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Regular Meeting of the Board of Education
Irvine USD
July 09, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Evaluation 2018-19
    • Superintendent's Goals and Objectives 2018-19
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
8. SPECIAL PRESENTATIONS / RECOGNITIONS
8.a. Recognition of IUSD’s Partnership with Families Forward
Quick Summary / Abstract:

Presenter: 

  • Alan Schlichting, Executive Director, Student Services
9. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
10. SUPERINTENDENT'S REPORT
11. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
12. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
13. CONSENT CALENDAR - Business Services
13.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00295533 through 00296200
District 50, CFD No. 01-1 - Numbers 00001797 through 00001797
District 44, CFD No. 86-1 - Numbers 00008011 through 00008015
District 41, Irvine Child Care Project - Numbers 00003532 through 00003533
Revolving Cash - Numbers 48863 through 48922


IUSD/Fogarty/Payton
Board Agenda
July 9, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
07-09-2019 Check Register Report
13.b. Contract Services Action Report 2019-20/01
Rationale:
A-TECH CONSULTING, INC.
Contractor to provide environmental abatement services during the construction phase for the Measure E Series 1 Modernization project at Brywood Elementary School.
(Previously Board Approved on May 8, 2018.)

May 9, 2018 – October 30, 2019
Budget No.: 2111091085-6267
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,400.00
Fee....................................................... not to exceed $9,816.00
Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.

AV VENUE, LLC
Contractor to provide venue, catering, security, and disc jockey services for the Northwood High School’s Winter Formal event.

January 17, 2020 – January 17, 2020
Roach/Northwood High School
Fee....................................................... not to exceed $40,000.00
Other: Northwood High School ASB

BARBER & GONZALES CONSULTING GROUP
Consultant to provide negotiations preparation and facilitation strategy designs for negotiations during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101315571-5811
O’Donovan/Human Resources
Fee....................................................... not to exceed $60,000.00
Unrestricted General Fund – Fund 01
Ratify

BILL LANE & ASSOCIATES, INC.
Contractor to provide escort transportation services for students to non-public schools per Individualized Education Plan placement as requested during the 2019-20 fiscal year.

July 10, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund – Fund 01

CASTEEL, JANICE L.
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 10, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $12,000.00
Restricted General Fund – Fund 01

DANNIS WOLIVER KELLEY
Consultant to provide legal services related to student legal matters for the Education Services Department for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100902532-5839
Schlichting/Student Support Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01
Ratify

DIGITAL SCEPTER CORPORATION
Consultant to provide consulting services to the Information Technology Department regarding Irvine Unified School District’s firewall configuration.

July 10, 2019 – December 31, 2019
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund – Fund 01

DUDE SOLUTIONS, INC.
Contractor to provide web-based programs for Maintenance & Operations regarding the following modules:  Maintenance Essentials Pro, Event Essentials Pro, Conserve Direct, Utility Direct, and Inventory Direct.

July 1, 2019 – June 30, 2020
Budget No.: 0100506550-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $19,770.04
Unrestricted General Fund – Fund 01
Ratify

July 1, 2019 – June 30, 2020
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $31,855.53
Restricted General Fund – Fund 01
Ratify

FAMILY CRISIS INTERNATIONAL YOUTH ASSISTANCE, INC. dba WEST SHIELD ADOLESCENT SERVICES
Contractor to escort students to residential non-public school as requested per Individualized Education Plan (IEP) during the 2019-20 fiscal year.

July 10, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $20,000.00
Restricted General Fund – Fund 01

FORENSIC ANALYTICAL CONSULTING SERVICES, INC.
Contractor to provide environmental health consulting services to Irvine Unified School District.

July 1, 2019 – June 30, 2020
Budget No.: 0100506181-5811
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund – Fund 01
Ratify

LARSON, SCOTT
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 10, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $11,000.00
Restricted General Fund – Fund 01

NICOLE MILLER & ASSOCIATES, INC.
Consultant to provide private investigations and security consulting for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0100902532-5810
O’Donovan/Human Resources
Fee....................................................... not to exceed $50,000.00
Unrestricted General Fund – Fund 01
Ratify

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS - PERSONNEL REIMBURSEMENT
Contractor to provide audiology services to Irvine Unified School District for the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101755210-5810
Hertig/Special Education Services
Fee....................................................... not to exceed $53,436.53
Restricted General Fund – Fund 01
Ratify

July 1, 2019 – June 30, 2020
Budget No.: 0102583210-5810
S. Okino/Education Services
Fee....................................................... not to exceed $22,901.37
Unrestricted General Fund – Fund 01
Ratify

PACIFIC COAST ELEVATOR dba AMTECH ELEVATOR
Contractor to provide maintenance services for elevators, lifts, and dumbwaiters for Irvine Unified School District.

July 1, 2019 – June 30, 2020
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $25,488.00
Restricted General Fund – Fund 01
Ratify

PLAYWORKS EDUCATION ENERGIZED
Powered by Playworks is designed to improve the health and well-being of children by increasing opportunities for physical activity and safe, meaningful play.  Contractor to provide on-site staffing, consultative support, professional development, and free resources.

August 22, 2019 – June 5, 2020
Budget No.: 0116020610-5811
Daley/University Park Elementary School
Fee....................................................... not to exceed $25,000.00
Restricted General Fund – Fund 01

R. FURBUSH, INC.
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of occupational therapy for students as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 10, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $7,000.00
Restricted General Fund – Fund 01

SCHNEE, KAREN F.
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of speech and language for students as agreed upon by the Special Education Department during the 2019-20 fiscal year.

July 10, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $7,000.00
Restricted General Fund – Fund 01

STAR AUTISM SUPPORT, INC.
Contractor to provide curriculum material training to staff during the 2019-20 fiscal year.

July 1, 2019 – June 30, 2020
Budget No.: 0101774524-5210
Hertig/Special Education Services
Fee....................................................... not to exceed $24,900.00
Restricted General Fund – Fund 01
Ratify

USAGAIN
Contractor to provide, monitor, and service bins at fourteen (14) Irvine Unified School District sites for the collection of clothes, shoes and household textiles to promote recycling and reuse.

July 1, 2019 – June 30, 2020
Budget No.: 0100505381-4309
Hoffman/Maintenance & Operations
Income............................................................... not to exceed $25,000.00
Restricted General Fund – Fund 01
Ratify

WEST PUBLISHING CORPORATION
Contractor to provide CLEAR PROFLEX, a software to assist with residency verification.  A Data Privacy Agreement (DPA) is to be established between Irvine Unified School District and Contractor.

August 1, 2019 – July 31, 2021
Budget No.: 0100902532-5831
Blakely/Student Support Services
Fee....................................................... not to exceed $76,000.00
Unrestricted General Fund – Fund 01

WW NORTH AMERICA HOLDINGS, INC. dba WEIGHT WATCHERS
In partnership with the Irvine Unified School District (IUSD) Employee Well-Being Program, contractor to offer several Weight Watchers at Work 12-Week Sessions to interested IUSD employees during the 2019-20 fiscal year.

August 1, 2019 – July 23, 2020
Budget No.: 6900516960-5825
Bayne/Risk Management
Fee...........................................................not to exceed $20,000.00*
Self-Insurance Fund – Fund 67
*Amount to be reimbursed by Blue Shield of California

No Cost Agreements

AMPLIFIED IT, LLC
Contractor to provide a no-cost pilot of GoGuardian, a classroom management and student online safety platform. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

July 10, 2019 – July 9, 2022
Ford/Information Services

BLOCKSI, INC.
Contractor to provide a no-cost pilot of Blocksi, a classroom management and student online safety platform. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

July 10, 2019 – July 9, 2022
Ford/Information Services

VITALSOURCE TECHNOLOGIES, LLC
Contractor to provide access to digital content for various textbook publishers at no cost to Irvine Unified School District (IUSD). A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and Contractor.

