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Regular Meeting of the Board of Education
Irvine USD
October 15, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Public Employee Discipline/Dismissal/Release/Resignation [Government Code Section 54957]
3.b. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Evaluation 2018-19
    • Superintendent's Goals and Objectives 2018-19 and 2019-20
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. APPROVAL OF MINUTES
Recommended Motion:
Approve the minutes of the following meeting(s), as presented:

September 17, 2019 - Regular Meeting
Quick Summary / Abstract:
Approve the minutes of the following meeting(s), as presented:

September 17, 2019 - Regular Meeting
Attachments:
Minutes - 091719
8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
9. SPECIAL PRESENTATIONS / RECOGNITIONS
9.a. Irvine Public Schools Foundation
Quick Summary / Abstract:

Presenters:

  • Connie Cheung, Program Manager
  • Michelle Luna, Program Manager
  • Stephanie Bynon, ACE Program Manager
9.b. 2020 Census Update
Quick Summary / Abstract:

Presenter:

  • Annie Brown, Public Information Officer
10. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
11. STUDENT BOARD MEMBER REPORTS
12. SUPERINTENDENT'S REPORT
13. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
14. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
15. CONSENT CALENDAR - Business Services
15.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00300785 through 00301810
District 50, CFD No. 01-1 - Numbers 00001800 through 00001800
District 44, CFD No. 86-1 - Numbers 00008037 through 00008047
District 41, Irvine Child Care Project - None
Revolving Cash - Numbers 49174 through 49217


IUSD/Fogarty/Payton
Board Agenda
October 15, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
10-15-2019 Check Register Report
15.b. Contract Services Action Report 2019-20/06
Rationale:
AINSWORTH, LARRY B.
Contractor to provide keynote speaking and three (3) classroom breakout sessions at Irvine Unified School District’s District-wide Professional Learning Conference.

February 3, 2020 – February 3, 2020
Budget No.: 0100909324-5811
Holmes/Education Services
Fee....................................................... not to exceed $7,000.00
Unrestricted General Fund – Fund 01

APERTURE EDUCATION, LLC
Contractor to provide the DESSA System to screen, assess, monitor progress, measure outcomes, and strengthen the social-emotional competence of students.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

October 21, 2019 – June 30, 2020
Budget No.: 0100921510-4370
S. Okino/Prevention and Intervention
Fee....................................................... not to exceed $9,752.00
Restricted General Fund – Fund 01

CALIFORNIA ENVIRONMENTAL CARE
Contractor to provide monthly landscape maintenance of slope areas including the removal of weeds, trash, and debris at several school sites for the Maintenance & Operations Department.
(Previously Board Approved August 20, 2019.)

September 1, 2019 – June 30, 2020
Budget No.: 0100506181-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $20,000.00
Fee....................................................... not to exceed $90,000.00
Unrestricted General Fund – Fund 01

COMMERCIAL AQUATIC SERVICES
Contractor to provide annual preventative maintenance service and repairs on swimming pool equipment in the pump and chemical rooms at Portola, University, and Woodbridge High Schools.

October 16, 2019 – October 15, 2020
Budget No.: 0100506181-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $40,000.00
Unrestricted General Fund – Fund 01

DR. JEAN & FRIENDS, LLC
Contractor to provide keynote speaking and three (3) classroom breakout sessions at Irvine Unified School District’s District-wide Professional Learning Conference.

February 3, 2020 – February 3, 2020
Budget No.: 0100909324-5811
Holmes/Education Services
Fee....................................................... not to exceed $6,000.00
Unrestricted General Fund – Fund 01

JL SURVEYING, INC.
Contractor to provide survey services for both design and construction for the Measure E 2016A Improvement project at Venado Middle School to construct one (1) new 9,680 sq.ft. classroom building and site improvements.
(Previously Board Approved January 17, 2017 and October 15, 2019.)

January 18, 2017 – March 30, 2019
January 18, 2017 – November 30, 2019
Budget No.: 2151691085-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $17,500.00
Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District 86-1.

KEENAN & ASSOCIATES
Contractor to provide Certified Playground Safety Inspections (CPSI) to include walk-through inspections of playgrounds on Irvine Unified School District sites.  Inspections will be completed by Certified Playground Safety Inspectors accredited by the National Playground Safety Institute.  A comprehensive report on each inspected playground will be provided.

October 16, 2019 – October 15, 2020
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $30,000.00
Restricted General Fund – Fund 01

PREFERRED MOBILE MUSIC N’ PROMOTION EVENTS, USA
Contractor to provide disc jockey services for middle school dances at Plaza Vista School.

October 25, 2019 – April 17, 2020
Parker/Plaza Vista School
Fee....................................................... not to exceed $1,842.00
Other: Plaza Vista School ASB

RIVER CITY TESTING
Consultant to provide materials and soils testing and inspection services for the Loma Ridge Elementary School Project.
(Previously Board Approved January 23, 2018 and November 13, 2018.)

January 24, 2018 – December 31, 2019
Budget No.: 3570590185-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $229,337.50
Fee....................................................... not to exceed $237,798.50
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

TYLER DURMAN, INC.
Contractor to provide motivational speaking assembly for the Woodbridge High School Senior Class.

October 16, 2019 – October 16, 2019
Krebs/Woodbridge High School
Fee....................................................... not to exceed $3,500.00
Other: Woodbridge High School ASB

No Cost Agreements

AMAZON.COM, INC.
Contractor to provide confidential information related to its Terms and Conditions and Enterprise Agreement.  Irvine Unified School District staff agrees to maintain the confidential nature of the information, in accordance with the California Public Records Act.

