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Regular Meeting of the Board of Education
Irvine USD
June 25, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Evaluation 2018-19
    • Superintendent's Goals and Objectives 2018-19
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. APPROVAL OF MINUTES
Recommended Motion:
Approve the minutes of the following meeting(s), as presented:

May 28, 2019 - Regular Meeting
Quick Summary / Abstract:
Approve the minutes of the following meeting(s), as presented:

May 28, 2019 - Regular Meeting
Attachments:
Minutes - 052819
8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
9. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
10. SUPERINTENDENT'S REPORT
11. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
12. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
13. CONSENT CALENDAR - Business Services
13.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00294379 through 00295532
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00008006 through 00008010
District 41, Irvine Child Care Project - Numbers 00003524 through 00003531
Revolving Cash - Numbers 48741 through 48862


IUSD/Fogarty/Payton
Board Agenda
June 25, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
06-25-2019 Check Register Report
13.b. Contract Services Action Report 2018-19/17
Rationale:
AAA FLAGS & BANNER MANUFACTURING CO., INC.
Contractor to provide custom banners and flags for the Woodbridge High School campus and student events.

June 26, 2019 – June 11, 2020
Krebs/Woodbridge High School
Fee....................................................... not to exceed $5,000.00
Other: Woodbridge High School ASB

ALIFF, NANCY
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No. 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $18,000.00
Restricted General Fund – Fund 01

BLATTNER & ASSOCIATES
Consultant to provide legislative and budgetary advocacy services for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100503072-5811
Fogarty/Business Services
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund – Fund 01

BLX GROUP, LLC
Consultant to provide arbitrage rebate compliance services and perform calculations relating to the arbitrage and rebate requirements for Community Facilities Districts, Financing Authority, and General Obligation Bonds.  Reports may be completed each five (5) year period.

July 1, 2019 – June 30, 2020
Budget No. 0100585081-5819
Fogarty/Business Services
Fee....................................................... not to exceed $4,000.00
Community Facilities District – CFD 01-1*
*Series 2015

July 1, 2019 – June 30, 2020
Budget No. 4500584581-5819
Fogarty/Business Services
Fee....................................................... not to exceed $4,000.00
Community Facilities District – CFD 06-1*
*Series 2010

July 1, 2019 – June 30, 2020
Budget No. 4300584381-5819
Fogarty/Business Services
Fee....................................................... not to exceed $12,000.00
Community Facilities District – CFD 09-1*
*Series 2014 B/C, Series 2017 A/B/C/D, Series 2018A

July 1, 2019 – June 30, 2020
Budget No. 0100564481-5819
Fogarty/Business Services
Fee....................................................... not to exceed $4,000.00
Community Facilities District – CFD 86-1*
*Series 2009

July 1, 2019 – June 30, 2020
Budget No. 4800584881-5819
Fee....................................................... not to exceed $440.00
Budget No. 4700584781-5819
Fee....................................................... not to exceed $2,520.00
Budget No. 4600584681-5819
Fee....................................................... not to exceed $1,040.00
Fogarty/Business Services
Community Facilities District – Financing Authority*
*Series 2016

July 1, 2019 – June 30, 2020
Budget No. 2100569181-5819
Fogarty/Business Services
Fee....................................................... not to exceed $8,000.00
Building Fund – Fund 21*
*Series 2016A, Series 2018B

FAGEN FRIEDMAN & FULFROST, LLP
Consultant to provide specialized legal review and consulting services related to general legal and general facilities to the Business Services Department for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100503071-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

FAGEN, FRIEDMAN & FULFROST, LLP
Consultant to provide specialized legal review of critical technology procurement documents, contracts, and policies.  Consultant will further support Irvine Unified School District in review and revision of existing contracts and procedures related to student data privacy and security.

July 1, 2019 – June 30, 2020
Budget No.: 0100910477-5839
Ford/Information Services
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund – Fund 01

GOLDHAMMER, SHAWNA J.
Contractor to provide Deaf and Hard of Hearing (DHH) comprehensive education services to student(s) based on student Individualized Education Plans (IEPs) as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $23,000.00
Restricted General Fund – Fund 01

THE GREAT AMERICAN LUNCHBOX
Consultant to provide snacks to preschool age children while attending school at Early Childhood Learning Center (ECLC) to meet State requirements.

July 1, 2019 – June 30, 2020
Budget No.: 1202724410-4326
Hunter/Early Childhood Learning Center
Fee....................................................... not to exceed $26,000.00
Restricted General Fund – Fund 01

GROUP DELTA CONSULTANTS, INC.
Consultant to provide geotechnical and soils testing and inspection services for the Measure E Series 1 Improvement project at Westpark Elementary School to construct one (1) new 760 sq. ft. food service addition to the existing school facility.
(Previously Board Approved on June 13, 2017.)

June 14, 2017 – August 30, 2019
Budget No.: 2116691085-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $16,480.00
Fee....................................................... not to exceed $19,400.00
Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.

HOLLAR SPEECH & LANGUAGE
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of speech and language as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,400.00
Restricted General Fund – Fund 01

INDIVIDUALIZED EDUCATIONAL PSYCHOLOGY, INC.
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund – Fund 01

K-12 FACILITIES PLANNING, LLC
Contractor to provide facilities and educational planning and consultation to the District for the 2019-20 fiscal year.  All applicable funds to pay their pro-rata share.

July 1, 2019 – June 30, 2020
Budget No.: 0100564481-5811
Fogarty/Business Services
Fee....................................................... not to exceed $15,000.00
Community Facilities District – Multiple

KINSELLA, ED.D., KATHERINE M.
Contractor to provide a full day professional development institute focused on evidence-based instructional routines to support academic language and literacy gains for English learners in grades 4-12 across the school day.

May 24, 2019 – September 24, 2019
Budget No.: 0102220924-5811
Mennes/Language Development Programs
Fee....................................................... not to exceed $5,000.00
Restricted General Fund – Fund 01
Ratify

KONA ICE
Contractor to provide shaved ice, ice cream, and drinks for Woodbridge High School student events.

