banner

Organizational/Regular Meeting of the Board of Education
Irvine USD
December 17, 2019 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
3.b. Conference with Legal Counsel - Anticipated Litigation (1 case) [Government Code Section 54956.9(b)(2)]
3.c. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Goals and Objectives 2019-20
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. STUDENT DISCIPLINE
7.a. Case No. 02H-1920
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.


IUSD/Parham/Blakely
Board Agenda
December 17, 2019

 
Recommended Motion:

Approve the staff recommendation to expel Case No. 02H-1920 for the remainder of the first semester of the 2019-20 school year and for the second semester of the 2019-20 school year; however, the expulsion will be suspended and student will remain at Creekside High School.

Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 02H-1920 for the remainder of the first semester of the 2019-20 school year and for the second semester of the 2019-20 school year; however, the expulsion will be suspended and student will remain at Creekside High School.

8. BOARD ORGANIZATION - 2020
8.a. Board Organization - Election of Officers
Rationale:
Election of Officers
In accordance with Board Policy 9120, the Board of Education shall elect annually, at the Organizational Meeting, a Board President and a Clerk.


IUSD/Walker/Chavez
Board Agenda
December 17, 2019
 
Recommended Motion:
Open nominations and elect the Board President and Clerk.
Quick Summary / Abstract:
Open nominations and elect the Board President and Clerk.
8.b. Board Organization - Responsibilities
Rationale:

Responsibilities
The Board determines appointments to serve on various committees and/or fulfill specific obligations.

IUSD/Walker/Chavez
Board Agenda
December 17, 2019

Attachment
 
Recommended Motion:
Determine responsibilities/committee appointments.
Quick Summary / Abstract:
Determine responsibilities/committee appointments.
Attachments:
2020 Responsibilities Attachment A
8.c. Board Organization - School Site Liaison Assignments
Rationale:
School Site Liaison Assignments
Each Board Member is assigned a group of schools (determined on a continuing yearly rotation basis) and serves as the liaison for those schools to the Board of Education.

Board Members may wish to periodically attend such functions as open house, back-to-school night, special assemblies and athletic events for their assigned group of schools.

IUSD/Walker/Chavez
Board Agenda
December 17, 2019

Attachment
 
Recommended Motion:
Approve School Site Liaison assignments for 2020.

Quick Summary / Abstract:
Approve School Site Liaison assignments for 2020.
Attachments:
2020 School Site Liaison Assignments
8.d. Board Organization - Appointment of Representatives to District Committees
Rationale:

Appointment of Representatives to District Committees
Each Board Member appoints representatives to the following district committees:

Education Advisory Committee - two appointed representatives
Health Advisory Committee - one appointed representative

These representatives serve for a two-year term commensurate with IUSD Board elections. Each Board Member has the opportunity to select a new representative or reappoint their existing representative every two years.

The Finance Committee was placed on hiatus by vote of the Board at the November 14, 2017 School Board Meeting.


IUSD/Walker/Chavez
Board Agenda
December 17, 2019

Attachment
 
Recommended Motion:
Appoint representatives to the Education Advisory and Health Advisory Committees, as needed.
Quick Summary / Abstract:
Appoint representatives to the Education Advisory and Health Advisory Committees, as needed.
Attachments:
2020 Appointments of Representatives
8.e. Board Organization - Establishment of Meeting Dates
Rationale:
Establishment of Meeting Dates
The Board establishes dates and times for its regular meetings for the ensuing year (through December 2020).  A tentative calendar is provided.

Following Board action, adopted meeting dates will be posted to the District website.

IUSD/Walker/Chavez
Board Agenda
December 17, 2019

Attachment
 
Recommended Motion:
Establish School Board meeting dates for 2020.
Quick Summary / Abstract:
Establish School Board meeting dates for 2020.
Attachments:
2020 Board Mtg Dates
9. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

October 15, 2019 - Regular Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

October 15, 2019 - Regular Meeting
Attachments:
Minutes - 101519
10. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
11. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
12. STUDENT BOARD MEMBER REPORTS
13. SUPERINTENDENT'S REPORT
14. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
15. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
16. CONSENT CALENDAR - Business Services
16.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00303994 through 00306135
District 50, CFD No. 01-1 - Numbers 00001801 through 00001802
District 44, CFD No. 86-1 - Numbers 00008058 through 00008067
District 41, Irvine Child Care Project - Numbers 00003576 through 00003581
Revolving Cash - Numbers 49268 through 49323


IUSD/Fogarty/Payton
Board Agenda
December 17, 2019

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
12-17-2019 Check Register Report
16.b. Contract Services Action Report 2019-20/08
Rationale:
ALLELOUS, INC.
Contractor to provide guest speakers and choreography for Irvine High School’s Unity Week events.

