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Regular Meeting of the Board of Education
Irvine USD
March 17, 2020 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issues (1 case) [Education Code Sections 35146 and 48918(c)]
3.b. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
    • Superintendent's Goals and Objectives 2019-20
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. STUDENT DISCIPLINE
7.a. Case No. 04H-1920
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.


IUSD/Parham/Blakely
Board Agenda
March 17, 2020



 
Recommended Motion:

Approve the staff recommendation to expel Case No. 04H-1920 for the remainder of the second semester of the 2019-20 school year and for the first semester of the 2020-21 school year.



Quick Summary / Abstract:

Approve the staff recommendation to expel Case No. 04H-1920 for the remainder of the second semester of the 2019-20 school year and for the first semester of the 2020-21 school year.



8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
9. SPECIAL REPORT
9.a. Coronavirus (COVID-19) Update
10. SPECIAL PRESENTATIONS / RECOGNITIONS
10.a. Financing Plan Introduction - CFD Nos. 06-1 and 09-1
Quick Summary / Abstract:

Presenter:

  • Adam Bauer, Fieldman Rolapp and Associates
11. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
12. SUPERINTENDENT'S REPORT
13. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
14. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
15. CONSENT CALENDAR - Business Services
15.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00310593 through 00311629
District 50, CFD No. 01-1 - Numbers 00001805 through 00001805
District 44, CFD No. 86-1 - Numbers 00008089 through 00008091
District 41, Irvine Child Care Project - Numbers 00003609 through 00003612
Revolving Cash - Numbers 49412 through 49435


IUSD/Fogarty/Payton
Board Agenda
March 17, 2020

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
03-17-2020 Check Register Report
15.b. Contract Services Action Report 2019-20/13
Rationale:
ACCELERATE LEARNING, INC.
Contractor to provide STEMscopes, a Science, Technology, Engineering, and Mathematics curriculum including digital educational materials, print materials, and hands-on exploration kits, for grades 6-8.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.                                             

July 1, 2020 – June 30, 2028
Budget No.: 0100972810-4110
Holmes/Education Services
Fee....................................................... not to exceed $1,693,991.79
Restricted General Fund – Fund 01

ALTA ENVIRONMENTAL
Provide environmental consulting services for the Measure E Series 2 Bonita Canyon Elementary School Expansion project.  Environmental consulting services shall include, but are not limited to: identification of all hazardous material for existing relocatable buildings, existing Assembly Room, site asphalt, mechanical systems, electrical systems, plumbing systems, and development of construction documents for abatement and management during the construction phase.

March 18, 2020 – July 30, 2020
Budget No.: 2110892085-6268
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,040.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.

ALTA ENVIRONMENTAL
Provide environmental consulting services for the Measure E Series 2 Northwood Elementary School Expansion project.  Environmental consulting services shall include, but are not limited to: identification of all hazardous material for existing relocatable buildings, existing Assembly Room, site asphalt, mechanical systems, electrical systems, plumbing systems, and development of construction documents for abatement and management during the construction phase.

March 18, 2020 – July 30, 2020
Budget No.: 2114492085-6268
Okino/Construction & Facilities
Fee....................................................... not to exceed $7,370.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Community Facilities District – CFD 86-1, and Special Reserve Fund for Capital Outlay Projects – Fund 40.

BAY ACTUARIAL CONSULTANTS
Contractor to provide an actuarial analysis study of the Irvine Unified School District’s workers’ compensation liability, rates, discounting, and funding levels ending June 30, 2020.

March 18, 2020 – August 7, 2020
Budget No.: 6800516860-5810
Bayne/Risk Management & Insurance
Fee....................................................... not to exceed $5,000.00
Self-Insurance Fund – Fund 67

FIRST CLASS EVENTS
Contractor to provide use of facility, event coordination, decorations, entertainment, food service, and event staffing for the Woodbridge High School Prom 2021 event.