July 1, 2019 – June 30, 2020
Krebs/Woodbridge High School
Fee....................................................... not to exceed $10,000.00
Other: Woodbridge High School ASB

LANGUAGE NETWORK, INC.
Contractor to provide translation and interpreting services for Special Education meetings in the language required.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $100,000.00
Restricted General Fund – Fund 01

LEXIA LEARNING SYSTEMS, LLC
Contractor to provide an online reading intervention program and professional learning services for teachers to support at-risk students in grades K-6.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and Contractor is on file.

August 1, 2019 – July 31, 2020
Budget No.: 0100905510-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $135,950.00
Unrestricted General Fund – Fund 01

MAGIC JUMP RENTALS ORANGE COUNTY, LLC
Contractor to provide inflatables and party rentals for Woodbridge High School student events.

July 1, 2019 – June 30, 2020
Krebs/Woodbridge High School
Fee....................................................... not to exceed $10,000.00
Other: Woodbridge High School ASB

N EFFECT PRODUCTIONS
Contractor to provide coordinating services for all on campus and off campus dances including lighting, food, music, and venues, when applicable.

August 20, 2019 – April 18, 2020
Pehrson/Portola High School
Fee....................................................... not to exceed $125,000.00
Other: Portola High School ASB

NEXT GEN SCIENCE INNOVATIONS II
Contractor to provide professional development for high school science teachers for High School Science Course 1, High School Science Course 2, and High School Science Course 3 development.

September 27, 2019 – October 4, 2019
Budget No.: 0100909320-5811
Holmes/Education Services
Fee....................................................... not to exceed $7,650.00
Unrestricted General Fund – Fund 01

ORGANIZATIONAL DYNAMICS ASSOCIATES, INC.
Contractor to provide monthly individual leadership coaching for continuous leadership development and district capacity building for future program sustainability.

July 1, 2018 – June 30, 2019
Budget No.: 0100909320-5810
Parham/Education Services
Fee....................................................... not to exceed $7,200.00
Unrestricted General Fund – Fund 01
Ratify

PACIFIC AUDIOLOGICS
Consultant to provide state mandated vision and hearing screening for grades TK, K, 2, 5, 8 and all new students and color vision screening for grade 1 boys.

July 1, 2019 – June 1, 2020
Budget No.: 0102382533-5810
Noonan/Health Services
Fee...........................................................not to exceed $65,000.00
Unrestricted General Fund – Fund 01

PEGLEG ENTERTAINMENT, A CALIFORNIA CORPORATION
Contractor to provide sound and audio equipment for student events including, but not limited to, pep rallies and dances.

July 1, 2019 – June 30, 2020
Krebs/Woodbridge High School
Fee....................................................... not to exceed $35,000.00
Other: Woodbridge High School ASB

PERRY PASSARO, A PSYCHOLOGICAL CORPORATION
Contractor to perform Independent Education Evaluation(s) (IEE) in the area of psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $30,000.00
Restricted General Fund – Fund 01

RBC SIGNALS, LLC
As part of the Irvine CubeSat STEM Program – Irvine 03, Contractor to provide equipment, installation, maintenance, support, and breakdown and removal of the optical ground station located at Woodbridge High School.  The optical ground station includes a ballast/mount system, positioning system, control system, and telescope interface to be used by participating students to track and download data from its satellites.

June 26, 2019 – June 25, 2021
Krebs/Woodbridge High School
Fee....................................................... not to exceed $10,000.00*
*Funding for the Irvine CubeSat STEM Program provided by Irvine Public Schools Foundation

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA dba UNIVERSITY OF CALIFORNIA SAN DIEGO SCHOOL OF MEDICINE
Contractor to provide consulting services for Special Education students with medical needs and Individualized Education Plans (IEPs).

July 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,000.00
Restricted General Fund – Fund 01

SOUTH COAST PHOTOGRAPHIC
Contractor to provide photography and printing services such as photography, photo booths, and printing of formal dance invitations and posters for school events such as dances.

July 1, 2019 – June 30, 2020
Krebs/Woodbridge High School
Fee....................................................... not to exceed $10,000.00
Other: Woodbridge High School ASB

TILLEY, CHRISTOPHER
In partnership with the Irvine Unified School District (IUSD) Employee Well-Being Program, contractor to provide two (2) ten (10) week yoga sessions to interested IUSD employees.

June 19, 2019 – August 21, 2019
Budget No.: 6900516960-5825
Bayne/Risk Management
Fee....................................................... not to exceed $5,000.00*
Self-Insurance Fund – Fund 67
*Amount to be reimbursed by Blue Shield of California
Ratify

TLC AUCTIONS
Contractor to provide disposal services of surplus discarded equipment. A percentage of income generated from auctioned items to be paid to Irvine Unified School District.

July 1, 2019 – June 30, 2020
Budget No.: 0100505381-4309
Hoffman/Maintenance & Operations
Income.................................................... not to exceed $25,000.00
Restricted General Fund – Fund 01

UCMI, INC.
Contractor to provide Division of the State Architect (DSA) inspection services for the Cadence Park K-8 School Solar 2019 project.

June 26, 2019 – January 31, 2020
Budget No.: 0100505381-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $19,360.00
Restricted General Fund – Fund 01

UCMI, INC.
Contractor to provide Division of the State Architect (DSA) inspection services for the Eastwood Elementary School Solar 2019 project.

June 26, 2019 – January 31, 2020
Budget No.: 0100505381-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $19,360.00
Restricted General Fund – Fund 01

UNITED-HEIDER INSPECTION GROUP
Contractor to provide material testing and inspection services for the Cadence Park K-8 School Solar 2019 project.

