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Regular Meeting of the Board of Education
Irvine USD
September 03, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Evaluation 2018-19
    • Superintendent's Goals and Objectives 2018-19
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

August 20, 2019 - Regular Meeting
Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

August 20, 2019 - Regular Meeting
Attachments:
Minutes - 082019
8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
9. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
10. STUDENT BOARD MEMBER REPORTS
11. SUPERINTENDENT'S REPORT
12. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
13. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
14. CONSENT CALENDAR - Business Services
14.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00297874 through 00298904
District 50, CFD No. 01-1 - Numbers 00001799 through 00001799
District 44, CFD No. 86-1 - Numbers 00008026 through 00008029
District 41, Irvine Child Care Project - Numbers 00003548 through 00003556
Revolving Cash - Numbers 49014 through 49067


IUSD/Fogarty/Payton
Board Agenda
September 3, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
09-03-2019 Check Register Report
14.b. Contract Services Action Report 2019-20/03
Rationale:
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to Heritage Fields K-8 School No. 3 school government approval and architectural contract review to Business Services.
(Previously Board Approved November 14, 2017 and June 26, 2018.  Extend term only.)

November 15, 2017 – June 30, 2019
November 15, 2017 – June 30, 2020
Budget No.: 3570790185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $20,000.00*
County School Facilities Fund – Fund 35
*Amount to be reimbursed by Heritage Fields

LUSTER LEARNING INSTITUTE, NFP
Contractor to provide training and materials to the administrative staff at elementary schools for the implementation and teacher training on the Calm Classroom Curriculum.

July 1, 2019 – June 30, 2020
Budget No.: 0100952110-4210
Machesky/Education Services
Fee....................................................... not to exceed $40,000.00
Restricted General Fund – Fund 01

July 1, 2019 – June 30, 2020
Budget No.: 0100900420-5810
Machesky/Elementary Education
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund – Fund 01
Ratify

MAGNOLIA CLINICAL SERVICES
Contractor to provide a Functional Behavior Assessment (FBA), as granted by the District, during the 2019-20 school year.

August 1, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,000.00
Restricted General Fund – Fund 01
Ratify

PLAYWORKS EDUCATION ENERGIZED
Powered by Playworks is designed to improve the health and well-being of children by increasing opportunities for physical activity and safe, meaningful play.  Contractor to provide an onsite coordinator to model and teach strategies, games and systems to develop and sustain a positive educational culture for everyone.

September 10, 2019 – June 7, 2020
Budget No.: 0114412510-5810
Mazza/Northwood Elementary School
Fee....................................................... not to exceed $14,500.00
Restricted General Fund – Fund 01

September 10, 2019 – June 7, 2020
Budget No.: 0114470010-5810
Mazza/Northwood Elementary School
Fee....................................................... not to exceed $6,500.00
Other: Northwood Elementary School Donations

RODDIE, CHALLENGE S.
Contractor to provide general photography services as needed.

July 1, 2019 – June 30, 2020
Budget No.: 0100100371-5810
Brown/Superintendent’s Office
Fee....................................................... not to exceed $5,000.00
Unrestricted General Fund – Fund 01
Ratify

No Cost Agreements

ATTAINMENT COMPANY
Contractor to provide educational apps to support instruction, such as: GoWorksheet, GoWorksheet Maker, GoTalk Now, ELSB Lite, Attainment’s Computers at Work, Attainment’s ELSB – Early Literacy Skills Builder, Attainment’s ELSB for Older Students, and Attainment’s Stage Math.  Purchases to be funded by individual school site budgets and approved through the Purchase Order Detail Report. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

September 18, 2019 – September 17, 2022
Ford/Information Technology

LITTLE BEE SPEECH CO.
Contractor to provide free apps for speech and language development.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

September 4, 2019 – September 3, 2022
Ford/Information Technology

ROSIMOSI, LLC
Contractor to provide free educational apps, such as: Barnyard Games for Kids, Third Grade Learning Games, and Second Grade Learning Games.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.