May 15, 2021 – May 15, 2021
Krebs/Woodbridge High School
Fee....................................................... not to exceed $40,000.00
Other: Woodbridge High School ASB

FULCRUM MANAGEMENT SOLUTIONS, INC.
Contractor to provide ThoughtExchange, an online interactive platform to facilitate staff, parent, and community member considerations and feedback.

March 1, 2020 – June 30, 2021
Budget No.: 0100100371-5831
Walker/Superintendent’s Office
Fee....................................................... not to exceed $30,400.00
Unrestricted General Fund – Fund 01
Ratify

HMC ARCHITECTS
Provide architectural and structural engineering services for a new grounds equipment roof structure at Portola High School.  Scope of work includes design and construction administrative services including, but not limited to: cost estimating, design team meetings, drawings, specifications, Division of the State Architect submittal and approval, and project close out.

March 18, 2020 – July 30, 2021
Budget No.: 3570290185-6221
Okino/Construction & Facilities
Fee....................................................... not to exceed $37,980.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

JL SURVEYING, INC.
Provide survey services for both design and construction activities on the Measure E Series 2 Bonita Canyon Elementary School Expansion project.  Survey services include, but are not limited to: existing utility locations and invert elevations; rough and finish grading construction field staking; building corners, water lines, sewer lines, storm drain inlets and lines; site gas distribution; site electrical distribution; curb, gutter, sidewalk, flatwork, and parking lot layouts; elevation control for each building; and line and grade certifications as required by the Division of the State Architect.

March 18, 2020 – November 1, 2021
Budget No.: 2110892085-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $8,500.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.

JL SURVEYING, INC.
Provide survey services for both design and construction activities on the Measure E Series 2 Northwood Elementary School Expansion project.  Survey services include, but are not limited to: existing utility locations and invert elevations; rough and finish grading construction field staking; building corners, water lines, sewer lines, storm drain inlets and lines; site gas distribution; site electrical distribution; curb, gutter, sidewalk, flatwork, and parking lot layouts; elevation control for each building; and line and grade certifications as required by the Division of the State Architect.

March 18, 2020 – November 1, 2021
Budget No.: 2114492085-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,500.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Community Facilities District – CFD 86-1, and Special Reserve Fund for Capital Outlay Projects – Fund 40.

JL SURVEYING, INC.
Provide survey services for both design and construction activities on the Measure E Series 2 Turtle Rock Elementary School Expansion project.  Survey services include, but are not limited to: existing utility locations and invert elevations; rough and finish grading construction field staking; building corners, water lines, sewer lines, storm drain inlets and lines; site gas distribution; site electrical distribution; curb, gutter, sidewalk, flatwork, and parking lot layouts; elevation control for each building; and line and grade certifications as required by the Division of the State Architect.

March 18, 2020 – November 1, 2021
Budget No.: 2115692085-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,500.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.

MAGNIGHT ENTERTAINMENT
Contractor to provide disc jockey services for the Beacon Park School Middle School Spring Dance event.

April 17, 2020 – April 17, 2020
Curley/Beacon Park School
Fee....................................................... not to exceed $397.00
Other: Beacon Park School ASB

NINJA NATION, LLC
Contractor to provide an obstacle course physical education activity for all Venado Middle School students.

June 1, 2020 – June 1, 2020
Budget No.: 0151612510-5810
Torres/Venado Middle School
Fee....................................................... not to exceed $1,500.00
Unrestricted General Fund – Fund 01

June 1, 2020 – June 1, 2020
Budget No.: 0151670010-4315
Torres/Venado Middle School
Fee....................................................... not to exceed $1,000.00
Other: Venado Middle School Donations

June 1, 2020 – June 1, 2020
Torres/Venado Middle School
Fee....................................................... not to exceed $1,500.00
Other: Venado Middle School ASB

OLVERA, PEDRO
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of Psychoeducation as agreed upon by the Special Education Department during the 2019-20 school year.