June 26, 2019 – January 31, 2020
Budget No.: 0100505381-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $31,546.00
Restricted General Fund – Fund 01

UNITED-HEIDER INSPECTION GROUP
Contractor to provide material testing and inspection services for the Eastwood Elementary School Solar 2019 project.

June 26, 2019 – January 31, 2020
Budget No.: 0100505381-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $32,831.00
Restricted General Fund – Fund 01

WEST SAFETY SERVICES, INC.
Contractor to provide E911 (Enhanced 911) support services for wireless phone users who dial 911 in the event of an emergency.

July 1, 2019 – June 30, 2020
Budget No.: 0190009072-5920
Ford/Information Services
Fee....................................................... not to exceed $32,000.00
Unrestricted General Fund – Fund 01

No Cost Agreements

ACCELERATE LEARNING, INC.
Contractor to provide textbook and online resources for teachers and students as a no-cost pilot program to be considered for the new science adoption.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

July 1, 2019 – June 30, 2020
Holmes/Education Services

LEARNING GENIE, INC.
Contractor to provide portfolio, assessment, and analytical reporting modules.  Purchases to be funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Contractor.

July 1, 2019 – June 30, 2020
Ford/Information Services

ORANGE COUNTY SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS
Contractor to provide therapy dogs to Irvine Unified School District (IUSD) schools to work with students in Special Education and other programs at no cost to IUSD.

July 1, 2019 – June 30, 2020
Parham/Education Services


IUSD/Fogarty/Payton
Board Agenda
June 25, 2019
 
Financial Impact:
Community Facilities District – not to exceed $43,000.00

Building Fund – not to exceed $10,920.00

Self-Insurance Fund – not to exceed $5,000.00*
*Amount to be reimbursed by Blue Shield of California

Restricted General Fund – not to exceed $305,497.00

Unrestricted General Fund – not to exceed $307,800.00

Other Funds – ASB and/or Donations – not to exceed $195,000.00

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2018-19/17, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2018-19/17, as submitted.
13.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
June 25, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated June 13, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated June 13, 2019.
Attachments:
06-25-2019 Purchase Order Detail Report
13.d. Amend Contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery
Rationale:
The Irvine Unified School District (District) awarded the contract for Request for Proposals (RFP) No. 17/18-04NS, Fresh Pizza & Delivery on July 11, 2017 to PJ of Southern California, LP dba Papa John's Pizza (Vendor).

The initial term of the contract was through June 30, 2018 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596. The first extension was Board approved on May 29, 2018 with a term of July 1, 2018 through June 30, 2019. The second extension was Board approved on May 28, 2019 with a term of July 1, 2019 through June 30, 2020.

PJ of Southern California, LP dba Papa John's Pizza, originally a partnership, has changed it's name to Slice of SoCal, Inc. dba Papa John's Pizza (Vendor) and is now a C-corporation. This name change shall be effective as of July 1, 2019.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 25, 2019
 
Financial Impact:
Financial impact will remain within previously approved amounts.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to amend the contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery to accept the Vendor's name change from PJ of Southern California, LP dba Papa John's Pizza to Slice of SoCal, Inc. dba Papa John's Pizza.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to amend the contract for RFP No. 17/18-04NS, Fresh Pizza & Delivery to accept the Vendor's name change from PJ of Southern California, LP dba Papa John's Pizza to Slice of SoCal, Inc. dba Papa John's Pizza.
13.e. Contract Renewal Authorization 2019-20 Southern California Regional Liability Excess Fund (ReLiEF) (Property and Liability Insurance)
Rationale:
The Irvine Unified School District (District) is currently a member of the Southern California Regional Liability Excess Fund (ReLiEF) Joint Powers Authority. The Authority pools together resources from its member districts in an effort to reduce the financial burden due to property and liability exposure.

Southern California ReLiEF also provides school districts with expertise in many areas including loss prevention, building and safety inspections, indoor air quality and other beneficial programs.

The following identifies the coverage and cost to the District to renew our current insurance coverages. The steady growth in the District’s student enrollment and facility expansions in conjunction with Southern California ReLiEF’s overall property and liability claims had a direct correlation to the property and liability insurance premium increase.

Category

Coverage

Deductible

Premium

Liability

Up to $50,000,000

$50,000

$1,555,756

Property

Up to $250,250,000

$5,000

$378,839

Crime

Up to $5,000,000

$2,500

$6,180

Cyber Liability

Up to $5,000,000

$25,000

$7,236

Equipment Breakdown

Up to $100,000,000

$1,000

$27,908

SCR UM/RM Reserve

 


$28,914

SCR Admin Expense

 

 

$11,204

SAFER Aggregate Funding

 

 

$12,734


IUSD/Fogarty/Bayne
Board Agenda
June 25, 2019

 
Financial Impact:
$2,028,771.00 Self-Insurance Fund - Fund 67
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract with Southern California ReLiEF for property and liability insurance for the period of July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract with Southern California ReLiEF for property and liability insurance for the period of July 1, 2019 through June 30, 2020.
13.f. Contract Renewal Authorization 2019-20 Workers' Compensation Reinsurance
Rationale:
The Irvine Unified School District (District) is required under California law to maintain a workers’ compensation program for injuries and illnesses sustained by employees during the course and scope of their employment.

The workers’ compensation program for the District is a self-insured program; therefore the District is responsible for the direct costs up to $650,000 of the self-insured retention layer. Therefore, it becomes necessary to purchase an additional layer of insurance to protect the District beyond the $650,000 of self-insured coverage.

The following identifies the coverage and cost to the District to renew the workers’ compensation reinsurance coverage. For 2019-20, there is a rate pass (0% increase/decrease from the 2018-19 year).

Insurance Company

Coverage Limits

Premium

Safety National Casualty Corp.