December 19, 2019 – February 20, 2020
Colunga/Irvine High School
Fee....................................................... not to exceed $1,500.00
Other: Irvine High School ASB

AMERICAN LOGISTICS COMPANY, LLC
Contractor to provide Home to School Transportation services for Irvine Unified School District students.
(Previously Board Approved on June 11, 2019.)

July 1, 2019 – June 30, 2020
Budget No.: 0100505138-5827
Hoffman/Transportation
Fee....................................................... not to exceed $50,000.00
Fee....................................................... not to exceed $67,600.00
Unrestricted General Fund – Fund 01

July 1, 2019 – June 30, 2020
Budget No.: 0100505038-5822
Hoffman/Transportation
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide general professional legal services to the Superintendent’s Office as needed.
(Previously Board Approved on June 11, 2019 and August 20, 2019.)

July 1, 2019 – June 30, 2020
Budget No.: 0100100271-5839
Walker/Superintendent’s Office
Fee....................................................... not to exceed $25,000.00
Fee....................................................... not to exceed $75,000.00
Unrestricted General Fund – Fund 01

CALIFORNIA WEEKLY EXPLORER
Contractor to provide on-site field trips, Walk Through the American Revolution, for fifth grade students at Eastshore Elementary School.

December 18, 2019 – June 30, 2024
Budget No.: 0112470010-5810
Kadam/Eastshore Elementary School
Fee....................................................... not to exceed $7,000.00
Other: Eastshore Elementary School Donations

COOPERATIVE STRATEGIES, LLC
Contractor to provide a facilities usage fee analysis in compliance with the California Education Code.

December 18, 2019 – June 30, 2020
Budget No.: 0100506550-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $18,500.00
Unrestricted General Fund – Fund 01

CREAN LUTHERAN HIGH SCHOOL
Crean Lutheran High School (CLHS) is a non-public school located in the city of Irvine within the boundary of Irvine Unified School District (IUSD).  CLHS has chosen to participate in the Title II, III, and IV funding available to IUSD.  Funding amounts are based on enrollment and per-pupil allocation for each of these Federal funds.  CLHS and IUSD administration collaborate to establish a plan for services for CLHS students.  Final allocations are determined once California Basic Educational Data System (CBEDS) data is finalized.

November 21, 2019 – June 5, 2020
Budget No.: 0100920424-5811 (Title II)
Schlichting/Student Support Services
Fee....................................................... not to exceed $14,000.00
Restricted General Fund – Fund 01
Ratify

November 21, 2019 – June 5, 2020
Budget No.: 0102220910-4301 (Title III)
Mennes/Language Development Programs
Fee....................................................... not to exceed $16,000.00
Restricted General Fund – Fund 01
Ratify

November 21, 2019 – June 5, 2020
Budget No.: 0100921520-1915 (Title IV)
Schlichting/Student Support Services
Fee....................................................... not to exceed $5,000.00
Restricted General Fund – Fund 01
Ratify

FIELD TURF USA, INC.
Contractor to provide overall analysis and inspection services for Irvine Unified School District’s turf fields.  Services include two site visits per site per year and minor repairs.

December 18, 2019 – December 17, 2022
Budget No.: 0100506550-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $39,000.00
Unrestricted General Fund – Fund 01

FRESH INTERACTIVE, LLC
Contractor to provide the complete design and development of a responsive Microsite for Irvine Unified School District.
(Previously Board Approved May 28, 2019.  Extend term only.)

May 29, 2019 – December 31, 2019
May 29, 2019 – December 31, 2020
Budget No.: 0100100371-5810
Brown/Superintendent’s Office
Fee....................................................... not to exceed $11,700.00
Unrestricted General Fund – Fund 01

HOPE SQUAD
Contractor to provide a one-day training course for Irvine Unified School District staff on organizing a Hope Squad.  Hope Squad members include peer-nominated students trained to identify and refer potentially at-risk youth to school counselors.  The mission is to reduce suicidal behaviors and save lives through providing innovative, practical, and proven suicide prevention training.  In addition, Contractor will provide curriculum annually.

November 18, 2019 – November 17, 2024
Budget No.: 0100506550-5810
S. Okino/Prevention and Intervention
Fee....................................................... not to exceed $34,000.00
Unrestricted General Fund – Fund 01
Ratify

LOCKLIN, GLORIA
Contractor to provide instrumental repair services for the Visual and Performing Arts Department, as needed.