October 2, 2019 – October 1, 2024
Ford/Information Services
Ratify

BRAINPOP, LLC
Contractor to provide digital educational materials that provide language development support to English Language Learner students.  Individual purchases funded by site budgets and approved through the Purchase Order Detail Report.  A valid California Student Data Privacy Agreement (CSDPA) between Contractor and Irvine Unified School District (IUSD) is on file.  Contractor and IUSD to enter into An Addendum to the Terms of Use agreement.

October 16, 2019 – October 15, 2020
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
October 15, 2019
 
Financial Impact:
Community Facilities District – not to exceed $8,461.00

Restricted General Fund – not to exceed $39,752.00

Unrestricted General Fund – not to exceed $123,000.00

Other Funds – ASB and/or Donations – not to exceed $5,342.00

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/06, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/06, as submitted.
15.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
October 15, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated October 4, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated October 4, 2019.
Attachments:
10-15-2019 Purchase Order Detail Report
15.d. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Classroom Management and Student Online Safety System
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a classroom management and student online safety system.

Pursuant to Public Contract Code section 20118.2 school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are allowed to exercise any power common to the contracting parties.  Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Board previously approved the District's membership in the Ed Tech JPA and may grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 18/19-05 Classroom Management and Student Online Safety System to Blocksi, Inc. (Blocksi)  Ed Tech JPA Master Contract No. 18-19-05-02, with a term of June 27, 2019 through June 26, 2022.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of November 1, 2019 through October 31, 2020.

Staff has reviewed the terms, conditions, and pricing of the contract, including price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 18-19-05-02 with Blocksi for the purchase and warranty of a classroom management and student online safety system.


IUSD/Fogarty/Ford/Bennett
Board Agenda
October 15, 2019
 
Financial Impact:
Approximately $50,000.00 Unrestricted General Fund - Fund 01
Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-05-02 with Blocksi, Inc. for the purchase of a classroom management and student online safety system through October 31, 2020.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-05-02 with Blocksi, Inc. for the purchase of a classroom management and student online safety system through October 31, 2020.
15.e. Authorize the Utilization of NASPO ValuePoint Contract for Wireless Voice Service, Wireless Broadband Service, Accessories and Equipment
Rationale:
Wireless voice service, wireless broadband service, accessories and equipment are essential to Irvine Unified School District (IUSD) operations. Wireless voice service, wireless broadband service, accessories and equipment will be purchased on an as-needed basis.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through National Association of State Procurement Officers (NASPO) Valuepoint.

NASPO awarded California Participating Addendum No. 7-10-70-16 to Cellco Partnership dba Verizon Wireless with an initial term of April 16, 2012 through October 31, 2016.  The first extension for the period of November 1, 2016 through June 30, 2019 was approved on August 27, 2014.  The second extension for the period of July 1, 2019 through December 31, 2019 was approved on March 22, 2019.  The third extension for the period of January 1, 2020 through December 31, 2020 was approved on August 5, 2019.  The Participating Addendum was awarded in response to the State of Nevada’s Request for offer #DGS - 1070.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of NASPO California Participating Addendum No. 7-10-70-16 with Cellco Partnership dba Verizon Wireless for wireless voice service, wireless broadband service, accessories and equipment.


IUSD/Fogarty/Ford/Bennett
Board Agenda
October 15, 2019
 
Financial Impact:
Savings are anticipated due to reduced pricing of the State Contract.  Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Cafeteria Fund - Fund 13, and Self-Insurance Fund - Fund 67.
Recommended Motion:
Authorize the utilization of NASPO California Participating Addendum No. 7-10-70-16 with Cellco Partnership dba Verizon Wireless for wireless voice service, wireless broadband service, accessories and equipment through December 31, 2020.
Quick Summary / Abstract:
Authorize the utilization of NASPO California Participating Addendum No. 7-10-70-16 with Cellco Partnership dba Verizon Wireless for wireless voice service, wireless broadband service, accessories and equipment through December 31, 2020.
15.f. Emergency Chiller Replacement at Irvine High School
Rationale:
On September 6, 2019, one (1) of the two (2) Heating, Ventilation, and Cooling (HVAC) chillers at Irvine High School had a major mechanical failure and needs to be replaced.  The chiller is a major component of the air-conditioning system and is responsible for chilling the water of the HVAC system throughout campus. The cost for the removal of the old unit and the replacement with a new unit is $154,300.00.

Points of Consideration: 
  • The chiller is obsolete and the parts are no longer available by the manufacturer.
  • This type of work requires the operation of heavy equipment and certified personnel in order to properly remove and legally dispose of the old unit.
  • This chiller is responsible for the cooling capacity of the campus HVAC system.

IUSD/Fogarty/Hoffman
Board Agenda
October 15, 2019
 
Financial Impact:
$154,300.00  Deferred Maintenance Fund - Fund 14
Recommended Motion:
Authorize the approval of the emergency chiller replacement at Irvine High School.
Quick Summary / Abstract:
Authorize the approval of the emergency chiller replacement at Irvine High School.
16. CONSENT CALENDAR - Education Services
16.a. LCFF Local Indicators - CA Dashboard
Rationale:

As part of the Local Control Funding Formula (LCFF), districts are required to address and report progress on the eight priority standards. 