September 4, 2019 – September 3, 2022
Ford/Information Technology


IUSD/Fogarty/Payton
Board Agenda
September 3, 2019
 
Financial Impact:
Restricted General Fund – not to exceed $59,500.00

Unrestricted General Fund – not to exceed $35,000.00

Other Funds – ASB and/or Donations – not to exceed $6,500.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/03, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/03, as submitted.
14.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
September 3, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated August 23, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated August 23, 2019.
Attachments:
09-03-2019 Purchase Order Detail Report
15. CONSENT CALENDAR - Education Services
15.a. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
September 3, 2019

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 9-3-19
16. CONSENT CALENDAR - Human Resources
16.a. Certificated Personnel Action Report 2019-20/03
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Krumes
Board Agenda
September 3, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/03 as submitted for Employment and Leave of Absence.

Quick Summary / Abstract:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/03 as submitted for Employment and Leave of Absence.

Attachments:
Certificated Personnel Action Report 2019-20/03
16.b. Classified Personnel Action Report 2019-20/03
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
September 3, 2019

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/03 as submitted for Employment and Resignation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/03 as submitted for Employment and Resignation.
Attachments:
Classified Personnel Action Report 2019-20/03
16.c. Student Teacher Agreement for 2019-20
Rationale:

For several years, the District has established formal student teacher placement agreements with colleges and universities. The following colleges wish to enter into an agreement with the Irvine Unified School District for teacher preparation programs for the 2019-20 school year:

  • California State University, San Bernardino, School Psychology Program

In order to continue the Irvine Unified School District's participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institution.

IUSD/O'Donovan
Board Agenda
September 3, 2019

 
Recommended Motion:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
Quick Summary / Abstract:
Approve the Student Teacher Placement Agreement between the named institution and the Irvine Unified School District.
17. CONSENT CALENDAR - Special Education
17.a. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
September 3, 2019

Attachment
 
Financial Impact:
$300,000.00 for the 2019-20 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for September 3, 2019 Board Meeting
17.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
September 3, 2019
 
Financial Impact:
$134,000.00 in Special Education related services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $134,000.00 for ongoing educational services to four (4) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $134,000.00 for ongoing educational services to four (4) families.
17.c. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.

IUSD/Parham/Hertig
Board Agenda
September 3, 2019

 
Financial Impact:
$75,925.00 Special Education related services
Recommended Motion:
Approve agreement(s) to settle five (5) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle five (5) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
18. CONSENT CALENDAR - Superintendent
18.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: Summer Institute on the Teaching of Reading
Location: New York, NY
Dates: June 24-28, 2019
Attendee: Hilary Gray
Cost: $2,164.00
Budget: 0116912510-5210

Event: Test Student Placed at RTC
Location: St. George, UT
Dates: September 15-18, 2019
Attendee: Angela Weedn
Cost: $1,800.00
Budget: 0101757620-5210

Event: Suburban School Superintendents Annual Conference
Location: Charleston, SC
Dates: November 6-9, 2019
Attendee: Terry Walker
Cost: $2,347.00
Budget: 0100100271-5210

IUSD/Walker
Board Agenda
September 3, 2019

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Hilary Gray to New York, NY, June 24-28, 2019, for $2,164.00,
2) Angela Weedn to St. George, UT, September 15-18, 2019, for $1,800.00,
3) Terry Walker to Charleston, SC, November 6-9, 2019, for $2,347.00.

Quick Summary / Abstract:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Hilary Gray to New York, NY, June 24-28, 2019, for $2,164.00,
2) Angela Weedn to St. George, UT, September 15-18, 2019, for $1,800.00,
3) Terry Walker to Charleston, SC, November 6-9, 2019, for $2,347.00.

19. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
19.a. Resolution No. 19-20-16: Adopting the Gann Appropriations Limit for Fiscal Years 2018-19 and 2019-20
Rationale:
School districts are required each year to adopt calculations indicating their budget does not exceed limitations imposed by Proposition 4 of the 1979 election (Gann Limitation).  The purpose of this resolution is to establish the District’s appropriations limit for the 2018-19 and 2019-20 fiscal years and verify it does not exceed the limitations of Proposition 4.


