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Regular Meeting of the Board of Education
Irvine USD
February 18, 2020 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 6:30 p.m. Regular Meeting

1. CONVENE REGULAR MEETING - 6:30 PM
2. PLEDGE OF ALLEGIANCE / ROLL CALL
3. APPROVAL OF MINUTES
Recommended Motion:
Approve the minutes of the following meeting(s), as presented:

January 14, 2020 - Regular Meeting
Quick Summary / Abstract:
Approve the minutes of the following meeting(s), as presented:

January 14, 2020 - Regular Meeting
Attachments:
Minutes - 011420
4. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
5. SPECIAL PRESENTATIONS / RECOGNITIONS
5.a. School Safety and Emergency Management Update
Quick Summary / Abstract:
  • Stephen Bayne, Ed.D., Director of Risk Management and Insurance
  • Representatives from Irvine Police Department
5.b. Measure E and Citizens Oversight Committee Annual Update
Quick Summary / Abstract:
  • Adele Heuer, Chair Measure E Citizens Oversight Committee
5.c. Irvine Public Schools Foundation
Quick Summary / Abstract:
  • Neda Eaton, President and CEO, Irvine Public Schools Foundation
6. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
7. STUDENT BOARD MEMBER REPORTS
8. SUPERINTENDENT'S REPORT
9. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
10. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
11. CONSENT CALENDAR - Business Services
11.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00308733 through 00309722
District 50, CFD No. 01-1 - Numbers 00001804 through 00001804
District 44, CFD No. 86-1 - Numbers 00008082 through 00008085
District 41, Irvine Child Care Project - Numbers 00003601 through 00003601
Revolving Cash - Numbers 49376 through 49394


IUSD/Fogarty/Payton
Board Agenda
February 18, 2020

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
02-18-2020 Check Register Report
11.b. Contract Services Action Report 2019-20/11
Rationale:
ALL STAR EVENTS, INC.
Contractor to provide event coordination including, but not limited to, venue, entertainment, decorations, and catering for the Irvine High School Prom 2021 event.

May 15, 2021 – May 15, 2021
Colunga/Irvine High School
Fee....................................................... not to exceed $35,000.00
Other: Irvine High School ASB

APP GARDEN, LLC
Contractor to provide Travel Tracker Routing, a route management software system, to plan and manage bus routes, stops, and student riders for the Transportation Department.

February 19, 2020 – June 30, 2021
Budget No.: 0100505138-5810
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $6,061.50
Unrestricted General Fund – Fund 01

February 19, 2020 – June 30, 2021
Budget No.: 0100505038-5810
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $673.50
Unrestricted General Fund – Fund 01

ASICS AMERICA CORPORATION
Contractor to provide sponsorship funding for the Woodbridge High School Cross Country Invitational in the amount of $25,000.00 annually for five (5) years.

September 1, 2019 – December 31, 2023
Krebs/Woodbridge High School
Income.................................................. not to exceed $125,000.00
Other: Woodbridge High School ASB
Ratify

AV VENUE, LLC
Contractor to provide event coordination including, but not limited to, venue, entertainment, decorations, and catering for the University High School Homecoming Dance event.

October 17, 2020 – October 17, 2020
Astor/University High School
Fee....................................................... not to exceed $50,000.00
Other: University High School ASB

BRIGHTBYTES, INC.
Contractor to provide a survey instrument and data dashboard to help assess school site’s access to and level of use of technology.  Data collected will enable Irvine Unified School District staff to better identify and respond to technology-based inquiry issues and tailor support to individual sites.

April 16, 2020 – April 15, 2021
Budget No.: 0100949426-5810
Ford/Information Services
Fee....................................................... not to exceed $29,000.00
Unrestricted General Fund – Fund 01

THE BUBBLE ROLLERS & EMERALD EVENTS
Contractor to provide entertainment for the Irvine High School Spring Rally event.

March 25, 2020 – March 25, 2020
Colunga/Irvine High School
Fee....................................................... not to exceed $750.00
Other: Irvine High School ASB

BURTON, JORDAN E.
Contractor to provide choreography services for the Portola High School Spring Dance Concert event.

March 2, 2020 – April 25, 2020
Pehrson/Portola High School
Fee....................................................... not to exceed $500.00
Other: Portola High School ASB

CURRICULUM ASSOCIATES, LLC
Contractor to provide one hundred fifty (150) licenses and professional development training for iReady math curriculum for six (6) months.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

February 19, 2020 – August 19, 2020
Budget No.: 0100972810-5810
Robbins/Special Education Services
Fee....................................................... not to exceed $3,660.00
Restricted General Fund – Fund 01

DIDEBAN, JASMINE
Contractor to provide choreography services for the Portola High School Spring Dance Concert event.