Priority 1:  Basic (Conditions of Learning)

Priority 2:  State Standards (Conditions of Learning)

Priority 3:  Parental Involvement (Engagement)

Priority 4:  Pupil Achievement (Pupil Outcomes)

Priority 5:  Pupil Engagement (Engagement)

Priority 6:  School Climate (Engagement)

Priority 7:  Course Access (Conditions of Learning)

Priority 8:  Other Pupil Outcomes (Pupil Outcomes)

State data is not available for some priority areas identified in the LCFF statute. For these priority areas, the State Board of Education approved the local indicators, which are based on information that a Local Educational Agency (LEA) collects locally.  The five local performance indicators are:

  • Priority 1: Basic Services and Conditions (Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials, and Safe, Clean and Functional School Facilities)
  • Priority 2: Implementation of State Academic Standards
  • Priority 3: Parent and Family Engagement
  • Priority 6: School Climate
  • Priority 7: Access to a Broad Course of Study

The standards approved by the State Board of Education require a local educational agency to:

  1. Annually measure its progress on the local performance indicator based on locally available data.
  2. Report the results at a regularly scheduled public meeting of the local governing board.
  3. Report the results to the public through the Dashboard.

The LEA determines if they have (Met, Not Met, or Not Met for Two or More Years) for each applicable local performance indicator. LEAs make this determination by using self-reflection tools included in the evaluation rubrics to measure and report progress through the California School Dashboard.

Earning a performance level of Not Met for Two or More Years may be a factor in being identified for differentiated assistance.

The State Board of Education approved self-reflection tools for each local indicator in the Dashboard. A LEA may use the self-reflection tools to report its results to its local governing board and reports its results to the public by completing these self-reflection tools within the Dashboard.

Utilizing self-reflection tools and analyzing district data, below is a summary of IUSD’s Local Indicator performance results:

  • MET: LCFF Priority #1:  Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials, and Safe, Clean and Functional School Facilities
  • MET: LCFF Priority #2:  Implementation of State Academic Standards
  • MET: LCFF Priority #3:  Parent Engagement
  • MET: LCFF Priority #6:  School Climate
  • MET: LCFF Priority #7:  Course Access


IUSD/Parham/Schlichting
Board Agenda
October 15, 2019

Attachment
 
Recommended Motion:

Board of Education accepts report as written.

Quick Summary / Abstract:
Board of Education accepts report as written.

Attachments:
Fall 2019 CA Dashboard - Local Indicators
16.b. Request to Operate Cadence Park and Eastshore as School-wide Title I Programs Beginning with the 2019-20 School Year
Rationale:

In the past, schools within IUSD that received Title l funding, operated targeted assistance programs intended to support small sub-groups of students. However, under new regulations within the Every Student Succeeds Act (ESSA), schools that receive Title I funding may now apply to implement school-wide Title I programs to provide additional support to all students in need with the goal of closing the achievement gap.

A school-wide Title I program enhances the educational program of the entire school, so that all students benefit. Although schools are not required to identify “eligible” students, they are required to address the needs of students at risk of not meeting the academic achievement standards. By implementing a school-wide program in qualifying Irvine schools, Title I funds can support closing the achievement gap and address the academic, social-emotional and behavioral needs of all students.

Two years ago, on August 28, 2017, Title I site principals met with district staff to discuss the differences between a school-wide Title I program and the targeted assistance program. Following detailed discussion, principals unanimously agreed that all Title I schools in IUSD would benefit from implementing school-wide Title I programs. Title I principals presented the proposal to their respective School Site Councils and each School Site Council passed a motion requesting that the IUSD School Board approve a waiver for each Title I school to implement a school-wide Title I program.  The School Board approved this original request at the October 17, 2017 Board meeting.

This year, newly identified Title I schools, Cadence Park and Eastshore, presented proposals to their School Site Councils.  On September 18, 2019, the School Site Council at Cadence Park passed a motion requesting the Board of Education approve their waiver to implement a school-wide Title I program.  On September 12, 2019, the School Site Council at Eastshore passed a motion requesting the Board of Education approve their waiver to implement a school-wide Title I program.

Upon approval by the School Board, Cadence Park and Eastshore and all other IUSD Title I schools will continue to operate under a school-wide program until they no longer qualify as Title I or the ESSA guidelines for identifying school-wide programs change.


IUSD/Parham/Schlichting
Board Agenda
October 15, 2019


 
Financial Impact:

No fiscal impact

Recommended Motion:

Approve the site requests for Cadence Park and Eastshore to operate as school-wide Title I programs.

Quick Summary / Abstract:
Approve the site requests for Cadence Park and Eastshore to operate as school-wide Title I programs.

16.c. Quarterly Report on Complaints Pursuant to Ed. Code 35186(d)
Rationale:

As a result of the Williams Settlement, Ed. Code 35186(d) now stipulates "A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records."

Quarter 1 Report (July 1 – September 30, 2019)

Deficiency of instructional materials: zero complaints
Emergency or urgent facilities conditions: zero complaints
Teacher vacancy or misassignment: zero complaints


IUSD/Parham
Board Agenda
October 15, 2019

 
Recommended Motion:
For information.
Quick Summary / Abstract:
For information.
16.d. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
October 15, 2019

Attachment
 
Recommended Motion:
Approve/ratify field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve/ratify field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 10-15-19
16.e. Participation in Outdoor Education Science Camps for the 2019-20 School Year
Rationale:

Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science (ECOS) Institute, and Irvine Ranch Outdoor Education Center provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh, and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh, and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

 School

# of Days

 Cost Per Student

 Location

 Cadence Park

 4

 $325

 Irvine Ranch


IUSD/Parham/Machesky
Board Agenda
October 15, 2019

 
Recommended Motion:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Cadence Park

Quick Summary / Abstract:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2019-20 school year on behalf of the following school(s):

