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Regular Meeting of the Board of Education
Irvine USD
November 12, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
3.b. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Goals and Objectives 2019-20
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. STUDENT DISCIPLINE
7.a. Case No. 01H-1920
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.

IUSD/Parham/Blakely
Board Agenda
November 12, 2019

 
Recommended Motion:

Approve the staff recommendation to expel Case No. 01H-1920 for the remainder of the first semester of the 2019-20 school year and for the second semester of the 2019-20 school year.

Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 01H-1920 for the remainder of the first semester of the 2019-20 school year and for the second semester of the 2019-20 school year.

8. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

October 1, 2019 - Regular Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

October 1, 2019 - Regular Meeting
Attachments:
Minutes - 100119
9. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
10. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
11. STUDENT BOARD MEMBER REPORTS
12. SUPERINTENDENT'S REPORT
13. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
14. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
15. CONSENT CALENDAR - Business Services
15.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00301811 through 00303993
District 50, CFD No. 01-1 - None
District 44, CFD No. 86-1 - Numbers 00008048 through 00008057
District 41, Irvine Child Care Project - Numbers 00003566 through 00003575
Revolving Cash - Numbers 49218 through 49267


IUSD/Fogarty/Payton
Board Agenda
November 12, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
11-12-2019 Check Register Report
15.b. Contract Services Action Report 2019-20/07
Rationale:
ALLSTAR EVENTS, INC.
Contractor to provide planning services, disc jockey with lighting system, security guards, food, and entertainment for Irvine High School’s Winter Formal 2020 event at the Marconi Auto Museum.

February 22, 2020 – February 22, 2020
Colunga/Irvine High School
Fee....................................................... not to exceed $30,000.00
Other: Irvine High School ASB

CALIFORNIA DEPARTMENT OF EDUCATION
The Local Agreement for Child Development Services for the California State Preschool Program (CSPP) for Fiscal Year 19-20 was previously Board approved through Irvine Unified School District Board of Education Resolution No. 18-19-46 on June 25, 2019.  The CSPP provides subsidized preschool services for families who meet income and need eligibility requirements. Amendment 01 to the Agreement increases the Maximum Reimbursable Amount (MRA) from $859,177.00 to $887,081.00.
(Previously Board Approved June 25, 2019.)

July 1, 2019 – June 30, 2020
Budget No.: 1202724510-8290
Hunter/Early Childhood Learning Center
Income....................................................... not to exceed $859,177.00
Income....................................................... not to exceed $887,081.00
Child Development Fund – Fund 12

COASTLINE REGIONAL OCCUPATIONAL PROGRAM (ROP)
A Memorandum of Understanding for a Joint Powers Authority (JPA) for participation in the Career Technical Education Incentive Grant (CTEIG) is to be established between Coastline ROP and partner districts.  Coastline ROP is to serve as the administrative agency for the JPA.  Fees include a standardized cost per section utilizing ROP teachers as well as the actual cost of career specialists at each participating Irvine Unified School District site.

July 1, 2020 – June 30, 2021
Budget No.: 0190053790-7283
Tuominen/Education Services
Fee....................................................... not to exceed $1,135,270.00
Unrestricted General Fund – Fund 01

COLBI TECHNOLOGIES, INC.
Contractor to provide web/phone support, application updates, training and consulting for AccountAbility Software.

December 14, 2019 – December 13, 2020
Budget No.: 0100564472-5831
Fogarty/Business Services
Fee....................................................... not to exceed $18,625.00
Community Facilities District - Multiple

FIELDMAN ROLAPP & ASSOCIATES dba APPLIED BEST PRACTICES
Consultant to provide continuing disclosure consulting services in connection with the Measure E General Obligation Bonds.

November 16, 2019 – November 15, 2020
Budget No.: 2100569181-5811
Fogarty/Business Services
Fee....................................................... not to exceed $1,750.00
Building Fund – Fund 21

FIELDMAN, ROLAPP & ASSOCIATES, INC.
Consultant to provide independent financial advisory services related to the Mitigation Agreement with Heritage Fields El Toro, LLC.
(Previously Board Approved on March 12, 2019.  Extend term only.)

January 14, 2019 – June 30, 2019
January 14, 2019 – June 30, 2020
Budget No.: 2500580481-5810
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00*
Capital Facilities Fund – Fund 25
*To be reimbursed by Heritage Fields El Toro, LLC

ASURE SOFTWARE, INC.
FM: SYSTEMS GROUP, LLC
Contractor to provide services and software licensing/hosting for AsureSpace™, a web-based calendaring (room and resource reservation) system, to support Irvine Unified School District’s growing facilities use and support needs.  As of October 15, 2019, FM: Systems Group, LLC acquired the AsureSpace™ business from Asure Software, Inc.
(Previously Board Approved January 23, 2018, February 13, 2018, and December 11, 2018.)

January 15, 2018 – January 14, 2020
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $87,528.92
Unrestricted General Fund – Fund 01

HILTON CONCORD HOTEL
Contractor to provide lodging for the Woodbridge High School girls’ basketball team during their participation in the West Coast Jamboree Tournament.

December 26, 2019 – December 31, 2019
Krebs/Woodbridge High School
Fee....................................................... not to exceed $5,033.96
Other: Woodbridge High School ASB

KORBACHER GLASS, INC.
Contractor to provide general services including cleaning, lubing, minor adjustments and hardware repair/replacement as needed on Nanawall Systems (folding/sliding glass walls) at various Irvine Unified School District sites.