February 20, 2020 – June 30, 2020
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,000.00
Restricted General Fund – Fund 01
Ratify

PLACEWORKS
The Irvine Ranch Water District (IRWD) has released a Notice of Preparation for the Syphon Reservoir Improvement Project, which would increase the capacity of the existing recycled water reservoir from approximately 500 acre-feet to 5,000 acre-feet.  The Syphon Reservoir  is approximately 2,000 feet from Stonegate Elementary School.  Staff recommends contractor provide environmental consulting services to Irvine Unified School District to monitor and comment on the California Environmental Quality Act (CEQA) process of the IRWD Syphon Reservoir Improvement Project.

March 18, 2020 – March 17, 2021
Budget No.: 4300584381-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $10,000.00
Community Facilities District – CFD 09-1

TEACHMORE®, LLC
Contractor to provide TeachMore®, an application that allows students to self-select appointments to get extra help, enrich their current learning, or try something new during flexible times during the school day through the Jeffrey Trail Middle School ADVANTAGE Program.  Additionally, TeachMore® allows teachers to assign students particular remediation and extension classes, as needed.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

August 1, 2020 – June 30, 2021
Budget No.: 0150112510-5810
Georgino/Jeffrey Trail Middle School
Fee....................................................... not to exceed $7,000.00
Restricted General Fund – Fund 01

TWIG EDUCATION, INC.
Contractor to provide science curriculum for grades TK-6.  A current California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

July 1, 2020 – June 30, 2028
Budget No.: 0100972810-4110
Weber/Education Services
Fee....................................................... not to exceed $3,800,000.00
Restricted General Fund – Fund 01

UCMI, INC.
Provide Division of the State Architect (DSA) inspection services for the Measure E Series 2 Bonita Canyon Elementary School Expansion project.  Building inspection services include, but are not limited to: continuous inspection of work per Section 4-342, Part 1 of Title 24, oversight of the testing and inspection project program as required by DSA, coordination and monitoring of all special inspections (concrete, steel, soils, etc.), and compliance with DSA document certification requirements.

March 18, 2020 – November 1, 2021
Budget No.: 2110892085-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $99,200.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.

UCMI, INC.
Provide Division of the State Architect (DSA) inspection services for the Measure E Series 2 Turtle Rock Elementary School Expansion project.  Building inspection services include, but are not limited to: continuous inspection of work per Section 4-342, Part 1 of Title 24, oversight of the testing and inspection project program as required by DSA, coordination and monitoring of all special inspections (concrete, steel, soils, etc.), and compliance with DSA document certification requirements.

March 18, 2020 – November 1, 2021
Budget No.: 2114492085-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $99,200.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.

No Cost Agreements

POLAR 3D, LLC
Contractor to provide 3D printing management and services.  Purchases funded by individual site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

March 17, 2020 – October 13, 2022
Ford/Information Services

WEVIDEO, INC.
Contractor to provide WeVideo, a free online platform for video editing using videos, images, and music content.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

March 17, 2020 – March 16, 2023
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
March 17, 2020

 
Financial Impact:
Community Facilities District – not to exceed $47,980.00

Building Fund – not to exceed $230,310.00

Self-Insurance Fund – not to exceed $5,000.00

Restricted General Fund – not to exceed $5,505,991.79

Unrestricted General Fund – not to exceed $31,900.00

Other Funds – ASB and/or Donations – not to exceed $42,897.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/13, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/13, as submitted.
15.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
March 17, 2020

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated March 6, 2020.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated March 6, 2020.
Attachments:
03-17-2020 Purchase Order Detail Report
15.d. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Mobile Device Management Solution
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a mobile device management solution.

Pursuant to Public Contract Code section 20118.2, school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are allowed to exercise any power common to the contracting parties.  Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Irvine Unified School District Board of Education previously approved the District's membership in the Ed Tech JPA and has the authority to grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 19/20-01 Mobile Device Management to JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC (JAMF)  Ed Tech JPA Master Contract No. 19-20-01-02, with a term of March 29, 2020 through March 28, 2023.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of March 30, 2020 through March 29, 2021.

Staff has reviewed the terms, conditions, and pricing of the contract, including price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 19-20-01-02 with JAMF for the purchase and warranty of a mobile device management solution.