July 10, 2019 – June 6, 2022
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
July 9, 2019

 
Financial Impact:
Building Fund – not to exceed $2,416.00

Self-Insurance Fund – not to exceed $20,000.00*
*To be reimbursed by Blue Shield of California

Restricted General Fund – not to exceed 202,680.06

Unrestricted General Fund – not to exceed $278,671.41

Other Funds – ASB and/or Donations – not to exceed $40,000.00

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/01, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/01, as submitted.
13.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
July 9, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated July 1, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated July 1, 2019.
Attachments:
07-09-2019 Purchase Order Detail Report
13.d. Authorization to Award the Contract for Cooperative Bid No. 220-02, Fuel (Gasoline and Diesel)
Rationale:

The Irvine Unified School District (IUSD) has joined a fuel cooperative bid with 12 other Orange County School Districts to take advantage of lower prices. The purpose of this bid is to provide gasoline and diesel fuel for all vehicles and buses utilized by IUSD.

Bid No. 220-02, Fuel (Gasoline and Diesel) was formally bid by Placentia-Yorba Linda Unified School District (PYLUSD) on behalf of Anaheim Elementary School District, Anaheim Union High School District, Capistrano Unified School District, Fullerton School District, Fullerton Joint Union High School District, Garden Grove Unified School District, Huntington Beach Union High School District, Irvine Unified School District, Newport-Mesa Unified School District, Orange Unified School District, and Westminster School District.

The bid was advertised, as required per Public Contract Code, on May 6 and May 13, 2019.  A bid due date of June 7, 2019 at 10:00am was set; four (4) suppliers submitted bids.  The bids were evaluated by PYLUSD to ensure adherence to specifications and responsiveness according to Public Contract Code.

Upon the conclusion of the evaluation process, it was determined that the lowest responsive and responsible bidder is Pinnacle Petroleum, Inc. based on price per gallon, octane level and delivery as listed in the bid pricing sheet summary below.  The term of the contract will be for three (3) years, from August 1, 2019 through July 31, 2022.

Product Pinnacle
Petroleum, Inc.

SC Fuels
 AAA Oil  
IPC 

 87 Octane Bulk

 -0.0816
 -3.1000  -0.1052  -0.1050  
 87 Octane Short
 -0.0656  -0.5000  -0.0827  -0.1050
 89 Octane Bulk
 -0.1375  -3.1000  -0.0990  -0.1050
 89 Octane Short
 -0.1224  -0.5000  -0.0739  -0.1050
 91 Octane Bulk
 -0.2080  -3.1000  -0.0992  -0.1050
 91 Octane Short
 -0.1759  -0.5000  -0.0812  -0.1050
 Diesel Ultra Low Bulk
  0.0178  -0.1000  -0.0040  -0.0750
 Diesel Ultra Low Short
  0.0447   1.2500   0.0146  -0.0750
 TOTAL  -0.7285  -9.6500  -0.5306  -0.7800
 TOTAL with Delivery Considered
 -0.7285  +34.27  -0.2151  -0.2974


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
July 9, 2019

 
Financial Impact:
Approximately $600,000.00 annually, subject to CPI adjustments as allowed per the contract terms. 

General Fund - Fund 01

Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Placentia-Yorba Linda Unified School District's Cooperative Bid No. 220-02, Fuel (Gasoline and Diesel) to Pinnacle Petroleum, Inc., effective August 1, 2019 through July 31, 2022.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Placentia-Yorba Linda Unified School District's Cooperative Bid No. 220-02, Fuel (Gasoline and Diesel) to Pinnacle Petroleum, Inc., effective August 1, 2019 through July 31, 2022.
13.e. Contract Authorization – Express Scripts (Pharmacy Benefit Manager) for Plan Year 2020
Rationale:
The Irvine Unified School District (District) currently administers a self-funded health benefit program for eligible employees.  The Benefits Management Board (BMB) represents all employee bargaining groups. The BMB met during the past school year to discuss mutual interests and employee insurance needs for the 2020 plan year, January 1, 2020 through December 31, 2020.

With guidance from the District’s consultants, the BMB reviewed proposals from a number of different pharmacy providers to obtain the best healthcare benefit and cost for employees and the District. The BMB narrowed down the perspective pharmacy carriers to Blue Shield of California, OptumRx, and Express Scripts. Through further correspondence with the remaining three (3) pharmacy carriers, the BMB concluded that Express Scripts offered the best pharmacy coverage at the best overall cost to the plan.

On May 31, 2019, the BMB reached consensus to recommend Express Scripts as the District’s Pharmacy Benefit Manager for the 2020 plan year, January 1, 2020 through December 31, 2020. The projected savings with Express Scripts for the next three (3) years is $2,728,009 over the District’s current pharmacy provider, Blue Shield of California. The recommendation to contract with Express Scripts for pharmacy benefits will have no impact to employees who currently receive District-offered medical coverage through Blue Shield of California. 

The following identifies the coverage and projected cost to the Irvine Unified School District to contract with a pharmacy benefit manager.

Pharmacy Benefit Provider

Projected Costs and Savings

Express Scripts

$6,165,569 Drug Costs and Administrative Fees


$1,384,092 Contractual Pharmacy Discounts and Rebates

 

$4,781,477 Total Cost


IUSD/Fogarty/Bayne
Board Agenda
July 9, 2019

 
Financial Impact:
$4,781,477 Self-Insurance Fund - Fund 67
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Express Scripts (Pharmacy Benefit Manager) for the plan year January 1, 2020 through December 31, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Express Scripts (Pharmacy Benefit Manager) for the plan year January 1, 2020 through December 31, 2020.
13.f. Exercise Option to Extend Contracts for Beach Cities Nutrition Services Cooperative Bid No. 18-01, Food Services – Paper Products and Cleaning Supplies
Rationale:
Paper products and supplies, such as, trays, napkins, and utensils are necessary items needed to serve student meals daily at each of the Irvine Unified School District's (District) school sites.

Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies was formally bid by Saddleback Valley Unified School District (SVUSD) on behalf of the Beach Cities Nutrition Services Cooperative (Cooperative) for their annual paper products and cleaning supplies needs.  The Cooperative is comprised of Buena Park School District, Huntington Beach Union High School District, Irvine Unified School District, Los Alamitos Unified School District, Magnolia School District, Newport-Mesa Unified School District, Placentia-Yorba Linda Unified School District, Saddleback Valley Unified School District, and Westminster School District.

On September 11, 2018, the Board of Education approved the award of Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies - Beach Cities Nutrition Services Cooperative with P & R Paper Supply Co., Inc. and Trade Supplies, Inc. (Vendors).

The initial term of the contract is from July 13, 2018 through June 30, 2019 with an option to extend for two (2) additional one (1) year increments upon mutual written agreement of the District and Vendors and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596 (K-12).

The District has been pleased with the services from P & R Paper Supply Co., Inc. and Trade Supplies, Inc.; therefore, staff requests authorization to extend the first one (1) year term with a price increase, as allowable per the terms and conditions outlined in the contracts, from July 1, 2019 through June 30, 2020.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
July 9, 2019
 
Financial Impact:
Approximately $235,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contracts for the Beach Cities Nutrition Services Cooperative, Saddleback Valley Unified School District's Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies with P & R Paper Supply Co., Inc. and Trade Supplies, Inc., effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contracts for the Beach Cities Nutrition Services Cooperative, Saddleback Valley Unified School District's Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies with P & R Paper Supply Co., Inc. and Trade Supplies, Inc., effective July 1, 2019 through June 30, 2020.
13.g. Piggyback Authorization – Classroom & Office Furniture
Rationale:
As the Irvine Unified School District (District) continues to grow, there is a continued need to purchase and replace furniture throughout the District.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms. This procedure is often referred to as "piggybacking."