November 13, 2019 – June 30, 2020
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $10,000.00
Restricted General Fund – Fund 01

MAGNIGHT ENTERTAINMENT
Contractor to provide disc jockey services, sound system, and lighting for the Beacon Park School Fall Dance event.

December 13, 2019 – December 13, 2019
Curley/Beacon Park School
Fee....................................................... not to exceed $397.00
Other: Beacon Park School ASB

PAPE MATERIAL HANDLING, INC.
Contractor to provide periodic maintenance on District-owned lifts located at high schools, Maintenance & Operations, and Nutrition Services.

November 13, 2019 – June 30, 2020
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $30,000.00
Restricted General Fund – Fund 01

No Cost Agreements

ANAHEIM DUCKS HOCKEY CLUB, LLC
Contractor to provide the following three (3) programs to interested Irvine Unified School District (IUSD) schools: Anaheim Ducks Scholastic Curriculum of Recreation & Education (S.C.O.R.E), First Flight Field Trip at the Honda Center, and Training Camp roller hockey instruction sessions at The Rinks Irvine Inline.  These programs are provided at no cost to IUSD.

November 13, 2019 – June 30, 2020
Machesky/Elementary Education

DISCOVERY CUBE OF ORANGE COUNTY
Contractor to provide Water Education Program assemblies sponsored by the Irvine Ranch Water District to interested Irvine Unified School District (IUSD) schools at no cost to IUSD.

November 13, 2019 – June 30, 2022
Machesky/Elementary Education

MARINER’S CHURCH
Contractor to provide use of parking lot during the Vista Verde School Walk to School event at no cost to Irvine Unified School District.

October 23, 2019 – October 23, 2019
Vlasic/Vista Verde School
Ratify

MARINER’S CHURCH
Contractor to provide use of facility for the Paraprofessional Professional Learning Day at no cost to Irvine Unified School District.

October 14, 2019 – October 14, 2019
Holmes/Education Services
Ratify

MR. ELMER, LLC
Contractor to provide a trial of their education software, Intervention Compass, at no cost to Irvine Unified School District (IUSD).  A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and the Contractor.

January 1, 2020 – June 30, 2020
Weber/Education Services

ONE REVOLUTION
Contractor to provide two (2) assemblies to Venado Middle School students on the topic of success in the face of adversity presented by Paralympic athletes at no cost to Irvine Unified School District.

November 26, 2019 – November 26, 2019
Torres/Venado Middle School

ZHU, PH.D., SHU-HONG
Contractor to provide a research study, as approved by the Irvine Unified School District (IUSD) Research Committee, entitled California Student Tobacco Survey (CSTS) and California Educator Tobacco Survey (CETS) at no cost to IUSD.  A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and the Contractor.

November 13, 2019 – June 30, 2020
Ford/Information Technology


IUSD/Fogarty/Payton
Board Agenda
November 12, 2019

 
Financial Impact:
Child Development Fund – not to exceed ($27,904.00)

Community Facilities District – not to exceed $18,625.00

Building Fund – not to exceed $1,750.00

Restricted General Fund – not to exceed $40,000.00

Unrestricted General Fund – not to exceed $1,135,270.00

Other Funds – ASB and/or Donations – not to exceed $35,430.96
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/07, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/07, as submitted.
15.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
November 12, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated November 1, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated November 1, 2019.
Attachments:
11-12-2019 Purchase Order Detail Report
15.d. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase and Warranty of Translation Services, Interpretation Services, and Services for the Visual and Hearing Impaired
Rationale:
Translation, interpretation, visual and hearing impaired services are needed throughout the Irvine Unified School District (District) on an as-needed basis. 

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District is authorized to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS awarded CMAS Contract No. 4-18-03-0071C to TransPerfect Translations International, Inc. 

CMAS Contract No. 4-18-03-0071C with TransPerfect Translations International, Inc. has a term of March 26, 2018 through December 7, 2020. 

District staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 4-18-03-0071C with TransPerfect Translations International, Inc. for the purchase and warranty of translation services, interpretation services and services for the visual and hearing impaired. 

A Data Privacy Agreement will be established between the District and TransPerfect Translations International, Inc.


IUSD/Fogarty/Cummins/Ragas 
Board Agenda 
November 12, 2019
 
Financial Impact:
General Fund - Fund 01
Recommended Motion:
Authorize the utilization of CMAS Contract No. 4-18-03-0071C with TransPerfect Translations International, Inc. for the purchase and warranty of translation services, interpretation services, and services for the visual and hearing impaired through December 7, 2020.
Quick Summary / Abstract:
Authorize the utilization of CMAS Contract No. 4-18-03-0071C with TransPerfect Translations International, Inc. for the purchase and warranty of translation services, interpretation services, and services for the visual and hearing impaired through December 7, 2020.
15.e. Memorandum of Understanding with Sandy Hook Promise Foundation to Implement the Say Something - Anonymous Reporting System (SS-ARS)
Rationale:
In August 2018, an Irvine Unified School District (District) committee was convened to research anonymous reporting solutions to integrate into the District’s Speak Up, We Care campaign. With input from site administrators and the Student Advisory Committee, the District explored several technology platforms for the anonymous reporting of at-risk behaviors. After comparing prospective providers, the District determined that the Sandy Hook Promise Foundation Say Something – Anonymous Reporting System (SS-ARS) is the best solution to compliment the Speak Up, We Care campaign.