$650,000 to Statutory

$315,433


IUSD/Fogarty/Bayne
Board Agenda
June 25, 2019

 
Financial Impact:
$315,433.00 Self-Insurance Fund - Fund 67
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract for Workers’ Compensation Reinsurance for the period of July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract for Workers’ Compensation Reinsurance for the period of July 1, 2019 through June 30, 2020.
13.g. Exercise Option to Extend the Contract for RFP No. 15/16-0001IT, Media Repository Solution
Rationale:
The Irvine Unified School District (District) requires a service to support the storage, distribution, integration, and live-broadcasting of videos and media assets.

On August 18, 2015, the Board of Education awarded Request for Proposal (RFP) No. 15/16-0001IT Media Repository Solution to Kaltura.  The initial term of the contract was October 1, 2015 through September 30, 2018 with the option to extend for two (2) additional one (1) year terms upon approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code Section 17596.  The first extension for the period of October 1, 2018 through September 30, 2019 was Board approved on September 11, 2018.

The District has been pleased with the services from Kaltura; therefore, staff requests the authorization to extend the Contract for one (1) additional one (1) year term, as allowable per the terms and conditions outlined in the Master License and Professional Services Agreement, from October 1, 2019 through September 30, 2020.  Staff recommends renewal of the contract option to include unlimited machine automatic speech recognition; this enables the District’s videos to be accessible to hearing-impaired viewers.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 25, 2019
 
Financial Impact:
Not to Exceed $60,000.00 Unrestricted General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-0001IT Media Repository Solution with Kaltura for one (1) additional year term, effective October 1, 2019 through September 30, 2020, and renew the contract option for unlimited machine automatic speech recognition.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-0001IT Media Repository Solution with Kaltura for one (1) additional year term, effective October 1, 2019 through September 30, 2020, and renew the contract option for unlimited machine automatic speech recognition.
14. CONSENT CALENDAR - Education Services
14.a. Appointment of California Interscholastic Federation Representatives 2019-20
Rationale:

The California Interscholastic Federation (CIF) requires the District to appoint one individual from each high school to serve as the 2019-20 league representatives to CIF. Past practice has been for the high school principal to serve in this capacity.

It is recommended the following individuals be approved to serve as the 2019-20 CIF league representatives for the schools indicated:

Monica Colunga / Irvine High School
Leslie Roach / Northwood High School
John Pehrson / Portola High School
Kevin Astor / University High School
Christopher Krebs / Woodbridge High School


IUSD/Parham/Tuominen
Board Agenda
June 25, 2019

 
Financial Impact:


Recommended Motion:
Approve the following individuals to serve as the 2019-20 CIF league representatives for the schools indicated:

Monica Colunga / Irvine High School
Leslie Roach / Northwood High School
John Pehrson / Portola High School
Kevin Astor / University High School
Christopher Krebs / Woodbridge High School

Quick Summary / Abstract:
Approve the following individuals to serve as the 2019-20 CIF league representatives for the schools indicated:

Monica Colunga / Irvine High School
Leslie Roach / Northwood High School
John Pehrson / Portola High School
Kevin Astor / University High School
Christopher Krebs / Woodbridge High School
14.b. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
June 25, 2019

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 6-25-19
14.c. Participation in Outdoor Education Science Camps for the 2019-20 School Year
Rationale:
Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh, and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh, and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

School

# of Days

Cost Per Student

Location

 University Park 

 4

$300

 High Trails



IUSD/Parham/Machesky
Board Agenda
June 25, 2019
 
Recommended Motion:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

University Park

Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

University Park
15. CONSENT CALENDAR - Human Resources
15.a. Certificated Personnel Action Report 2018-19/17
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Krumes
Board Agenda
June 25, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2018-19/17 as submitted for Employment, Resignations and Retirements.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2018-19/17 as submitted for Employment, Resignations and Retirements.

Attachments:
Certificated Personnel Action Report 2018-19/17
15.b. Classified Personnel Action Report 2018-19/17
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
June 25, 2019

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2018-19/17 as submitted for Employment, Resignations and Separations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2018-19/17 as submitted for Employment, Resignations and Separations.

Attachments:
Classified Personnel Action Report 2018-19/17
16. CONSENT CALENDAR - Special Education
16.a. Agreement with Orange County Superintendent of Schools to Provide Special Education Programs and Services for Individuals with Exceptional Needs
Rationale:
Education Code Section 56172(b) provides that a county superintendent of schools or district governing board may develop an education program for individual students in special education who are in the attendance area of other districts or counties. The most cost effective way of developing programs for more severely disabled students is to develop an agreement, in writing, to provide the special programs for Irvine students. This contract is used by the Orange County Superintendent of Schools and other Orange County districts that place students in the county schools. The district will participate in the Special Education Fiscal Advisory Committee convened at the county to review funding terms of the contract.


IUSD/Parham/Hertig
Board Agenda
June 25, 2019
 
Financial Impact:
$2,026,727.00 Special Education related expenses. There was an average of 18 students enrolled in the county-operated schools for 2018-19. We are anticipating up to 25 students participating in county programs in 2019-20. Excess costs are billed back to the district at the end of the school year.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to contract with and approve the 2019-20 school year agreement with Orange County Superintendent of Schools to provide special education programs and services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District at county-operated schools.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to contract with and approve the 2019-20 school year agreement with Orange County Superintendent of Schools to provide special education programs and services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District at county-operated schools.
16.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
June 25, 2019
 
Financial Impact:
$39,700.00 in Special Education related services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $39,700.00 for ongoing educational services to eight (8) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $39,700.00 for ongoing educational services to eight (8) families.


16.c. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
June 25, 2019

 
Financial Impact:
$27,695.00 in Special Education related services
Recommended Motion:
Approve agreement(s) to settle three (3) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).

Quick Summary / Abstract:
Approve agreement(s) to settle three (3) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
16.d. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
June 25, 2019

Attachment
 
Financial Impact:
$7,703,500.00 for the 2019-20 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for June 25, 2019 Board Meeting
17. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
17.a. Resolution No. 18-19-46: Local Agreement for Child Development Services and Signature Authorization
Rationale:
Child development services are provided through an ongoing grant from the California Department of Education. This grant funds the operation of the State Preschool Program at the Early Childhood Learning Center. The contract provides subsidized preschool services on a part-time basis to preschool children ages 3 to 5 years. Parents must meet income and need eligibility requirements.