The Torrance Unified School District awarded the contract for Bid No. 10-04.09.19, Classroom & Office Furniture at their May 6, 2019 Board Meeting to the following vendors:

1. CM School Supply;
2. Culver Newlin;
3. ELB Education;
4. Lakeshore Learning;
5. McDowell-Craig;
6. MeTEOR Education; and
7. Office Solutions LLC (Blue Space Interiors).

The initial term is June 1, 2019 through June 30, 2020 with an option to renew upon mutual consent for four (4) additional years, for a period not to exceed five (5) years.

District staff has reviewed the terms, conditions, and prices in this contract and finds them to be competitive; therefore, recommends authorization be granted to acquire classroom and office furniture utilizing the Torrance Unified School District contract.


IUSD/Fogarty/Ragas
Board Agenda
July 9, 2019
 
Financial Impact:
All expenditures will be made within the authorized budgets.

Funding may be provided by various categories, including, but not limited to: General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the utilization of Torrance Unified School District Bid No. 10-04.09.19, Classroom & Office Furniture contract awarded to multiple vendors, effective June 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Torrance Unified School District Bid No. 10-04.09.19, Classroom & Office Furniture contract awarded to multiple vendors, effective June 1, 2019 through June 30, 2020.
13.h. Piggyback Authorization – Just-In-Time Classroom and Office Supplies
Rationale:
School, office, arts and crafts, and janitorial supplies are necessary items needed to keep schools functioning properly.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms. This procedure is often referred to as "piggybacking".

The Val Verde Unified School District (VVUSD) awarded the contract for Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies at their June 19, 2018 Board Meeting to Southwest School and Office Supply. The initial term of the contract was from June 1, 2018 through May 31, 2019 with an option to renew for up to three (3) years in accordance with provisions contained in Education Code, Section 17596. At the June 4, 2019 Board Meeting VVUSD extended the first contract term from June 1, 2019 through May 31, 2020 with a price increase as allowed per the terms and conditions. The Irvine Unified School District's (IUSD) Board of Education approved the initial piggyback contract on November 13, 2018.

IUSD staff has reviewed the terms, conditions, and prices in this contract and finds them to be competitive; therefore, recommends authorization be granted to acquire supplies using the Val Verde Unified School District contract. 


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
July 9, 2019
 
Financial Impact:
General Fund expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of piggyback bid. School sites and programs make purchases within budget allocation amounts.
Recommended Motion:
Authorize the utilization of Val Verde Unified School District Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies contract awarded to Southwest School and Office Supply, effective June 1, 2019 through May 31, 2020.
Quick Summary / Abstract:
Authorize the utilization of Val Verde Unified School District Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies contract awarded to Southwest School and Office Supply, effective June 1, 2019 through May 31, 2020.
13.i. Piggyback Authorization – Purchase and Distribution of Dry, Refrigerated & Frozen Food
Rationale:
The Irvine Unified School District (IUSD) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2019-20 school year, lunch will be served at 40 sites, breakfast at 31 sites, and a morning snack at 3 sites.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same product price and terms. This procedure is often referred to as "piggybacking".

Downey Unified School District (DUSD) awarded the contract for Bid No. 18/19-01, Purchase and Distribution of Dry, Refrigerated & Frozen Food at their June 19, 2018 Board Meeting to Gold Star Foods (Supplier). The initial term is July 1, 2018 through June 30, 2019 with an option to renew upon mutual consent of DUSD and Supplier for an additional two (2) years in accordance with provisions contained in Education Code, Section 17596.  At the April 9, 2019 Board Meeting, DUSD extended the first contract term from July 1, 2019 through June 30, 2020 with a price increase as allowed per the terms and conditions.

IUSD staff has reviewed the terms, conditions, and prices in this contract and finds them to be competitive; therefore, recommends authorization be granted to acquire distribution of dry, refrigerated and frozen food utilizing the Downey Unified School District contract.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
July 9, 2019
 
Financial Impact:
Approximately $1,400,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the utilization of Downey Unified School District Bid No. 18/19-01, Purchase and Distribution of Dry, Refrigerated & Frozen Food contract awarded to Gold Star Foods, effective July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Downey Unified School District Bid No. 18/19-01, Purchase and Distribution of Dry, Refrigerated & Frozen Food contract awarded to Gold Star Foods, effective July 1, 2019 through June 30, 2020.
13.j. Receive Bids/Award Contract for Bid No. 18/19-04MO, Paint & Maintenance Services
Rationale:
Bid No. 18/19-04MO, Paint & Maintenance Services was advertised per Public Contract Code on June 2 and 9, 2019. A bid due date of June 19, 2019 at 11:00am was set; seven (7) contractors responded to the call for bids, one (1) contractor withdrew their bid due to clerical pricing errors. The bids received were evaluated by Maintenance & Operations and Purchasing staff to ensure adherence to District specifications and responsiveness according to Public Contract Code.

A.J. Fistes Corporation (Contractor) has been determined to be the lowest responsive and responsible bidder.

The initial term of the proposed contract is July 15, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement between the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Hoffman/Ragas 
Board Agenda 
July 9, 2019
 
Financial Impact:
All expenditures will be made within the authorized budgets.

Multiple funding sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-04MO, Paint & Maintenance Services to A.J. Fistes Corporation, through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 18/19-04MO, Paint & Maintenance Services to A.J. Fistes Corporation, through June 30, 2020.
13.k. Receive Bids/Award Contract for Bid No. 19/20-01FA, Furniture & Equipment
Rationale:
Bid No. 19/20-01FA, Furniture & Equipment was advertised per Public Contract Code on May 21 and 28, 2019. A bid due date of June 6, 2019 at 11:00am was set; eleven (11) vendors responded to the call for bids. The bids received were evaluated by Irvine Unified School District (District) staff to ensure adherence to District specifications and responsiveness according to Public Contract Code. District staff reviewed the discounts offered and found them to be competitive.

Bid award recommendation was determined by manufacturer and to the highest percentage discount, lowest responsive and responsible bidder. The following vendors have been determined to be the highest percentage discount, lowest responsive and responsible bidders:

1. Concepts School & Office Furnishings;
2. Culver-Newlin, Inc.;
3. G/M Business Interiors;
4. Hamel Interiors, Inc.;
5. McDowell & Craig Office Systems, Inc.;
6. School Specialty, Inc.; and 
7. Southwest School Office Supply.

Four (4) vendors, HCONE International Impex LLC, Kaplan Early Learning Company, Tangram Interiors, and Virco, Inc. submitted bids that were found to be incomplete; therefore, the vendors have been deemed non-responsive.

The following bid line items received no bids, therefore, were removed from the bid: 114, 134, 135, 152-158, 187 and 188.

The initial term of the contract is through June 30, 2020 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement between the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Ragas
Board Agenda 
July 9, 2019
 
Financial Impact:
All expenditures will be made within the authorized budgets.

Funding may be provided by various categories, including, but not limited to: General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contracts for Bid No. 19/20-01FA, Furniture & Equipment to the vendors listed, through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contracts for Bid No. 19/20-01FA, Furniture & Equipment to the vendors listed, through June 30, 2020.
13.l. Notice of Completion – Unit Cost Pricing Roofing (Meadow Park Roof Project)
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the District-wide Unit Cost Pricing Roofing bid.

Bid Category

Contractor

Board Approval Date

Roofing

Commercial Roofing Systems, Inc.

June 3, 2014

The Meadow Park Roof project is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board to accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Clerk Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
July 9, 2019

 
Recommended Motion:
Accept the Meadow Park Roof project of the listed contractor as complete and authorize staff to file a Notice of Completion with the County of Orange Clerk Recorder’s Office.
Quick Summary / Abstract:
Accept the Meadow Park Roof project of the listed contractor as complete and authorize staff to file a Notice of Completion with the County of Orange Clerk Recorder’s Office.
14. CONSENT CALENDAR - Education Services
14.a. Quarterly Report on Complaints Pursuant to Ed. Code 35186(d)
Rationale:
As a result of the Williams Settlement, Ed. Code 35186(d) now stipulates “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records.”