Sandy Hook Promise (SHP) is a national, nonprofit organization based in Newtown, Connecticut. SHP’s mission is to prevent gun violence (and other forms of violence and victimization) before it happens by educating and mobilizing students and adults to identify, intervene and get help for at-risk individuals. SS-ARS teaches students (age 13+) how to recognize warning signs and signals, especially through social media, of individuals who may be a threat to themselves or others and Say Something to a trusted adult, call 911, or use the anonymous reporting system.

SS-ARS is a no-cost program for school districts. Tips are generated anonymously through the SS-ARS phone app, SS-ARS website, or SS-ARS hotline. A third-party crisis center staffed around the clock (24/7) to receive tips may further engage the anonymous tipster in a two-way dialogue to gather additional information. The crisis center categorizes the tip as either life safety or non-life safety and then makes the immediate notification to school administrators and/or to the local police department.


IUSD/Fogarty/Bayne
Board Agenda
November 12, 2019
 
Financial Impact:
There is no financial impact to the District.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding with the Sandy Hook Promise Foundation Say Something – Anonymous Reporting System (SS-ARS) for the period November 13, 2019 through June 30, 2023.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding with the Sandy Hook Promise Foundation Say Something – Anonymous Reporting System (SS-ARS) for the period November 13, 2019 through June 30, 2023.
16. CONSENT CALENDAR - Education Services
16.a. Annual Submission of the Single Plan for Student Achievement Plans for 2019-20 School Year
Rationale:

All schools in the Irvine Unified School District receive state and federal funding to support teaching and learning opportunities. A prerequisite to receiving federal funds is the annual submission of the Single Plan for Student Achievement (SPSA), which identifies the steps taken by the school to raise the academic performance of students and improve the school’s educational program. 

The 2019-20 Single Plan for Student Achievement has been updated to align with the federal Every Student Succeeds Act (ESSA). The document allows for the site to have increased flexibility in designing their Single Plan to align with the goals in the IUSD Local Control Accountability Plan as they identify actions and services for the individual site.

Each year schools are asked to develop and revise current goals so that the SPSAs are dynamic and reflect the current school improvement efforts. Professional learning, Continuous Improvement Efforts, and district initiatives are also identified in each SPSA.  Plans reflect the challenges identified through review of the CA Dashboard and IUSD Annual Survey results.

Middle and elementary schools use the SPSA to focus their instruction for each academic year. At the high school level, the SPSA also serves as a focal point for accreditation reviews by the Western Association of Schools and Colleges (WASC). School Site Councils at all levels approve the SPSA and accompanying budgets.

While the SPSA will be implemented during the 2019-20 school year, many of the targets within the SPSA are intended to be addressed over multiple years.


IUSD/Parham/Schlichting
Board Agenda
November 12, 2019

 
Recommended Motion:

Approve the annual submission of SPSA plans for 2019-20.

Quick Summary / Abstract:

Approve the annual submission of SPSA plans for 2019-20.

16.b. Strong Workforce Program (SWP) K12 Pathway Improvement Grant
Rationale:

The Strong Workforce Program (SWP) K12 Pathway Improvement Grant is funded through the California Community College Chancellor's office supporting initiatives to increase the transition from secondary to post-secondary and career. Funds support initiatives to expand high quality CTE programs, advance career guidance and exploration activities, and expand opportunities for student work-based learning activities. These pathway improvement projects will connect students to in-demand, high-wage occupations in the region.

The term of the Strong Workforce Program K12 Pathway Improvement Grant is July 1, 2019 through December 31, 2021.

IUSD/Parham/Tuominen
Board Agenda
November 12, 2019

Attachment
 
Financial Impact:
Grant award of $577,224. No additional impact on general fund.
Recommended Motion:
Approve the submission of the 2019-2021 Strong Workforce Program (SWP) K12 Pathway Improvement Grant.
Quick Summary / Abstract:
Approve the submission of the 2019-2021 Strong Workforce Program (SWP) K12 Pathway Improvement Grant.
Attachments:
Strong Workforce Program K12 Initiatives and Allocations
16.c. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
November 12, 2019

Attachment
 
Recommended Motion:
Approve/ratify field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve/ratify field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 11-12-19
17. CONSENT CALENDAR - Human Resources
17.a. Certificated Personnel Action Report 2019-20/07
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Krumes
Board Agenda
November 12, 2019

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/07 as submitted for Employment, Ed Code Authorizations, Resignations and Leave of Absences.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/07 as submitted for Employment, Ed Code Authorizations, Resignations and Leave of Absences.

Attachments:
Certificated Personnel Action Report 2019-20/07
17.b. Classified Personnel Action Report 2019-20/07
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
November 12, 2019

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/07 as submitted for Employment, Resignation and Separation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/07 as submitted for Employment, Resignation and Separation.
Attachments:
Classified Personnel Action Report 2019-20/07
18. CONSENT CALENDAR - Special Education
18.a. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
November 12, 2019
 
Financial Impact:
$6,500.00 in Special Education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $6,500.00 for ongoing educational services to one (1) family.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $6,500.00 for ongoing educational services to one (1) family.
18.b. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
November 12, 2019

 
Financial Impact:
$61,450.00 in Special Education related services.

Recommended Motion:
Approve agreement(s) to settle four (4) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle four (4) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
18.c. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.