Cadence Park


17. CONSENT CALENDAR - Human Resources
17.a. Certificated Personnel Action Report 2019-20/06
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Krumes
Board Agenda
October 15, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/06 as submitted for Employment, Retirement and Temporary to Probationary Status.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/06 as submitted for Employment, Retirement and Temporary to Probationary Status.
Attachments:
Certificated Personnel Action Report 2019-20/06
17.b. Classified Personnel Action Report 2019-20/06
Rationale:

The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
October 15, 2019

Attachment

 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/06 as submitted for Employment, Retirement, Resignation and Separation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/06 as submitted for Employment, Retirement, Resignation and Separation.
Attachments:
Classified Personnel Action Report 2019-20/06
17.c. Student Nursing Agreement for 2019-20
Rationale:

For several years, the District has established formal student nursing placement agreements with colleges and universities. The following college wishes to enter into an agreement with the Irvine Unified School District for the 2019-20 school year:

  • Concordia University Irvine, Department of Nursing

In order to continue the Irvine Unified School District's participation with selected preparation programs, it is desirable to continue agreements with the above institution.

IUSD/O'Donovan
Board Agenda
October 15, 2019

 
Recommended Motion:
Approve the Student Nursing Placement Agreement between the named institution and the Irvine Unified School District.
Quick Summary / Abstract:
Approve the Student Nursing Placement Agreement between the named institution and the Irvine Unified School District.
18. CONSENT CALENDAR - Special Education
18.a. Orange County Alliance for Special Education
Rationale:
The Orange County Alliance for Special Education:
  • Provides staff development and training for district staff in alternative dispute resolution mediation.
  • Advocates for legislative and administrative change.
  • Provides training and counsel on critical special education issues of county-wide significance.
  • Reviews and analyzes legislation and court decisions that have bearing on special education.
  • Considers providing partial funding for appeals of judicial rulings that have county or state impact.
  • Files amicus briefs and assists in resolving attorney fee and advocacy fee disputes.
  • Establishes criteria for determining key issues involving special education including the principal areas in need of systemic change.
  • Identifies representatives to administrative and regulatory meetings on behalf of Orange County districts.

Authorize the Executive Director of Special Education to enter into an agreement for membership in the Orange County Alliance for Special Education for the District.


IUSD/Parham/Hertig
Board Agenda
October 15, 2019

 
Financial Impact:
$3,426.65 for membership in the Orange County Alliance for Special Education for 2019-20.
Recommended Motion:
Authorize the Executive Director of Special Education to enter into an agreement for membership in the Orange County Alliance for Special Education for the District at a cost of $3,426.65 for the 2019-20 school year.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to enter into an agreement for membership in the Orange County Alliance for Special Education for the District at a cost of $3,426.65 for the 2019-20 school year.


18.b. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.

IUSD/Parham/Hertig
Board Agenda
October 15, 2019

 
Financial Impact:
$94,500.00 Special Education related services
Recommended Motion:
Approve agreement(s) to settle six (6) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle six (6) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
18.c. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
October 15, 2019

Attachment
 
Financial Impact:
$60,000.00 for the 2019-20 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for October 15, 2019 Board Meeting
18.d. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
October 15, 2019
 
Financial Impact:
$95,500.00 in Special Education related services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $95,500.00 for ongoing educational services to three (3) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $95,500.00 for ongoing educational services to three (3) families.
19. CONSENT CALENDAR - Superintendent
19.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: Test Student Placed at RTC
Location: Layton, UT
Dates: October 13-14, 2019
Attendee: Meghan Sparling
Cost: $1,220.00
Budget: 0101757620-5210

Event: Science Olympiad Invitational Competition
Location: Austin, TX
Dates: October 24-27, 2019
Attendee: Todd Munoz and Shaun Evola
Cost: $2,150.00
Budget: 0150170010-5210

Event: 2019 National Braille Association Professional Development Conference
Location: Phoenix, AZ
Dates: October 30-November 1, 2019
Attendee: Karen Linnborn
Cost: $369.00
Budget: 0101755324-5210

Event: Achieve Science Peer Review Panel
Location: Nashville, TN
Dates: November 5-6, 2019
Attendee: Nelly Tsai
Cost: No cost to the District
Budget: 0100909320-5210

Event: Journalism Educational Association National Convention
Location: Washington, D.C.
Dates: November 21-24, 2019
Attendee: Brianna Rapp
Cost: No cost to the District
Budget: 0161012510-5210

IUSD/Walker
Board Agenda
October 15, 2019

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Meghan Sparling to Layton, UT, October 13-14, 2019, for $1,220.00,
2) Todd Munoz and Shaun Evola to Austin, TX, October 24-27, 2019, for $2,150.00,
3) Karen Linnborn to Phoenix, AZ, October 31-November 1, 2019, for $369.00,
4) Nelly Tsai to Nashville, TN, November 5-6, 2019, at no cost to the District,
5) Brianna Rapp to Washington, D.C., November 21-24, 2019, at no cost to the District.

Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:

1) Meghan Sparling to Layton, UT, October 13-14, 2019, for $1,220.00,
2) Todd Munoz and Shaun Evola to Austin, TX, October 24-27, 2019, for $2,150.00,
3) Karen Linnborn to Phoenix, AZ, October 31-November 1, 2019, for $369.00,
4) Nelly Tsai to Nashville, TN, November 5-6, 2019, at no cost to the District,
5) Brianna Rapp to Washington, D.C., November 21-24, 2019, at no cost to the District.
20. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
20.a. Authorization to Extend Lease of One (1) Restroom Building and Four (4) Relocatable Classroom Buildings at Creekside Education Center / Harvard and Barranca Site
Rationale:
On July 12, 2016, the Board of Education awarded Mobile Modular Management Corporation the contract for Bid No. 2015/16-9FA Lease of Relocatable Buildings. The Board of Education authorized the renewal of the contract on July 11, 2017, July 10, 2018, and July 9, 2019.