Quarter 4 Report (April 1 – June 30, 2019)

Deficiency of instructional materials: zero complaints
Emergency or urgent facilities conditions: zero complaints
Teacher vacancy or misassignment: zero complaints


IUSD/Parham
Board Agenda
July 9, 2019
 
Recommended Motion:
For information.
Quick Summary / Abstract:
For information.
14.b. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 7-9-19
14.c. Participation in Outdoor Education Science Camps for the 2019-20 School Year
Rationale:
Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh, and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh, and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

School

# of Days

Cost Per Student

Location

Cypress Village

4

$225

Irvine Ranch



IUSD/Parham/Machesky
Board Agenda
July 9, 2019
 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Cypress Village

Quick Summary / Abstract:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Cypress Village

15. CONSENT CALENDAR - Human Resources
15.a. Certificated Personnel Action Report 2019-20/01
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Krumes
Board Agenda
July 9, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/01 as submitted for Employment, Resignations and Retirements.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/01 as submitted for Employment, Resignations and Retirements.
Attachments:
Certificated Personnel Action Report 2019-20/1
15.b. Classified Personnel Action Report 2019-20/01
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/01 as submitted for Employment, Resignations and Vacancies.

Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/01 as submitted for Employment, Resignations and Vacancies.

Attachments:
Classified Personnel Action Report 2019-20/01
16. CONSENT CALENDAR - Special Education
16.a. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.

IUSD/Parham/Hertig
Board Agenda
July 9, 2019

 
Financial Impact:
$13,000.00 Special Education related services
Recommended Motion:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
16.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
July 9, 2019
 
Financial Impact:
$34,200.00 in Special Education related services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $34,200.00 for ongoing educational services to two (2) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $34,200.00 for ongoing educational services to two (2) families.
16.c. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
July 9, 2019

Attachment
 
Financial Impact:
$80,000.00 for the 2019-20 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for July 10, 2019 Board Meeting
16.d. Coalition for Adequate Funding for Special Education
Rationale:
The Coalition for Adequate Funding for Special Education is a consortium of SELPAs and districts that collects data, disseminates information and organizes legislative action relevant to special education funding issues at state and federal levels. The Irvine Unified School District's interests are often represented by coalition representatives, reducing the need for district staff to travel for legislative action activities. Nancy LaCasse of School Services of California serves as Coalition advocate on policy, budget, and legal issues.


IUSD/Parham/Hertig
Board Agenda
July 9, 2019
 
Financial Impact:
$1,500.00 for membership in the Coalition for 2019-20
Recommended Motion:
Authorize the Executive Director of Special Education to enter into an agreement for membership in the Coalition for Adequate Funding for Special Education at a cost of $1,500.00 for the 2019-20 school year.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to enter into an agreement for membership in the Coalition for Adequate Funding for Special Education at a cost of $1,500.00 for the 2019-20 school year.
17. CONSENT CALENDAR - Superintendent
17.a. Conference AttendanceWas edited within 72 hours of the Meeting
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: Test Student Placed at Residential Treatment Center (RTC)
Location: Olathe, KS
Dates: July 30-August 1, 2019
Attendee: Angela Weedn
Cost: $1,129.00
Budget:  0101757620-5210

Event: Pacific Northwest Institute: Special Education and the Law
Location: Renton, WA
Dates: September 23-25, 2019
Attendees: Melanie Hertig, Lisa Torkzadeh, Allison Robbins, and Jennifer O'Malley
Cost: $6,920.00
Budget: 01017553274-5210

Event: Closing the Gap: Assistive Technology in Special Education, Rehabilitation and Everyday Living
Location: Prior Lake, MN
Dates: October 2-4, 2019
Attendees: Lezlee Kerbrat, Sara Low, and Eleen Ruan
Cost: $1,470.00
Budget: 0101755324-5210

Event: Visit Residential Treatment Center
Location: Victoria, TX
Dates: November 4-6, 2019
Attendee: Stephanie Pettey
Cost: $1,190.00
Budget: 0101757620-5210

Event: 2019 Annual Conference on Advancing School Mental Health
Location: Austin, TX
Dates: November 7-9, 2019
Attendee: Stephanie Pettey
Cost: $1,990.00
Budget: 0101755324-5210, 0101757620-5210

IUSD/Walker
Board Agenda
July 9, 2019
**Updated July 8, 2019**

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Angela Weedn to Olathe, KS, July 30-August 1, 2019, for $1,129.00,
2) Melanie Hertig, Lisa Torkzadeh, Allison Robbins, and Jennifer O'Malley to Renton, WA, September 23-25, 2019, for $6,920.00,
3) Lezlee Kerbrat, Sara Low, and Eleen Ruan to Prior Lake, MN, October 2-4, 2019, for $1,470.00,
4) Stephanie Pettey to Victoria, TX, November 4-6, 2019, for $1,190.00,
5) Stephanie Pettey to Austin, TX, November 7-9, 2019, for $1,990.00.

Quick Summary / Abstract:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Angela Weedn to Olathe, KS, July 30-August 1, 2019, for $1,129.00,
2) Melanie Hertig, Lisa Torkzadeh, Allison Robbins, and Jennifer O'Malley to Renton, WA, September 23-25, 2019, for $6,920.00,
3) Lezlee Kerbrat, Sara Low, and Eleen Ruan to Prior Lake, MN, October 2-4, 2019, for $1,470.00,
4) Stephanie Pettey to Victoria, TX, November 4-6, 2019, for $1,190.00,
5) Stephanie Pettey to Austin, TX, November 7-9, 2019, for $1,990.00.

18. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
18.a. Resolution No. 19-20-09: Giving Notice of Intent to Grant an Easement to Irvine Ranch Water District (IRWD) at Brywood Elementary School
Rationale:
It is necessary for the Irvine Unified School District to grant a non-exclusive easement and right-of-way to the Irvine Ranch Water District (IRWD) for the maintenance and operation of a water pipeline.

The purpose of the easement is to provide IRWD access across and along the certain real property at Brywood Elementary School to maintain and operate a water pipeline dedicated for fire suppression services.

A noticed Public Hearing must be held prior to the granting of the easement, the attached resolution proposes to set the Board Meeting date of August 20, 2019, for the required Public Hearing.


IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

Attachments
 
Financial Impact:
None
Recommended Motion:
Adopt Resolution No. 19-20-09 giving notice of intent to grant an easement to Irvine Ranch Water District in order to operate and maintain a water pipeline for fire suppression services, across and along the certain real property at Brywood Elementary School, and set the Board Meeting date of August 20, 2019, for the required Public Hearing.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-09 giving notice of intent to grant an easement to Irvine Ranch Water District in order to operate and maintain a water pipeline for fire suppression services, across and along the certain real property at Brywood Elementary School, and set the Board Meeting date of August 20, 2019, for the required Public Hearing.
Attachments:
Resolution No. 19-20-09 IRWD Grant of Easement Brywood ES
IRWD Grant of Easement - Brywood ES
18.b. Resolution No. 19-20-10: Giving Notice of Intent to Grant an Easement to Irvine Ranch Water District (IRWD) at Meadow Park Elementary School
Rationale:
It is necessary for the Irvine Unified School District to grant a non-exclusive easement and right-of-way to the Irvine Ranch Water District (IRWD) for the maintenance and operation of a water pipeline.

The purpose of the easement is to provide IRWD access across and along the certain real property at Meadow Park Elementary School to maintain and operate a water pipeline dedicated for fire suppression services.

A noticed Public Hearing must be held prior to the granting of the easement, the attached resolution proposes to set the Board Meeting date of August 20, 2019, for the required Public Hearing.


IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

Attachments
 
Recommended Motion:
Adopt Resolution No. 19-20-10 giving notice of intent to grant an easement to Irvine Ranch Water District in order to operate and maintain a water pipeline for fire suppression services, across and along the certain real property at Meadow Park Elementary School, and set the Board Meeting date of August 20, 2019, for the required Public Hearing.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-10 giving notice of intent to grant an easement to Irvine Ranch Water District in order to operate and maintain a water pipeline for fire suppression services, across and along the certain real property at Meadow Park Elementary School, and set the Board Meeting date of August 20, 2019, for the required Public Hearing.
Attachments:
Resolution No. 19-20-10 IRWD Grant of Easement Meadow Park ES
IRWD Grant of Easement - Meadow Park ES
18.c. Resolution No. 19-20-11: Employment of Short-term Employees
Rationale:

Pursuant to Education Code section 45103(b), the District may employ short-term employees, employed and paid for less than 75% of the school year, who shall not be part of the classified service. A short-term employee is defined to mean any person who is employed to perform a specific service for the District, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.

 

IUSD/O'Donovan
Board Agenda
July 9, 2019

Attachments

 
Recommended Motion:
Adopt Resolution No. 19-20-11 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-11 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees.
Attachments:
Res No. 19-20-11 Short-term Employees
Short-term salary schedule
19. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
19.a. Annual Renewal/Award Contract for Lease of Relocatable Buildings, Bid No. 2015/16-9FA
Rationale:
On July 12, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract for the Lease of Relocatable Buildings, Bid No. 2015/16-9FA with Mobile Modular Management Corporation for the initial term of July 13, 2016 through July 12, 2017 with the option to extend for four (4) additional one (1) year terms.  As a growing district, the Irvine Unified School District (District) has a continued need to lease relocatable buildings to accommodate increases in both staff and student enrollment.

The first lease renewal was approved by the Board of Education on July 11, 2017 for the term of July 13, 2017 through July 12, 2018.

The second lease renewal was approved by the Board of Education on July 10, 2018 for the term of July 13, 2018 through July 12, 2019.

As the third term, July 13, 2018 through July 12, 2019, is set to expire, District staff would like to recommend an additional one (1) year renewal, with a term of July 13, 2019 through July 12, 2020.  At each renewal period, the vendor has the option to negotiate a price increase.  Mobile Modular Management Corporation is requesting a 3.0% increase on all additives in the bid matrix, based on the Consumer Price Index (CPI).  In addition, they have requested an increase to the monthly lease rate for a 24’ x 40’ relocatable building as shown below:

Three (3) year Lease Contract

Current Monthly Lease Rate

New Monthly Lease Rate

$475.00 per month

$489.25 per month

 Five (5) year Lease Contract

Current Monthly Lease Rate

New Monthly Lease Rate

$450.00 per month

$463.50 per month


IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
All expenditures will be made within the authorized budgets.

Funding may be provided by various categories, including, but not limited to:  General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the price increase for Mobile Modular Management Corporation of 3.0% on all additives in the bid matrix, based on the Consumer Price Index (CPI).  In addition, authorize the increase to both the three (3) year and five (5) year monthly lease rates for a 24’ x 40’ relocatable building.

Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the renewal of Bid No. 2015/16-9FA Lease of Relocatable Buildings as needs are identified for an additional one (1) year term, effective July 13, 2019 through July 12, 2020.

Quick Summary / Abstract:
Authorize the price increase for Mobile Modular Management Corporation of 3.0% on all additives in the bid matrix, based on the Consumer Price Index (CPI).  In addition, authorize the increase to both the three (3) year and five (5) year monthly lease rates for a 24’ x 40’ relocatable building.

Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the renewal of Bid No. 2015/16-9FA Lease of Relocatable Buildings as needs are identified for an additional one (1) year term, effective July 13, 2019 through July 12, 2020.

19.b. Augmentation to Mobile Modular Contract for Lease of Relocatable Buildings at Beacon Park School
Rationale:
On March 26, 2019, the Board of Education authorized the retention of PJHM Architects to provide architectural design services for the placement of three (3) leased relocatable classroom buildings at Beacon Park School.

On May 7, 2019, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to lease three (3) relocatable classroom buildings to be placed at Beacon Park School in summer 2019.

As a result of existing grades and the placement of the relocatable classrooms to optimize outdoor play space, the design requires a custom ramp to be installed at an additional cost.
 

Description of Costs

Subtotals

Term

Monthly Lease Amount:
$219 x (1) Ramp with extension

$2,628.00

Annual

Delivery & Set-up Costs

$2,290.00

One-time Fee

Removal & Return Costs

$2,290.00

One-time Fee

Total Cost:

$7,208.00

 


Additional costs associated with the placement of these proposed relocatables will include site preparation, utilities, classroom audio-visual system, fire alarm, data and public address system, and site accessibility upgrades required to achieve Division of State Architect (DSA) approval.

The associated site work and classroom upgrades will be bid separately and are not included in the costs identified in this agenda item.


IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
$7,208.00 Capital Facilities Fund - Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to augment the contract for Mobile Modular Management Corporation to include the custom ramp with extension for the relocatable classrooms at Beacon Park School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to augment the contract for Mobile Modular Management Corporation to include the custom ramp with extension for the relocatable classrooms at Beacon Park School.
19.c. Authorization to Renew the Lease of Three (3) Relocatable Classroom Buildings at Beacon Park School
Rationale:
On May 8, 2018, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation for the lease of three (3) relocatable classroom buildings at Beacon Park School for the initial term of July 26, 2018 through July 25, 2019 with the option to renew for two (2) additional one (1) year terms.

Based on the continued need to accommodate students due to current and projected enrollment, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the lease renewal of the three (3) leased 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the Irvine Unified School District and Mobile Modular Management Corporation for the term July 26, 2019 through July 25, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Cost

Annual Lease Cost

Beacon Park School


3

$463.50 x three (3) buildings
$1,390.50/month


$16,686.00/year

 

IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
$16,686.00 Capital Facilities Fund - Fund 25 (To be reimbursed by Heritage Fields, El Toro, LLC)
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of three (3) relocatable buildings at Beacon Park School, effective July 26, 2019 through July 25, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of three (3) relocatable buildings at Beacon Park School, effective July 26, 2019 through July 25, 2020.
19.d. Authorization to Renew the Lease of Four (4) Relocatable Classroom Buildings at Woodbridge High School
Rationale:
On February 21, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation to lease four (4) relocatable classroom buildings at Woodbridge High School for the initial term of July 19, 2017 through July 18, 2018 with the option to renew for three (3) additional one (1) year terms.

The first lease renewal was approved by the Board of Education on July 10, 2018 for the term of July 19, 2018 through July 18, 2019.

Based on the continued need to accommodate students due to current and projected enrollment, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board of Education approve the renewal of the four (4) leased 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation for the term July 19, 2019 through July 18, 2020 as listed below:

Site

Number of Buildings

Monthly Lease Cost

Annual Lease Cost

Woodbridge High School


4

$463.50 x four (4) buildings
$1,854.00/month


$22,248.00/year

 

IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
$22,248.00 Capital Facilities Fund – Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of four (4) relocatable buildings at Woodbridge High School, effective July 19, 2019 through July 18, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of four (4) relocatable buildings at Woodbridge High School, effective July 19, 2019 through July 18, 2020.
19.e. Review of Public Information Meeting for a Storage Container at Creekside Education Center
Rationale:
Education Services has requested to place one (1) storage container in a parking lot at the Creekside Education Center.  The proposed 10’ x 20’ storage container will provide storage for physical education equipment to support of the District-wide K-8 Physical Education Programs. Creekside Education Center is a central location from which all schools can access materials stored within the storage container.

In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating placing new structures on District sites. Facilities Planning staff mailed notices to adjacent property owners, appropriate homeowners associations and local media fourteen (14) days prior to the meeting at which the placement of this structure was discussed.  The Public Information Meeting (PIM) was held to discuss the placement of the structures and was conducted in the evening to provide accessibility by the majority of those noticed.

The table below provides a summary of the PIM.