March 2, 2020 – April 25, 2020
Pehrson/Portola High School
Fee....................................................... not to exceed $500.00
Other: Portola High School ASB

GRAY STEP SOFTWARE, INC., dba ASB WORKS
Contractor to provide ASBWorks accounting software and Event Tracker software for Irvine Unified School District (IUSD) high schools. A California Student Data Privacy Agreement (CSDPA) has been previously established between IUSD and the Contractor.

July 1, 2020 – June 30, 2021
Budget No.: 0100503072-5810
Serich/Fiscal Support Services
Fee....................................................... not to exceed $9,046.00
Unrestricted General Fund – Fund 01

JL SURVEYING, INC.
Contractor to provide construction survey services for both design and construction of the Cadence Park K-8 School Relocatable project.  Services shall include, but are not limited to: survey to mark all utilities, topographic survey, staking of rough and finish grading, building corners, water lines, sewer/storm drain, gas/electrical lines, elevation control for each building, and provide line and grade certifications as required by the Division of the State Architect (DSA).

February 19, 2020 – September 30, 2020
Budget No.: 2517799781-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,500.00*
Capital Facilities Fund – Fund 25
*Amount to be reimbursed by Heritage Fields El Toro, LLC

JL SURVEYING, INC.
Contractor to provide construction survey services for both design and construction of the District Administration Office 2020 Relocatable project.  Services shall include, but are not limited to: survey to mark all utilities, topographic survey, staking of rough and finish grading, building corners, water lines, sewer/storm drain, gas/electrical lines, elevation control for each building, and provide line and grade certifications as required by the Division of the State Architect (DSA).

February 19, 2020 – September 30, 2020
Budget No.: 4000599781-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,500.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

NEARPOD, INC.
Contractor to provide curriculum software for creating and curating interactive multimedia lessons with formative assessments for Science, Technology, Engineering and Mathematics (STEM) and English Language Arts (ELA).  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

April 1, 2020 – June 30, 2022
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $146,000.00
Restricted General Fund – Fund 01

ROMAIN NEUROPSYCHOLOGY AND EDUCATION SERVICES
Contractor to perform Independent Education Evaluation(s) (IEE) in the area of Psychoeducation as agreed upon by the Special Education Department during the 2019-20 fiscal year.

January 24, 2020 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,790.00
Restricted General Fund – Fund 01
Ratify

SCHMIDT, DAVID “HANK”
Contractor to provide choreography services for the Portola High School Spring Dance Concert event.

March 2, 2020 – April 25, 2020
Pehrson/Portola High School
Fee....................................................... not to exceed $500.00
Other: Portola High School ASB

TURN UP THE MUSIC ENTERTAINMENT
Contractor to provide disc jockey services for the Sierra Vista Middle School Dance Party event.

February 21, 2020 – February 21, 2020
Morano/Sierra Vista Middle School
Fee....................................................... not to exceed $350.00
Other: Sierra Vista Middle School ASB

UCMI, INC.
Contractor to provide Division of the State Architect (DSA) inspection services for the Measure E Series 1 New Performing Arts Complex project at Woodbridge High School.
(Previously Board Approved on April 17, 2018.)

April 18, 2018 – December 31, 2019
April 18, 2018 – October 31, 2020
Budget No.: 2161291085-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $195,200.00
Fee....................................................... not to exceed $278,400.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Community Facilities District – CFD 86-1, Capital Facilities Fund – Fund 25, and Special Reserve Fund for Capital Outlay Projects – Fund 40.

UNITED-HEIDER INSPECTION GROUP
Contractor to provide material testing and inspection services for the Measure E Series 1 New Performing Arts Complex project at Woodbridge High School.
(Previously Board Approved on April 17, 2018.)

April 18, 2018 – November 29, 2019
April 18, 2018 – October 31, 2020
Budget No.: 2161291085-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $196,270.00
Fee....................................................... not to exceed $214,158.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Community Facilities District – CFD 86-1, Capital Facilities Fund – Fund 25, and Special Reserve Fund for Capital Outlay Projects – Fund 40.

WILLDAN FINANCIAL SERVICES
Consultant to provide 2020-2021 Engineer’s Report and Administration of Recreation Improvement Maintenance District (RIMD).

March 1, 2020 – February 28, 2021
Budget No.: 0100503781-5811
Fogarty/Business Services
Fee....................................................... not to exceed $38,740.50
Restricted General Fund – Fund 01

WOLF, JESSICA
Contractor to provide choreography services for the Portola High School Spring Dance Concert event.

