Fee....................................................... not to exceed $60,000.00
Restricted General Fund – Fund 01

LITTLER MENDELSON, P.C.
Consultant to provide legal counsel related to Special Education services for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755220-5839
Hertig/Special Education Services
Fee....................................................... not to exceed $365,000.00
Restricted General Fund – Fund 01

POMS & ASSOCIATES
Contractor to provide employees with general workplace safety trainings and California Occupational Safety and Health Act (CalOSHA) compliance trainings.

July 1, 2019 – June 30, 2020
Budget No.: 6800516860-5810
Bayne/Risk Management & Insurance
Fee....................................................... not to exceed $10,000.00
Self-Insurance Fund – Fund 67

RBY5 PSYCHOLOGICAL SERVICES
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $9,000.00
Restricted General Fund – Fund 01

RENAISSANCE LEARNING, INC.
Consultant to provide online reading tools for some elementary and middle schools.  Products included are Accelerated Reader and English in a Flash.

August 1, 2019 – July 31, 2020
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee...........................................................not to exceed $27,402.52
Restricted General Fund – Fund 01

SHIMURA, TOMOYA C.
Contractor to perform general communications consulting to the Public Information Officer, as needed.

July 1, 2019 – June 30, 2020
Budget No.: 0100100371-5811
Brown/Superintendent’s Office
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

SPECIALIZED SAFETY SERVICES (SSS)
Contractor to provide Stop the Bleed, Search & Rescue, and Medical Triage emergency training for staff.  Trainings will be held at participating schools/departments and will be conducted in one hour blocks of instruction.
(Previously Board Approved August 21, 2018.)

August 22, 2018 – June 30, 2019
Budget No.: 8100518160-5810
Bayne/Risk Management
Fee....................................................... not to exceed $12,000.00
Fee....................................................... not to exceed $15,500.00
Self-Insurance Fund – Fund 67

SPECIALIZED SAFETY SERVICES (SSS)
Contractor to provide Stop the Bleed, Search & Rescue, and Medical Triage emergency training for staff.  Trainings will be held at participating schools/departments and will be conducted in one hour blocks of instruction.

July 1, 2019 – June 30, 2020
Budget No.: 8100518160-5810
Bayne/Risk Management
Fee....................................................... not to exceed $16,000.00
Self-Insurance Fund – Fund 67

TEACHMORE, LLC
Contractor to provide software and licensing for Flex Time App, a tool for schools to track and manage students during tutorial time.  A valid California Student Data Privacy Agreement (CSDPA) between the Contractor and Irvine Unified School District is on file.

August 1, 2019 – June 30, 2020
Budget No.: 0161212510-5831
Krebs/Woodbridge High School
Fee....................................................... not to exceed $5,500.00
Unrestricted General Fund – Fund 01

UCMI, INC.
Contractor to provide Division of the State Architect (DSA) Class I building inspection services for the Beacon Park K-8 School Relocatable project.

June 12, 2019 – September 30, 2019
Budget No.: 2517799781-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $8,960.00
Capital Facilities Fund – Fund 25

UCMI, INC.
Contractor to provide Division of the State Architect (DSA) Class I building inspection services for the Eastwood Elementary School Relocatable project.

June 12, 2019 – September 30, 2019
Budget No.: 4312699781-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,000.00
Community Facilities District – CFD 09-1

No Cost Agreements

MIMI’S CAFE
Contractor to provide a minimum purchase guarantee lunch reservation for students earning their Certificate of Achievement from the Irvine Adult Transition Program.  Service provided at no cost to Irvine Unified School District; participating students to pay for the cost of individual meals.

June 6, 2019 – June 6, 2019
Gibbs/Irvine Adult Transition Program
*Ratify

PAYMENTECH, LLC
Contractor to provide credit card processing services on behalf of JPMorgan Chase Bank, N.A. for Irvine Unified School District’s (IUSD) nutrition management solution, which allows parents to utilize credit cards for payment of student meals.  Service provided at no cost to IUSD; transaction fee to be applied to each payment processed.

June 1, 2019 – June 30, 2020
Hartstein/Nutrition Services
*Ratify

REGENTS OF THE UNIVERSITY OF CALIFORNIA, DAVIS
Contractor to provide C-Stem curriculum to select sites.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

August 1, 2018 – July 31, 2020
Weber/Education Services
*Ratify

SASC, LLC dba ACTIVATE LEARNING
Contractor to provide textbook and online resources for teachers and students as a no-cost pilot program to be considered for the new science adoption.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

July 1, 2019 – June 30, 2020
Holmes/Education Services

SCHOOL SPECIALTY INSTRUCTION & INTERVENTION DBA DELTA EDUCATION, LLC
Contractor to provide textbook and online resources for teachers and students as a no-cost pilot program to be considered for the new science adoption.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

July 1, 2019 – June 30, 2020
Holmes/Education Services


IUSD/Fogarty/Payton
Board Agenda
June 11, 2019
 
Financial Impact:
Community Facilities District – not to exceed $6,000.00

County School Facilities Fund – not to exceed $15,000.00

Capital Facilities Fund – not to exceed $36,160.00

Self-Insurance Fund – not to exceed $83,500.00

Restricted General Fund – not to exceed $883,602.52

Unrestricted General Fund – not to exceed $580,905.00

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2018-19/16, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2018-19/16, as submitted.
13.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
June 11, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated May 30, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated May 30, 2019.
Attachments:
06-11-2019 Purchase Order Detail Report
13.d. Amend Contract/Award – Digital Copiers
Rationale:
On July 31, 2018, the Board of Education awarded Request for Proposals (RFP) No. 17/18-04IT, Digital Copiers to Toshiba America Business Solutions, Inc. with a lease contract through U.S. Bancorp Government Leasing and Finance, Inc.  The initial term of the contract is October 15, 2018 through October 14, 2022 with the option to extend for one (1) additional one (1) year term, for a maximum term of five (5) years, in accordance with provisions contained in Education Code Section 17596.