On October 18, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation (Vendor) for one (1) 12’ x 40’ relocatable restroom building, three (3) 24’ x 40’ and one (1) 36’ x 40’ relocatable classroom buildings at the Creekside Education Center / Harvard and Barranca site for the initial term November 22, 2016 through November 21, 2017 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of Irvine Unified School District (District) and Vendor and the approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.  The first extension was Board approved on October 17, 2017 with a term of November 22, 2017 through November 21, 2018.  The second extension was Board approved on October 16, 2018 with a term of November 22, 2018 through November 21, 2019.

At each renewal period, the vendor has the option to negotiate a price increase. Mobile Modular Management Corporation has agreed to maintain their prices for this particular contract for another year.

Based on the continued need for an interim training and professional development center at the Creekside Education Center/Harvard and Barranca site, the need for the existing leased relocatable buildings still exists.

Facilities staff requests the authorization to extend the third one (1) year term, as set forth in the  current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation, from November 22, 2019 through November 21, 2020, as listed below:

Site

Number of Buildings

Monthly Lease Amount

Creekside Education Center / Harvard and Barranca Site

5

$   1,175.00 x one (1) 12’ x 40’ restroom building
$      450.00 x three (3) 24’ x 40’ relocatable buildings
$   1,150.00 x one (1) 36’ x 40’ relocatable building
$ 44,100.00 per year


IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
$44,100.00 Community Facilities District – CFD 86-1
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to extend the lease, under contract addendum, of one (1) relocatable restroom building and four (4) relocatable classroom buildings at Creekside Education Center / Harvard and Barranca site, effective November 22, 2019 through November 21, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to extend the lease, under contract addendum, of one (1) relocatable restroom building and four (4) relocatable classroom buildings at Creekside Education Center / Harvard and Barranca site, effective November 22, 2019 through November 21, 2020.
20.b. Authorize the Utilization of the Fullerton Joint Union High School District, Districtwide Shade Structures, Bid No. 1819-11
Rationale:
There is a need for the placement of shade structures to serve as a covering over lunch areas, playground equipment areas, and other areas to provide protection for our students from the sun at various school sites.

Pursuant to Public Contract Code Section 20118, a school district may purchase materials, supplies, and equipment without advertising for bids by utilizing another school district’s contract.  The pricing, terms, and conditions remain the same throughout the contract. This procurement method is often referred to as a “piggy-back” contract.

On February 19, 2019, the Fullerton Joint Union High School District awarded Bid No. 1819-11 to Shade Structures, Inc., dba USA Shade & Fabric Structure for Districtwide Shade Structures, for a contract period of one (1) year with the option to renew the contract for an additional four (4) years.   The contract period is from February 19, 2019 through February 18, 2020.

Staff reviewed the costs for the Fullerton Joint Union High School District, Districtwide Shade Structures, Bid No. 1819-11 and found the pricing to be competitive.

Staff recommends authorization be granted for the utilization of Fullerton Joint Union High School District Bid No. 1819-11, for the term October 16, 2019 through February 18, 2020.


IUSD/Fogarty/Okino
Board Agenda
October 15, 2019
 
Financial Impact:
Funding may be provided by various sources, including, but not limited to:  General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the use of the Fullerton Joint Union High School District Piggy-Back Bid No. 1819-11 for District wide use with Shade Structures, Inc., USA Shade & Fabric Structure, effective October 16, 2019 through February 18, 2020.
Quick Summary / Abstract:
Authorize the use of the Fullerton Joint Union High School District Piggy-Back Bid No. 1819-11 for District wide use with Shade Structures, Inc., USA Shade & Fabric Structure, effective October 16, 2019 through February 18, 2020.
20.c. Change Order Requests for Loma Ridge Elementary School Project
Rationale:
Certain modifications were issued during the construction phase of the Loma Ridge Elementary School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below are within the 10% allowance allowed by the Public Contract Code.

Change Order Requests

Description: Change Order No. 1
Bid Package No.: 02 Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $7,217.00 >

Description: Change Order No. 1
Bid Package No.: 06 Structural Concrete & Reinforcing Steel
Contractor: Bogh Engineering, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount:< $ 45,857.00 >

Description: Change Order No. 1
Bid Package No.: 07 Structural Steel Metal Rails & Misc. Metals
Contractor: RND Contractors, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $ 50,000.00 >

Description: Change Order No. 1
Bid Package No.: 15 Paint
Contractor: T & M Painting and Construction, Inc.
Requested by: District
Reason: Re-painting due to drywall corrections.
Amount: $ 2,438.00

The original total contract amount awarded for the project to date is $29,272,847.00.  The total of all change orders is < $84,229.52 > or < 0.029% > of the project.  The new total contract amount shall be $29,188,617.48.