January 6, 2020 – June 30, 2020
Budget No.: 0100913510-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $5,000.00
Restricted General Fund – Fund 01

NEURO-EDUCATIONAL CLINIC
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of Psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

November 12, 2019 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01
Ratify

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS – IRVINE HIGH SCHOOL LEASE AGREEMENT
Irvine Unified School District to provide three (3) portable classrooms at Irvine High School for use by the Orange County Superintendent of Schools for Special Education Programs.  Amendment #31 Irvine High School Lease Agreement to the original Lease Agreement for Lease of School District Property dated July 1, 1988.

July 1, 2019 – June 30, 2020
Budget No.: 0100000000-8650
Fogarty/Business Services
Income....................................................... not to exceed $27,125.38
Unrestricted General Fund – Fund 01
Ratify

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS – VENADO MIDDLE SCHOOL LEASE AGREEMENT
Irvine Unified School District to provide regular classrooms, instructional materials, common areas, District staff, resources, and services at Venado Middle School for use by the Orange County Superintendent of Schools for educational programs for hearing impaired students.  Amendment #4 Venado Intermediate School Lease Agreement to the original Lease Agreement for Orange County Superintendent of School Deaf and Hard of Hearing (“D.H.H.”) at Venado Intermediate School dated July 1, 2015.

July 1, 2019 – June 30, 2020
Budget No.: 0151663400-8677
Fogarty/Business Services
Income....................................................... not to exceed $25,000.00
Unrestricted General Fund – Fund 01
Ratify

PARTIES BY PANACHE
Contractor to provide catering services for Northwood High School’s Class of 2020 Senior Breakfast event.

June 2, 2020 – June 2, 2020
Roach/Northwood High School
Fee....................................................... not to exceed $11,000.00
Other: Northwood High School ASB

PUPPIES AND REPTILES FOR PARTIES
Contractor to provide a Puppy Petting Zoo during the lunch period for Irvine High School students.

January 9, 2020 – January 9, 2020
Colunga/Irvine High School
Fee....................................................... not to exceed $330.00
Other: Irvine High School ASB

RUHNAU RUHNAU CLARKE
Contractor to prepare written Testing and Inspection Program for Division of the State Architect (DSA) review and approval for the Irvine High School Chlorination Building at Heritage Park Aquatics Center.  Services include meeting with DSA for program review, response to DSA comments, coordination with Testing and Inspection Lab and/or Special Inspectors, preparation of repair details for demo work, and review and preparation of final report for DSA submission, if necessary.

December 18, 2019 – December 17, 2021
Budget No.: 0100564485-6221
Okino/Construction & Facilities
Fee....................................................... not to exceed $14,000.00
Community Facilities District – 86-1

RUHNAU RUHNAU CLARKE
Contractor to attain certification of nine (9) projects currently designated as closed without certification through the Division of the State Architect and research the need to reopen thirty-four (34) void/cancelled projects.
(Previously Board Approved August 23, 2016 and August 21, 2018. Extend term only.)

August 24, 2016 – December 31, 2019
August 24, 2016 – December 31, 2020
Budget No.: 3500553581-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $25,000.00
County School Facilities Fund - Fund 35

SEGERSTROM CENTER FOR THE ARTS
Contractor to provide use of facility for the Irvine Unified School District Honors Concert event.

April 12, 2020 – April 13, 2020
Budget No.: 0100981110-5810
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $35,000.00
Restricted General Fund – Fund 01

TK BURGERS
Contractor to provide catering services for Northwood High School’s Class of 2020 Senior Barbecue event.

May 21, 2020 – May 21, 2020
Roach/Northwood High School
Fee....................................................... not to exceed $5,500.00
Other: Northwood High School ASB

UNITED-HEIDER INSPECTION GROUP
Contractor to provide material testing and inspection services for the Measure E Series 1 Modernization project at Meadow Park Elementary School.
(Previously Board Approved April 17, 2018. Extend term only.)

April 18, 2018 – October 31, 2019
April 18, 2018 – March 31, 2020
Budget No.: 2114291085-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $54,116.00
Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, and Special Reserve Fund for Capital Outlay Projects – Fund 40.