March 2, 2020 – April 25, 2020
Pehrson/Portola High School
Fee....................................................... not to exceed $500.00
Other: Portola High School ASB

No Cost Agreements

FLOCABULARY, INC.
Contractor to provide a learning program that utilizes hip-hop music, standards-based videos, instructional activities, and student creativity tools to engage students and increase achievement across curriculum.  Purchases funded by individual school budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

March 23, 2020 – September 29, 2022
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
February 18, 2020
 
Financial Impact:
Building Fund – not to exceed $101,088.00 

Capital Facilities Fund – not to exceed $7,500.00*
*To be reimbursed by Heritage Fields El Toro, LLC

Special Reserve Fund for Capital Outlay Projects – not to exceed $7,500.00

Restricted General Fund – not to exceed $194,190.50

Unrestricted General Fund – not to exceed $44,781.00

Other Funds – ASB and/or Donations – not to exceed ($36,900.00)
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/11, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/11, as submitted.
11.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
February 18, 2020

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated February 7, 2020.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated February 7, 2020.
Attachments:
02-18-2020 Purchase Order Detail Report
11.d. Annual Submission of the Comprehensive School Safety Plan
Rationale:
According to the California Education Code § 32281, school districts are responsible for the overall development of all comprehensive school safety plans for schools operating kindergarten or any grades 1 to 12. A "safety plan" is defined as a plan to develop strategies aimed at the prevention of, and education about, potential incidents involving crime and violence on school campuses.

California Education Code § 32282 states the Comprehensive School Safety Plan shall include, but not be limited to, both of the following:

1) Assessing the current status of school crime committed on school campuses and at school-related functions; and

2) Identifying appropriate strategies and programs that will provide or maintain a high level of school safety and address the school's procedures for complying with existing laws related to school safety.

Pursuant to California Education Codes § 32286 and 32288, each school is required by March 1st of each year to forward its Comprehensive School Safety Plan to the school district.

Schools update their Comprehensive School Safety Plan annually. For the 2019-20 year, safety plans were revised by each school in the fall to provide the most accurate information for the entire school year. The goal is a safe and positive school environment that supports and encourages student learning.

Pursuant to AB 1747 which was signed into law on January 1, 2019, representatives from the Irvine Police Department and Orange County Fire Authority have reviewed each submitted safety plan to ensure compliance.


IUSD/Fogarty/Bayne
Board Agenda
February 18, 2020

 
Recommended Motion:
Accept and approve the review of the annual Comprehensive School Safety Plans.
Quick Summary / Abstract:
Accept and approve the review of the annual Comprehensive School Safety Plans.
11.e. Authorize the Utilization of NASPO ValuePoint Contract for Computer Equipment, Software, Peripherals and Related Services
Rationale:
State-of-the-art computer equipment, software, peripherals and related services are essential to Irvine Unified School District (IUSD) operations. Computer equipment, software, peripherals and related services will be purchased on an as-needed basis to purchase new, upgrade, or replace existing equipment.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through the National Association of State Procurement Officers (NASPO) ValuePoint.

NASPO awarded California Participating Addendum No. 7-15-70-34-003 to Dell Marketing, L.P. (Dell) with an initial term from March 31, 2015 through March 31, 2017.  The first extension for the period of April 1, 2017 through March 31, 2020 was approved on February 16, 2017.  The second extension for the period of April 1, 2020 through July 31, 2021 was approved on January 27, 2020.  The California Participating Addendum was awarded in response to the State of Minnesota’s Public Bid Solicitation and the resulting NASPO Cooperative Purchasing Program Master Agreement Number MNWNC-108.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends extending the utilization of NASPO California Participating Addendum No. 7-15-70-34-003 with Dell for the purchase and warranty of computer equipment, software, peripherals and related services through July 31, 2021.


IUSD/Fogarty/Ford/Bennett
Board Agenda
February 18, 2020
 
Financial Impact:
Savings to the amount budgeted is anticipated due to reduced pricing of the State Contract.

General Fund and Restricted Funding Sources – amount of expenditure undetermined. School sites and programs make purchases within budget allocation amounts.
Recommended Motion:
Authorize the utilization of NASPO California Participating Addendum No. 7-15-70-34-003 with Dell Marketing, L.P. for the purchase and warranty of computer equipment, software, peripherals and related services through July 31, 2021.
Quick Summary / Abstract:
Authorize the utilization of NASPO California Participating Addendum No. 7-15-70-34-003 with Dell Marketing, L.P. for the purchase and warranty of computer equipment, software, peripherals and related services through July 31, 2021.
11.f. Re-Award Contract Item Nos. for Bid No. 19/20-01FA, Furniture & Equipment
Rationale:
On July 9, 2019, the Irvine Unified School District's (District) Board of Education awarded contracts for Bid No. 19/20-01FA, Furniture & Equipment to the following vendors:

1. Concepts School & Office Furnishings;
2. Culver-Newlin, Inc.;
3. G/M Business Interiors;
4. Hamel Interiors, Inc.;
5. McDowell & Craig Office Systems, Inc.;
6. School Specialty, Inc.; and
7. Southwest School Office Supply.