IUSD/Fogarty/Larsen
Board Agenda
September 3, 2019

Attachments
 
Recommended Motion:
Adopt Resolution No. 19-20-16 and declare that the appropriations in the Budget for the 2018-19 and 2019-20 fiscal years do not exceed the limitations imposed by Proposition 4.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-16 and declare that the appropriations in the Budget for the 2018-19 and 2019-20 fiscal years do not exceed the limitations imposed by Proposition 4.
Attachments:
Resolution No. 19-20-16 Gann Limit Increase
Gann Report FY 2018-19
19.b. Resolution No. 19-20-17: 2019-20 Budget Revisions to Adjust 2018-19 Actual Fund Balance
Rationale:
School districts are required to adopt their final budgets by July 1st each year and are required to make adjustments to their budgets for the difference between the budget year estimated beginning fund balances and the actual ending fund balances of the prior fiscal year. 

The budget year beginning fund balances reported in the adopted budget are estimates that need to be revised to reflect actual information after fiscal year end closing is complete and actual balances are available. 

The attached Resolution No. 19-20-17 revises the beginning fund balances and is submitted for the Board’s approval.


IUSD/Fogarty/Serich
Board Agenda
September 3, 2019

Attachment

 
Recommended Motion:
Adopt Resolution No. 19-20-17: 2019-20 Budget Revisions to Adjust 2018-19 Actual Fund Balance.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-17: 2019-20 Budget Revisions to Adjust 2018-19 Actual Fund Balance.
Attachments:
Resolution No. 19-20-17 2019-20 Budget Revisions
20. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
20.a. Authorization to Renew the Lease of One (1) Relocatable Classroom Building (Measure E Series 1) at University High School
Rationale:
On September 12, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the lease of one (1) relocatable classroom building at University High School for the initial term of November 17, 2017 through November 16, 2018 with the option to extend for four (4) additional one (1) year terms.

The first extension was Board approved on September 11, 2018 for the term of November 17, 2018 through November 16, 2019.

Based on the continued need to provide a music classroom until permanent space is constructed under a future phase of Measure E Improvements, the need for the existing leased relocatable classroom building still exists.

Facilities staff requests the authorization to extend the second one (1) year term for the lease of one (1) 48’ x 40’ relocatable classroom building, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Managements as listed below, from November 17, 2019 through November 16, 2020.

Site

Number of Buildings

Monthly Lease Cost

Annual Lease Cost

University
High School

1

$1,200.00 x one (1) building

$14,400.00/year

 

IUSD/Fogarty/Okino
Board Agenda
September 3, 2019

 
Financial Impact:
$14,400.00 Funding may be provided by various categories, including, but not limited to:  Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to extend the lease of one (1) relocatable classroom building at University High School, effective November 17, 2019 through November 16, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to extend the lease of one (1) relocatable classroom building at University High School, effective November 17, 2019 through November 16, 2020.
20.b. Change Order Request for Loma Ridge Elementary School Increment 2 Project
Rationale:
Certain modifications were issued during the construction phase of the Loma Ridge Elementary School Increment 2 project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and a brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.

Change Order Request

Description: Change Order No. 1
Bid Package No.: 14 Floor Coverings
Contractor: Continental Flooring, Inc.
Requested by: District
Reason: Credit for removing flooring at relocatables and cost for floor prep at Building “B”.
Amount: < $3,591.00 >

The original total contract amount awarded for the project to date is $29,272,847.00.  The total of all change orders is $47,607.48, or 0.16% of the project.  The new total contract amount shall be $29,320,454.48.

IUSD/Fogarty/Okino
Board Agenda
September 3, 2019

 
Financial Impact:
< $3,591.00 > Community Facilities District 09-1
Recommended Motion:
Approve the listed change order in the amount of < $3,591.00 > at the Loma Ridge Elementary School Increment 2 project.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of < $3,591.00 > at the Loma Ridge Elementary School Increment 2 project.  No change to the completion date.
20.c. Change Order Requests for Measure E Series 1 Improvements - Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Eastshore Elementary School EA 2-003
Reason: Cost to repair irrigation and rehabilitate turf play area.
Amount: $9,933.00

Description: Change Order
Bid Package No.: 8 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Eastshore Elementary School EA 8-002
Reason: Cost to patch carpet and base in room 102 and 103.
Amount: $627.00

Description: Change Order
Bid Package No.: 9 Painting
Contractor: A.J. Fistes Corporation
Requested by: District
Site: Venado Middle School VE 9-001
Reason: Cost to paint exterior building fascia.
Amount: $3,630.00

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is $28,242.00 or 0.24% of the project.   The new total of all contract amounts shall be $12,030,530.00.