No Cost Agreements

DREAMBOX LEARNING, INC.
Contractor was previously Board approved on June 11, 2019 to provide an online math program for at-risk students.  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

February 28, 2020 – February 27, 2023
Ford/Information Services

VOLUNTEER CROWD, LLC
Contractor to provide a free application used to push notifications out regarding upcoming volunteer opportunities.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

December 18, 2019 – December 17, 2022
Ford/Information Services

WALLWISHER, INC.
Contractor to provide a free application, Padlet, for use by educators and students to display information on various topics through creating online bulletin boards.  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

December 18, 2019 – November 20, 2022
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
December 17, 2019

 
Financial Impact:
Community Facilities District – not to exceed $14,000.00

Restricted General Fund – not to exceed $85,000.00

Unrestricted General Fund – not to exceed $106,974.62

Other Funds – ASB and/or Donations – not to exceed $25,330.00

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/08, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/08, as submitted.
16.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
December 17, 2019

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated December 6, 2019.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated December 6, 2019.
Attachments:
12-17-2019 Purchase Order Detail Report
16.d. Notice of Completion for the Early Childhood Learning Center Exterior Painting Project
Rationale:
The following list contains the bid category, contractor, and the date the Board of Education (Board) approved the listed contract for the Early Childhood Learning Center Exterior Painting project.

Bid Category

Contractor

Board Approval Date

Painting

A.J. Fistes

July 9, 2019

This contract is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
December 17, 2019

 
Recommended Motion:
Accept the contract of the listed contractor for the Early Childhood Learning Center Exterior Painting project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Early Childhood Learning Center Exterior Painting project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
16.e. Notice of Completion for the Meadow Park Elementary School Exterior Painting Project
Rationale:
The following list contains the category, contractor, and the date the Board of Education (Board) approved the Purchase Order for the Meadow Park Elementary School Exterior Painting project.

Category

Contractor

Purchase Order Approval Date

Painting

JNB Partners

May 28, 2019

This contract is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
December 17, 2019

 
Recommended Motion:
Accept the contract of the listed contractor for the Meadow Park Elementary School Exterior Painting project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Meadow Park Elementary School Exterior Painting project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
16.f. Receive Proposals/Award Contract for Bid No. 19/20-02TS, Individualized Transportation Services
Rationale:
The Irvine Unified School District (District) requires individualized, door-to-door transportation services for incidental student trips the District cannot accommodate using the District's school buses and drivers.

Bid No. 19/20-02TS, Individualized Transportation Services was advertised per Public Contract Code on November 3 and 10, 2019.  A bid due date of November 21, 2019 at 1:00 p.m. was set; three (3) contractors responded to the call for bids.  The bids received were evaluated by District staff to ensure adherence to District specifications and responsiveness according to Public Contract Code; one (1) contractor was deemed non-responsive.

ALC Schools, LLC (Contractor) has been determined to be the lowest responsive and responsible bidder.

The initial term of the contract is January 6, 2020 through January 5, 2021 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
December 17, 2019
 
Financial Impact:
Approximately $600,000.00 - General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 19/20-02TS, Individualized Transportation Services to ALC Schools, LLC, effective January 6, 2020 through January 5, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 19/20-02TS, Individualized Transportation Services to ALC Schools, LLC, effective January 6, 2020 through January 5, 2021.
16.g. Receive Proposals/Award Contract for Bid No. 19/20-01 IT, Technology Equipment and Peripherals
Rationale:
Bid No. 19/20-01 IT, Technology Equipment and Peripherals was advertised per Public Contract Code on October 28, 2019 and November 4, 2019. A bid due date of December 3, 2019 at 2:00 p.m. was set; thirteen (13) contractors responded to the call for bids. The bids received were evaluated by Information Technology and Purchasing staff to ensure adherence to Irvine Unified School District (District) specifications and responsiveness according to Public Contract Code.

CDW Government, LLC (Contractor) has been determined to be the lowest responsive and responsible bidder.

The initial term of the proposed contract is January 1, 2020 through December 31, 2021 with the option to extend for three (3) additional one (1) year terms upon mutual written agreement between the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Ford/Bennett
Board Agenda
December 17, 2019
 
Financial Impact:
General Fund and Restricted Funding Sources - amount of expenditure undetermined. School sites and programs make purchases within budget allocation amounts. Savings are anticipated due to reduced pricing of Bid Contract.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 19/20-01 IT, Technology Equipment and Peripherals to CDW Government, LLC, effective January 1, 2020 through December 31, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 19/20-01 IT, Technology Equipment and Peripherals to CDW Government, LLC, effective January 1, 2020 through December 31, 2021.
17. CONSENT CALENDAR - Education Services
17.a. Quality Start OC Quality Rating and Improvement System (QRIS) Participation Agreement 2019-20
Rationale:
In order to align with the Irvine Unified School District's Continuous Improvement Efforts, the Early Childhood Learning Center (ECLC) applied for the 2019-2020 California Quality Rating and Improvement System (QRIS) Block Grant and was awarded $10,000 to improve program quality and invest in improvement efforts for children and staff. Agreement 48987 between the Irvine Unified School District and the Orange County Department of Education is presented for QRIS funds to support the Early Childhood Learning Center.