PIM for Approval at Board Meeting

PIM Site

Notice Mailed

PIM Meeting Date

Project Description

Creekside Education Center

May 30, 2019

June 13, 2019

One (1) 10’ x 20’ storage container

No residents were present at the meeting for the project as proposed.

At this time, staff is requesting Board authorization to place one (1) storage container a the Creekside Education Center site.


IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Recommended Motion:
After consideration of the results from the Public Information Meeting, authorize staff to place one (1) storage container at Creekside Education Center.
Quick Summary / Abstract:
After consideration of the results from the Public Information Meeting, authorize staff to place one (1) storage container at Creekside Education Center.
19.f. Change Order Request for Loma Ridge Elementary School Project
Rationale:
Certain modifications were issued during the construction phase of the Loma Ridge Elementary School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request. 

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.

Change Order Request

Description: Change Order No. 2
Bid Package No.: 17 Miscellaneous Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Reason: Cost to provide high density mobile storage system in Room B136 per RFI No. 258.
Amount: $36,852.00

The original total contract amount for this project is $29,272,847.00. The total of all change orders is < $48,063.52 >, or < 0.16% > of the project. The new total contract amount shall be $29,224,783.48.
   

IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
$36,852.00 Community Facilities District 09-1
Recommended Motion:
Approve the listed change order in the amount of $36,852.00 at the Loma Ridge Elementary School Increment 2 project. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $36,852.00 at the Loma Ridge Elementary School Increment 2 project. No change to the completion date.
19.g. Change Order Requests for Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below are within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 4 Architectural Millwork & Finish Carpentry
Contractor: K&Z Cabinet Co., Inc.
Requested by: District
Site: Brywood Elementary School No. BW04-02
Reason: Cost to modify the existing wood paneling.
Amount: $9,001.00

Description: Change Order
Bid Package No.: 8 Drywall, Framing, Plaster, ACT
Contractor: Sierra Lathing Company, Inc.
Requested by: District
Site: Meadow Park Elementary School No. MP08-03
Reason: Cost to provide additional backing and patch back of drywall for motorized shade, Kitchen hood, and for the teaching wall in classroom 25.
Amount: $7,391.00

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Site: Brywood Elementary School No. BW15-02
Reason: Cost to provide data, intrusion, and IP Clock/Speak combo in portable buildings.
Amount: $49,713.00

Site: Meadow Park Elementary School No. MP15-02
Reason: Cost to provide data, intrusion, and IP Clock/Speak combo in portable buildings.
Amount: $92,787.00

Total Amount: $142,500.00

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $834,985.00 or 4.87% of the project.  The new total of all contract amounts shall be $17,982,419.00.

IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
$158,892.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $158,892.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $158,892.00 at the Measure E Series 1 Improvements – Modernization and New Construction at Brywood Elementary School and Meadow Park Elementary School projects. No change to the completion date.
19.h. Change Order Requests for Measure E Series 1 Improvements – Science Lab Modernization/Expansion Projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 05 Casework
Contractor: ISEC, Inc.
Requested by: District
Site: Sierra Vista Middle School SV05-001
Reason: Credit for unused allowance.
Amount: < $4,022.00 >

Description: Change Order
Bid Package No.: 10 HVAC
Contractor: All Star Air Systems, Inc.
Requested by: District
Site: Sierra Vista Middle School SV10-001
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Site: South Lake Middle School SL10-001
Reason: Credit for unused allowance.
Amount: < $5,000.00 >

Site: Lakeside Middle School LS10-002
Reason: Credit for unused allowance.
Amount: < $909.00 >

Site: Rancho San Joaquin Middle School RSJ10-001
Reason: Credit for unused allowance.
Amount: < $11,204.00 >

Total Amount: < $27,113.00 >

Description: Change Order
Bid Package No.: 14 General Construction
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Site: Sierra Vista Middle School SV14-002
Reason: Credit for unused allowance and for irrigation, landscaping and landscape maintenance.
Amount: < $10,992.00 >

Site: South Lake Middle School SL14-003
Reason: Credit for unused allowance.
Amount: < $12,410.00 >

Site: Rancho San Joaquin Middle School RSJ14-004
Reason: Credit for Claridge marker boards, reduced irrigation and landscape scope, and unused allowance.
Amount: < $39,476.00 >

Total Amount: < $62,878.00 >

The total contract amount awarded for the project to date is $12,878,606.00.  The total of all change orders is < $342,994.00 > or < 2.66% > of the project.  The new total of all contract amounts shall be $12,535,612.00.

IUSD/Fogarty/Okino
Board Agenda
July 9, 2019

 
Financial Impact:
< $94,013.00 > Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $94,013.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $94,013.00 > for the Measure E Series 1 Improvements - Science Lab Modernization/Expansion projects at Lakeside, Rancho San Joaquin, Sierra Vista, and South Lake Middle Schools as listed. No change to the completion date.
20. ITEMS REMOVED FROM THE CONSENT CALENDAR
21. ITEMS OF BUSINESS
21.a. Public Hearing: South Coast Academy I Charter Petition
Rationale:

On June 11, 2019, a charter school petition for South Coast Academy I was received by the Irvine Unified School District Board of Education during an open, public meeting of the Board.  The petitioners are requesting that the Board of Education of IUSD review and grant this charter for South Coast Academy I pursuant to the process, standards, and timelines specified in California Education Code 47605.

Pursuant to Education Code Section 47605(b), the IUSD Board of Education must hold a public hearing on the provisions of the Charter Petition, at which time the Board of Education shall consider the level of support for the Charter Petition by teachers employed by IUSD, other employees of IUSD, and parents.  During this agenda item, the charter petitioners and the public have the opportunity to express their comments concerning the proposed charter school.

Currently, IUSD is conducting a comprehensive analysis of the Charter Petition and assessing whether it complies with applicable legal requirements and if granting the Charter is consistent with sound educational practice.  The Board of Education's action to approve or deny the Charter Petition will be scheduled for a future Board of Education meeting, currently anticipated to be a regular meeting on August 20, 2019. 


IUSD/Walker/Chavez
Board Agenda
July 9, 2019

Attachment

 
Recommended Motion:
Convene a Public Hearing on the provisions of the South Coast Academy I Charter Petition and consider the level of support for the Charter Petition.
Quick Summary / Abstract:
Convene a Public Hearing on the provisions of the South Coast Academy I Charter Petition and consider the level of support for the Charter Petition.
Attachments:
South Coast Academy I Charter Petition
21.b. Annual Review of District-wide Continuous Improvement Efforts for 2019-20
Rationale:

Our district's approach to continuous improvement was originally derived from Dr. W. Edwards Deming's concept of Total Quality Management (TQM). TQM ensures that every aspect of an organization is continuously scrutinized for potential improvement, sometimes called Continuous Performance Improvement (CPI).

While clearly there are advantages for the organization to focus on a limited number of improvement efforts, we know from experience that the most dynamic units in our organization are working concurrently on multiple fronts to improve their results. Some of those fronts engage all members of a school staff, while others are pursued by small groups of teachers within a school. To support this more effective approach, the Continuous Improvement Council identifies important directions across a wide spectrum of school programs. Identifying key directions in each area positions the district to encourage and be supportive of multiple improvement efforts that occur on a school-by-school or teacher-by-teacher basis.

Historically, the Continuous Improvement (CI) Council has convened to review the status of program improvement efforts, district-wide assessment data, and to consider emerging needs and opportunities. In 2011-2012, the Council made substantial revisions to the Continuous Improvement Efforts. The revised document codifies our instructional mission, and the principles and practices imbedded within it capture the tenets of strong instruction, so much so, that we determined a natural extension of this document would include a description that captures the capacities of strong teachers. With that end in mind, the Continuous Improvement Council convened in 2013-2014 and in 2014-2015 to identify the characteristics, attitudes, and mindsets that we feel are integral for Irvine educators. The Council included teacher representatives from each school along with a select group of students, district and site level administrators and representatives from local University and college teacher certification programs. In 2014-2015, we brought forward the final version of the IUSD Educator Profile, our Irvine Top 10, and presented it to the Board as part of our 2015-2016 Continuous Improvement Efforts.