By signing the contract, the Irvine Unified School District agrees to provide services in accordance with the General Terms and Conditions, State Preschool Program Requirements, and Funding Terms and Conditions.

IUSD/Parham/Hunter
Board Agenda
June 25, 2019

Attachment

 
Financial Impact:
Maximum Reimbursable Amount (MRA) is $ 859,177.00
Recommended Motion:
Adopt Resolution No. 18-19-46 authorizing signatures and entering into Local Agreement for Child Development Services for the California State Preschool Program Contract Number 9349.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-46 authorizing signatures and entering into Local Agreement for Child Development Services for the California State Preschool Program Contract Number 9349.


Attachments:
Resolution 18-19-46
17.b. Resolution No. 18-19-47: To Establish Temporary Interfund Transfers of Special or Restricted Funds
Rationale:
In accordance with the provisions of Education Code Section 42603 the Orange County Department of Education allows districts to adopt a resolution that would permit temporary interfund borrowing between funds or accounts should it become necessary for cash flow purposes.

Amounts transferred shall be repaid either in the same fiscal year or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year.


IUSD/Fogarty/Larsen
Board Agenda
June 25, 2019

Attachment
 
Recommended Motion:
Adopt Resolution No. 18-19-47 to Establish Temporary Interfund Transfers of Special or Restricted Funds.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-47 to Establish Temporary Interfund Transfers of Special or Restricted Funds.
Attachments:
Resolution No. 18-19-47 Temporary Interfund Transfers
17.c. Resolution No. 18-19-48: Authorization of Signatures
Rationale:
The Orange County Department of Education (OCDE) requires each school district to provide, by resolution, the names and specimen signatures of staff authorized to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions.

The authorization of signatures resolution is to be submitted annually prior to the each fiscal year and whenever there are changes to the staff identified in the document.


IUSD/Fogarty
Board Agenda
June 25, 2019

Attachment
 
Recommended Motion:
Adopt Resolution No. 18-19-48, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-48, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations.
Attachments:
Resolution No. 18-19-48 Authorization of Signatures
17.d. Resolution No. 18-19-49: Education Protection Account for Fiscal Years 2018-19 and 2019-20
Rationale:
Proposition 30 was approved by voters on November 6, 2012, which added Article XIII, Section 36 to the California Constitution effective November 7, 2012. The provisions of Article XIII, Section 36(e) create in the state General Fund an Education Protection Account to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f). 

All of the monies in the Education Protection Account are continuously appropriated for the support of school districts, county offices of education, charter schools and community college districts. Monies deposited in the Education Protection Account shall not be used to pay any costs incurred by the Legislature, the Governor or any agency of state government. The monies received from the Education Protection Account shall not be used for salaries or benefits for administrators or any other administrative cost. It is required that the governing board of the District make the spending determinations with respect to monies received from the Education Protection Account in open session of a public meeting of the governing board.


IUSD/Fogarty/Larsen
Board Agenda
June 25, 2019

Attachments
 
Recommended Motion:
Adopt Resolution No. 18-19-49: Education Protection Account for Fiscal Years 2018-19 and 2019-20.
Quick Summary / Abstract:
Adopt Resolution No. 18-19-49: Education Protection Account for Fiscal Years 2018-19 and 2019-20.
Attachments:
Resolution No. 18-19-49 Education Protection Account
EPA Expenditures by Function June 2019
18. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
18.a. Authorization to Renew Contract for Document Reprographic Services, RFQ/P No. 1718FA
Rationale:
On December 12, 2017 the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract for Document Reprographic Services, Request for Qualifications/Proposals (RFQ/P) No. 1718FA with ARC Document Solutions for the initial term of January 1, 2018 through June 30, 2019, with the option to renew for four (4) additional one (1) year terms, in accordance with provisions contained in Education Code Section 17596.

As a growing district, the Irvine Unified School District (District) has a continued need to provide document reprographic services for all modernization and new construction projects.

As the first year period is set to expire, District staff would like to recommend an additional one (1) year renewal, from July 1, 2019 through June 30, 2020.

At each renewal period, the vendor has the option to adjust their rates in accordance with the Consumer Price Index (CPI).  ARC Document Solutions has agreed to maintain their current prices for another year.


IUSD/Fogarty/Okino
Board Agenda
June 25, 2019
 
Financial Impact:
Funding may be provided by various categories, including, but not limited to:  General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities District – Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract for RFQ/P 1718FA Reprographic Services with ARC Document Solutions, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract for RFQ/P 1718FA Reprographic Services with ARC Document Solutions, effective July 1, 2019 through June 30, 2020.
18.b. Change Order Requests for Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 4 Gypsum & Plaster
Contractor: Sierra Lathing Company, Inc.
Requested by: District
Site: Creekside High School CHS 4-001
Reason: Cost to provide black scrim paper at Video Studio and C3.
Amount: $3,164.00

Description: Change Order
Bid Package No.: 12 Electrical
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Site: Creekside High School CHS 12-001
Reason: Credit for components and devices of audio video system in C114.
Amount: < $5,533.00 >

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is < $14,709.00 > or < 0.12% > of the project.   The new total of all contract amounts shall be $11,987,579.00.