IUSD/Fogarty/Ford/Bennett
Board Agenda
March 17, 2020

 
Financial Impact:
Approximately $50,000.00 Unrestricted General Fund - Fund 01

Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 19-20-01-02 with JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the purchase of a mobile device management solution through March 29, 2021.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 19-20-01-02 with JAMF Holdings, Inc. & Subsidiaries dba Jamf Software, LLC for the purchase of a mobile device management solution through March 29, 2021.
15.e. Memorandum of Understanding for the Access of Video Camera Live Feed Between the Orange County Fire Authority and the Irvine Unified School District
Rationale:
The Irvine Unified School District (District) installed and will continue to upgrade video surveillance cameras at all of its facilities. During the initial development of the District’s camera project, there was a desire to ensure that public safety agencies had the capability to remotely access, if needed, the live feed from the District’s camera systems.

Using the District’s camera infrastructure, Pan-Tilt-Zoom (PTZ) cameras were installed at Northwood High School and Loma Ridge Elementary School to provide a clear unobstructed view of the southern facing foothills which run along the Loma Ridge mountain range and Limestone Canyon Regional Park. These PTZ cameras give the District and first responding agencies the ability to access real-time situational awareness before, during, and after a wildfire that may impact District facilities and surrounding Irvine communities. In the event of a wildfire incident, the District and Orange County Fire Authority (OCFA) have mutual interest in ensuring OCFA has remote, off-site access to the District’s PTZ cameras on a full-time basis.

This Memorandum of Understanding (MOU) between OCFA and the District was developed to clearly define the roles and responsibilities of each agency, with the District being the lead agency to grant remote accessibility to its multiple camera systems.

The initial term of this MOU is for one year, from March 18, 2020 through March 17, 2021. The MOU will then automatically renew for an additional one year term, each year thereafter, until terminated by OCFA or the District.


IUSD/Fogarty/Bayne
Board Agenda
March 17, 2020

 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding (MOU) with the Orange County Fire Authority for the access of video camera live feed for an initial one year term, from March 18, 2020 through March 17, 2021. The MOU will then automatically renew for an additional one year term, each year thereafter, until terminated by the Orange County Fire Authority or District.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding (MOU) with the Orange County Fire Authority for the access of video camera live feed for an initial one year term, from March 18, 2020 through March 17, 2021. The MOU will then automatically renew for an additional one year term, each year thereafter, until terminated by the Orange County Fire Authority or District.
15.f. Notice of Completion for the Irvine High School Emergency Chiller Replacement Project
Rationale:
The following list contains the contractor and the date the Board of Education (Board) approved the listed contract for the Irvine High School Emergency Chiller Replacement project.

Contractor

Board Approval Date

 Diversified Thermal Services, Inc.

 October 15, 2019

This project is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the project as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder's Office.

IUSD/Fogarty/Hoffman
Board Agenda
March 17, 2020
 
Recommended Motion:
Accept the Irvine High School Emergency Chiller Replacement project of the listed contractor as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder's Office.
Quick Summary / Abstract:
Accept the Irvine High School Emergency Chiller Replacement project of the listed contractor as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder's Office.
16. CONSENT CALENDAR - Education Services
16.a. Temporary Athletic Team Coach Certification 2019-20
Rationale:

The California Department of Education requires district local governing boards to meet the requirements of the California Code of Regulations, Title 5 (5 CCR) sections 5593 and 5594 for Temporary Coaching Certifications. On September 17, 2019, the IUSD Board approved Temporary Athletic Coaching Certifications per Section 5594, which states that at the first regular board meeting or within 30 days after selection of a temporary athletic team coach, whichever is sooner, the district superintendent shall certify to the local board of trustees that the provisions in section 5593 have been met.

Coaches are certified in the areas of:

  1. Care and prevention of athletic injuries, basic first aid, and emergency procedures;
  2. Coaching techniques;
  3. Rules and regulations in the athletic activity being coached; and
  4. Child or adolescent psychology, whichever is appropriate to the grade level of the involved sports activity.