IUSD/Parham/Hunter
Board Agenda
December 17, 2019

 
Financial Impact:
Early Childhood Learning Center has been awarded $10,000.
Recommended Motion:
Approve for signature the agreement with Orange County Department of Education (OCDE) to release to QRIS funds to support quality improvement at Early Childhood Learning Center.
Quick Summary / Abstract:
Approve for signature the agreement with Orange County Department of Education (OCDE) to release to QRIS funds to support quality improvement at Early Childhood Learning Center.
17.b. Field Trips and ExcursionsWas edited within 72 hours of the Meeting
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
December 17, 2019

Attachment **Updated December 17, 2019

 
Recommended Motion:
Approve/ratify field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve/ratify field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 12-5-19
18. CONSENT CALENDAR - Human Resources
18.a. Certificated Personnel Action Report 2019-20/08
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Krumes
Board Agenda
December 17, 2019

Attachment

 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/08 as submitted for Employment, Leave of Absence and Resignations.
Quick Summary / Abstract:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/08 as submitted for Employment, Leave of Absence and Resignations.

Attachments:
Certificated Personnel Action Report 2019-20/08
18.b. Classified Personnel Action Report 2019-20/08
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
December 17, 2019

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/08 as submitted for Employment, Retirements, Resignations and Separations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/08 as submitted for Employment, Retirements, Resignations and Separations.
Attachments:
Classified Personnel Action Report 2019-20/08
19. CONSENT CALENDAR - Special Education
19.a. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.

IUSD/Parham/Hertig
Board Agenda
December 17, 2019

 
Financial Impact:
$124,000.00 in Special Education related services.
Recommended Motion:
Approve agreement(s) to settle four (4) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle four (4) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
19.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
December 17, 2019
 
Financial Impact:
$258,500.00 in Special Education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $258,500.00 for ongoing educational services to four (4) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $258,500.00 for ongoing educational services to four (4) families.
19.c. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
December 17, 2019

Attachment
 
Financial Impact:
$165,000.00 for the 2019-20 school year in Special Education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for December 17, 2019 Board Meeting
20. CONSENT CALENDAR - Superintendent
20.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: World Language Educators Conference
Location: Washington, D.C.
Dates: November 22-24, 2019
Attendee: Su Young Yu
Cost: $355.00
Budget: 0160012510-5210

Event: SXSW EDU Conference
Location: Austin, TX
Dates: March 9-12, 2020
Attendee: Carlo Grasso
Cost: $3,000.00
Budget: 0117812524-5210

IUSD/Walker
Board Agenda
December 17, 2019

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Su Young Yu to Washington, D.C., November 22-24, 2019, for $355.00;
2) Carlo Grasso to Austin, TX, March 9-12, 2020, for $3,000.00.

Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:

1) Su Young Yu to Washington, D.C., November 22-24, 2019, for $355.00;
2) Carlo Grasso to Austin, TX, March 9-12, 2020, for $3,000.00.
21. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
21.a. Reduce Contract Retention - Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
On April 17, 2018, the Board of Education (Board) approved contracts for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools. The majority of the work at one (1) of the two (2) school sites has been completed and the prime contractors are requesting a reduction in their five percent (5%) retention.

Per Public Contract Code 9203, if the work is more than 50% complete and has progressed in a satisfactory manner, the Board may reduce the five percent (5%) retention. The Orange County Department of Education legal services has reviewed the interpretation, acknowledged that the Board may reduce the retention, and suggested retaining two and a half percent (2.5%) in retention.

At this time, fourteen (14) of the fifteen (15) awarded prime contractors are requesting that the retention be reduced to two and a half percent (2.5%). Listed below are the bid categories, prime contractors, and amounts to be released by school site.

Bid Category

Contractor

Amount to be Released

No. 1 Demo & Abatement

Environmental Construction Group, Inc.

Westpark ES - $21,525.78


No. 3 Rough Carpentry

Rocky Coast Builders, Inc.

*Note: Retention Funds Held in Escrow Account

Westpark ES - $20,520.05


No. 4 Architectural Millwork and Finish Carpentry

Stolo Cabinets, Inc.

Westpark ES - $12,498.60


No. 5 Roofing and Waterproofing

Commercial Roofing Systems, Inc.

Westpark ES - $7,827.88


No. 6 Glass & Glazing

Queen City Glass Co.

Westpark ES - $880.00


No. 7 Doors, Frames & Hardware

Whitehead Construction, Inc.

*Note: Retention Funds Held in Escrow Account

Westpark ES - $8,609.15


No. 8 Drywall, Framing, Plaster, ACT

Caston, Inc.