IUSD/Fogarty/Okino
Board Agenda
June 25, 2019

 
Financial Impact:
< $2,369.00 > Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $2,369.00 > for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $2,369.00 > for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
18.c. Change Order Requests for Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 3 Rough Carpentry
Contractor: Cuyamaca Construction, Inc.
Requested by: District
Site: Brywood Elementary School No. BW03-02
Reason: Cost to provide revised framing and credit for deleted chain link fence from scope of work.
Amount: $3,813.00

Description: Change Order
Bid Package No.: 11 Painting & Wallcovering
Contractor: CTG Construction, Inc.
Requested by: District
Site: Brywood Elementary School No. BW11-01
Reason: Cost for additional painting for green room, patch and prep ceiling to receive new light fixture, and additional painting and drywall in Health 125A and Restroom.
Amount: $10,313.00

Site: Meadow Park Elementary School No. MP11-01
Reason: Cost for additional painting for green room, repair and paint existing drywall, paint Health Office and Restroom, paint Living Skills existing cabinets, and to repair existing walls by west entrance.
Amount: $16,117.00

Total Amount: $26,430.00

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Site: Brywood Elementary School No. BW15-01
Reason: Cost to provide power and control relay to new AC unit, revise electrical and fire alarm, add a new fire smoke damper, revise audio visual system in Library, add additional light fixture in Kitchen, revise audio visual and Extron system, provide new electrical receptacles in Room 137, and provide power to the remote condenser in Kitchen.
Amount: $49,288.00

Site: Meadow Park Elementary School No. MP15-01
Reason: Cost to reroute site electrical, replace existing light fixture in Health Office and Restroom, and revise audio/visual system.
Amount: $28,505.00

Total Amount: $77,793.00

Description: Change Order
Bid Package No.: 16 Structural & Site Concrete and Earthwork
Contractor: PCN3, Inc.
Requested by: District
Site: Meadow Park Elementary School No. MP16-01
Reason: Credit for the deletion of the site concrete ramp and cost to provide patch back concrete from removal of seat walls in courtyards.
Amount: < $16,664.00 >

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $676,093.00 or 3.94% of the project.  The new total of all contract amounts shall be $17,823,527.00.

IUSD/Fogarty/Okino
Board Agenda
June 25, 2019

 
Financial Impact:
$91,372.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $91,372.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $91,372.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects. No change to the completion date.
18.d. Change Order Requests for Measure E Series 1 Improvements – Modernization Projects at Springbrook Elementary School and Westpark Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Westpark Elementary School No. WP15-01
Reason: Cost to provide new Fire Alarm, Data & Clock/Speaker for Portables 22, 23, and 24.
Amount: $23,384.00

Description: Change Order
Bid Package No.: 16 Structural & Site Concrete & Earthwork
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Westpark Elementary School No. WP16-02
Reason: Credit to modify grading requirements and cost to provide additional paving, new concrete bench, remediate existing wet soil, and re-compact additional concrete.
Amount: $1,564.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $182,790.00 or 1.17% of the project. The new total of all contract amounts shall be $15,828,358.00.

IUSD/Fogarty/Okino
Board Agenda
June 25, 2019

 
Financial Impact:
$24,948.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $24,948.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $24,948.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School as listed. No change to the completion date.
18.e. Change Order Requests for Measure E Series 1 Improvements – Science Lab Modernization/Expansion Projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 05 Casework
Contractor: ISEC, Inc.
Requested by: District
Site: Rancho San Joaquin Middle School RSJ05-001
Reason: Credit for unused allowance.
Amount: < $5,000.00 >

Description: Change Order
Bid Package No.: 11 Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Site: Lakeside Middle School LS11-002
Reason: Credit for unused allowance.
Amount: < $28.00 >

Description: Change Order
Bid Package No.: 12 Electrical
Contractor: Mel Smith Electrical, Inc.
Requested by: District
Site: Sierra Vista Middle School SV12-001
Reason: Credit for unused allowance.
Amount: < $12,602.00 >

Site: South Lake Middle School SL12-001
Reason: Credit for unused allowance.
Amount: < $17,769.00 >

Site: Rancho San Joaquin Middle School RSJ12-002
Reason: Credit for unused allowance.
Amount: < $3,529.00 >

Total Amount: < $33,900.00 >

The total contract amount awarded for the project to date is $12,878,606.00.  The total of all change orders is < $248,981.00 > or < 1.93% > of the project.  The new total of all contract amounts shall be $12,629,625.00. 

IUSD/Fogarty/Okino
Board Agenda
June 25, 2019

 
Financial Impact:
< $38,928.00 > Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $38,928.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $38,928.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
19. ITEMS REMOVED FROM THE CONSENT CALENDAR
20. ITEMS OF BUSINESS
20.a. Public Hearing: Special Education Local Plan Area (SELPA) Annual Service Delivery Plan and Annual Budget Plan
Rationale:

In 1997, AB 602 legislation added new requirements to local plans requiring that Special Education Local Plan Areas (SELPAs) submit and adopt an Annual Service and Budget Plan at a public hearing.  As required in Education Code (EC) Section 56205, these plans identify expected expenditures and include a description of services, the physical location of the services, and must demonstrate that all individuals with exceptional needs have access to services and instruction appropriate to meet their needs as specified in their Individualized Education Program (IEP).  The Annual Budget Plan may be revised during any fiscal year according to the policy making process established in the SELPA’s local plan.  Copies of the plans are included and are available for inspection in the Special Education Department of the IUSD Administrative Center and will also be available at the Board Meeting.

IUSD/Parham/Hertig
Board Agenda
June 25, 2019

Attachment

 
Financial Impact:


Recommended Motion:
After holding a public hearing, adopt the Irvine SELPA Annual Service Delivery Plan and Annual Budget Plan.
Quick Summary / Abstract:
After holding a public hearing, adopt the Irvine SELPA Annual Service Delivery Plan and Annual Budget Plan.
Attachments:
Draft ASP and ABP 19-20
20.b. Public Hearing: Resolution No. 18-19-50: Confirming the Engineer's Report for the Levy and Collection of the IUSD Recreation Improvement and Maintenance District and the Assessment Diagram Connected Therewith; and Ordering the Levy and Collection of Assessments for Fiscal Year 2019-20 - Roll Call
Rationale:
On May 7, 2019, by resolution, the Board of Education of the Irvine Unified School District (“Board of Education”) initiated proceedings pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the "Act"), for the levy and collection of assessments against the assessable lots and parcels of land within the Irvine Unified School District Recreation Improvement and Maintenance District (the “District”) for the 2019-20 fiscal year and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act and Section 4 of the Article XIIID of the California Constitution.