The original RFP allowed for additional copiers to be added throughout the contract term, on an as-needed basis.  U.S. Bancorp Government Leasing and Finance, Inc. is not permitted to add additional equipment to the original lease contract or create new lease contracts with the same terms for leases with principal totaling under fifty thousand dollars ($50,000.00).

Toshiba America Business Solutions, Inc., dba Toshiba Financial Services (Toshiba Financial), is permitted to process lease agreements for any dollar amount.  Irvine Unified School District sites have established a need for additional copiers with a total cost of less than fifty thousand dollars ($50,000.00).  Staff recommends authorization to enter into lease contracts with Toshiba Financial for copiers on an as-needed basis.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019
 
Financial Impact:
None. Project will remain within approved budgets.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into lease contracts with Toshiba America Business Solutions, Inc., dba Toshiba Financial Services for Digital Copiers, resulting from RFP 17/18-04IT.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into lease contracts with Toshiba America Business Solutions, Inc., dba Toshiba Financial Services for Digital Copiers, resulting from RFP 17/18-04IT.
13.e. Authorize the Utilization of NASPO ValuePoint Contract for Data Communications Products and Services
Rationale:
State-of-the-art data communications equipment is essential to Irvine Unified School District (IUSD) operations. Data communication products and services will be purchased on an as-needed basis to install new, upgrade, or replace existing equipment.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through National Association of State Procurement Officers (NASPO) ValuePoint.

NASPO awarded California Participating Addendum No. 7-14-70-10 to Mitel Business Systems, Inc. with an initial term from June 2, 2014 through May 31, 2019.  The California Participating Addendum was awarded in response to the State of Utah’s Public Bid Solicitation JP14001. The California Participating Addendum allows Mitel Business Systems, Inc. to utilize fulfillment partners as approved selling agents/resellers to directly receive purchase orders, invoice customers, and receive payment on behalf of Mitel Business Systems, Inc. for Mitel products and related services.  District staff has verified that Maverick Networks, Inc. is an authorized Fulfillment Partner in California.  IUSD approved the utilization of this contract directly with Mitel Business Systems, Inc., and through its Fulfillment Partner, Maverick Networks, Inc., at the February 19, 2019 Board Meeting, with a term through May 31, 2019.  NASPO California Participating Addendum No. 7-14-70-10 with Mitel Business Systems, Inc. was extended with NASPO through May 31, 2020.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends extending the utilization of NASPO California Participating Addendum No. 7-14-70-10 with Mitel Business Systems, Inc. through its Fulfillment Partner Maverick Networks, Inc. for the purchase and warranty of data communications hardware and software through May 31, 2020.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019

 
Financial Impact:
Savings is anticipated due to reduced pricing of the State Contract.

Funding may be provided by various categories, including, but not limited to: General Fund - Fund 01, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts - Multiple.
Recommended Motion:
Authorize the utilization of NASPO California Participating Addendum No. 7-14-70-10 with Mitel Business Systems, Inc. directly with Mitel Business Systems, Inc., and through its Fulfillment Partner, Maverick Networks, Inc., for the purchase and warranty of data communications hardware and software through May 31, 2020.
Quick Summary / Abstract:
Authorize the utilization of NASPO California Participating Addendum No. 7-14-70-10 with Mitel Business Systems, Inc. directly with Mitel Business Systems, Inc., and through its Fulfillment Partner, Maverick Networks, Inc., for the purchase and warranty of data communications hardware and software through May 31, 2020.
13.f. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Learning Management System Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a learning management system platform.

Pursuant to Public Contract Code section 20118.2 school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are allowed to exercise any power common to the contracting parties.  Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Board previously approved the District's membership in the Ed Tech JPA and can grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 18/19-03 Learning Management System Platform to Instructure, Inc. (Canvas),  Ed Tech JPA Master Contract No. 18-19-03-02, with a term of May 10, 2019 through May 9, 2022.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of July 1, 2019 through June 30, 2020.

Staff has reviewed the terms, conditions, and pricing of the contract, including price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 18-19-03-02 with Canvas for the purchase and warranty of a learning management system platform.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019
 
Financial Impact:
Approximately $100,000.00 annually
Unrestricted General - Fund 01
Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-03-02 with Instructure, Inc. for the purchase of a learning management system platform through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-03-02 with Instructure, Inc. for the purchase of a learning management system platform through June 30, 2020.
13.g. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Notification System Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a notification system platform.

Pursuant to Public Contract Code section 20118.2 school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are permitted to exercise any power common to the contracting parties.  Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Board previously approved the District's membership in the Ed Tech JPA and can grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 18/19-02 Notification System Platform to West Interactive Services Corporation, Ed Tech JPA Master Contract No. 18-19-02-02, with a term of April 26, 2019 through April 25, 2022, with the option to extend for two (2) additional one (1) year terms.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of July 1, 2019 through June 30, 2020.  

Staff has reviewed the terms, conditions, and pricing of the contract, including using price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 18-19-02-02 with West for the purchase and warranty of a notification system platform.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019
 
Financial Impact:
Approximately $55,000.00 annually
Unrestricted General Fund - Fund 01
Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-02-02 with West Interactive Services Corporation for the purchase of a notification system through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-02-02 with West Interactive Services Corporation for the purchase of a notification system through June 30, 2020.
13.h. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Nutrition Management Menu Planner Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a nutrition management menu planner platform.

Pursuant to Public Contract Code section 20118.2 school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are permitted to exercise any power common to the contracting parties.  The Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Board previously approved the District's membership in the Ed Tech JPA and can grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 18/19-01 Nutrition Management Solution Platform to Water Walkers, Inc. dba Health-e Pro (Health-e Pro), Ed Tech JPA Master Contract No. 18-19-01-03, with a term of March 28, 2019 through March 27, 2022, with the option to extend for two (2) additional one (1) year terms.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of July 1, 2019 through June 30, 2020.

Staff has reviewed the terms, conditions, and pricing of the contract, including price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 18-19-01-03 with Health-e Pro for the purchase and warranty of a nutrition management menu planner platform.