Westpark ES - $8,214.10


No. 9 Ceramic & Quarry Tile

Continental Marble and Tile Company

Westpark ES - $3,986.90


No. 10 Flooring

Continental Flooring, Inc.

Westpark ES - $8,475.78


No. 11 Painting & Wallcovering

A.J. Fistes Corporation

Westpark ES - $4,611.80


No. 13 Mechanical

Air-Ex Air Conditioning, Inc.

Westpark ES - $8,563.43


No. 14 Plumbing & Site Utilities

Interpipe Contracting, Inc.

Westpark ES - $10,033.13


No. 15 Electrical & Low Voltage

RDM Electric Co., Inc.

*Note: Retention Funds Held in Escrow Account

Westpark ES - $45,066.03


No. 16 Structural & Site Concrete & Earthwork

Rocky Coast Builders, Inc.

*Note: Retention Funds Held in Escrow Account

Westpark ES - $15,152.35


Staff recommends the Board approve the reduction in retention and withhold two and a half percent (2.5%). The remaining retention withheld is sufficient to secure the completion of all remaining contract work.


IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
$86,617.40 Funding may be provided by various sources including, but not limited to:  Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Community Facilities District – CFD 86-1, and Special Reserve Fund for Capital Outlay Projects – Fund 40.

*Funds held in an Escrow Account  (Westpark Elementary School - $89,347.58) – No Fiscal Impact
Recommended Motion:
Approve the reduction in retention, release partial retention, and withhold two and a half percent (2.5%) for the listed contractors on the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools.
Quick Summary / Abstract:
Approve the reduction in retention, release partial retention, and withhold two and a half percent (2.5%) for the listed contractors on the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools.
21.b. Change Order Requests for the Loma Ridge Elementary School Project
Rationale:
Certain modifications were issued during the construction phase of the Loma Ridge Elementary School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below are within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order No. 2
Bid Package No.: 4 Site Concrete, AC Paving & Fine Grading
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $90,164.00 >

Description: Change Order No. 1
Bid Package No.: 5 Landscape & Irrigation
Contractor: Inland Empire Landscape, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount:< $23,545.00 >

Description: Change Order No. 4
Bid Package No.: 17 Misc. Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $20,379.00 >

Description: Change Order No. 1
Bid Package No.: 20 HVAC
Contractor: Franklin Mechanical Systems, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $70,000.00 >

Description: Change Order No. 2
Bid Package No.: 21 Electrical & Low Voltage
Contractor: Gilbert and Stearns, Inc.
Requested by: District
Reason: Credit for unused allowance.
Amount: < $25,810.00 >

The original total contract amount awarded for the project to date is $29,272,847.00.  The total of all change orders is < $446,734.52 > or < 1.53% > of the project.  The new total contract amount shall be $28,826,112.48.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
< $229,898.00 > Community Facilities District 09-1
Recommended Motion:
Approve the listed change orders in the amount of < $229,898.00 > for the Loma Ridge Elementary School project as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $229,898.00 > for the Loma Ridge Elementary School project as listed.  No change to the completion date.
21.c. Change Order Request for the Measure E Series 1 Improvements – Athletic Field Improvements at Woodbridge High School Project
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Athletic Field Improvements at Woodbridge High School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order No. 1
Bid Package No.: 1 General Construction
Contractor: Byrom-Davey, Inc.
Requested by: District
Reason: Cost to install cement treatment for the field subgrade due to higher moisture conditions.
Amount: $105,884.00

The original total contract amount for this project is $1,685,027.00. The total of all change orders is $105,884.00 or 6.28% of the project. The new total contract amount shall be $1,790,911.00.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
$105,884.00 Funding may be provided by various sources, including, but not limited to: Building Fund - Fund 21, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities District - CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $105,884.00 for the Measure E Series 1 Improvements-Athletic Field Improvements at Woodbridge High School project as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $105,884.00 for the Measure E Series 1 Improvements-Athletic Field Improvements at Woodbridge High School project as listed. No change to the completion date.
21.d. Change Order Requests for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 08 Misc. Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Site: Springbrook Elementary School SBE08-01
Reason: Credit for removing the landscaping, irrigation, and planting from scope of work.
Amount: < $30,550.00 >

Description: Change Order
Bid Package No.: 10 Plumbing and Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Site: Springbrook Elementary School SBE10-01
Reason: Credit for the labor and materials for the removal of the gas line and the gas piping.
Amount: < $19,549.00 >

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $170,362.00 > or < 1.87% > of the project.   The new total of all contract amounts shall be $8,948,719.00.


IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
< $50,099.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $50,099.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $50,099.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
21.e. Change Order Requests for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 1 Site Demo & Earthwork
Contractor: Crew, Inc.
Requested by: District
Site: Eastshore Elementary School EA 1-004
Reason: Cost for additional storm drainage scope.
Amount: $7,308.00

Site: Creekside High School CHS 1-001
Reason: Credit for unused allowance.
Amount: < $20,000.00 >

Total Amount: < $12,692.00 >

Description: Change Order
Bid Package No.: 2 Concrete
Contractor: Bravo Concrete Construction Services, Inc.
Requested by: District
Site: Eastshore Elementary School EA 2-006
Reason: Cost to demo non-compliant sidewalk and credit for unused allowance.
Amount: $1,698.00

Site: Venado Middle School VE 2-004
Reason: Cost for additional AC work and to provide new v-ditch where new fire lane connects to existing asphalt.
Amount: $12,411.00

Site: Creekside High School CHS 2-004
Reason: Cost to demo vent walls at existing classroom building adjacent to new C2 classroom building.
Amount: $2,379.00

Total Amount: $16,488.00

Description: Change Order
Bid Package No.: 12 Electrical
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Site: Eastshore Elementary School EA 12-003
Reason: Cost to provide power to projectors within interim portables.
Amount: $3,578.00

Site: Venado Middle School VE 12-001
Reason: Credit for unused allowance.
Amount: < $16,401.00 >

Total Amount: < $12,823.00 >

Description: Change Order
Bid Package No.: 14 General Construction
Contractor: Spec Construction Company, Inc.
Requested by: District
Site: Venado Middle School VE 14-002
Reason: Credit for unused allowance.
Amount: < $10,015.00 >

Site: Creekside High School CHS 14-002
Reason: Credit for changing doors from aluminum to hollow metal frames. Backcharge for late aluminum frame installation. Cost to provide aluminum window frames.
Amount: < $3,446.00 >

Total Amount: < $13,461.00 >

The total contract amount awarded for the project to date is $12,002,288.00.  The total of all change orders is $7,048.00 or 0.06% of the project.  The new total of all contract amounts shall be $12,009,336.00.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
< $22,488.00 > Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Funds 40, and Community Facilities District 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $22,488.00 > for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $22,488.00 > for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as listed.  No change to the completion date.
21.f. Change Order Requests for the Measure E Series 1 Improvements – Modernization and New Construction Projects at Brywood and Meadow Park Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 07 Doors, Frames, & Hardware
Contractor: Star Hardware, Inc.
Requested by: District
Site: Brywood Elementary School No. BW07-01
Reason: Credit for unused allowance.
Amount: < $3,640.00 >

Site: Meadow Park Elementary School No. MP07-01
Reason: Credit for unused allowance.
Amount: < $7,954.00 >

Total Amount: < $11,594.00 >

The total contract amount awarded for the project to date is $17,147,434.00.  The total of all change orders is $829,104.00 or 4.84% of the project.  The new total of all contract amounts shall be $17,976,538.00.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
 < $11,594.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $11,594.00 > at the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $11,594.00 > at the Measure E Series 1 Improvements – Modernization and New Construction projects at Brywood and Meadow Park Elementary Schools. No change to the completion date.
21.g. Change Order Request for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order
Bid Package No.: 12 Misc. Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB12-01
Reason: Credit for removing pot rack in the kitchen.
Amount: < $704.00 >

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $235,172.00 or 1.50% of the project. The new total of all contract amounts shall be $15,880,740.00.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
< $704.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of < $704.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of < $704.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
21.h. Change Order Requests for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order 02
Bid Package No.: 03 Masonry
Contractor: Winegardner Masonry, Inc.
Requested by: District
Reason: Credit for CMU sealer at interior locations, backcharge for remobilization of second crane to install HVAC units, and for the backcharge for replacement of incorrect installation of door frames.
Amount: < $20,346.00 >

Description: Change Order 02
Bid Package No.: 09 Doors, Frames, and Hardware
Contractor: McKernan, Inc.
Requested by: District
Reason: Cost for adjusted pricing for hollow metal doors assembly and replacement of incorrectly installed doors.
Amount: $24,605.00

Description: Change Order 03
Bid Package No.: 16 HVAC
Contractor: RAN Enterprises, Inc.
Requested by: District
Reason: Cost for additional duct work, dampers, fire smoke dampers, grilled pieces for the new HVAC equipment and for remobilization of second crane required for the installation of HVAC units.
Amount: $12,575.00

The total contract amount awarded for the project to date is $23,435,033.00.  The total of all change orders is < $1,224,464.00 > or < 5.22% > of the project.  The new total of all contract amounts shall be $22,210,569.00.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Financial Impact:
$16,834.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $16,834.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $16,834.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
21.i. Notices of Completion for the Loma Ridge Elementary School Project
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (Board) approved the listed contracts for the Loma Ridge Elementary School project.