On December 27, 2019, the District received a letter from Hamel Interiors, Inc. that as of December 31, 2019 they would be closing and permanently ceasing its services as a furniture dealer.  Therefore, District staff requests to award the following line items to the responsive and responsible bidder with the next highest percent discount: 

1. Concepts School & Office Furnishings: line item nos. 60-63, 70-73;
2. G/M Business Interiors: line item nos. 74-75, 122-124, 138-141;
3. School Specialty, Inc.: line item nos. 43-49, 98, 109-113, 119-121; and
4. Southwest School Office Supply: line item nos. 127, 189-190.

The following bid line items originally awarded to Hamel Interiors, Inc. received no other bids or could not be awarded per manufacturer, therefore, will be removed from the bid: 8-11,15-29, 54-55, 104-108, 125-126, 159-162, and 182-186.

All other terms and conditions of the original contracts will remain the same.

The initial term of the contract is through June 30, 2020 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement between the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Ragas
Board Agenda 
February 18, 2020
 
Financial Impact:
All expenditures will be made within the authorized budgets.

Funding may be provided by various sources, including, but not limited to: General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to re-award the bid line item nos., as listed, for Bid No. 19/20-01FA, Furniture & Equipment to Concepts School & Office Furnishings, G/M Business Interiors, School Specialty, Inc., and Southwest School Office Supply, through June 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to re-award the bid line item nos., as listed, for Bid No. 19/20-01FA, Furniture & Equipment to Concepts School & Office Furnishings, G/M Business Interiors, School Specialty, Inc., and Southwest School Office Supply, through June 30, 2020.
11.g. Receive Bids/Award Contracts for Bid No. 19/20-01NS, Kitchen Equipment
Rationale:
Nutrition Services and Culinary Arts have an ongoing need to purchase kitchen equipment throughout the school year.

The bid was advertised as required per Public Contract Code on January 6 and 13, 2020. A bid due date of January 27, 2020 at 11:00 am was set; six (6) vendors responded to the call for bids. The bids received were evaluated by Irvine Unified School District (District) staff to ensure adherence to District specifications and responsiveness according to Public Contract Code. District staff has reviewed the pricing submitted and found them to be competitive.

The following two (2) vendors have been determined to be the most responsive and responsible bidders:

Action Sales
Arrow Restaurant Equipment & Supplies, Inc.

Four (4) vendors, Central Restaurant Products, Chefs' Toys, Douglas Food Stores, Inc. dba Douglas Equipment, and East Bay Restaurant Supply, Inc. submitted bids that were found to be incomplete; therefore, the vendors have been deemed non-responsive.

Bid line item no. 62 received no bids, therefore, it was removed from the bid.

The initial term of the contract is February 19, 2020 through December 31, 2020 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
February 18, 2020
 
Financial Impact:
Funding may be provided by various sources, including, but not limited to: General Fund - Fund 01, Cafeteria Fund - Fund 13, Community Facilities District - Multiple, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, and Special Reserve Fund for Capital Outlay Projects - Fund 40.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award contracts for Bid No. 19/20-01NS, Kitchen Equipment to Action Sales and Arrow Restaurant Equipment & Supplies, Inc., effective February 19, 2020 through December 31, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award contracts for Bid No. 19/20-01NS, Kitchen Equipment to Action Sales and Arrow Restaurant Equipment & Supplies, Inc. effective February 19, 2020 through December 31, 2020.
12. CONSENT CALENDAR - Education Services
12.a. Field Trips and Excursions
Rationale:
District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of students participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. District liability will apply.


IUSD/Parham
Board Agenda
February 18, 2020

Attachment
 
Recommended Motion:
Approve/ratify field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve/ratify field trips and excursions funded by donations as submitted.
Attachments:
Field Trips and Excursions 2-18-20
13. CONSENT CALENDAR - Human Resources
13.a. Certificated Personnel Action Report 2019-20/11
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Krumes
Board Agenda
February 18, 2020

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/11 as submitted for Employment and Resignations.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/11 as submitted for Employment and Resignations.

Attachments:
Certificated Personnel Action Report 2019-20/11
13.b. Classified Personnel Action Report 2019-20/11
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
February 18, 2020

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/11 as submitted for Employment, Resignation and Separation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/11 as submitted for Employment, Resignation and Separation.
Attachments:
Classified Personnel Action Report 2019-20/11
14. CONSENT CALENDAR - Special Education
14.a. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
February 18, 2020

 
Financial Impact:
$4,000.00 in Special Education related services.
Recommended Motion:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
14.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
February 18, 2020
 
Financial Impact:
$12,200.00 in Special Education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $12,200.00 for ongoing educational services to two (2) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $12,200.00 for ongoing educational services to two (2) families.
15. CONSENT CALENDAR - Superintendent
15.a. Conference Attendance
Rationale:

Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: Glazier Football Coaching Clinic
Location: Las Vegas, NV
Dates: February 7-9, 2020
Attendees: Tom Ricci, Luis Sanchez, Andy Howe, and Kyle Jaeger
Cost: No cost to the District
Budget: 0160012510-5210