 

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
< $ 100,636.00 > Community Facilities District 09-1
Recommended Motion:
Approve the listed change orders in the amount of < $100,636.00 > at the Loma Ridge Elementary School project as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $100,636.00 > at the Loma Ridge Elementary School project as listed.  No change to the completion date.
20.d. Change Order Requests for Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 01 Rough Carpentry, Structural Framing & Misc. Metals
Contractor: Michael W. Crowder, Inc. dba C&H Construction
Requested by: District
Site: Brywood Elementary School No. BWE01-01
Reason: Credit for unused allowance.
Amount: < $7,805.00 >

Site: Meadow Park Elementary School No. MPE01-01
Reason: Credit for unused allowance.
Amount: < $4,907.00 >

Total Amount: < $12,712.00 >

Description: Change Order
Bid Package No.: 03 Roofing & Waterproofing
Contractor: Best Contracting Services, Inc.
Requested by: District
Site: Brywood Elementary School No. BWE03-01
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Site: Meadow Park Elementary School No. MPE03-01
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Total Amount: < $20,000.00>

Description: Change Order
Bid Package No.: 05 Drywall, Framing, & Hardware/Glass & Glazing
Contractor: Church and Larsen, Inc.
Requested by: District
Site: Brywood Elementary School No. BWE05-01
Reason: Credit for unused allowance.
Amount: < $10,196.00 >

Site: Meadow Park Elementary School No. MPE05-01
Reason: Credit for unused allowance.
Amount: < $10,536.00 >

Total Amount: < $20,732.00 >

Description: Change Order
Bid Package No.: 07 Painting & Wallcovering
Contractor: Borbon, Inc.
Requested by: District
Site: Brywood Elementary School No. BWE07-01
Reason: Credit for unused allowance.
Amount: < $7,939.00 >

Description: Change Order
Bid Package No.: 08 Misc. Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Site: Brywood Elementary School No. BWE08-02
Reason: Cost for fabric wall panel and projection screen structural upgrades. Credit for acoustical panel size change and unused allowance.
Amount: $8,192.00

Site: Meadow Park Elementary School No. MPE08-02
Reason: Cost for fabric wall panel. Credit for acoustical wall panel size change and unused allowance.
Amount: $2,655.00

Total Amount: $10,847.00

Description: Change Order
Bid Package No.: 11 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Brywood Elementary School No. BWE11-01
Reason: Cost to relocate heat detectors. Credit for unused allowance.
Amount: $2,751.00

Site: Meadow Park Elementary School No. MPE11-01
Reason: Credit for unused allowance.
Amount: < $2,764.00 >

Total Amount: < $13.00 >

Description: Change Order
Bid Package No.: 12 Structural & Site Concrete and Earthwork
Contractor: K.A.R. Construction Inc.
Requested by: District
Site: Brywood Elementary School No. BWE12-01
Reason: Cost to relocate heat detectors. Credit for unused allowance.
Amount: < $12,795.00 >

Site: Meadow Park Elementary School No. MPE12-02
Reason: Cost to modify grout on the doors and window frames, modify concrete stairs, and modify street work for fire water line. Credit for galvanized rebar and unused allowance.
Amount: $12,263.00

Total Amount: < $532.00 >

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $83,965.00 > or < 0.92% > of the project.   The new total of all contract amounts shall be $9,035,116.00.

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
< $51,081.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $51,081.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $51,081.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
20.e. Change Order Requests for Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code

Change Order Requests

Description: Change Order
Bid Package No.: 1 Site Demo & Earthwork
Contractor: Crew, Inc.
Requested by: District
Site: Eastshore Elementary School EA 1-002
Reason: Cost completing the abatement of existing transit pipe.
Amount: $6,386.00

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Eastshore Elementary School EA 2-004
Reason: Cost for demolition and repaving of the interim housing pad area.
Amount: $9,950.00

Site: Creekside High School CHS 2-003
Reason: Cost for irrigation and landscaping at retention basin area.
Amount: $2,594.00

Total Amount: $12,544.00

Description: Change Order
Bid Package No.: 13 Doors & Hardware
Contractor: Whitehead Construction, Inc.
Requested by: District
Site: Eastshore Elementary School EA 13-004
Reason: Cost to install rated frame packages for the vision lites at the 90-minute rated doors and to change window frames to hollow metal.
Amount: $11,719.00

Description: Change Order
Bid Package No.: 14 General Construction
Contractor: Spec Construction Company, Inc.
Requested by: District
Site: Eastshore Elementary School EA 14-005
Reason: Cost to install a new sliding gate at the fire department site entrance.
Amount: $5,837.00

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is $75,827.00 or 0.63% of the project.  The new total of all contract amounts shall be $12,078,115.00.

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
$36,486.00 Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $36,486.00 for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $36,486.00 for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed.  No change to the completion date.
20.f. Change Order Requests for Measure E Series 1 Improvements – Modernization and New Construction Projects at Brywood and Meadow Park Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 1 Demolition & Abatement
Contractor: Miller Environmental, Inc.
Requested by: District
Site: Brywood Elementary School No. BW01-02
Reason: Credit for unused allowance.
Amount: < $1,364.00 >

Site: Meadow Park Elementary School No. MP01-01
Reason: Credit for unused allowance.
Amount: < $639.00 >

Total Amount: < $2,003.00 >

Description: Change Order
Bid Package No.: 3 Rough Carpentry
Contractor: Cuyamaca Construction, Inc.
Requested by: District
Site: Brywood Elementary School No. BW03-03
Reason: Credit for unused allowance.
Amount: < $17,886.00 >

Site: Meadow Park Elementary School No. MP03-02
Reason: Credit for unused allowance.
Amount: < $10,642.00 >

Total Amount: < $28,528.00 >

Description: Change Order
Bid Package No.: 4 Architectural Millwork & Finish Carpentry
Contractor: K&Z Cabinet Co., Inc.
Requested by: District
Site: Brywood Elementary School No. BW04-03
Reason: Credit for sinks and unused allowance.
Amount: < $6,136.00 >

Site: Meadow Park Elementary School No. MP04-02
Reason: Credit for unused allowance.
Amount: < $6,864.00 >