IUSD/Parham/Hertig
Board Agenda
November 12, 2019

Attachment
 
Financial Impact:
$465,000.00 for the 2019-20 school year in Special Education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for November 12, 2019 Board Meeting
19. CONSENT CALENDAR - Superintendent
19.a. Conference AttendanceWas edited within 72 hours of the Meeting
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: National Blue Ribbon Ceremony
Location: Washington, D.C.
Dates: November 14-15, 2019
Attendees: Sam Joo, Christin Samura, Samantha Scott, Stephanie Matteson, and Brandon Wislocki
Cost: $6,750.00
Budget: 0115412510-5210

Event: Amazon Web Services Re-Invent Conference
Location: Las Vegas, NV
Dates: December 1-6, 2019
Attendee: Jason Miles and Jon Kreuger
Cost: $791.92
Budget: 0100910477-5210

Event: 2019 Midwest Clinic International Band and Orchestra Conference
Location: Chicago, IL
Dates: December 18-21, 2019
Attendee: Monica Cummins
Cost: No cost to the District
Budget: 0109131310-5210


Event: Assistive Technology Industry Association Conference 2020
Location: Orlando, FL
Dates: January 29-February 1, 2020
Attendee: Erin Bennett
Cost: $550.00
Budget: 0101703420-5210

Event: California Association of Directors of Activities Convention
Location: Reno, NV
Dates: March 3-7, 2020
Attendee: Lauren Prudhomme
Cost: $1,525.00
Budget: 0161212510-5210

IUSD/Walker
Board Agenda
November 12, 2019
**Updated November 12, 2019**

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Sam Joo, Christin Samura, Samantha Scott, Stephanie Matteson, and Brandon Wislocki to Washington, D.C., November 14-15, 2019, for $6,750.00,
2) Jason Miles and Jon Krueger to Las Vegas, NV, December 1-6, 2019, for $791.92,
3) Monica Cummins to Chicago, IL, December 18-21, 2019, at no cost to the District,
4) Erin Bennett to Orlando, FL, January 29-February 1, 2020, for $550.00,
5) Lauren Prudhomme to Reno, NV, March 3-7, 2020, for $1,525.00.

Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:

1) Sam Joo, Christin Samura, Samantha Scott, Stephanie Matteson, and Brandon Wislocki to Washington, D.C., November 14-15, 2019, for $6,750.00,
2) Jason Miles and Jon Krueger to Las Vegas, NV, December 1-6, 2019, for $791.92,
3) Monica Cummins to Chicago, IL, December 18-21, 2019, at no cost to the District,
4) Erin Bennett to Orlando, FL, January 29-February 1, 2020, for $550.00,
5) Lauren Prudhomme to Reno, NV, March 3-7, 2020, for $1,525.00.
20. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
20.a. Resolution No. 19-20-25: Employment of Short-term Employees
Rationale:

Pursuant to Education Code section 45103(b), the District may employ short-term employees, employed and paid less than 75% of the school year, who shall not be part of the classified service. A short-term employee is defined to mean any person who is employed to perform a specific service for the District, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.


IUSD/O'Donovan
Board Agenda
November 12, 2019

Attachments

 
Recommended Motion:
Adopt Resolution No. 19-20-25 authorizing employment of short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term employees.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-25 authorizing employment of short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term employees.

Attachments:
Short-term Resolution No. 19-20-25
Short-term salary schedule
21. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
21.a. Appraisal Services for the Third K-8 School with Heritage Fields El Toro, LLC
Rationale:
On February 19, 2019, the Board of Education (“Board”) authorized an Agreement with Heritage Fields El Toro, LLC to execute and deliver a third K-8 school which is currently planned in the Heritage Fields District 5 development. Based on the Agreement, the third K-8 may be needed as soon as August 2021. In order to meet the site acquisition, funding application, and construction timelines, an appraisal of the third K-8 school site is required. On February 12, 2019, staff issued a Request For Proposal (RFP) to three (3) firms requesting appraisal services for the third K-8 school site.

In response to the RFP, staff received two (2) proposals. Based on a review of the proposals, staff is recommending the selection of Gary L. Vogt and Associates. Gary L. Vogt and Associates has provided similar services on previous Irvine Unified School District projects and has provided exceptional services.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
$11,750.00 County School Facilities Fund - Fund 35/Developer Fees - Fund 25*
*To be reimbursed by Heritage Fields El Toro, LLC
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract for appraisal services with Gary L. Vogt and Associates for the third K-8 school in the Heritage Fields District 5 development.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract for appraisal services with Gary L. Vogt and Associates for the third K-8 school in the Heritage Fields District 5 development.
21.b. Receive Bids/Award Contracts for: Theatre & Black Box Equipment and Related Supplies, Bid No. 19/20-03FA
Rationale:
Facilities Planning and Construction staff has ongoing needs to purchase theatre and black box equipment and related supplies to support upcoming construction projects.

On October 16 and 23, 2019, the Irvine Unified School District (District) advertised Bid No. 19/20-03FA for Theatre & Black Box Equipment and Related Supplies consisting of 149 items for District school sites currently under construction and to allow for the purchase of equipment on an as-needed basis. Two (2) bids were received and were opened at 11:00 a.m. on November 1, 2019. The bids received were evaluated by staff to ensure adherence to District specifications and responsiveness according to Public Contract Code. Staff has reviewed the pricing on these bids and found them to be competitive.

As required by the Orange County Department of Education, staff solicited bids for the Theatre & Black Box Equipment and Related Supplies for a one (1) year term with an option to extend the contract by mutual consent for an additional two (2), one (1) year increments, in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed three (3) years from bid award.

The following vendors have been determined to be the lowest qualified and responsive bidders:
  • BCT Entertainment; and
  • Clearwing Systems Integration

Both vendors will be awarded portions of the 149 items.  The Bid Matrix of the various awarded items is attached.