Additionally, the IUSD Board, by April 1 of each year is required to certify to the State Board of Education that the provisions of section 5593 have been met. This item includes certification of new coaches hired since the beginning of the year and the letter to the State Board of Education certifying that provisions have been met.

IUSD/Parham/Tuominen
Board Agenda
March 17, 2020

Attachment

 
Recommended Motion:
Approve Temporary Athletic Team Coach Certification to the State Board of Education.
Quick Summary / Abstract:
Approve Temporary Athletic Team Coach Certification to the State Board of Education.
Attachments:
Temporary Athletic Team Coach Certification to State Board of Education
16.b. Participation in Outdoor Education Science Camps for the 2020-21 School Year
Rationale:

Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science (ECOS) Institute, and Irvine Ranch Outdoor Education Center provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh, and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Outdoor education science camps are privately owned facilities prepared to meet the needs of sixth, seventh, and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp.

School

# of Days

Cost per Student

Location

Bonita Canyon 

5

$467

Catalina

 Oak Creek

 4

 $445

 Pali

IUSD/Parham/Machesky
Board Agenda
March 17, 2020

 
Recommended Motion:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2020-21 school year on behalf of the following school(s):

Bonita Canyon
Oak Creek

Quick Summary / Abstract:

Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center for the 2020-21 school year on behalf of the following school(s):

Bonita Canyon
Oak Creek

17. CONSENT CALENDAR - Human Resources
17.a. Certificated Personnel Action Report 2019-20/13
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Krumes
Board Agenda
March 17, 2020

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/13 as submitted for Employment and Leave of Absence.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/13 as submitted for Employment and Leave of Absence.
Attachments:
Certificated Personnel Action Report 2019-20/13
17.b. Classified Personnel Action Report 2019-20/13
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
March 17, 2020

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/13 as submitted for Employment and Resignation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/13 as submitted for Employment and Resignation.
Attachments:
Classified Personnel Action Report 2019-20/13
18. CONSENT CALENDAR - Special Education
18.a. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
March 17, 2020

 
Financial Impact:
$8,500.00 in Special Education related services.
Recommended Motion:
Approve agreement(s) to settle two (2) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle two (2) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
18.b. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
March 17, 2020

Attachment
 
Financial Impact:
$110,000.00 for the 2019-20 school year in Special Education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for March 17, 2020 Board Meeting
18.c. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
March 17, 2020
 
Financial Impact:
$70,955.00 in Special Education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $70,955.00 for ongoing educational services to three (3) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $70,955.00 for ongoing educational services to three (3) families.
19. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
19.a. Additional Construction Management Services for the Measure E Series 1 – New Performing Arts Complex at Woodbridge High School
Rationale:
On June 12, 2018, the Board of Education (Board) approved the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to provide construction management services for the Measure E Series 1 - New Performing Arts Complex at Woodbridge High School.

During construction, the Woodbridge High School Performing Arts Complex has experienced significant schedule delays. The cause for these schedule delays include inclement weather, unforeseen conditions, a limited construction area, and a challenging work sequence. C.W. Driver has worked with the prime contractors to minimize schedule delays but is unable to maintain the original completion date and is now indicating a revised completion date of early August 2020. As a result, C.W. Driver has requested an extension to their contract and additional compensation for the schedule delays.

Facilities staff has worked with C.W. Driver to negotiate a fair and reasonable time extension and additional compensation for the schedule delays. Staff recommends the Board approve an additional service amendment to C.W. Driver’s contract for the New Performing Arts Complex at Woodbridge High School.

IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
$147,468.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to approve an additional service amendment to the contract with C.W. Driver to provide construction management services on the Measure E Series 1 New Performing Arts Complex at Woodbridge High School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to approve an additional service amendment to the contract with C.W. Driver to provide construction management services on the Measure E Series 1 New Performing Arts Complex at Woodbridge High School.
19.b. Annual Renewal/Award Contract for Relocation (Moving) Services, Bid No. 2016/17-1FA
Rationale:
On March 21, 2017, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter into a contract for Relocation (Moving) Services, Bid No. 2016/17-1FA to King Van & Storage, Inc. dba King Office Services as the Primary Contractor (Vendor) and Corovan Moving & Storage as the Secondary Contractor for a one (1) year term with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Vendor and the approval of the District’s Governing Board.