Total Amount: < $13,000.00 >

Description: Change Order
Bid Package No.: 12 Misc. Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Site: Meadow Park Elementary School No. MP12-01
Reason: Cost to reroute fire line and credit for unused allowance.
Amount: $20,894.00

Description: Change Order
Bid Package No.: 14 Plumbing and Site Utilities
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Site: Brywood Elementary School No. BW14-04
Reason: Credit for unused allowance.
Amount: < $6,919.00 >

Description: Change Order
Bid Package No.: 16 Structural & Site Concrete and Earthwork
Contractor: PCN3, Inc.
Requested by: District
Site: Brywood Elementary School No. BW16-01
Reason: Cost to pour concrete for plumbing trenches. Credit for reduced concrete work, electrical pads, and unused allowance.
Amount: $7,498.00

Site: Meadow Park Elementary School No. MP16-02
Reason: Credit for the curbs and unused allowance.
Amount: < $10,823.00 >

Total Amount: < $3,325.00 >

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $814,881.00 or 4.75% of the project.  The new total of all contract amounts shall be $17,962,315.00.

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
< $32,881.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $32,881.00 > at the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $32,881.00 > at the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools. No change to the completion date.
20.g. Change Order Requests for Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Westpark Elementary School No. WP15-02
Reason: Cost to repair conduits and wires. Credit for unused allowance.
Amount: $3,757.00

Description: Change Order
Bid Package No.: 16 Structural & Site Concrete & Earthwork
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Westpark Elementary School No. WP16-03
Reason: Credit for unused allowance.
Amount: < $10,481.00 >

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $80,088.00 or 0.51% of the project. The new total of all contract amounts shall be $15,725,656.00.

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
< $6,724.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $6,724.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary School as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $6,724.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
20.h. Change Order Request for Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order 04
Bid Package No.: 17 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Reason: Cost for AV modifications and material for upgraded light fixture in the main lobby.
Amount: $77,154.00

The total contract amount awarded for the project to date is $23,435,033.00.  The total of all change orders is < $1,304,478.00 > or < 5.57% > of the project.  The new total of all contract amounts shall be $22,130,555.00.

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Financial Impact:
$77,154.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $77,154.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $77,154.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
20.i. Notice of Completion for Cadence Park School Project
Rationale:
The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Cadence Park School project.

Bid Category

Contractor

Board Approval Date

No. 20 Landscape & Irrigation

BrightView Landscape Development, Inc.

October 3, 2017

This contract is substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

 
Recommended Motion:
Accept the contract of the listed contractor for the Cadence Park School project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Cadence Park School project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
20.j. Notices of Completion for Loma Ridge Elementary School ProjectWas edited within 72 hours of the Meeting
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education approved the listed contracts for the Loma Ridge Elementary School project.

Bid Category

Contractor

Board Approval Date

No. 2 Site Utilities

JPI Development, Inc.

January 23, 2018

No. 6 Structural Concrete & Reinforcing Steel

Bogh Engineering, Inc.

May 8, 2018

No. 10 Roofing & Sheet Metal

Letner Roofing Company

March 27, 2018
May 8, 2018

No. 12 Aluminum Doors, Glass & Glazing

Queen City Glass Company

May 8, 2018

No. 15 Paint

T & M Painting and Construction, Inc.

May 8, 2018

These contracts are substantially complete and ready for acceptance by the Board of Education.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.


IUSD/Fogarty/Okino
Board Agenda
October 15, 2019

**Updated 10/15/19**


 
Recommended Motion:
Accept the contracts of the listed contractors for the Loma Ridge Elementary School project as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Loma Ridge Elementary School project as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
21. ITEMS REMOVED FROM THE CONSENT CALENDAR
22. ITEMS OF BUSINESS
22.a. Resolution No. 19-20-23: Board Decision Regarding the Petition for the Establishment of the Irvine International Academy Charter School
Rationale:

The Charter Schools Act of 1992 provides for the establishment and operation of publicly funded charter schools in the State of California. A petitioner for the proposed Irvine International Academy Charter School submitted a charter petition which was received by the Board of Education on August 20, 2019.

The Board held a Public Hearing on the provisions of the Charter Petition on September 17, 2019, pursuant to Education Code Section 47605(b), to consider the level of support for the Charter Petition by teachers employed by IUSD, other employees of IUSD, and parents.  The Board is required to either grant or deny the Charter Petition within 60 days of receipt, unless both parties agree upon an extension.

In reviewing the Charter Petition, the Board is to be guided by the intent of the Legislature that charter schools are and should become an integral part of the California educational system and that establishment of charter schools should be encouraged (Ed. Code § 47605(b).)  A governing board shall grant a charter if it is satisfied that granting the charter is consistent with sound educational practice. A governing board shall not deny a petition for the establishment of a charter school unless it makes written factual findings specific to the particular petition, setting forth specific facts to support one or more of the following: (1) The charter school presents an unsound educational program for the pupils to be enrolled in the charter school; (2) The petitioners are demonstrably unlikely to successfully implement the program set forth in the petition; (3) The petition does not contain the number of signatures required; (4) The petition does not contain an affirmation of each of the conditions described in 47605(d); or (5) The petition does not contain reasonably comprehensive descriptions of 16 elements listed in Section 47605(b)(5).

At the October 15, 2019 meeting, the Board may select one of the following options based on the information from the public hearing, independent review of the Charter, and information in the staff report:

  • Option 1:  Approve the Charter
  • Option 2:  Approve the Charter with conditions – providing a timeline for the District and the Charter school administrators to develop a memorandum of understanding following satisfaction of the conditions
  • Option 3:  Deny the Charter

Based on a thorough review of the petition, for reasons including but not limited to those outlined, District staff recommends the Board approve Option 3 and deny Irvine International Academy’s Petition.  Staff has prepared Resolutions for each Option, recognizing that the ultimate decision-making authority vests with the Board.