The following bid line item will not be awarded and has been removed from the bid:

  1. Theatre Equipment category, Line No. 1

 
IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

Attachment

 
Financial Impact:
Funding may be provided by various sources, including, but not limited to: General Fund – Fund 01, Capital Facilities Fund – Fund 25, Community Facilities Districts – Multiple, Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.
Recommended Motion:
  1. Authorize the Assistant Superintendent of Business Services to award the contracts to: BCT Entertainment and Clearwing Systems Integration, as outlined in the attached Bid Matrix.
  2. Authorize the removal of the following item from the bid: Theatre Equipment category - Line No. 1.
Quick Summary / Abstract:
  1. Authorize the Assistant Superintendent of Business Services to award the contracts to: BCT Entertainment and Clearwing Systems Integration, as outlined in the attached Bid Matrix.
  2. Authorize the removal of the following item from the bid: Theatre Equipment category - Line No. 1.
Attachments:
Bid Matrix Theater and Black Box Equip Bid 19.20-03FA
21.c. Change Order Requests for Loma Ridge Elementary School Project
Rationale:
Certain modifications were issued during the construction phase of the Loma Ridge Elementary School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions. The cumulative total of the change orders to the contractors listed below are within the 10% allowance allowed by the Public Contract Code.

Change Order Requests

Description: Change Order No. 2
Bid Package No.: 13 Drywall, Lath & Plaster, Fireproofing & Installation
Contractor: Caston, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $93,411.00 >

Description: Change Order No. 2
Bid Package No.: 14 Floor Coverings
Contractor: Continental Flooring, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount:< $5,103.00 >

Description: Change Order No. 1
Bid Package No.: 19 Plumbing
Contractor: Empyrean Plumbing, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $34,093.00 >

The original total contract amount awarded for the project to date is $29,272,847.00. The total of all change orders is < $216,836.52 > or < 0.074% > of the project. The new total contract amount shall be $29,056,010.48.

 
IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
< $132,607.00 > Community Facilities District 09-1
Recommended Motion:
Approve the listed change orders in the amount of < $132,607.00 > for the Loma Ridge Elementary School project as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $132,607.00 > for the Loma Ridge Elementary School project as listed.  No change to the completion date.
21.d. Change Order Requests for Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 07 Painting & Wallcovering
Contractor: Borbon, Inc.
Requested by: District
Site: Meadow Park Elementary School No. MPE07-01
Reason: Credit for unused labor and unused allowance.
Amount: < $9,153.00 >

Description: Change Order
Bid Package No.: 10 Plumbing and Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Site: Brywood Elementary School No. BWE10-01
Reason: Credit for unused composite cleanup and unused allowance.
Amount: < $13,196.00 >

Site: Meadow Park Elementary School No. MPE10-01
Reason: Credit for unused composite cleanup and unused allowance.
Amount: < $13,949.00 >

Total Amount: < $27,145.00>

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $120,263.00 > or < 1.32% > of the project.   The new total of all contract amounts shall be $8,998,818.00.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
< $36,298.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $36,298.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $36,298.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
21.e. Change Order Requests for Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 1 Site Demo & Earthwork
Contractor: Crew, Inc.
Requested by: District
Site: Eastshore Elementary School EA 1-003
Reason: Cost to remove grass at the portable addition.
Amount: $3,211.00

Site: Venado Middle School VE 1-001
Reason: Cost to demo out-of-compliance path-of-travel.
Amount: $3,327.00

Total Amount: $6,538.00

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Eastshore Elementary School EA 2-005
Reason: Cost for out-of-compliance path-of-travel areas and CMU waterproofing.
Amount: $15,936.00

Site: Venado Middle School VE 2-003
Reason: Cost for irrigation controller and to adjust curb and concrete flatwork for fire lane.
Amount: $11,377.00

Total Amount: $27,313.00

Description: Change Order
Bid Package No.: 3 Rough Carpentry
Contractor: Cuyamaca Construction, Inc.
Requested by: District
Site: Eastshore Elementary School EA 3-001
Reason: Credit for handrail extensions and unused allowance.
Amount: < $6,525.00 >

Site: Venado Middle School VE 3-001
Reason: Credit for power cord reels detail changes and unused allowance.
Amount: < $16,214.00 >

Site: Creekside High School CHS 3-001
Reason: Credit for unused allowance.
Amount: < $11,930.00 >

Total Amount: < $34,669.00 >

Description: Change Order
Bid Package No.: 4 Gypsum & Plaster
Contractor: Sierra Lathing Company, Inc.
Requested by: District
Site: Eastshore Elementary School EA 4-001
Reason: Credit for unused allowance.
Amount: < $4,237.00 >

Site: Venado Middle School VE 4-001
Reason: Credit for unused allowance.
Amount: < $9,719.00 >

Site: Creekside High School CHS 4-003
Reason: Cost for aluminum frames.
Amount: $6,328.00

Total Amount: < $7,628.00 >

Description: Change Order
Bid Package No.: 7 Acoustical
Contractor: Southcoast Acoustical Interiors, Inc.
Requested by: District
Site: Eastshore Elementary School EA 7-001
Reason: Cost for t-bar ceiling repair.
Amount: $6,337.00

Site: Venado Middle School VE 7-001
Reason: Cost to install seismic bracing wire for cord reels.
Amount: $434.00

Total Amount: $6,771.00

Description: Change Order
Bid Package No.: 8 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Eastshore Elementary School EA 8-004
Reason: Cost to repair existing carpet and base at Media Center.
Amount: $468.00