Event: Special Interest Group for Computer Science Education 2020
Location: Portland, OR
Dates: March 13-14, 2020
Attendee: Kimberly Hermans
Cost: $185.00
Budget: 0100914510-5210

Event: Lexia Leadership Summit
Location: New Orleans, LA
Dates: April 1-3, 2020
Attendee: Heather Phillips
Cost: $410.00
Budget: 0100909320-5210

Event: State Athletic Directors Conference
Location: Reno, NV
Dates: April 15-18, 2020
Attendee: Mark Cunningham
Cost: $1,047.00
Budget: 0100900520-5210


IUSD/Walker
Board Agenda
February 18, 2020

 
Recommended Motion:

Approve/ratify out-of-state conference attendance for staff, as follows:

1) Tom Ricci, Luis Sanchez, Andy Howe, and Kyle Jaeger to Las Vegas, NV, February 7-9, 2020, at no cost to the District,
2) Kimberly Hermans to Portland, OR, March 13-14, 2020, for $185.00,
3) Heather Phillips to New Orleans, LA, April 1-3, 2020, for $410.00,
4) Mark Cunningham to Reno, NV, April 15-18, 2020, for $1,047.00.

Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:

1) Tom Ricci, Luis Sanchez, Andy Howe, and Kyle Jaeger to Las Vegas, NV, February 7-9, 2020, at no cost to the District,
2) Kimberly Hermans to Portland, OR, March 13-14, 2020, for $185.00,
3) Heather Phillips to New Orleans, LA, April 1-3, 2020, for $410.00,
4) Mark Cunningham to Reno, NV, April 15-18, 2020, for $1,047.00.
16. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
16.a. Additional Architectural Services for Measure E Series 2 Improvements at Northwood Elementary School
Rationale:
On January 22, 2019, the Board of Education (Board) approved the contract for architectural services for new construction and expansion at Northwood Elementary School to Sprotte+Watson Architecture and Planning, Inc. in the amount of $337,560.00.

Northwood Elementary School has a group of relocatable classroom buildings which include eight (8) Irvine Unified School District (District) buildings and two (2) Irvine Child Care Project (ICCP) buildings. Placement of the new music classroom building requires that a number of the relocatable classroom buildings be removed from the area.

Staff has evaluated the eight (8) District relocatable buildings and determined that they are unserviceable, beyond repair, and in some cases, exceed their life expectancy.  Staff recommends that the eight (8) existing District relocatable classrooms be demolished and replaced with five (5) new purchased relocatable classroom buildings.

Staff recommends the two (2) ICCP relocatable classroom buildings be relocated.

Staff recommends that Sprotte+Watson Architecture and Planning, Inc. provide additional architectural services, in the amount of $124,170.00, to place five (5) new District relocatable classroom buildings, relocate two (2) ICCP relocatable classroom buildings, and improve sitework associated with this project. The total adjusted fee for Sprotte+Watson Architecture and Planning, Inc. is $461,730.00.

The surplus of the relocatable classroom buildings and the purchase of the new relocatable classroom buildings will be submitted to the Board for approval at a future date.


IUSD/Fogarty/Okino
Board Agenda
February 18, 2020
 
Financial Impact:
$124,170.00 Funding may be provided by various sources, including, but not limited to: Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Community Facilities District CFD 86-1, and Special Reserve Fund for Capital Outlay Projects - Fund 40.
Recommended Motion:
Approve the fee increase to Sprotte+Watson Architecture and Planning, Inc. in the amount of $124,170.00 for additional architectural services for the Measure E Series 2 Improvements project at Northwood Elementary School. The total adjusted fee is $461,730.00.
Quick Summary / Abstract:
Approve the fee increase to Sprotte+Watson Architecture and Planning, Inc. in the amount of $124,170.00 for additional architectural services for the Measure E Series 2 Improvements project at Northwood Elementary School. The total adjusted fee is $461,730.00.
16.b. Annual Renewal/Award Contract of Yearly Lease of Relocatable Buildings, Bid No. 2016/17-2FA
Rationale:
On March 7, 2017, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter into a contract for the Yearly Lease of Relocatable Buildings, Bid No. 2016/17-2FA to Class Leasing, LLC (Vendor) for a one (1) year term with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Vendor and the approval of the District's Governing Board.  

The first lease renewal was approved by the Board on March 13, 2018 with a term of March 13, 2018 through March 12, 2019.  The second lease renewal was approved by the Board on February 9, 2019 with a term of March 13, 2019 through March 12, 2020.

As a growing district, the District has a continual need to lease relocatable buildings.  As the third term is set to expire, staff requests authorization to renew the contract for a fourth one (1) year term, from March 13, 2020 through March 12, 2021.

The bid was formulated with a combination of the District’s most frequently leased buildings including the delivery, set-up costs, and alternative features to allow for flexibility when needed.