IUSD/Fogarty/Okino
Board Agenda
September 3, 2019

 
Financial Impact:
$14,190.00 Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $14,190.00 for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $14,190.00 for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed. No change to the completion date.
20.d. Change Order Requests for Measure E Series 1 Improvements – Modernization Projects at Springbrook Elementary School and Westpark Elementary School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 4 Architectural Millwork and Finish Carpentry
Contractor: Stolo Cabinets, Inc.
Requested by: District
Site: Westpark Elementary School No. WP04-01
Reason: Credit for changing laminate, shelving removed in room 119, and unused allowance.
Amount: < $8,006.00 >

Description: Change Order
Bid Package No.: 5 Roofing and Waterproofing
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Site: Westpark Elementary School No. WP05-01
Reason: Credit for unused allowance.
Amount: < $25,600.00 >

Description: Change Order
Bid Package No.: 6 Glass & Glazing
Contractor: Queen City Glass Co.
Requested by: District
Site: Westpark Elementary School No. WP06-01
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Description: Change Order
Bid Package No.: 7 Doors, Frames, & Hardware
Contractor: Whitehead Construction, Inc.
Requested by: District
Site: Westpark Elementary School No. WP07-01
Reason: Credit for unused allowance.
Amount: < $13,634.00 >

Description: Change Order
Bid Package No.: 8 Painting
Contractor: Caston, Inc.
Requested by: District
Site: Westpark Elementary School No. WP08-01
Reason: Credit for unused allowance.
Amount: < $25,021.00 >

Description: Change Order
Bid Package No.: 9 Ceramic & Quarry Tile
Contractor: Continental Marble and Tile Company
Requested by: District
Site: Westpark Elementary School No. WP09-01
Reason: Credit for unused allowance.
Amount: < $8,580.00 >

Description: Change Order
Bid Package No.: 11 Painting & Wallcovering
Contractor: A.J. Fistes Corporation
Requested by: District
Site: Westpark Elementary School No. WP11-01
Reason: Credit for unused allowance.
Amount: < $6,428.00 >

Description: Change Order
Bid Package No.: 14 Plumbing & Site Utilities
Contractor: Interpipe Contracting, Inc.
Requested by: District
Site: Westpark Elementary School No. WP14-01
Reason: Credit for unused allowance.
Amount: < $8,425.00 >

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $94,923.00 or 0.61% of the project. The new total of all contract amounts shall be $15,740,491.00.

IUSD/Fogarty/Okino
Board Agenda
September 3, 2019

 
Financial Impact:
< $105,694.00 > Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $105,694.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $105,694.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook Elementary School and Westpark Elementary School as listed. No change to the completion date.
21. ITEMS REMOVED FROM THE CONSENT CALENDAR
22. ITEMS OF BUSINESS
22.a. Approval and Ratification of Pricing Related to the Offering, Sale and Issuance of the IUSD CFD No. 09-1 Special Tax Bonds, Series 2019 A
Rationale:
On August 20, 2019, the Board of Education of the Irvine Unified School District (the “Board of Education”) adopted Resolution No. 19-20-15 (the “Authorizing Resolution”) authorizing the offering, sale and issuance of the Irvine Unified School District Community Facilities District No. 09-1 Special Tax Bonds, Series 2019 A (the “Series 2019 A Bonds”), and certain related matters. The Authorizing Resolution specified estimated and not-to-exceed amounts with respect to certain material provisions relating to the Series 2019 A Bonds.

The Series 2019 A Bonds have now been priced and Stifel, Nicolaus & Company, Incorporated (the “Underwriter”) has agreed to purchase the Series 2019 A Bonds.