Description: Change Order
Bid Package No.: 9 Painting
Contractor: A.J. Fistes Corporation
Requested by: District
Site: Creekside High School CHS 9-002
Reason: Cost to paint v-track sliding gate.
Amount: $550.00

Description: Change Order
Bid Package No.: 10 HVAC
Contractor: Couts Heating and Cooling, Inc.
Requested by: District
Site: Eastshore Elementary School EA 10-002
Reason: Credit for unused allowance.
Amount: < $14,234.00 >

Site: Creekside High School CHS 10-002
Reason: Credit for unused allowance.
Amount: < $12,363.00 >

Total Amount: < $26,597.00 >

Description: Change Order
Bid Package No.: 11 Plumbing
Contractor: Empyrean Plumbing, Inc.
Requested by: District
Site: Eastshore Elementary School EA 11-002
Reason: Credit for unused allowance.
Amount: < $10,115.00 >

Site: Venado Middle School VE 11-001
Reason: Cost for perforated pipe at four sides of fitness area and to make provisions for ice maker at the refrigerator.
Amount: $7,434.00

Site: Creekside High School CHS 11-001
Reason: Credit for unused allowance.
Amount: < $4,714.00 >

Total Amount: < $7,395.00 >

Description: Change Order
Bid Package No.: 12 Electrical
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Site: Eastshore Elementary School EA 12-002
Reason: Cost to add additional smoke detectors for room 231.
Amount: $1,470.00

Site: Creekside High School CHS 12-002
Reason: Cost to revise light switches to interlock exhaust fans.
Amount: $2,914.00

Total Amount: $4,384.00

Description: Change Order
Bid Package No.: 14 General Construction
Contractor: Spec Construction Company, Inc.
Requested by: District
Site: Eastshore Elementary School EA 14-006
Reason: Credit to change window frames to hollow metal. Cost for decorative fencing footing enhancements.
Amount: < $16,026.00 >

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is $29,536.00 or 0.25% of the project.  The new total of all contract amounts shall be $12,031,824.00.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
< $46,291.00 > Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $46,291.00 > for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $46,291.00 > for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed.  No change to the completion date.
21.f. Change Order Requests for Measure E Series 1 Improvements – Modernization and New Construction Projects at Brywood and Meadow Park Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 5 Roofing & Waterproofing
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Site: Brywood Elementary School No. BW05-02
Reason: Credit for unused allowance.
Amount: < $10,509.00 >

Site: Meadow Park Elementary School No. MP05-01
Reason: Credit for unused allowance.
Amount: < $10,236.00 >

Total Amount: < $20,745.00 >

Description: Change Order
Bid Package No.: 6 Glass & Glazing
Contractor: Golden Glass, Inc.
Requested by: District
Site: Brywood Elementary School No. BW06-02
Reason: Credit for unused allowance.
Amount: < $5,874.00 >

Site: Meadow Park Elementary School No. MP06-01
Reason: Credit for unused allowance.
Amount: < $12,748.00 >

Total Amount: < $18,622.00 >

Description: Change Order
Bid Package No.: 8 Drywall, Framing, Plaster, ACT
Contractor: Sierra Lathing Company, Inc.
Requested by: District
Site: Brywood Elementary School No. BW08-02
Reason: Credit for unused allowance.
Amount: < $12,232.00 >

Site: Meadow Park Elementary School No. MP08-04
Reason: Cost to repair and patch existing exterior EIFS system, to replace ceiling tile in Health Office, and to add new T-bar ceiling to required changes made in data and low voltage runs. Credit for unused allowance.
Amount: $12,121.00

Total Amount: < $111.00 >

Description: Change Order
Bid Package No.: 9 Ceramic & Quarry Tile
Contractor: Premier Tile & Marble
Requested by: District
Site: Brywood Elementary School No. BW09-01
Reason: Cost to demo existing tile and install OFCI legacy tile and credit for unused allowance.
Amount: $856.00

Site: Meadow Park Elementary School No. MP09-01
Reason: Credit for unused allowance.
Amount: < $1,477.00 >

Total Amount: < $621.00 >

Description: Change Order
Bid Package No.: 10 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Brywood Elementary School No. BW10-01
Reason: Credit for unused allowance.
Amount: < $9,168.00 >

Site: Meadow Park Elementary School No. MP10-01
Reason: Credit for unused allowance.
Amount: < $2,563.00 >

Total Amount: < $11,731.00 >

Description: Change Order
Bid Package No.: 11 Painting & Wallcovering
Contractor: CTG Construction, Inc.
Requested by: District
Site: Brywood Elementary School No. BW11-02
Reason: Cost to enhance epoxy floor per Health Department. Credit for unused allowance.
Amount: $11,538.00

Site: Meadow Park Elementary School No. MP11-02
Reason: Cost to enhance epoxy floor per Health Department. Credit for unused allowance.
Amount: $10,674.00

Total Amount: $22,212.00

Description: Change Order
Bid Package No.: 12 Misc. Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Site: Brywood Elementary School No. BW12-03
Reason: Cost to move three mirrors, to relocate north fence line, for additional cleaning, to relocate microwave shelf, to power wash and cleanup the site, to provide temporary sanitation, to relocate tuff sheds, to provide additional marker board, and to provide 3 yard dumpster. Credit for unused allowance.
Amount: $12,930.00

Description: Change Order
Bid Package No.: 13 Mechanical
Contractor: Alpha Mechanical, Inc.
Requested by: District
Site: Meadow Park Elementary School No. MP13-02
Reason: Credit for unused allowance.
Amount: < $496.00 >