During the 2015-2016 school year, we intensified our focus on intellectual risk taking, and the Council convened to learn more about how our students actually experience school and to understand how we can create environments that support intellectual risk taking. As part of this effort, we interviewed and filmed students from each of our high schools. Our Council watched these interviews, discussed the students’ reactions, and identified critical next steps for creating more authentic student engagement and safer environments for intellectual risk taking. The next steps included: promoting student shadowing, expanding instructional rounds, utilizing climate surveys, creating innovative classroom configurations, deepening student self-reflection and assessment, identifying student success criteria, developing assessment literacy, utilizing new observation protocols, and modeling intellectual risk taking.

During the 2016-2017 school year, the Council focused on the recommendation to explore student shadowing as a vehicle to understand our students’ needs, to empathize with the challenges they face, and to record observations and insights so that we can personalize and improve learning experiences for all students. We piloted student shadowing with a smaller group of teachers who made recommendations to the CI Council for structuring a larger shadowing effort in the 2017-2018 school year. 

We launched our district-wide student shadowing project in the fall of 2017-2018. The specific objectives for student shadowing included: to understand our schools from our students’ perspective and to learn why they succeed or struggle by immersing ourselves in the experience of being a student for a day; to understand more about how to engage students, how to promote intellectual risk taking, how to personalize our students experiences and how to strengthen our connection to our students; to operationalize the guiding principles, practices and the development of the essential capacities as outlined in our Continuous Improvement Efforts; and to further a school and/or department specific goal by collecting data to support The Learning Cycle (TLC).

During the 2017-2018 school year, we collected data from the observations of 231 teachers.  Our Council met to analyze this data and found the strategies that promoted the most student engagement offered choice, encouraged movement, facilitated small group peer collaboration with structure and accountability, elicited student voice, created “hands on” opportunities, empowered students through specific “jobs,” and allowed for play.  The Council also found strategies that promoted the most intellectual risk taking were low stakes (no grades attached), involved small groups, provided acknowledgement of the risk and encouragement by the teacher, provided “think time,” offered clear success criteria, enabled students to make personal connections, and provided opportunities for feedback from peers and teachers.  After meeting in May and again in June, our Continuous Improvement Council recommended that we continue with student shadowing on a large scale for a second year with a greater focus on the student debrief and more student centered data collection questions.

This past year, we continued with shadowing as a district-wide initiative, and crafted new questions that we directed to the students instead of characterizing their experience for them. This approach provided us additional insight into the perspectives and experiences of our students.  They shared with us that they need to understand why concepts are important and how they are connected.  They need frequent opportunities to work in pairs and small groups so that they have sufficient time to process.  They need time to practice and to see problems modeled.  They need time to ask questions, and concrete and specific feedback provided along with frequent check-ins with their teachers.   They also shared that noise, excessive amounts of work, too much lecture, sleep deprivation, sitting too long, and rote memorization were the most compelling obstacles to learning.  We will be  sharing these student perspectives with our principals to help guide goal setting for the 2019-2020 year.

School Level Targets
The Continuous Improvement Efforts are designed as a roadmap, helping us "provide the highest quality educational experience we can envision." They represent the core of our instructional mission and the principles and practices that we must employ to ensure that we are meeting the needs of each student.

The Continuous Improvement Efforts document outlines the essential capacities that we intend to cultivate in both students and staff, and the guiding principles and practices that should inform and define our work. This year, ALL schools will be asked to identify at least ONE school goal specifically intended to create an instructional environment that supports intellectual risk taking and fosters self-reflection for students and staff.

In addition to a school-wide goal, we ask that individual teachers develop a goal that leads to the development of the essential capacities within our students to support their success in college, career, and life. (The goal should be derived from the guiding principles and practices.) This year we are also asking that teachers develop ONE personal goal focused on creating an instructional environment that supports intellectual risk taking. The purposes served by the annual identification of these improvement efforts include:

  • Providing focus for limited resources
  • Providing leadership impetus for improving areas of most significant need and opportunity
  • Communicating high priority efforts
  • Coordinating the improvement efforts of district, school, and individual staff members
  • Providing focus for special funding sources
  • Determining areas of potential emphasis for staff development

IUSD/Parham
Board Agenda
July 9, 2019

Attachment

 
Recommended Motion:
Approve the Continuous Improvement Efforts for 2019-20, as presented.

Quick Summary / Abstract:
Approve the Continuous Improvement Efforts for 2019-20, as presented.


Attachments:
CIE 2019-20
21.c. Public Employee Contract Approval - Assistant Superintendents and Chief Technology Officer
Rationale:
Employment of a superintendent and senior staff members comprising the superintendent's cabinet is effected by individual contracts for each, between the executive and the Board of Education. All contracts are approved by action of the Board of Education in public. As such, any change must be accomplished in the form of a mutually agreed contract and adopted by the Board of Education in a duly noticed, regular meeting.

The Superintendent recommends the Board of Education approve the contracts and set the salary schedule of the below senior staff as of July 1, 2019.

As required by Gov. Code section 54953(c)(3), the Irvine Unified School District Board of Education orally reports its recommendation for final action for the contract approval of:

  • Assistant Superintendent of Business Services for a term of July 1, 2019 to June 30, 2022, with an annual salary of $221,731 plus longevity, Range 32, Step 5 on the Administrative Salary Schedule and a health benefits package under the terms and conditions as set for all District employees.
  • Assistant Superintendent of Education Services for a term of July 1, 2019 to June 30, 2022, with an annual salary of $221,731 plus longevity, Range 32, Step 5 on the Administrative Salary Schedule and a health benefits package under the terms and conditions as set for all District employees.
  • Assistant Superintendent of Human Resources for a term of July 1, 2019 to June 30, 2022, with an annual salary of $221,731 plus longevity, Range 32, Step 5 on the Administrative Salary Schedule and a health benefits package under the terms and conditions as set for all District employees.
  • Chief Technology Officer for a term of July 1, 2019 to June 30, 2022, with an annual salary of $181,134 plus longevity, Range 31, Step 5 on the Administrative Salary Schedule, plus $3,122 annual compensation for costs associated with the performance of duties and professional meetings, and a health benefits package under the terms and conditions as set for all District employees.



IUSD/Walker
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
After orally reporting a summary of recommendation for the final action on the salaries, compensation and benefits paid, accept the Superintendent's recommendation to approve contract extensions and set the salary schedule for Assistant Superintendents John Fogarty, Eamonn O'Donovan, and Cassie Parham, and Chief Technology Officer Brianne Ford, effective July 1, 2019 through June 30, 2022.
Quick Summary / Abstract:
After orally reporting a summary of recommendation for the final action on the salaries, compensation and benefits paid, accept the Superintendent's recommendation to approve contract extensions and set the salary schedule for Assistant Superintendents John Fogarty, Eamonn O'Donovan, and Cassie Parham, and Chief Technology Officer Brianne Ford, effective July 1, 2019 through June 30, 2022.
Attachments:
Draft 18-19 Admin Salary Schedule
22. FACILITIES ITEMS OF BUSINESS
22.a. Resolution No. 19-20-01: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 86-1 – Roll Call
Rationale:
Each year the Board of Education, acting as the governing body of Community Facilities District No. 86-1, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.