At each renewal period, the Vendor has the option to negotiate a price increase.  Class Leasing, LLC has agreed to maintain their prices for another year.


IUSD/Fogarty/Okino
Board Agenda
February 18, 2020
 
Financial Impact:
Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Community Facilities Districts – Multiple, and Special Reserve Fund for Capital Outlay Projects -  Fund 40.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Class Leasing, LLC for the renewal of the Yearly Lease of Relocatable Buildings, Bid No. 2016/17-2FA, effective March 13, 2020 through March 12, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Class Leasing, LLC for the renewal of the Yearly Lease of Relocatable Buildings, Bid No. 2016/17-2FA, effective March 13, 2020 through March 12, 2021.
16.c. Architectural Design Services for Three (3) Leased Relocatable Classroom Buildings and One (1) Leased Relocatable Restroom Building at Cadence Park School
Rationale:
Cadence Park School was master planned to accommodate 1,000 students with 900 students in permanent capacity per Board Policy 7112.  Based on their current and projected enrollment, there is a need to increase capacity by three (3) classrooms to accommodate 1,000 students.  Staff is recommending three (3) leased relocatable classroom buildings and one (1) leased relocatable restroom building be placed in summer 2020 in anticipation of their projected enrollment needs.

Staff recommends PJHM Architects be retained for architectural design services for the placement of three (3) relocatable classroom buildings and one (1) relocatable restroom building at Cadence Park School.  PJHM Architects is the architect of record for Cadence Park School, among several other schools located within the Irvine Unified School District (District), including the future Heritage Fields K-8 #3 School.  As such, they are familiar with the District’s standards and expectations as well as the Cadence Park School campus.


IUSD/Fogarty/Okino
Board Agenda
February 18, 2020
 
Financial Impact:
$40,300.00 Capital Facilities Fund - Fund 25
(To be reimbursed by Heritage Fields El Toro, LLC)
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with PJHM Architects to provide architectural design services for the placement of three (3) relocatable classroom buildings and (1) relocatable restroom building at Cadence Park School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with PJHM Architects to provide architectural design services for the placement of three (3) relocatable classroom buildings and (1) relocatable restroom building at Cadence Park School.
16.d. Architectural Design Services for Two (2) Leased Relocatable Buildings at the District Office
Rationale:
The Irvine Unified School District (District) Office has exceeded its capacity for housing staff and there is a need to create additional space. Staff is recommending placing two (2) leased 48’ x 40’ relocatable buildings to accommodate staff. The relocatable buildings would be placed in summer 2020 on the District Office property.

Staff recommends Studio WC Architecture + Engineering be retained for architectural design services for the placement of two (2) leased relocatable buildings at the District Office. Studio WC Architecture + Engineering has worked on a number of projects throughout the District and is familiar with District standards and program utilization.

Staff will bring forth the lease of the relocatable buildings to the Board of Education for approval at a future date.


IUSD/Fogarty/Okino
Board Agenda
February 18, 2020
 
Financial Impact:
$71,000.00 Special Reserve Fund for Capital Outlay Projects - Fund 40
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Studio WC Architecture + Engineering to provide architectural design services for the placement of two (2) leased 48’ x 40’ relocatable buildings at the District Office property.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Studio WC Architecture + Engineering to provide architectural design services for the placement of two (2) leased 48’ x 40’ relocatable buildings at the District Office property.
16.e. Change Order Request for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order
Bid Package No.: 10 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB10-01
Reason: Cost for the addition of Koster Waterproofing System at resilient flooring locations.
Amount: $20,494.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $240,992.00 or 1.54% of the project. The new total of all contract amounts shall be $15,886,560.00.

IUSD/Fogarty/Okino
Board Agenda
February 18, 2020

 
Financial Impact:
$20,494.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $20,494.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $20,494.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
16.f. Engineering Services for the Measure E Series 2 Improvements at University Park Elementary School
Rationale:
School Facilities Improvement Bond Measure E Series 2 includes the building expansion at University Park Elementary School. The Measure E Series 2 Improvements project at University Park Elementary School includes constructing a new “villa style” building to include eight (8) general education classrooms, student collaboration spaces, student and staff restrooms, staff workroom, and storage.

On June 11, 2019, the Board of Education (Board) approved the Public Information Meeting for the Measure E Series 2 Improvement project at University Park Elementary School.  At this time, in order to move forward with the design of the “villa style” classroom building expansion, staff is requesting authorization to enter into a contract with Silver Creek Industries to provide engineering services.

Staff will bring forth the purchase of the “villa style” classroom building to the Board for approval at a future date.