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Site: Brywood Elementary School No. BW15-03
Reason: Cost to add fire smoke detectors, to modify and add electrical exit signage, and to demo and reroute existing conduits. Credit for unused allowance.
Amount: $14,972.00

Site: Meadow Park Elementary School No. MP15-03
Reason: Cost to revise data room cabling, to add data for additional WAP, to provide conduit for tamper switch for fire hydrant, and to add smoke detectors in 4 nooks of the classrooms. Credit for unused allowance.
Amount: $36,549.00

Total Amount: $51,521.00

Description: Change Order
Bid Package No.: 17 Landscape & Irrigation
Contractor: Inland Empire Landscape, Inc.
Requested by: District
Site: Brywood Elementary School No. BW17-01
Reason: Credit for unused allowance.
Amount: < $5,547.00 >

Site: Meadow Park Elementary School No. MP17-01
Reason: Credit for unused allowance.
Amount: < $2,973.00 >

Total Amount: < $8,520.00 >

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $840,698.00 or 4.90% of the project.  The new total of all contract amounts shall be $17,988,132.00.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
 $25,817.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $25,817.00 for the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $25,817.00 for the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools. No change to the completion date.
21.g. Change Order Requests for Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 03 Rough Carpentry
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Westpark Elementary School No. WP03-04
Reason: Credit for inspections for TMP handrails and unused allowance.
Amount: < $2,261.00 >

Site: Springbrook Elementary School No. SB03-01
Reason: Cost to replace two existing skylights on east side of campus.
Amount: $100,960.00

Total Amount: $98,699.00

Description: Change Order
Bid Package No.: 05 Roofing and Waterproofing
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB05-01
Reason: Cost to replace two existing skylights on west side of campus.
Amount: $57,089.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $235,876.00 or 1.51% of the project. The new total of all contract amounts shall be $15,881,444.00.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
$155,788.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $155,788.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $155,788.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
21.h. Change Order Requests for Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order 02
Bid Package No.: 16 Plumbing
Contractor: RAN Enterprises, Inc.
Requested by: District
Reason: Cost for additional duct work, parts, and labor for the HVAC systems.
Amount: $31,101.00

Description: Change Order 05
Bid Package No.: 17 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Reason: Cost for revised light fixture mounting, relocation of in wall conduits, relocation of elevator control room, and inverter upgrades. Credit for removal of power at split system, removal of power at coiling door, and removal of power at storage room.
Amount: $32,079.00

The total contract amount awarded for the project to date is $23,435,033.00.  The total of all change orders is < $1,241,298.00 > or < 5.30% > of the project.  The new total of all contract amounts shall be $22,193,735.00.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Financial Impact:
$63,180.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $63,180.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $63,180.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
21.i. Notices of Completion for Loma Ridge Elementary School Project
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (“Board”) approved the listed contracts for the Loma Ridge Elementary School project.

Bid Category

Contractor

Board Approval Date

No. 7 Structural Steel, Metal Rails & Misc. Metals

RND Contractors, Inc.

March 27, 2018

No. 13 Drywall, Lath & Plaster, Fireproofing & Insulation

Caston, Inc.

May 8, 2018

No. 14 Floor Coverings

Continental Flooring, Inc.

March 27, 2018

No. 19 Plumbing

Empyrean Plumbing, Inc.

March 27, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Recommended Motion:
Accept the contracts of the listed contractors for the Loma Ridge Elementary School project as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Loma Ridge Elementary School project as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
21.j. Notices of Completion for Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (“Board”) approved the listed contracts for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School.

Bid Category

Contractor

Board Approval Date

No. 3 Rough Carpentry

Cuyamaca Construction, Inc.

April 17, 2018

No. 4 Gypsum & Plaster

Sierra Lathing Company, Inc.

April 17, 2018

No. 5 Casework

K&Z Cabinet Co., Inc.

April 17, 2018

No. 6 Roofing

Danny Letner, Inc. dba Letner Roofing Co.

April 17, 2018

No. 7 Acoustical

Southcoast Acoustical Interiors, Inc.

April 17, 2018

No. 8 Flooring

Continental Flooring, Inc.

April 17, 2018

No. 9 Painting

A.J. Fistes Corporation

April 17, 2018

No. 10 HVAC

Couts Heating & Cooling, Inc.

April 17, 2018

No. 11 Plumbing

Empyrean Plumbing, Inc.

April 17, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Recommended Motion:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
21.k. Notices of Completion for Measure E Series 1 Improvements – Modernization and New Construction Projects at Brywood and Meadow Park Elementary Schools
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (“Board”) approved the listed contracts for the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools.

Bid Category

Contractor

Board Approval Date

No. 1 Demolition & Abatement

Miller Environmental, Inc.

May 8, 2018

No. 03 Rough Carpentry

Cuyamaca Construction, Inc.

May 8, 2018

No. 04 Architectural Millwork & Finish Carpentry

K&Z Cabinet Co., Inc.

May 8, 2018

No. 05 Roofing & Waterproofing

Commercial Roofing Systems, Inc.

May 8, 2018

No. 06 Glass & Glazing

Golden Glass, Inc.

May 8, 2018

No. 08 Drywall, Framing, Plaster, ACT

Sierra Lathing Company, Inc.

May 8, 2018

No. 09 Ceramic & Quarry Tile

Premier Tile & Marble

May 8, 2018

No. 10 Flooring

Continental Flooring, Inc.

May 8, 2018

No. 11 Painting & Wallcovering

CTG Construction, Inc.

May 8, 2018

No. 12 Misc. Specialties

RVH Constructors, Inc.