IUSD/Fogarty/Hartstein/Bennett
Board Agenda
June 11, 2019
 
Financial Impact:
Approximately $18,000.00
Cafeteria Fund - Fund 13
Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-01-03 with Water Walkers, Inc. dba Health-e Pro for the purchase of a nutrition management menu planner platform through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-01-03 with Water Walkers, Inc. dba Health-e Pro for the purchase of a nutrition management menu planner platform through June 30, 2020.
13.i. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Nutrition Management Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a nutrition management platform.

Pursuant to Public Contract Code section 20118.2 school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are permitted to exercise any power common to the contracting parties.  The Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Board previously approved the District's membership in the Ed Tech JPA and can grant authorization to make purchases based on the general terms and pricing that are included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 18/19-01 Nutrition Management Solution Platform to Titan School Solutions, Inc. (Titan), Ed Tech JPA Master Contract No. 18-19-01-02, with a term of March 28, 2019 through March 27, 2022, with the option to extend for two (2) additional one (1) year terms.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of July 1, 2019 through June 30, 2020.  

Staff has reviewed the terms, conditions, and pricing of the contract, including using price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 18-19-01-02 with Titan for the purchase and warranty of a nutrition management platform.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019

 
Financial Impact:
Approximately $83,000.00 annually
Cafeteria Fund - Fund 13
Savings are anticipated, due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of EdTech JPA Contract No. 18-19-01-02 with Titan School Solutions, Inc. for the purchase of a nutrition management platform through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of EdTech JPA Contract No. 18-19-01-02 with Titan School Solutions, Inc. for the purchase of a nutrition management platform through June 30, 2020.
13.j. Exercise Option to Extend the Contract for RFP No. 15/16-01MO, Waste, Recycling & Organic Services
Rationale:
On June 28, 2016, the Board of Education awarded Ware Disposal Co., Inc. with the contract for Request for Proposals (RFP) No. 15/16-01MO, Waste, Recycling & Organic Services.

The initial term of the contract is July 1, 2016 through June 30, 2019 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with the provisions contained in Education Code section 17596.

District staff requests authorization to extend the contract with Ware Disposal Co., Inc. with a 3.8% increase, as allowed per the terms and conditions outlined in the contract, from July 1, 2019 through June 30, 2020.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
June 11, 2019

 
Financial Impact:
Estimated $350,000.00 General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-01MO, Waste, Recycling & Organic Services with Ware Disposal Co., Inc., effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-01MO, Waste, Recycling & Organic Services with Ware Disposal Co., Inc., effective July 1, 2019 through June 30, 2020.
13.k. Piggyback Authorization - Snack Foods and Beverages
Rationale:
The Irvine Unified School District (IUSD) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2019-20 school year, lunch will be served at 40 sites, breakfast at 31 sites, and a morning snack at 3 sites.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same product price and terms. This procedure is often referred to as "piggybacking".

Ontario-Montclair School District (OMSD) is the lead agency for the Pomona Valley Co-Op Purchasing Group, who issued Request for Proposal (RFP) C-189-003, Snack Foods and Beverages which was awarded at their Board meeting on June 7, 2018 to Gold Star Foods. The initial term is July 1, 2018 through June 30, 2019 with an option to renew upon mutual consent expressed in writing for two (2) additional fiscal school years, for a period not to exceed three (3) years. OMSD extended the first term from July 1, 2019 through June 30, 2020 with a price increase of 2.82% as allowed per the terms and conditions. The IUSD Board of Education approved the initial piggyback contract on June 26, 2018.

IUSD Purchasing staff has reviewed the terms, conditions, and prices and finds them to be competitive; therefore, recommends authorization be granted to acquire snack foods and beverages utilizing the Ontario-Montclair - Pomona Valley Co-Op Purchasing Group's contract.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 11, 2019
 
Financial Impact:
Approximately $1,350,000.00 Cafeteria Fund - Fund 13
Recommended Motion:
Authorize the utilization of Ontario-Montclair School District - Pomona Valley Co-Op Purchasing Group's Request for Proposal C-189-003 Snack Foods and Beverages contract awarded to Gold Star Foods, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Ontario-Montclair School District - Pomona Valley Co-Op Purchasing Group's Request for Proposal C-189-003 Snack Foods and Beverages contract awarded to Gold Star Foods, effective July 1, 2019 through June 30, 2020.
13.l. Receive Proposals/Award Contract for RFP No. 18/19-01NS, Milk & Dairy
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2019-20 school year, lunch will be served at 40 sites, breakfast at 31 sites, and a morning snack at 3 sites.

Request for Proposals (RFP) No. 18/19-01NS, Milk & Dairy was advertised as required per Public Contract Code on April 18 and 25, 2019.  A proposal due date of May 10, 2019 at 11:00 a.m. was set; two (2) vendors responded to the call for proposals.  Nutrition and Purchasing staff performed a thorough evaluation of the proposals and samples required to be submitted at the time of the proposal deadline; resulting in a recommendation of an award to Clearbrook Farms, Inc. (Vendor).

Line item no. 10, 'Milk, chocolate, fat-free, 12 ounce' will be removed from the bid and therefore, not a part of the award.

The initial term of the contract is July 1, 2019 through June 30, 2020 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 11, 2019
 
Financial Impact:
Estimated $250,000.00 Cafeteria Fund - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for RFP No. 18/19-01NS, Milk & Dairy to Clearbrook Farms, Inc., effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for RFP No. 18/19-01NS, Milk & Dairy to Clearbrook Farms, Inc., effective July 1, 2019 through June 30, 2020.
13.m. Change Order Request - RFP No. 14/15-0002IT, Local Area Network and Wireless Project
Rationale:
Certain modifications were issued during the construction phase of the Local Area Network and Wireless Project – Phase 2 and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Information Technology office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order
Bid Package No.: 2
Contractor: Federal Technology Solutions, Inc.
Requested by: District
Site: District-Wide
Reason: Credit for allowance remaining that was not used on Bid Package No. 2 LAN Contractor.
Amount: < $15,031.16 >

The total contract amount awarded for the project to date is $3,438,842.99.  The total of all change orders is < $15,031.16 > or < 0.44% > of the project.   The new total of all contract amounts shall be $3,423,811.83.

IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019

 
Financial Impact:
Funding may be provided by various categories, including, but not limited to: Unrestricted General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – Multiple.
Recommended Motion:
Approve the listed change order in the amount of < $15,031.16 > for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of < $15,031.16 > for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project as listed. No change to the completion date.
13.n. Notice of Completion – RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 2
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Request for Proposals (RFP) No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 2.

Bid Category

Contractor

Board Approval Date

No. 02 LAN Contractor

Federal Technology Solutions, Inc.

December 13, 2016


This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board of Education accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Clerk-Recorder’s Office.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 11, 2019

 
Recommended Motion:
Accept the contract of the listed contractor for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 2 as complete and authorize staff to file a Notice of Completion with the County of Orange Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the RFP No. 14/15-0002IT, Local Area Network and Wireless Project - Phase 2 as complete and authorize staff to file a Notice of Completion with the County of Orange Clerk-Recorder’s Office.
14. CONSENT CALENDAR - Education Services
14.a. Participation in Outdoor Education Science Camps for the 2019-20 School Year
Rationale:
Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh, and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh, and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

School

# of Days

Cost Per Student

Location

Turtle Rock

4

 $275 

High Trails

Stone Creek

4

$325

Irvine Ranch

Plaza Vista

4

$245

 High Trails


IUSD/Parham/Machesky
Board Agenda
June 11, 2019

 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Turtle Rock
Stone Creek
Plaza Vista

Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Turtle Rock
Stone Creek
Plaza Vista


14.b. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
June 11, 2019

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 6-11-19
15. CONSENT CALENDAR - Human Resources
15.a. Certificated Personnel Action Report 2018-19/16
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

 

IUSD/O'Donovan/Krumes
Board Agenda
June 11, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2018-19/16 as submitted for Employment and Resignations.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2018-19/16 as submitted for Employment and Resignations.
Attachments:
Certificated Personnel Action Report 2018-19/16
15.b. Classified Personnel Action Report 2018-19/16
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations, and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
June 11, 2019

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2018-19/16 for Employment and Retirements.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2018-19/16 for Employment and Retirements.
Attachments:
Classified Personnel Action Report 2018-19/16
16. CONSENT CALENDAR - Special Education
16.a. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
June 11, 2019
 
Financial Impact:

$9,000.00 in Special Education related services.

Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $9,000.00 for ongoing educational services to one (1) family.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $9,000.00 for ongoing educational services to one (1) family.
16.b. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
June 11, 2019

 
Financial Impact:

$69,040.00 in Special Education related services.

Recommended Motion:
Approve agreement(s) to settle two (2) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle two (2) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
17. CONSENT CALENDAR - Superintendent
17.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: 2019 National History Contest
Location: College Park, MD
Dates: June 9-13, 2019
Attendees: Jonathan Millers and Lianne Linck
Cost: $3,992.17
Budget: 0151212510-5210

Event: 2019 National Family and Community Engagement
Location: Reno, NV
Dates: July 10-12, 2019
Attendee: Erin Timberman
Cost: $1,675.60
Budget: 0102220824-5210

Event: Smarter Balanced Educator ELA/Literacy Item Review Committee
Location: Portland, OR
Dates: August 12-16, 2019
Attendee: Katherine Yamamoto
Cost: No cost to the District
Budget: 0117460910-5210

IUSD/Walker
Board Agenda
June 11, 2019

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Jonathan Millers and Lianne Linck to College Park, MD, June 9-13, 2019, for $3,992.17,
2) Erin Timberman to Reno, NV, July 10-12, 2019, for $1,675.60,
3) Katherine Yamamoto to Portland, OR, August 12-16, 2019, at no cost to the District.

Quick Summary / Abstract:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Jonathan Millers and Lianne Linck to College Park, MD, June 9-13, 2019, for $3,992.17,
2) Erin Timberman to Reno, NV, July 10-12, 2019, for $1,675.60,
3) Katherine Yamamoto to Portland, OR, August 12-16, 2019, at no cost to the District.

18. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
18.a. Resolution No. 18-19-44: Signature Authorization and Submission of the 2019-20 Carl D. Perkins Career and Technical Education Improvement Act of 2006 Application for Funding
Rationale:
The Carl D. Perkins grant allocations are a part of the state's Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006, a federal act established to improve career-technical education programs, integrate academic and career-technical instruction, serve special populations, and meet gender equity needs.

This plan accomplishes delivery through the Career Technical Education (CTE) pathways program in Design, Visual and Media Arts, Production and Managerial Arts, Culinary Arts, Construction Design, Engineering Design, Entrepreneurship, Programming and Systems Development, Automotive Diagnostics Service and Repair.

The concept of interrelating academic and vocational opportunities recognizes that all students will eventually enter the world of work. IUSD has dedicated these resources to better prepare students for this transition.

IUSD/Parham/Tuominen
Board Agenda
June 11, 2019

Attachment

 
Financial Impact:
There is no fiscal impact to the district General Fund. The budget includes an allocation of $143,446.00 for the fiscal year ending June 2020 that will be used to pay for professional development, equipment costs, and classroom facilities upgrade.
Recommended Motion:
Adopt Resolution No.18-19-44 for signature authorization and approve the submission of the 2019-20 Carl D. Perkins Grant for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools.
Quick Summary / Abstract:
Adopt Resolution No.18-19-44 for signature authorization and approve the submission of the 2019-20 Carl D. Perkins Grant for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools.


Attachments:
Carl Perkins 2019-20 Board Resolution 18-19-44
18.b. Resolution No. 18-19-45: Signature Authorization and Submission of the 2019-20 California Career Technical Education Incentive Grant (CTEIG) Program
Rationale:
The California CTE Incentive Grant program enhances and maintains current CTE programs during implementation of the school district and charter school Local Control Funding Formula (LCFF) pursuant to California Education Code (EC) Section 42238.02.

This plan accomplishes delivery through the CTE pathways program in Culinary Arts, Construction Design, Design, Media and Visual Arts, Engineering Design, Software and System Development, Manufacturing and Product Design, Marketing, Sales and Service, Transportation sectors, and the Middle School Career Exploratory program.

The concept of interrelating academic and vocational opportunities recognizes that all students will eventually enter the world of work. IUSD has dedicated these resources to better prepare students for this transition.