The Engineer has prepared and filed a written report with the Clerk of the Board of Education entitled "Engineer's Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2019/2020" (the "Engineer's Report").  On May 28, 2019, by resolutions, the Board of Education preliminarily approved the Engineer's Report and declared its intention to levy and collect assessments within the District for fiscal year 2019/2020.

This resolution confirms the Engineer’s Report has been prepared and filed with the Clerk of the Board of Education and the Board of Education has been provided with such report entitled “Engineer’s Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2019/2020” (the “Engineer's Report”).

IUSD/Fogarty
Board Agenda
June 25, 2019

Attachment

 
Recommended Motion:
After holding a public hearing and considering all comments, adopt Resolution No. 18-19-50, confirming the Engineer’s Report and the levy of assessments for fiscal year 2019-20, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution.
Quick Summary / Abstract:
After holding a public hearing and considering all comments, adopt Resolution No. 18-19-50, confirming the Engineer’s Report and the levy of assessments for fiscal year 2019-20, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution.
Attachments:
Resolution No. 18-19-50 RIMD Approving Final ER and Ordering Levy
20.c. Adoption of the IUSD LCFF Budget Overview for Parents, 2019-20 LCAP, and 2019-20 LCAP ESSA Federal Addendum
Rationale:
The passage of Local Control Funding Formula (LCFF) legislation (Assembly Bill 97 and Senate Bill 91) represents a historic reform to California’s educational funding system.  

The Local Control Accountability Plan (LCAP) is an important component of the LCFF.  Under the LCFF all Local Education Agencies (LEAs) are required to prepare a LCAP, which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified pursuant to Education Code section 52060(d).  The governing board of each LEA shall adopt a LCAP on or before July 1st of each year.

Education Code section 52062(b)(2) requires that the public meeting at which a school district governing board adopts a LCAP and adopts a budget must be held after, but not on the same day as, the public meeting at which the governing board holds the required public hearings on the LCAP and the proposed budget.  The LCAP Public Hearing was conducted at the June 11, 2019 regularly scheduled board meeting with the LCAP adoption presented to the Board for consideration on June 25, 2019.  

LCFF Budget Overview for Parents
Effective December 31, 2018, the State Board of Education requires that a LCFF Budget Overview for Parents be developed in conjunction with, and attached as a cover to, the LCAP for 2019-20.  The Budget Overview for Parents uses language that is understandable and accessible to parents and includes information displayed using visuals and graphics.

2019-20 LCAP Overview
In order to meet the 8 state priorities as outlined in the Local Control Funding Formula legislation, IUSD has developed four goals:

  1. Ensure all students attain Proficiency in the Current Content Standards;
  2. Ensure Access to Rigorous and Relevant Learning Tools, Resources and Skills for all Staff and Students;
  3. Cultivate a Positive School Culture and System of Supports for Student Personal and Academic Growth;
  4. Communicate Effectively and Form Strategic Alliances to Secure the Support and Resources Necessary to Deliver Our Vision.

In addition to actions that are part of the current LCAP, these district goals are supported by the following actions.  Actions were developed based on stakeholder input.

Investments – Student Instructional Support:

  1. Elementary PE Paraprofessionals
  2. Art Instruction Elementary Grades 1-3
  3. Reduce Class Size at Secondary
  4. Support for Career Technical Education
  5. Increased Secondary Allocation to Support Impacted and Intervention Classes
  6. Summer School Programs

Investments – Increase School Site Funding:

  1. VAPA Instrument Repair Specialist
  2. Science Equipment Repair Contract
  3. P.E. Support
  4. Purchase and Update Technology Equipment
  5. Site Technology Mentors
  6. Project Success
  7. Guidance Assistants
  8. Elementary Resource Counselors
  9. Expand Blended Learning Options

Investments – CA Aligned Materials and Support:

  1. Curriculum TOSAs
  2. Ed Tech TOSAs
  3. Stipends for Teacher Mentors
  4. Part-Time Facilitator Coaches for PLCs
  5. Curriculum Development: NGSS
  6. Special Ed IEP Software Support
  7. Student Online Assessment Technology

Investments – Equity, Safety and Support:

  1. Reduce Induction Fees
  2. Technology Maintenance Fund
  3. Professional Learning Software
  4. Integrated Position Control System
  5. Counseling TOSA
  6. Stipends for Increased Theater Support
  7. Summer School Athletic Augmentation
  8. Innovative Furniture
  9. Classroom Sound Systems

2019-20 LCAP ESSA Federal Addendum
The LCAP Federal Every Student Succeeds Act (ESSA) Federal Addendum is designed to supplement the LCAP to ensure that eligible districts have the opportunity to meet the Local Education Agency (LEA) Plan provisions of the ESSA.  California’s ESSA State Plan provides districts a tool to document their approach to maximizing the impact of federal investments to support underserved students.  The Local Control Funding Formula (LCFF) provides districts flexibility to design programs and provide services that meet the needs of ALL students in order to close the achievement gap, promote equity and to achieve readiness for college, career and lifelong learning.  

The IUSD LCAP ESSA Federal Addendum addresses how the district uses Title I, Title II, Title III and Title IV federal funding.