IUSD/Walker/Chavez
Board Agenda
October 15, 2019

Attachments

 
Recommended Motion:
Staff recommends adoption of, Option 3, Resolution No. 19-20-23, Denying Charter Petition for Irvine International Academy Charter School.
Quick Summary / Abstract:
Staff recommends adoption of, Option 3, Resolution No. 19-20-23, Denying Charter Petition for Irvine International Academy Charter School.
Attachments:
Res No. 19-20-23 - Option 1 IIA Charter Petition Approval
Res No. 19-20-23 - Option 2 IIA Charter Petition Conditional
Res No. 19-20-23 - Option 3 IIA Charter Petition Denial
22.b. Ratification of Memorandum of Understanding between the Irvine Unified School District and the California School Employees Association Chapter 517 for 2019-20
Rationale:

This Memorandum of Understanding (MOU) is entered into by and between the Irvine Unified School District (District or IUSD), and the California School Employees Association and its Irvine Chapter #517 (CSEA).

The current CSEA President has been released full time pursuant to a MOU to serve in her current Association role. The MOU regarding such release time expired on June 30, 2019.

The current CSEA President has served the District as an employee in various capacities for over 22 years. During her employment, she has had access to all levels of District management and as a result, has developed a unique understanding of District operations.

The parties desire to provide for an additional period of full release time upon the terms and conditions set forth in the attached MOU.

 

IUSD/O'Donovan
Board Agenda
October 15, 2019

Attachment

 
Recommended Motion:
Approve the MOU between the Irvine Unified School District and the California School Employees Association Chapter 517 on release time for Chapter President.
Quick Summary / Abstract:
Approve the MOU between the Irvine Unified School District and the California School Employees Association Chapter 517 on release time for Chapter President.

Attachments:
CSEA MOU Presidential Release Time
22.c. Ratification of Memorandum of Understanding between the Irvine Unified School District and the California School Employees Association Chapter 517 regarding Article 9 for 2019-20
Rationale:

For the 2019-20 school year, the parties agree to changes to Article 9 of the Collective Bargaining Agreement. The BMB has identified a structural imbalance between revenues and expenditures in the health and welfare benefit plan for 2019-20, including a deficit in the reserve. The parties wish to waive the contractual deadline set forth in 9.2.2 in order to provide additional time to address this funding shortfall, according to the attached Memorandum of Understand (MOU).

IUSD/O'Donovan
Board Agenda
October 15, 2019

Attachment

 
Recommended Motion:
Approve the MOU between the Irvine Unified School District and the California School Employees Association Chapter 517 on the contractual deadline extension to Article 9.2.2 of the Collective Bargaining Agreement.
Quick Summary / Abstract:
Approve the MOU between the Irvine Unified School District and the California School Employees Association Chapter 517 on the contractual deadline extension to Article 9.2.2 of the Collective Bargaining Agreement.

Attachments:
MOU CSEA BMB extension
22.d. Ratification of Memorandum of Understanding between the Irvine Unified School District and the Irvine Teachers Association regarding Article 18 for 2019-20
Rationale:

For the 2019-20 school year, the parties agree to changes to Article 18 of the Collective Bargaining Agreement. The BMB has identified a structural imbalance between revenues and expenditures in the health and welfare benefit plan for 2019-20, including a deficit in the reserve. The parties wish to waive the contractual deadline set forth in 18.2.1 in order to provide additional time to address this funding shortfall, according to the attached Memorandum of Understanding (MOU).

IUSD/O'Donovan
Board Agenda
October 15, 2019

Attachment
 
Recommended Motion:
Approve the MOU between the Irvine Unified School District and the Irvine Teachers Association on the contractual deadline extension to Article 18.2.1 of the Collective Bargaining Agreement.
Quick Summary / Abstract:
Approve the MOU between the Irvine Unified School District and the Irvine Teachers Association on the contractual deadline extension to Article 18.2.1 of the Collective Bargaining Agreement.


Attachments:
MOU ITA BMB extension
22.e. Public Employee Contract Approval - Superintendent of Schools
Rationale:
Employment of a superintendent and senior staff members comprising the superintendent's cabinet is effected by individual contracts for each between the executive and the Board of Education. All contracts are approved by action of the Board of Education in public. As such, any change must be accomplished in the form of a mutually agreed contract and adopted by the Board of Education in a duly noticed, regular meeting.

The Board of Education recommends approval of the contract of the Superintendent of Schools as of July 1, 2019.

As required by Gov. Code section 54953(c)(3) the Irvine Unified School District Board of Education orally reports its recommendation for final action for the contract approval of:

  • Superintendent of Schools for a term of July 1, 2019 to June 30, 2022, with an annual salary of $330,377 plus longevity, and a health benefits package under the terms and conditions as set for all District employees.

IUSD/Brooks
Board Agenda
October 15, 2019

 
Recommended Motion:

After orally reporting a summary of recommendation for the final action on the salary, compensation and benefits paid, approve contract extension for Superintendent of Schools Terry L. Walker, effective July 1, 2019 through June 30, 2022.

Quick Summary / Abstract:

After orally reporting a summary of recommendation for the final action on the salary, compensation and benefits paid, approve contract extension for Superintendent of Schools Terry L. Walker, effective July 1, 2019 through June 30, 2022.

23. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
24. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
25. ADJOURNMENT
26. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
November 12, 2019
December 17, 2019

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: October 11, 2019, 1:07 PM

The resubmit was successful.