IUSD/Parham/Tuominen
Board Agenda
June 11, 2019

Attachment

 
Financial Impact:
There is no fiscal impact to the district General Fund.  The budget includes an allocation of $403,876.00 for the fiscal year ending June 2020 that will be used to pay for professional development, equipment costs, and classroom facilities upgrade.
Recommended Motion:
Adopt Resolution No. 18-19-45 for signature authorization and approve the submission of the 2019-20 California Career Technical Education Incentive Grant (CTEIG) program established as a state education, economic, and workforce development initiative, for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools and IUSD Middle Schools.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-45 for signature authorization and approve the submission of the 2019-20 California Career Technical Education Incentive Grant (CTEIG) program established as a state education, economic, and workforce development initiative, for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools and IUSD Middle Schools.
Attachments:
CTEIG 2019 -20 Board Resolution 18-19-45
19. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
19.a. Annual Renewal/Award Contract for Rental & Services for: Portable Toilets, Hand Wash Basin & Misc. Items, Bid No. 2014/15-4
Rationale:
On June 23, 2015, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract for Rental & Services: Temporary Fencing, Portable Toilets, Hand Wash Basin & Misc. Items, for the initial term of June 24, 2015 through June 23, 2016, with an option to renew for four (4) additional one (1) year terms, for the following two (2) vendors:
  • Section A:  Portable Toilets, Hand Wash Basin & Misc. Items, to Diamond Environmental Services
  • Sections B, C and D:  Temporary Fencing, to United Site Services of California

Year two (2) of the contract was renewed on June 14, 2016 through June 23, 2017.  At the end of the second term, District staff decided not to renew the contract for Rental & Services: Temporary Fencing with United Site Services of California, Inc.  This service is now included in the construction contracts on all new projects.

Year three (3) of the contract for Rental & Services: Portable Toilets, Hand Wash Basin & Misc. Items was renewed on June 27, 2017 through June 23, 2018; year four (4) was renewed on June 12, 2018 through June 23, 2019.

As a growing district, the Irvine Unified School District has a continual need to provide rental and services for portable toilets, hand wash basin, and miscellaneous items for new and ongoing construction projects.

As the fourth term is set to expire, District staff recommends an additional one (1) year renewal, from June 24, 2019 through June 23, 2020.

At each renewal period, the vendors have the option to adjust their rates in accordance with the Consumer Price Index (CPI).  Diamond Environmental Services has requested to increase their prices 2.75%.


IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
Funding may be provided by various categories, including, but not limited to:  General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Diamond Environmental Services for the renewal of Rental & Services for: Portable Toilets, Hand Wash Basin & Misc. Items, Bid No. 2014/15-4 as needs are identified, for an additional one (1) year term, effective June 24, 2019 through June 23, 2020.

Authorize the price increase of 2.75% for Diamond Environmental Services.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Diamond Environmental Services for the renewal of Rental & Services for: Portable Toilets, Hand Wash Basin & Misc. Items, Bid No. 2014/15-4 as needs are identified, for an additional one (1) year term, effective June 24, 2019 through June 23, 2020.

Authorize the price increase of 2.75% for Diamond Environmental Services.
19.b. Authorization to Extend the Leases of Eleven (11) Relocatable Classroom Buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary & Woodbridge High Schools
Rationale:
In May, June and July, 2013, the Board of Education authorized the placement of eleven (11) relocatable classroom buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary and Woodbridge High Schools.  The original lease term of five (5) years has expired.

On July 12, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to award a contract to Mobile Modular Management Corporation Lease of Relocatable Buildings, Bid No. 2015/16-9FA.

Based on the continued need to accommodate students due to current and projected enrollment, the extension of the existing leased relocatable classroom buildings, beyond their original lease term, still exists.

As part of the bid, an option allows the District to renew leases of existing inventory at the lease rates provided in the bid commensurate with annual price adjustments equal to the change in the Consumer Price Index (CPI).  The current lease rate is $450.00 per month and Mobile Modular Management Corporation has requested a 3% CPI increase.  The new lease rate will be $463.50 per month.

Facilities staff is requesting the Board of Education approve the lease extension of eleven (11) leased relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation from July 1, 2019 through June 30, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Amount
(based on three (3) year contract)

   Annual Lease Amount

College Park
Elementary School

2

$463.50 x two (2) buildings $927.00/month

$11,124.00

Stonegate
Elementary School

4

$463.50 x four (4) buildings $1,854.00/month

$22,248.00

Woodbury
Elementary School

4

$463.50 x four (4) buildings $1,854.00/month

$22,248.00

Woodbridge High School

1

$463.50 x one (1) building
$463.50/month

$5,562.00

 

 

Annual Cost:

$61,182.00

 

IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
$61,182.00 Community Facilities District 86-1
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to extend the leases of eleven (11) relocatable classroom buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary, and Woodbridge High Schools, effective July 1, 2019 through June 30, 2020.

Authorize the price increase of 3% for Mobile Modular Management Corporation.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to extend the leases of eleven (11) relocatable classroom buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary, and Woodbridge High Schools, effective July 1, 2019 through June 30, 2020.

Authorize the price increase of 3% for Mobile Modular Management Corporation.
19.c. Authorization to Renew the Lease of Two (2) Relocatable Classroom Buildings at Oak Creek Elementary School
Rationale:
On July 12, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to award a contract to Mobile Modular Management Corporation Lease of Relocatable Buildings, Bid No. 2015/16-9FA.

On June 13, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Oak Creek Elementary School for the initial term of July 1, 2017 through June 30, 2018 with the option to extend for four (4) additional one (1) year terms.

The first lease renewal was approved by the Board of Education on June 12, 2018 for the term of July 1, 2018 through June 30, 2019.