Based on the pricing of the Series 2019 A Bonds, the actual amounts of such material provisions relating to the Series 2019 A Bonds are as follows: (a) the actual principal amount of the Series 2019 A Bonds to be issued is $86,845,000 (which is less than then $100,000,000 not-to-exceed amount specified in the Authorizing Resolution), (b) the actual final maturity date of the Series 2019 A Bonds is September 1, 2054 (which is the latest final maturity date specified in the Authorizing Resolution), (c) the actual true interest cost for the Series 2019 A Bonds is 3.2945% (which is less than the 5.50% not-to-exceed amount specified in the Authorizing Resolution), and (d) the actual discount from the aggregate principal amount of the Series 2019 A Bonds at which the Underwriter has agreed to purchase the Series 2019 A Bonds is 0.5125% (which is less than the amount reflected in the good faith estimates set forth in the Authorizing Resolution and in the Finance Plan Review presented to the Board of Education in connection with its adoption of the Authorizing Resolution, which amount, as a result of typographical error, was not accurately reflected in the not-to-exceed amount set forth in the Authorizing Resolution).


IUSD/Fogarty
Board Agenda
September 3, 2019

 
Recommended Motion:
Approve the actual amounts of the material provisions relating to the Series 2019 A Bonds, as set forth in this Board Item (acting as the governing body of the Irvine Unified School District Community Facilities District No. 09-1).
Quick Summary / Abstract:
Approve the actual amounts of the material provisions relating to the Series 2019 A Bonds, as set forth in this Board Item (acting as the governing body of the Irvine Unified School District Community Facilities District No. 09-1).
22.b. Approval of Unaudited Actuals Financial Report – 2018-19
Rationale:
Ed Code Section 42100 requires that on or before September 15th of each year, the governing board shall approve an annual statement of all receipts and expenditures for the preceding fiscal year.  This statement, referred to as “Unaudited Actuals,” is then filed with the Orange County Department of Education for review and submission to the State Superintendent of Public Instruction on or before October 15th each year.

The Statement of Unaudited Actuals contains the financial activity for the fiscal year.  Remaining fund balances can be reserved, held for specific program expenditures in the next fiscal year, or can be reallocated for other purposes according to budget priorities.

Projecting the Ending Fund Balance

When the 2019-20 IUSD budget was adopted in July 2019, the ending balances were projected for all funds using estimates of financial data available in early May.  Actual activity is always different from projections for many reasons which may include:

  • Revenues received too late in the year to be expended
  • Schools and departments save for multi-year spending plans
  • Savings due to vacant/unfilled positions
  • Overlapping budget years (Federal and State governments operate on different fiscal years)

General Fund

The General Fund includes both unrestricted and restricted monies.  The following summarizes the General Fund activity.  Attachment A details General Fund Activity.

General Fund 2018-2019 (Unrestricted and Restricted)

Revenue/Transfers
Expense/Transfers
Change in Fund Balance



$ 406.3 million
$ 397.4 million
$     8.9 million


2018-2019 Fund Balance

Beginning Fund Balance
Change in Fund Balance
Ending Fund Balance



$ 57.7 million
$   8.9 million
$ 66.6 million

Ending Fund Balance Components
The ending fund balance is comprised of both unrestricted and restricted funds.  IUSD is required to maintain a reserve for economic uncertainties.  The current reserve level is 2 percent of total expenditures and transfers out.

Much of the $66.6 million ending fund balance has been designated for program allocations as directed by the Local Control Accountability Plan (LCAP) process or restricted for specific purposes.  It must be emphasized that ending balances are one-time dollars and should not be allocated for on-going expenditures.

These are the major ending balance categories:

Unrestricted – Reserve for Economic Uncertainties/Other
Unrestricted – Assigned
Restricted – Assigned

$   8.5 million
$ 38.2 million
$ 19.9 million

The following is a breakdown of the ending balance reserves:

Mandated Reserve

IUSD is mandated to have a Reserve for Economic Uncertainties as well as Revolving Cash, Prepaid Items and Stores Reserves.  This category represents $8.5 million of the total ending balance.

Unrestricted Assigned Reserves

These funds are assigned for specific purposes including site and program carryover.  The total amount in this category is $38.2 million. A portion of the assigned reserve has been designated to fund future allocations as adopted in the 2019-20 Local Control Accountability Plan (LCAP).