IUSD/Fogarty/Okino
Board Agenda
February 18, 2020
 
Financial Impact:
$43,060.03 Funding may be provided by various sources, including, but not limited to:  Building Fund – Fund 21, Community Facilities District 86-1, Capital Facilities Fund – Fund 25, and Special Reserve Fund for Capital Outlay Projects – Fund 40.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into contract with Silver Creek Industries for engineering services related to the placement and purchase of a “villa style” classroom building for the Measure E Series 2 Improvements project at University Park Elementary School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into contract with Silver Creek Industries for engineering services related to the placement and purchase of a “villa style” classroom building for the Measure E Series 2 Improvements project at University Park Elementary School.
16.g. Piggyback Authorization - Utilize the Pajaro Valley Unified School District, Districtwide Modular Classroom Buildings
Rationale:
Modular classroom buildings are sometimes necessary to increase capacity to accommodate increased student enrollment and/or staff needs throughout the Irvine Unified School District.

Pursuant to Public Contract Code Section 20118 and 20652, school districts may purchase under another school district's contract when purchasing the same item, price, and terms. This procedure is often referred to as "piggybacking".

Pajaro Valley Unified School District awarded Bid No. B-17-28-11-000-9291, Modular Classroom Buildings and Modular Toilet Room Piggyback-Cooperative Purchase Agreement to McGarth Rent Corporation dba Mobile Modular Management Corporation at its December 6, 2017 Board Meeting; with the initial term of January 15, 2018 through January 15, 2022, with automatic renewals annually.

Staff has reviewed the terms, conditions, and prices and finds them to be competitive; therefore, recommends that authorization be granted to purchase modular classroom buildings utilizing the Pajaro Valley Unified School District contract.


IUSD/Fogarty/Okino
Board Agenda
February 18, 2020
 
Financial Impact:
Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Community Facilities Districts – Multiple, and Special Reserve Fund for Capital Outlay Projects -  Fund 40.
Recommended Motion:
Authorize the utilization of the Pajaro Valley Unified School District Piggyback Bid No. B-17-28-11-000-9291 awarded to McGarth Rent Corporation dba Mobile Modular Management Corporation to purchase modular classroom buildings through January 15, 2022.
Quick Summary / Abstract:
Authorize the utilization of the Pajaro Valley Unified School District Piggyback Bid No. B-17-28-11-000-9291 awarded to McGarth Rent Corporation dba Mobile Modular Management Corporation to purchase modular classroom buildings through January 15, 2022.
17. ITEMS REMOVED FROM THE CONSENT CALENDAR
18. ITEMS OF BUSINESS
18.a. Irvine Public Schools Foundation Funding Priorities 2020-21
Rationale:
The terms of the Master Agreement between the Irvine Unified School District and the Irvine Public Schools Foundation (IPSF) call for the Board of Education to make a formal request to IPSF for the upcoming school year relative to funding priorities.

The IPSF's Board of Trustees will establish its funding commitment for the subsequent school year.

The following areas of support have been recommended:

Class Size Support
Elementary Instructional Assistant Hours and Middle & High School Class Sections

$   700,000

Music
Grade K-3 Music Program

$   305,000

Innovative Grants Program
Teaching and Counseling grants for classroom and school-wide innovation

$   200,000

Health and Wellness
Athletic Trainers, Nursing Services
Mental Health Resources

$   175,000
$   250,000


Total


$1,630,000



IUSD/Walker
Board Agenda
February 18, 2020
 
Financial Impact:
As stated.
Recommended Motion:
Approve the submission of a formal request to IPSF for the 2020-21 school year priorities, as described.
Quick Summary / Abstract:
Approve the submission of a formal request to IPSF for the 2020-21 school year priorities, as described.

18.b. Ratification of the Joint Use of Facilities Agreement Between the City of Irvine and Irvine Unified School District
Rationale:
The City of Irvine (City) and the Irvine Unified School District (District) previously entered into a Joint Use of Facilities Agreement on February 14, 1995 for a period of twenty-five (25) years, ending February 13, 2020.  Effective March 6, 2017, the City and the District entered into an Amendment Number One to Joint Use of Facilities Agreement to reflect an accurate list of sites and facilities included under the Joint Use of Facilities Agreement and to reflect the mutual understanding of those excluded.

Since 1995, the City and the District have successfully worked together via the Joint Use of Facilities Agreement.  It is in the best interests of the residents of the City of Irvine that the City and the District continue to provide for the joint use of certain recreational facilities for school and community recreational purposes. 

The City and the District have negotiated an updated Joint Use of Facilities Agreement with no significant changes.  The initial ten (10) year term of the agreement is February 14, 2020 through February 13, 2030 with the option to extend for two (2) additional five (5) year terms upon mutual written agreement of the City and the District and the approval of the District’s Governing Board, for a maximum term of twenty (20) years. 

The agreement shall be reviewed annually, commencing on February 14, 2021, by an advisory body made up of City and the District staff to review terms, conditions and continued benefit to the community.