Based on the continued need to accommodate students due to current and projected enrollment, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the lease renewal of the two (2) leased 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation from July 1, 2019 through June 30, 2020 as listed below:

Site

Number of Buildings

MonthlyLeaseAmount
(based on five (5) year contract)

Annual Lease Amount

Oak Creek Elementary School

2

$450 x two (2) buildings
$900.00/month

 $10,800.00/year


IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
$10,800.00 Capital Facilities Fund – Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Oak Creek Elementary School, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Oak Creek Elementary School, effective July 1, 2019 through June 30, 2020.
19.d. Authorization to Renew the Lease of Five (5) Relocatable Classroom Buildings (Measure E Series 1) at College Park Elementary School
Rationale:
On July 12, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to award a contract to Mobile Modular Management Corporation Lease of Relocatable Buildings, Bid No. 2015/16-9FA.

On February 7, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation to lease five (5) relocatable classroom buildings at College Park Elementary School.  Three (3) buildings were placed summer 2017 and two (2) buildings were placed summer 2018 as a result of the Measure E Series 1 Improvements.  The three (3) buildings placed in summer 2017 had an initial term of July 1, 2017 through June 30, 2018 with the option to renew for four (4) additional one (1) year terms.  The two (2) buildings placed in summer 2018 have an initial term of July 1, 2018 through June 30, 2019 with the option to renew for four (4) additional one (1) year terms.

The first lease renewal was approved by the Board of Education on June 12, 2018, for the term of July 1, 2018 through June 30, 2019 for the three (3) buildings placed in summer 2017.

The Measure E Series 1 Improvements include the creation of three (3) student commons, a music classroom and Innovation Lab.  This work resulted in classrooms being displaced, therefore, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the lease renewal of five (5) leased relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation from July 1, 2019 through June 30, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Amount
(based on five (5) year contract)

Annual Lease Amount

College Park
Elementary School

5

$450 x five (5) buildings
$2,250.00/month

$27,000.00/year


IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
$27,000.00  Funding may be provided by various categories, including, but not limited to:  Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of five (5) relocatable buildings at College Park Elementary School, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of five (5) relocatable buildings at College Park Elementary School, effective July 1, 2019 through June 30, 2020.
19.e. Authorization to Renew the Lease of Two (2) Relocatable Classroom Buildings (Measure E Series 1) at Westpark Elementary School
Rationale:
On July 12, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to award a contract to Mobile Modular Management Corporation Lease of Relocatable Buildings, Bid No. 2015/16-9FA.

On October 3, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Westpark Elementary School for the initial term of July 1, 2018 through June 30, 2019 with the option to renew for four (4) additional one (1) year terms up to June 30, 2023.

The Measure E Series 1 Improvements include the creation of the Design and Innovation Lab.  This work resulted in classrooms being displaced, therefore, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the renewal of two (2) leased relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation from July 1, 2019 through June 30, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Amount
(based on five (5) year contract)

Annual Lease Amount

Westpark
Elementary School

2

$450 x two (2) buildings
$900.00/month

 $10,800.00/year



IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
$10,800.00  Funding may be provided by various categories, including, but not limited to:
Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Westpark Elementary School, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Westpark Elementary School, effective July 1, 2019 through June 30, 2020.
19.f. Review of Public Information Meetings Held for Measure E Series 2 Improvements - Bonita Canyon Elementary School and University Park Elementary School
Rationale:
In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on District sites.  Facilities staff mailed notices to adjacent property owners, appropriate homeowner associations and local media fourteen (14) days prior to the meeting.  Additionally, the school sites notified parents of students attending the schools of the meeting. These Public Information Meetings (PIM) were held to discuss the placement of the structures and was conducted in the evening to provide accessibility by the majority of those noticed.

The table below provides a summary of the PIM.

PIM for Approval at Board Meeting

School PIM Site

Notice Mailed

PIM Meeting Date

Project Description

Bonita Canyon Elementary School

May 7, 2019

May 21, 2019

New Multi-Purpose Room Building

University Park Elementary School

May 15, 2019

May 29, 2019

New Classroom Building and Modernization

Comments were addressed at the meeting and are on file in the Facilities office.


IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Recommended Motion:
After consideration of the results of the Public Information Meetings, authorize staff to continue the design of the Measure E Series 2 Improvements - Bonita Canyon Elementary School and University Park Elementary School.
Quick Summary / Abstract:
After consideration of the results of the Public Information Meetings, authorize staff to continue the design of the Measure E Series 2 Improvements - Bonita Canyon Elementary School and University Park Elementary School.
19.g. State Building Program Authorized Signatories
Rationale:
The State Allocation Board (SAB) regulations require an update authorizing the filing of applications and designating the District’s authorized representatives.  The District’s authorized representatives are:
  • John Fogarty, Assistant Superintendent, Business Services

  • Kelvin Okino, Executive Director, Facilities Planning and Construction Services

  • Joe Chapin, Director, Construction Services

 

IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Recommended Motion:
Authorize the filing of applications with the State Allocation Board (SAB) and designate the District representatives submitted as authorized signatories.
Quick Summary / Abstract:
Authorize the filing of applications with the State Allocation Board (SAB) and designate the District representatives submitted as authorized signatories.
19.h. Change Order Requests for Measure E Series 1 Improvements - Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Creekside High School CHS 2-002
Reason: Cost to polish concrete floors.
Amount: $4,342.00

Description: Change Order
Bid Package No.: 6 Roofing
Contractor: Danny Letner Inc. dba Letner Roofing Co.
Requested by: District
Site: Venado Middle School VE 6-001
Reason: Cost to add gutters and downspouts.
Amount: $3,663.00

Description: Change Order
Bid Package No.: 8 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Eastshore Elementary School EA 8-001
Reason: Cost to prep existing floors for carpet.
Amount: $1,742.00

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is < $13,765.00 > or < 0.11% > of the project.   The new total of all contract amounts shall be $11,988,523.00.

IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
$9,747.00 Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $9,747.00 for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $9,747.00 for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
19.i. Change Order Requests for Measure E Series 1 Improvements - Science Lab Modernization/Expansion Projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 02 Concrete
Contractor: K.A.R. Construction, Inc.
Requested by: District
Site: Sierra Vista Middle School SV02-003
Reason: Credit for unused allowance.
Amount: < $1,508.00 >

Site: South Lake Middle School SL02-003
Reason: Credit for unused allowance.
Amount: < $1,676.00 >

Site: Lakeside Middle School LS02-002
Reason: Credit for unused allowance.
Amount: < $2,381.00 >

Site: Rancho San Joaquin Middle School RSJ02-004
Reason: Credit for unused allowance.
Amount: < $5,827.00 >

Total Amount: < $11,392.00 >

Description: Change Order
Bid Package No.: 11 Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Site: Sierra Vista Middle School SV11-001
Reason: Credit for unused allowance.
Amount: < $6,363.00 >

Site: South Lake Middle School SL11-001
Reason: Credit for unused allowance.
Amount: < $16,949.00 > 

Total Amount: < $23,312.00 >

The total contract amount awarded for the project to date is $12,878,606.00.  The total of all change orders is < $210,053.38 > or < 1.63% > of the project.  The new total of all contract amounts shall be $12,668,552.62.

IUSD/Fogarty/Okino
Board Agenda
June 11, 2019

 
Financial Impact:
< $34,704.00 > Funding may be provided by various categories, including, but not limited to: Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $34,704.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $34,704.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
20. ITEMS REMOVED FROM THE CONSENT CALENDAR
21. ITEMS OF BUSINESS
21.a. Public Hearing: Presentation of the IUSD LCFF Budget Overview for Parents, 2019-20 LCAP, and LCAP ESSA Federal Addendum
Rationale:
The passage of Local Control Funding Formula (LCFF) legislation (Assembly Bill 97 and Senate Bill 91) represented a historic reform to California’s educational funding system.

The Local Control Accountability Plan (LCAP) is an important component of the LCFF.  Under the LCFF all LEAs are required to prepare a LCAP, which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified pursuant to Education Code section 52060(d).  The governing board of each Local Education Agency (LEA) shall adopt a LCAP on or before July 1st of each year.

Education Code section 52062(b)(2) requires that the public meeting at which a school district governing board adopts a LCAP and adopts a budget must be held after, but not on the same day as, the public meeting at which the governing board holds the required public hearings on the LCAP and the proposed budget.  The LCAP Public Hearing is scheduled for June 11, 2019 with the LCAP adoption scheduled to be brought to the Board for consideration on June 25, 2019.  The new requirement was effective with the 2014-15 budget year.

LCAP Development
The LCAP must focus on eight (8) areas identified as state priorities.  The plans will also demonstrate how the district’s budget will help achieve district goals, and assess each year how well the strategies in the plan were able to improve outcomes. The LCAP is a process to gather input from all the stakeholders in the learning community about goals and priorities of the district.

LCAP Outreach
Each school district must engage parents, students, educators, employees and the community to establish these plans.  The plans will describe the school district’s overall vision for students, annual goals and specific actions the district will take to achieve the vision and goals.

LCAP Overview
In order to meet the eight (8) state priorities as outlined in the Local Control Funding Formula legislation, IUSD has developed four (4) goals:
  1. Ensure all students attain Proficiency in the Current Content Standards
  2. Ensure Access to Rigorous and Relevant Learning Tools, Resources and Skills for all Staff and Students
  3. Cultivate a Positive School Culture and System of Supports for Student Personal and Academic Growth
  4. Communicate Effectively and Form Strategic Alliances to Secure the Support and Resources Necessary to Deliver Our Vision

The 2019-20 LCAP actions and expenditures focus on prioritizing $9.3 million in actions scheduled to end in June 2019. After review and careful consideration of stakeholder feedback, the following plan was designed.

Investments – Student Instructional Support:

  1. Elementary PE Paraprofessionals
  2. Art Instruction Elementary Grades 1-3
  3. Reduce Class Size at Secondary
  4. Support for Career Technical Education
  5. Increased Secondary Allocation to Support Impacted and Intervention Classes
  6. Summer School Programs

Investments – Increase School Site Funding:

  1. VAPA Instrument Repair Specialist
  2. Science Equipment Repair Contract
  3. P.E. Support
  4. Purchase and Update Technology Equipment
  5. Site Technology Mentors
  6. Project Success
  7. Guidance Assistants
  8. Elementary Resource Counselors
  9. Expand Blended Learning Options

Investments – CA Aligned Materials and Support:

  1. Curriculum TOSAs
  2. Ed Tech TOSAs
  3. Stipends for Teacher Mentors
  4. Part-Time Facilitator Coaches for PLCs
  5. Curriculum Development: NGSS
  6. Special Ed IEP Software Support
  7. Student Online Assessment Technology

Investments – Equity, Safety and Support:

  1. Reduce Induction Fees
  2. Technology Maintenance Fund
  3. Professional Learning Software
  4. Integrated Position Control System
  5. Counseling TOSA
  6. Stipends for Increased Theater Support
  7. Summer School Athletic Augmentation
  8. Innovative Furniture
  9. Classroom Sound Systems

LCAP ESSA Federal Addendum

The LCAP Federal Every Student Succeeds Act (ESSA) Federal Addendum is designed to supplement the LCAP to ensure that eligible districts have the opportunity to meet the Local Education Agency (LEA) Plan provisions of the ESSA.  California’s ESSA State Plan provides districts a tool to document their approach to maximizing the impact of federal investments to support underserved students.  The Local Control Funding Formula (LCFF) provides districts flexibility to design programs and provide services that meet the needs of ALL students in order to close the achievement gap, promote equity and to achieve readiness for college, career and lifelong learning.  

The IUSD LCAP ESSA Federal Addendum addresses how the district uses Title I, Title II, Title III and Title IV federal funding.

LCFF Budget Overview for Parents

Effective December 31, 2018, the State Board of Education requires that a LCFF Budget Overview for Parents be developed in conjunction with, and attached as a cover to, the LCAP for 2019-20.  The Budget Overview for Parents uses language that is understandable and accessible to parents and includes information displayed using visuals and graphics.


IUSD/Parham/Fogarty
Board Agenda
June 11, 2019

Attachments

 
Recommended Motion:
Hold a public hearing and consider all comments regarding the IUSD LCFF Budget Overview for Parents, 2019-20 LCAP, and LCAP ESSA Federal Addendum.