May 8, 2018

No. 13 Mechanical

Alpha Mechanical, Inc.

May 8, 2018

No. 14 Plumbing and Site Utilities

Verne’s Plumbing, Inc.

May 8, 2018

No. 15 Electrical & Low Voltage

Budget Electrical Contractors, Inc. dba BEC

May 8, 2018

No. 16 Structural & Site Concrete and Earthwork

PCN3, Inc.

May 8, 2018

No. 17 Landscape & Irrigation

Inland Empire Landscape, Inc.

May 8, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Recommended Motion:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
21.l. Notice of Completion for Two (2) Childcare Relocatable Classroom Buildings for Loma Ridge Elementary School
Rationale:
On January 22, 2019, the Board of Education (“Board”) approved the purchase of two (2) Irvine Child Care Project relocatable classroom buildings from Silver Creek Industries, Inc., and placement at Loma Ridge Elementary School.

This contract is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

 
Recommended Motion:
Accept the purchase and placement of two (2) Irvine Child Care Project relocatable classroom buildings at Loma Ridge Elementary School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
Quick Summary / Abstract:
Accept the purchase and placement of two (2) Irvine Child Care Project relocatable classroom buildings at Loma Ridge Elementary School as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
22. ITEMS REMOVED FROM THE CONSENT CALENDAR
23. ITEMS OF BUSINESS
23.a. Resolution No. 19-20-24: Statutory School Fees (“Reportable Fees”) Report for Fiscal Year 2018-19 – Roll Call
Rationale:
California law requires that the Board of Education determine that all 2018-19 Reportable School Facility Fees, collections and expenditures have been received, deposited, invested and expended in compliance with the relevant sections of the Government Code Section 66000 et seq. and all other applicable laws.  This information has been incorporated into the attached report prepared for the District entitled “Irvine Unified School District, Annual and Five-Year Reports”, dated October 21, 2019.  This document is maintained on file at the Facilities Office.

District legal counsel has reviewed and approved the attachments as to form.


IUSD/Fogarty/Okino
Board Agenda
November 12, 2019

Attachments

 
Recommended Motion:
Adopt Resolution No. 19-20-24, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for fiscal year 2018-19.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-24, certifying compliance with Government Code Section 66000 et seq. regarding School Facility Fees for fiscal year 2018-19.
Attachments:
Resolution No. 19-20-24 Annual Report 2018-19
Annual and Five Year Reports October 21, 2019
23.b. IUSD Strategic Initiatives 2019-2024
Rationale:

As required by Board Policy 0210 – Goals of the Irvine Unified School District, the District reviews and updates its Strategic Initiatives every five years. IUSD's Strategic Initiatives have been revised and rewritten over the years to serve as a roadmap for progress and to articulate the District’s core values, essential beliefs and strategies for moving forward.

These comprehensive initiatives include the critical areas of:

  • Student Learning
  • Human Resources
  • Communication and Coalitions
  • Facilities
  • Budget
  • Technology

IUSD’s Executive Cabinet developed a comprehensive and inclusive process of reviewing and revising the existing initiatives. Members of the District’s Leadership Team, including site-based administrative staff, edited and augmented the initiatives, adding new language to focus on the importance of technology, essential learning capacities, professional development and strategic alliances. These revisions were presented to the Irvine Unified Council PTA for additional feedback. Finally, an invitation and survey was delivered to our staff, students, parents, and the community to provide input via direct emails, posting on the District website and social media platforms.  The attached eight page document represents the consideration and application of the collective feedback from IUSD’s stakeholders, as well as the conclusion of our revision process for 2019 and the five year future.


IUSD/Walker
Board Agenda
November 12, 2019

Attachment

 
Recommended Motion:
Approve the IUSD Strategic Initiatives for 2019-2024, as presented.
Quick Summary / Abstract:
Approve the IUSD Strategic Initiatives for 2019-2024, as presented.
Attachments:
IUSD Strategic Initiatives 2019-24
23.c. CSBA Delegate Assembly Nominations 2020 (Region 15)
Rationale:
The Delegate Assembly is the primary policy-making body of the California School Boards Association. Delegates adopt the Association's legislative platform, take positions on other critical education issues, elect the officers and directors, and adopt changes to the bylaws. Delegate Assembly members also serve as the liaison between the region's board members and the regional director, to enhance communication and foster collegiality within the region.

In accordance with CSBA Bylaws, Board nominations for representatives to the CSBA Delegate Assembly are to be accepted by CSBA until January 7, 2020. CSBA delegates serve two year terms beginning April 1. Those elected in 2020 will serve through March 31, 2022.

Additionally, according to CSBA's Bylaws and Standing Rules, when a district has reached or surpassed 30,000 ADA, it is eligible to appoint one district board member to serve on CSBA's Delegate Assembly for a two-year term.

Member Brooks is serving in the second/final year of her fourth term which will expire March 31, 2020 (Nominated).
Member Wallin is serving in the second/final year of her eighth term which will expire March 31, 2020 (Nominated)
Member Glasky is serving in the second/final year of his first term which will expire March 31, 2020 (Appointed).


IUSD/Walker/Chavez
Board Agenda
November 12, 2019

 
Financial Impact:
Travel costs for Delegate Assembly meetings (two per year).
Recommended Motion:
For Board discussion and direction.
Quick Summary / Abstract:
For Board discussion and direction.
24. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
25. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
26. ADJOURNMENT
27. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
December 17, 2019


The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (
www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: November 8, 2019, 10:35 AM

The resubmit was successful.