The attached resolution reflects no increase over the prior year taxes and is the minimum tax rate which can be levied in Community Facilities District No. 86-1 as shown in Exhibit A of Resolution of Formation No. 85-86-11.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 86-1, adopt Resolution No. 19-20-01 authorizing and providing for the levy of special taxes within Community Facilities District No. 86-1 for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 86-1, adopt Resolution No. 19-20-01 authorizing and providing for the levy of special taxes within Community Facilities District No. 86-1 for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-01 TxLien CFD 86-1
22.b. Resolution No. 19-20-02: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 01-1 – Roll Call
Rationale:
Community Facilities District No. 01-1 (South Irvine Communities) was formed by the Irvine Unified School District on August 7, 2001 for the purpose of funding and providing school facility needs for future K-12 students from residents of the South Irvine Communities.  Pursuant to Ordinance No. 01/02-1 of CFD No. 01-1, each year the Board of Education, acting as the governing body of Community Facilities District No. 01-1, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.

The attached resolution sets the 2019-20 special tax in accordance with the Rate and Method of Apportionment as shown in Exhibit B of Resolution of Formation, No. 01-02-07.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 01-1, adopt Resolution No. 19-20-02 authorizing and providing for the levy of special taxes within Community Facilities District  No. 01-1 for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 01-1, adopt Resolution No. 19-20-02 authorizing and providing for the levy of special taxes within Community Facilities District  No. 01-1 for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-02 TxLien CFD 01-1
22.c. Resolution No. 19-20-03: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 04-1 – Roll Call
Rationale:
Community Facilities District No. 04-1 (Northwood) was formed by the Irvine Unified School District on April 22, 2004 for the purpose of funding and providing school facility needs for future K-12 students from residents of the Northwood, North of the 5 Freeway.  Pursuant to Ordinance No. 03/04-2 of CFD No. 04-1, each year the Board of Education, acting as the governing body of Community Facilities District No. 04-1, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.

The attached resolution sets the 2019-20 special tax in accordance with the Rate and Method of Apportionment as shown in Exhibit B of Resolution of Formation, No. 03-04-39.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 04-1, adopt Resolution No. 19-20-03 authorizing and providing for the levy of special taxes within Community Facilities District  No. 04-1 for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 04-1, adopt Resolution No. 19-20-03 authorizing and providing for the levy of special taxes within Community Facilities District  No. 04-1 for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-03 TxLien CFD 04-1
22.d. Resolution No. 19-20-04: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 04-2 Woodbury Improvement Area A – Roll Call
Rationale:
Community Facilities District No. 04-2 (Improvement Area A) was formed by the Irvine Unified School District on November 9, 2004 for the purpose of funding and providing school facility needs for future K-12 students from residents of Woodbury - Improvement Area A.  Pursuant to Ordinance No. 05/06-1 of CFD No. 04-2 (Improvement Area A), each year the Board of Education, acting as the governing body of Community Facilities District No. 04-2, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.

The attached resolution sets the 2019-20 special tax in accordance with the Amended and Restated Rate and Method of Apportionment as shown in Exhibit A of Resolution No. 04-05-50.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 04-2, adopt Resolution No. 19-20-04 authorizing and providing for the levy of special taxes within Community Facilities District  No. 04-2 (Woodbury) Improvement Area A for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 04-2, adopt Resolution No. 19-20-04 authorizing and providing for the levy of special taxes within Community Facilities District  No. 04-2 (Woodbury) Improvement Area A for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-04 TxLien CFD 04-2A
22.e. Resolution No. 19-20-05: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 04-2 Woodbury Improvement Area B – Roll Call
Rationale:
Community Facilities District No. 04-2 (Improvement Area B) was formed by the Irvine Unified School District on November 9, 2004 for the purpose of funding and providing school facility needs for future K-12 students from residents of Woodbury - Improvement Area B.  Pursuant to Ordinance No. 05/06-3 of CFD No. 04-2 (Improvement Area B), each year the Board of Education, acting as the governing body of Community Facilities District No. 04-2, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.

The attached resolution sets the 2019-20 special tax in accordance with the Second Amended and Restated Rate and Method of Apportionment as shown in Exhibit A of Resolution No. 05-06-13.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 04-2, adopt Resolution No. 19-20-05 authorizing and providing for the levy of special taxes within Community Facilities District No. 04-2 (Woodbury) Improvement Area B for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 04-2, adopt Resolution No. 19-20-05 authorizing and providing for the levy of special taxes within Community Facilities District No. 04-2 (Woodbury) Improvement Area B for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-05 TxLien CFD 04-2B
22.f. Resolution No. 19-20-06: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 06-1 Portola Springs – Roll Call
Rationale:
Community Facilities District No. 06-1 (Portola Springs) was formed by the Irvine Unified School District on September 19, 2006 for the purpose of funding and providing school facility needs for future students from residents of Portola Springs.  Pursuant to Ordinance No. 06/07-1 of CFD No. 06-1, each year the Board of Education, acting as the governing body of Community Facilities District No. 06-1, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.

The attached resolution sets the 2019-20 special tax in accordance with the Rate and Method of Apportionment as shown in Exhibit A of Resolution No. 06-07-02.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 06-1, adopt Resolution No. 19-20-06 authorizing and providing for the levy of special taxes within Community Facilities District No. 06-1 (Portola Springs) for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 06-1, adopt Resolution No. 19-20-06 authorizing and providing for the levy of special taxes within Community Facilities District No. 06-1 (Portola Springs) for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-06 TxLien CFD 06-1
22.g. Resolution No. 19-20-07: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 08-1 Stonegate Apartments – Roll Call
Rationale:
Community Facilities District No. 08-1 (Stonegate Apartments) was formed by the Irvine Unified School District on November 18, 2008 for the purpose of funding and providing school facility needs for students residing in the Mira Sol or Palmeras Apartments in Stonegate.  Pursuant to Ordinance No. 08/09-1 of CFD No. 08-1, the Board of Education, acting as the governing body of Community Facilities District No. 08-1, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied according to the Rate and Method of Apportionment at the maximum special tax rate.

The attached resolution sets the 2019-20 special tax in accordance with the Rate and Method of Apportionment as shown in Exhibit A of Resolution No. 08-09-24.


IUSD/Fogarty
Board Agenda
July 9, 2019

Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 08-1, adopt Resolution No. 19-20-07 authorizing and providing for the levy of special taxes within Community Facilities District No. 08-1 (Stonegate Apartments) for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 08-1, adopt Resolution No. 19-20-07 authorizing and providing for the levy of special taxes within Community Facilities District No. 08-1 (Stonegate Apartments) for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-07 TxLien CFD 08-1
22.h. Resolution No. 19-20-08: Authorizing and Providing for the Levy of Special Taxes within Community Facilities District No. 09-1 – Roll Call
Rationale:
Community Facilities District No. 09-1 was formed by the Irvine Unified School District on July 14, 2009 for the purpose of funding and providing school facility needs for future students from residents of CFD No. 09-1.  Pursuant to Ordinance No. 09/10-1 of CFD No. 09-1, each year the Board of Education, acting as the governing body of Community Facilities District No. 09-1, is legally required to adopt a resolution to levy the authorized special tax in the CFD for the forthcoming fiscal year.  The special tax is levied in order to generate sufficient revenue to pay debt service on the bonds and to pay expenses of the Community Facilities District.  However, the Rate and Method of Apportionment provides for a special tax to be levied on all developed residential property at the maximum special tax rate.

The attached resolution sets the 2019-20 special tax in accordance with the Rate and Method of Apportionment as shown in Exhibit A of Resolution No. 09-10-12.


IUSD/Fogarty
Board Agenda
July 9, 2019
Attachment
 
Recommended Motion:
Acting as the governing body of Community Facilities District No. 09-1, adopt Resolution No. 19-20-08 authorizing and providing for the levy of special taxes within Community Facilities District No. 09-1 for fiscal year 2019-20.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 09-1, adopt Resolution No. 19-20-08 authorizing and providing for the levy of special taxes within Community Facilities District No. 09-1 for fiscal year 2019-20.
Attachments:
Resolution No. 19-20-08 TxLien CFD 09-1
23. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
24. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
25. ADJOURNMENT
26. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
August 20, 2019
September 3, 2019

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: July 3, 2019, 11:30 AM

The resubmit was successful.