Quick Summary / Abstract:
Hold a public hearing and consider all comments regarding the IUSD LCFF Budget Overview for Parents, 2019-20 LCAP, and LCAP ESSA Federal Addendum.
Attachments:
2019 LCAP Budget Overview for Parents IUSD
2017-20 LCAP Draft
LCAP ESSA Addendum 2019-20
21.b. Public Hearing: Presentation of the IUSD 2019-20 Budget
Rationale:
The 2013-14 Budget Act included passage of landmark legislation that shifts California from a complex school finance system to one focused on equity, transparency, and performance through the Local Control Funding Formula (LCFF) and related Local Control and Accountability Plan (LCAP).

Education Code section 52062(b)(2) requires that the public meeting at which a school district governing board adopts a LCAP and adopts a budget must be held after, but not on the same day as, the public meeting at which the governing board holds the required public hearings on the LCAP and the proposed budget.  The Budget Public Hearing is scheduled for June 11, 2019 with the Budget Adoption scheduled to be brought to the Board for consideration on June 25, 2019.  The new requirement was effective with the 2014-15 budget year.

As advertised in the Orange County Register, the 2019-20 proposed budget has been made available for public examination at the IUSD District Office.


IUSD/Fogarty
Board Agenda
June 11, 2019

 
Recommended Motion:
Hold a public hearing and consider all comments regarding the 2019-20 Budget.
Quick Summary / Abstract:
Hold a public hearing and consider all comments regarding the 2019-20 Budget.
21.c. Public Hearing: Bargaining Proposal Regarding the 2019-20 Agreement Between California School Employees Association Chapter 517 and Irvine Unified School District
Rationale:

The California School Employees Association (CSEA) and its Irvine Chapter 517 hereby submits this bargaining proposal for the 2019-20 school year, pursuant to Government Code Section 3547(a). Legislation covering collective bargaining for school districts makes the following provisions for presentation of initial proposals, public hearings, and initiation of negotiations:

  1. All initial proposals of exclusive representatives and of public school employers which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter shall be public record.
  2. Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed, after the submission of the proposal, to enable the public to become informed, and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.
  3. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt the initial proposal.
  4. New subjects of meeting and negotiating arising after the presentation of initial proposals shall be made public within 24 hours. If a vote is taken on such subject by the public school employer, the vote thereon by each member voting shall also be made public within 24 hours.
  5. The Classified School Employees Association (CSEA) and its Irvine Chapter 517 shall address the following articles in the Agreement between Irvine Unified School District and CSEA and its Irvine Chapter 517 listed:
  1. Article 1 - Agreement
  2. Article 2 - Purpose
  3. Article 3 - Recognition and Association Rights
  4. Article 4 - Management Rights
  5. Article 7 - Working Conditions
  6. Article 8 - Compensation and Related Benefits
  7. Article 9 - Health and Welfare Benefits
  8. Article 10 - Absences and Leaves
  9. Article 15 - Layoff


IUSD/O'Donovan
Board Agenda
June 11, 2019

Attachment

 
Recommended Motion:
After holding the public hearing and considering all comments, adopt the proposal of the Classified School Employees Association in order to initiate the bargaining process on the identified Articles.
Quick Summary / Abstract:
After holding the public hearing and considering all comments, adopt the proposal of the Classified School Employees Association in order to initiate the bargaining process on the identified Articles.
Attachments:
CSEA Sunshine 2019-20
21.d. Public Hearing: Bargaining Proposal Regarding the 2019-20 Agreement Between Irvine Unified School District and California Employees Association Chapter 517
Rationale:

The Irvine Unified School District hereby submits this bargaining proposal pursuant to Government Code Section 3547(a). Legislation covering collective bargaining for school districts makes the following provisions for presentation of initial proposals, public hearings, and initiation of negotiations:

  1. All initial proposals of exclusive representatives and of public school employers which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter shall be public record.
  2. Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed, after the submission of the proposal, to enable the public to become informed, and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.
  3. After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt the initial proposal.
  4. New subjects of meeting and negotiating arising after the presentation of initial proposals shall be made public within 24 hours. If a vote is taken on such subject by the public school employer, the vote thereon by each member voting shall also be made public within 24 hours.
  5. Irvine Unified School District shall address issues in the following articles in the Agreement between Irvine Unified School District and California School Employees Association and its Irvine Chapter 517 as follows:
  1. Article 3 - Recognition and Association Rights
  2. Article 7 - Working Conditions
  3. Article 8 - Compensation and Related Benefits
  4. Article 9 - Health and Welfare Benefits
  5. Article 11 - Retirement
  6. Article 13 - Assignment and Reassignment


IUSD/O'Donovan
Board Agenda
June 11, 2019

 
Recommended Motion:
After holding the public hearing and considering all comments, adopt the proposal of the Irvine Unified School District in order to initiate the bargaining process of the identified Articles.
Quick Summary / Abstract:
After holding the public hearing and considering all comments, adopt the proposal of the Irvine Unified School District in order to initiate the bargaining process of the identified Articles.
21.e. Receipt of the South Coast Academy I Charter Petition
Rationale:

Pursuant to the Charter Schools Act of 1992 (Ed. Code § 47600 et seq.) a charter school petition proposing to operate a charter school that will operate within the geographic boundaries of the Irvine Unified School District may be submitted to the District’s Board of Education after meeting specified signature requirements.  The Board of Education is required to hold a public hearing and either grant or deny the charter petition within specified timelines following receipt by the Board of the charter petition.

Current Consideration
In order to commence the statutory timelines and to facilitate the scheduling of the Board of Education's public hearing and action on the petition, the South Coast Academy I charter petition is being submitted for receipt by the Board of Education at its regular public meeting.

IUSD/Walker/Chavez
Board Agenda
June 11, 2019

Attachment

 
Recommended Motion:
Receive the South Coast Academy I charter petition as submitted by charter petitioners.
Quick Summary / Abstract:
Receive the South Coast Academy I charter petition as submitted by charter petitioners.
Attachments:
South Coast Academy I Petition
22. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
23. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
24. ADJOURNMENT
25. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
June 25, 2019
July 9, 2019

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: June 7, 2019, 11:42 AM

The resubmit was successful.