IUSD/Parham/Fogarty
Board Agenda
June 25, 2019

Attachments

 
Recommended Motion:
Adopt the IUSD LCFF Budget Overview for Parents, the 2019-20 LCAP, and the 2019-20 LCAP ESSA Federal Addendum, as presented.
Quick Summary / Abstract:
Adopt the IUSD LCFF Budget Overview for Parents, the 2019-20 LCAP, and the 2019-20 LCAP ESSA Federal Addendum, as presented.
Attachments:
LCAP 2019 Budget Overview for Parents IUSD
2017-20 LCAP FINAL
2019-20 LCAP ESSA Addendum
20.d. Adoption of the IUSD 2019-20 Budget
Rationale:
The 2019-20 Budget is presented to the Board of Education and the community at the regularly scheduled meeting on June 25, 2019.

Budget Adoption
The State requires districts adopt their annual budgets before June 30th each year.  The California State Legislature approved a 2019-20 State Budget in Assembly Bill (AB) 74 on June 13, 2019.  It has been widely reported that AB 74 was approved by the Legislature after reaching several budgetary compromises with the Governor’s Administration. The Bill is now awaiting approval by the Governor which is anticipated to occur prior to the June 30, 2019 statutory deadline.

The Irvine Unified School District (IUSD) has proceeded with budget development based on the Governor's May Revised 2019-20 State Budget proposal. In addition, IUSD has utilized guidance provided by the Orange County Department of Education (OCDE), School Services of California (SSC), the California Association of School Business Officials (CASBO) and a variety of other sources during the budget development process. IUSD will adjust its General Fund budget accordingly if there are any material changes in the Final 2019-20 State Adopted Budget.

In addition, all other funds are included in the attachment for review and approval.

State Budget
The Local Control Funding Formula (LCFF) represents approximately 95% of the District’s 2019-20 budgeted unrestricted general fund operating revenue. The Governor’s 2019-20 May Revise proposal allocates approximately $1.9 billion to fully fund the LCFF and statutory Cost-of-Living-Adjustment (COLA) of 3.26%.  The COLA will generate approximately $10.1 million in new, ongoing, unrestricted general fund revenue for the District in 2019-20.  The District’s 2019-20 Budget is projecting district-wide enrollment growth of approximately 550 students which will generate an additional $5.3 million, yielding a year-over-year projected increase in LCFF funding of approximately $15.4 million.    

The Governor's 2019-20 May Revise proposal also includes a significant allocation of approximately $3.1 billion in one-time funding to reduce the District’s share of the CalSTRS unfunded pension liability which will reduce 2019-20 projected general fund operating expenditures by approximately $2.5 million.

Irvine Unified School District Budget
As required by Education Code section 52062(b)(2), the District conducted a public hearing on June 11, 2019, whereby the District’s 2019-20 proposed budget was presented for public review and input.  Within the parameters of the District’s 2019-20 budget, the District has identified approximately $6.9 million in available unallocated ongoing new funds for distribution in 2019-20. In addition, the District’s 2019-20 proposed budget includes the availability of approximately $3.9 million in one-time unallocated funds. It is forecast that these unallocated amounts will be identified for distribution in 2019-20 and 2020-21 as development of the 2020-21 Local Control Accountability Plan (LCAP) is developed. The District’s Final 2019-20 Budget demonstrates that the District will be able to meet its financial obligations in fiscal years 2019-20, 2020-21 and 2021-22, and remains unchanged from what was presented on June 11, 2019.

The IUSD General Fund 2019-20 Budget Reflects: 

Unrestricted Budget

 

Revenue
Expense
Total Sources/Contributions
Net Change in Fund Balance

$339.1 million 
($279.7 million)
($  70.0 million)

($  10.6 million)


Fund Balance


Beginning Balance
2019-20 Activity
Projected Ending Balance

$ 44.1 million 
($ 10.6 million)
$ 33.5 million 


Restricted Budget

 

Revenue
Expense
Total Sources/Contributions
Net Change in Fund Balance

$  61.4 million 
($137.6 million)
$  64.5 million 
($  11.7 million)


Fund Balance

 

Beginning Balance
2019-20 Activity
Projected Ending Balance

$  16.1 million 
($  11.7 million)
$    4.4 million 


IUSD/Fogarty/Serich 
Board Agenda 
June 25, 2019

Attachment

 
Recommended Motion:
Adopt the 2019-20 Budget as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education.
Quick Summary / Abstract:
Adopt the 2019-20 Budget as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education.
Attachments:
2019-20 AB Summaries by Fund
20.e. Submission Spring Release Consolidated Application 2019-20 Application for Funding
Rationale:
The Consolidated Application (Con App) is used by the California Department of Education (CDE) to distribute funds from federal programs to county offices, school districts, and direct-funded charter schools throughout California. Program entitlements are determined by formulas contained in the laws that created the programs.

Annually in June, each Local Educational Agency (LEA) submits to the Consolidated Application Spring Collection including the Application for Funding to document Board-approved participation in select programs and to provide assurances that the District will comply with the legal requirements of each program.

The categorical programs for 2018-19 and the amount of funding authorized are outlined in the attached table. These funds were accessed after Board approval of the 2018-19 Application for Funding, a component of the Consolidated Application.

Federal funds included in the Consolidated Application are Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), Title III (English Learner), Title III (Immigrant), and Title IV (Student Support and Academic Enrichment).

IUSD/Parham/Schlichting
Board Agenda
June 25, 2019

Attachment

 
Financial Impact:

$3,881,784 in Federal Program funds received in 2018-19

Recommended Motion:

Approve the submission of the District’s Consolidated Application, Spring Collection “2019-20  Application for Funding” to the California Department of Education for participation in Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), Title III (English Learner), Title III (Immigrant), and Title IV (Student Support and Academic Enrichment).

Quick Summary / Abstract:

Approve the submission of the District’s Consolidated Application, Spring Collection “2019-20  Application for Funding” to the California Department of Education for participation in Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), Title III (English Learner), Title III (Immigrant), and Title IV (Student Support and Academic Enrichment).

Attachments:
State and Federal Programs -- Consolidated Application Spring 2019
21. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
22. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
23. ADJOURNMENT
24. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
July 9, 2019
August 20, 2019

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: June 20, 2019, 11:47 AM

The resubmit was successful.