Restricted Designated Reserves

The restricted reserve balance of $19.9 million belongs to specific programs and will be re-appropriated to those programs in the new budget year.  These monies are associated with categorical programs and serve students and programs with specific needs.

Other Funds

Attachment B outlines other fund activity.


IUSD/Fogarty
Board Agenda
September 3, 2019

Attachments

 
Recommended Motion:
Approval of 2018-19 Unaudited Actuals Financial Report.
Quick Summary / Abstract:
Approval of 2018-19 Unaudited Actuals Financial Report.
Attachments:
Unaudited Actuals - Attachment A
Unaudited Actuals - Attachment B
22.c. Measure E Appointment of Independent Citizens’ Oversight Committee Members
Rationale:
General Obligation Bond Measure E was approved by the voters on June 7, 2016 and was approved and authorized subject to provisions of Section 1 of Article XIII A of the California Constitution. Education Code Section 15278 requires the establishment of an Independent Citizens’ Oversight Committee within 60 days of the date that the results from the Bond Election are entered into the minutes of the District.  Resolution No. 16-17-09 was adopted by the Irvine Unified School District (IUSD) Governing Board at the August 23, 2016 board meeting, officially acknowledging the election results in the board minutes and certifying that all proceedings in the June 7, 2016 General Obligation Bond Election were conducted in accordance with California State law.

Resolution No. 16-17-10 was adopted by the IUSD Governing Board at the August 23, 2016 board meeting, officially establishing an Independent Citizens’ Oversight Committee and approving the Committee Bylaws. The purpose of the Independent Citizens’ Oversight Committee is to inform the public concerning the expenditure of the proceeds from the Bonds. The Committee shall have the specific purposes and be operated in the manner required by the Independent Citizens’ Oversight Committee Bylaws.

Education Code requires the composition of the Citizens’ Oversight Committee include a minimum of seven (7) members representing the following categories:
  • one (1) member who is a parent or guardian of a child enrolled in the District within the boundaries of the SFID;
  • one (1) member who is both a parent or guardian of a child enrolled in the District within the boundaries of the SFID and active in parent-teacher organization, such as the PTA or school site council;
  • one (1) member who is active in a business organization representing the business community residing in the District within the boundaries of the SFID;
  • one (1) member who active in a senior citizens organization residing in the District within the boundaries of the SFID;
  • one (1) member who is active in a bona-fide taxpayers association residing in the District within the boundaries of the SFID and
  • two (2) members of the community at-large residing in the District within the boundaries of the SFID. 

After careful consideration and based on their respective qualifications and interview, staff recommended eleven (11) candidates for appointment to the Measure E Independent Citizens’ Oversight Committee which were appointed by the Board of Education at their regular meeting on September 13, 2016.

In accordance with the IUSD Independent Citizens Bond Oversight Committee Bylaws, members may serve up to three (3) two (2) year terms.  At the first meeting on October 24, 2016, members drew lots to select five members to serve an initial one (1) year term. This process was adopted to ensure that the entire committee would not turn over in any given year.

Following is a list of the current Measure E Citizens Oversight Committee Members, including the required category fulfilled and Board-approved terms. 

Name

Required Category Fulfilled

Term 1

Term 2

Todd Cope

Parent active in Parent-Teacher Organization

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

Adele Heuer

Member of Community At-large

09/13/16 - 09/12/18

Board Approved:
09/13/16

09/13/18 - 09/12/20

Board Approved:
09/11/18

Richard Knowland

Business Organization Representative

03/26/19 - 09/12/20

Board Approved:
03/26/19


Ryan Larson

Parent active in Parent-Teacher Organization

09/13/16 - 09/12/18

Board Approved:
09/13/16

09/13/18 - 09/12/20

Board Approved:
09/11/18

Roza Mansouri

Parent/Guardian

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

Patti Ragland

Bona-fide Taxpayers Association Representative

09/13/16 - 09/12/18

Board Approved:
09/13/16

09/13/18 - 09/12/20

Board Approved:
09/11/18

Jeffrey Schmehr

Parent/Guardian

09/13/16 - 09/12/18

Board Approved:
09/13/16

09/13/18 - 09/12/20

Board Approved:
09/11/18

Kristi Smemoe

Parent active in Parent-Teacher Organization

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

Connie Stone

Parent active in Parent-Teacher Organization

09/13/16 - 09/12/18

Board Approved:
09/13/16

09/13/18 - 09/12/20

Board Approved:
09/11/18

Kenric Stone

Member of Community At-large

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

Betty Jo Woollett

Senior Citizen Organization Representative

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

The second terms for members Todd Cope, Roza Mansouri, Kristi Smemoe, Kenric Stone, and Betty Jo Woollett are set to expire on September 12, 2019. 