IUSD/Fogarty/Hoffman
Board Agenda
February 18, 2020

 
Recommended Motion:
Approve the Joint Use of Facilities Agreement between the City of Irvine and the Irvine Unified School District through February 13, 2030 and authorize the Assistant Superintendent of Business Services to enter the negotiated agreement.
Quick Summary / Abstract:
Approve the Joint Use of Facilities Agreement between the City of Irvine and the Irvine Unified School District through February 13, 2030 and authorize the Assistant Superintendent of Business Services to enter the negotiated agreement.
18.c. Salary and Benefits Settlement with the Irvine Administrators Association (IAA) for 2019-20
Rationale:

The Irvine Unified School District (IUSD) and the Irvine Administrators Association (IAA) entered into a Meet and Confer process regarding compensation and related benefits for the 2019-20 school year.

Irvine Administrators Association

Compensation

Effective July 1, 2019, the salary schedule shall be increased by 1.7% for the 2019-20 school year.

There shall be a one-time 1.0% off-schedule payment, based on the new 2019-20 salary schedule, to be paid in one (1) increment on the first available pay warrant.

The District shall pay $11,015 per eligible unit member per benefit year for Health and Welfare benefits.

In addition, the District shall make one one-time contribution of $2,000,000 to the reserve fund of the Benefit Management Board for all plan participants for the 2019-20 school year.


IUSD/O'Donovan
Board Agenda
February 18, 2020

Attachment


 
Financial Impact:

1.7% increase on all elements of the 2018-19 Salary Schedule retroactive to July 1, 2019, a 1.0% one-time off-schedule payment based on the new 2019-20 salary schedule, and an increase to District Benefit Contribution per eligible employee from $10,275 to $11,015.

A one-time contribution of $2,000,000 will be made to the reserve fund of the Benefit Management Board for all plan participants for the 2019-20 school year. IAA's portion is $204,203.

Net fiscal impact of $1,268,317 for the 2019-20 school year.

Recommended Motion:
Approve the settlement on salary and benefits with the Irvine Administrators Association for 2019-20.
Quick Summary / Abstract:
Approve the settlement on salary and benefits with the Irvine Administrators Association for 2019-20.
Attachments:
IAA MOU
18.d. Proposal to Reschedule Two 2020 Regular Board of Education Meetings
Rationale:

At the February 4, 2020 Board Meeting, Members Brooks and Bokota requested the rescheduling of the April 21, 2020 and July 7, 2020 Board Meetings for consideration by the Board. 

Pursuant to Board Policy 9320.1 - Regular Meetings:  the date and time of regular Board of Education meetings are set at the annual Organizational Meeting in December.  A change in date and/or time of a Regular Meeting may be made during the school year by formal action of the Board of Education.

Considerations for rescheduling:

  • Current Approved Board Meeting Date - April 21, 2020
    • Consider for rescheduling to April 14, 2020.  Please note, this date falls within the Passover holiday.
  • Current Approved Board Meeting Date - July 7, 2020
    • Consider for rescheduling to July 14, 2020.

If approved, notification of the date change will be posted on the District website and emailed to the Board Meeting agenda distribution group.


IUSD/Walker/Chavez
Board Agenda
February 18, 2020

Attachment

 
Recommended Motion:
Approve the rescheduling of the April 21, 2020 Board of Education Regular Meeting to April 14, 2020 and the July 7, 2020 Board of Education Regular Meeting to July 14, 2020.

Quick Summary / Abstract:
Approve the rescheduling of the April 21, 2020 Board of Education Regular Meeting to April 14, 2020 and the July 7, 2020 Board of Education Regular Meeting to July 14, 2020.
Attachments:
2020 Board Mtg Dates with Revisions
18.e. First Reading - Board Governance Protocols - 2020
Rationale:
In November 2002, the IUSD Board of Education adopted CSBA’s Professional Governance Standards for School Boards.  Those standards describe the three components vital to effective school governance:
  1. the attributes of an effective individual trustee,
  2. the attributes of an effective governing board, and
  3. the specific jobs the board performs in its governance role.

In contrast with governance standards, governance protocols are a set of more specific agreements made among the members of the Board that are designed to:

  • ensure a smooth transition for new board members,
  • increase the consistency of action and response between board members and executive staff, and
  • establish norms and expectations as a means of increasing predictability and reducing unnecessary conflict.

In July 2011, the Board and Superintendent met with consultants from Leadership Associates to review and revise IUSD Board Governance Protocols. The revised protocols were adopted in January 2012, with direction to staff to bring back the governance protocols for review on an annual basis, which last occurred on February 13, 2018.


IUSD/Walker/Chavez
Board Agenda
February 18, 2020

Attachment

 
Recommended Motion:
Approve for first reading the proposed Board Governance Protocols – 2020.
Quick Summary / Abstract:
Approve for first reading the proposed Board Governance Protocols – 2020.
Attachments:
Board Governance Protocols 2020
19. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
20. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
21. ADJOURNMENT
22. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
March 3, 2020
March 17, 2020

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: February 14, 2020, 10:23 AM

The resubmit was successful.