Bid Category

Contractor

Board Approval Date

No. 4 Site Concrete, AC Paving & Fine Grading

Bravo Concrete Construction Services, Inc.

May 8, 2018

No. 5 Landscape & Irrigation

Inland Empire Landscape, Inc.

May 8, 2018

No. 17 Misc. Specialties

RVH Constructors, Inc.

May 8, 2018

No. 20 HVAC

Franklin Mechanical Systems, Inc.

March 27, 2018

No. 21 Electrical & Low Voltage

Gilbert and Stearns, Inc.

March 27, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Recommended Motion:
Accept the contracts of the listed contractors for the Loma Ridge Elementary School project as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Loma Ridge Elementary School project as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
21.j. Notices of Completion for the Measure E Series 1 Improvements – Expansion Projects at Eastshore Elementary School, Venado Middle School, and Creekside High School
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (Board) approved the listed contracts for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School.

Bid Category

Contractor

Board Approval Date

No. 1 Site Demo & Earthwork

Crew, Inc.

April 17, 2018

No. 2 Concrete

Bravo Concrete Construction Services, Inc.

April 17, 2018

No. 12 Electrical

Budget Electrical Contractors, Inc. dba BEC

April 17, 2018

No. 13 Doors & Hardware

Whitehead Construction, Inc.

April 17, 2018

No. 14 General Construction

Spec Construction Company, Inc.

April 17, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
December 17, 2019

 
Recommended Motion:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Expansion projects at Eastshore Elementary School, Venado Middle School, and Creekside High School as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
22. ITEMS REMOVED FROM THE CONSENT CALENDAR
23. ITEMS OF BUSINESS
23.a. First Interim Report of 2019-20 (AB 1200, Chapter 1213, Statutes of 1991)
Rationale:
Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools.  This certification responds to the ability of each school district to meet its current and multi-year financial commitments.  The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually.  The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.

The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows: 

  • Positive Certification, Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
  • Qualified Certification, Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
  • Negative Certification, Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years. 

The General Fund is comprised of unrestricted and restricted funds.  Restricted funds are those dollars that are designated for specific programs.  Unrestricted funds are discretionary and are used for the general operations of the District.  

First Interim Budget Assumptions:
ADA Growth
LCFF COLA
LCFF “Gap” Funding Rate
Basic Aid Funding
Step/Column Increase Certificated
Step/Column Increase Classified
(Transfer to Special Reserve Fund)
Redevelopment Monies (Tustin & Great Park)


830 Students
3.26%
100%
No
2%
2%
$1,500,000

General Fund Unrestricted Revenue/Expense:
Revenue
Expense
Contributions/Transfers
Change in Fund Balance

 
$344.6 million 
($278.8 million)
($  70.3 million)
($    4.5 million)

General Fund Unrestricted Ending Balance:
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance


 $46.7 million 
($  4.5 million)
$42.2 million 

General Fund Unrestricted Ending Balance Components:
Revolving Cash
Stores
2% Economic Uncertainties
Contingency Reserve
Other Assignments
Total


 $  0.2 million
$  0.2 million
$  8.6 million
$  5.0 million
$28.2 million
$42.2 million

General Fund Unrestricted Contributions to Restricted Programs:
Within the Other Sources/Uses category are Contributions to Restricted Programs.  Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards.  Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.

General Fund Restricted Revenue/Expense:
Revenue
Expense
Contributions/Transfers
Change in Fund Balance


 $  66.8 million 
($147.5 million)
$  64.8 million 
($  15.9 million)

General Fund Restricted Ending Balance:
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance


 $19.9 million 
($15.9 million)
$  4.0 million 

Conclusion:
Based upon the information supporting the calculations included in the First Interim Report, the District is confident that it will be able to meet its current and multi-year obligations and therefore recommends the Board of Education certify a Positive First Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.


IUSD/Fogarty
Board Agenda
December 17, 2019

Attachment

 
Recommended Motion:
Certify the First Interim Report of 2019-20 as “Positive” based on information presented.
Quick Summary / Abstract:
Certify the First Interim Report of 2019-20 as “Positive” based on information presented.
Attachments:
2019-20 First Interim Summary
24. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
25. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
26. ADJOURNMENT
27. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
TBD

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: December 13, 2019, 9:31 AM

The resubmit was successful.