Roza Mansouri, filling the required category of Parent/Guardian, will not be serving a third two (2) year term.  Education Code requires the composition of the Citizens’ Oversight Committee include a minimum of seven (7) members, including one (1) member who is a parent or guardian of a child enrolled in the District within the boundaries of the School Facilities Improvement District (SFID). Member Jeffrey Schmehr is currently filling the required category of Parent/Guardian and there are seven (7) or more members; therefore, there is not an immediate need to replace Ms. Mansouri’s position.  This position may be filled at a future date. 

The following members have agreed to serve a third, and final two (2) year term from September 13, 2019 to September 12, 2021: 

Name

Required Category Fulfilled

Term 1

Term 2

Term 3

Todd Cope

Parent active in Parent-Teacher Organization

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

09/13/19 - 09/12/21


Kristi Smemoe

Parent active in Parent-Teacher Organization

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

09/13/19 - 09/12/21


Kenric Stone

Member of Community At-large

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

09/13/19 - 09/12/21


Betty Jo Woollett

Senior Citizen Organization Representative

09/13/16 - 09/12/17

Board Approved:
09/13/16

09/13/17 - 09/12/19

Board Approved:
09/12/17

09/13/19 - 09/12/21


Staff recommends the approval of these candidates along with the required category they fulfill.


IUSD/Fogarty
Board Agenda
September 3, 2019


 
Recommended Motion:
Appoint members of the Measure E Independent Citizens Oversight Committee as presented.
Quick Summary / Abstract:
Appoint members of the Measure E Independent Citizens Oversight Committee as presented.
22.d. Approval of Implementation Agreement No. 2 between IUSD and Heritage Fields - Portola High School
Rationale:
The Irvine Unified School District and Heritage Fields El Toro, LLC (“Heritage Fields”) previously entered into a School Mitigation Agreement, a High School Site Purchase Agreement, and an Implementation Agreement No. 1.  These agreements collectively provide, in part, for the allocation of state funding received for the Portola High School property acquisition and for the project construction costs to both Heritage Fields and CFD 09-1, pursuant to a “true-up” adjustment formula. 

The School Mitigation Agreement also provides for construction of Portola High School with a total capacity of 2,400 students, with additional peak-loading capacity of 200 students. Given that the Portola High School state funding to be received shall reflect the costs of Portola High School with a total capacity of 2,400 students, the parties have negotiated a proposed Implementation Agreement No. 2, which provides:

(1) the true-up adjustment and the distribution of state funding shall be based on Portola High School with a total capacity of 2,400 students, in the agreed upon amounts, and

(2) if the parties subsequently determine (pursuant to the annual review process described in the School Mitigation Agreement) that all or part of the additional peak-loading capacity of 200 students is needed for Portola High School, such capacity will be funded equally by Heritage Fields and CFD 09-1 pursuant to an annual review process and determination of need.


IUSD/Fogarty
Board Agenda
September 3, 2019

 
Financial Impact:
None.  This Implementation Agreement No. 2 allocates state funding to be received pursuant to the previously approved School Mitigation Agreement.
Recommended Motion:
Approve the proposed Implementation Agreement No. 2 (acting as the governing board of Irvine Unified School District as well as the governing body of the Irvine Unified School District Community Facilities District No. 09-1), for the Portola High School Project.
Quick Summary / Abstract:
Approve the proposed Implementation Agreement No. 2 (acting as the governing board of Irvine Unified School District as well as the governing body of the Irvine Unified School District Community Facilities District No. 09-1), for the Portola High School Project.
23. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
24. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
25. ADJOURNMENT
26. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
September 17, 2019
October 1, 2019

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: August 30, 2019, 9:50 AM

The resubmit was successful.