The first lease renewal was approved by the Board on March 13, 2018 for the term March 22, 2018 through March 21, 2019. The second lease renewal was approved by the Board on March 12, 2019 for the term March 22, 2019 through March 21, 2020.

As a growing district, the District has a continual need to provide relocation services for new and ongoing construction projects. As the third term is set to expire, staff requests authorization to renew the contract for a fourth one (1) year term, from March 22, 2020 through March 21, 2021.

At each renewal period the contractor has the option to negotiate a price increase in accordance with the bid documents. 
  1. King Office Services as the Primary Contractor, has requested price increases in Section A, Lines 2, 3, 4 and 5 as well as Section B, Line 16; Section A, Line 7 is a price decrease. All other lines in Section A shall remain the same.

Rate Schedule – Section A

 

Item #

 

Service Description

Current
Regular Hourly Unit Cost

New
Regular Hourly Unit Cost

Current
OT Hourly Unit Cost

New
OT Hourly Unit Cost

Current Holiday Unit Cost

New Holiday Unit Cost

1.

Project Manager

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

2.

Supervisor

$36.75

$37.00

$55.13

$55.50

$73.50

$74.00

3.

Foreman

$36.75

$37.00

$55.13

$55.50

$73.50

$74.00

4.

Helper/Crewman

$29.40

$31.00

$44.10

$46.50

$58.80

$62.00

5.

Packer

$29.40

$31.00

$44.10

$46.50

$58.80

$62.00

6.

Installer

$42.00

$42.00

$63.00

$63.00

$84.00

$84.00

7.

Driver/Truck

$57.75

$56.00

$86.63

$84.00

$115.50

$112.00


Packing Material Unit Cost – Section B


Item #


Description

Current Rental Unit Cost

New Rental
Unit Cost

Unit of Measure

 16.

Library/Equipment
Cart Rental

$10.50

$11.00

Weekly


The remaining line items that were awarded in Section B and Section C for King Office Services will remain the same.

  1. Corovan Moving & Storage as the Secondary Contractor, has requested to have their rates remain the same for this renewal period

 

IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
Funding may be provided by various sources, including but not limited to: General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Community Facilities District – Multiple, and Special Reserve Fund for Capital Outlay Projects – Fund 40, Deferred Maintenance – Fund 14.
Recommended Motion:
  1. Authorize the Assistant Superintendent of Business Services to enter into a contract with King Van & Storage, Inc. dba King Office Services as the Primary Contractor and Corovan Moving & Storage as the Secondary Contractor, for the renewal of Relocation (Moving) Services, Bid No. 2016/17-1FA, as needed, for a fourth one (1) year term, from March 22, 2020 through March 21, 2021.

  2. Authorize the price changes for King Van & Storage, Inc. dba King Office Services as the Primary Contractor on the lines items as noted.
Quick Summary / Abstract:
  1. Authorize the Assistant Superintendent of Business Services to enter into a contract with King Van & Storage, Inc. dba King Office Services as the Primary Contractor and Corovan Moving & Storage as the Secondary Contractor, for the renewal of Relocation (Moving) Services, Bid No. 2016/17-1FA, as needed, for a fourth one (1) year term, from March 22, 2020 through March 21, 2021.

  2. Authorize the price changes for King Van & Storage, Inc. dba King Office Services as the Primary Contractor on the lines items as noted.
19.c. Annual Renewal/Award Contract for Waste Diversion Services, RFP No. 2015/16-4FA
Rationale:
On April 12, 2016, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter into a contract for Waste Diversion Services, Request for Proposals (RFP) No. 2015/16-4FA, to Ware Disposal Co., Inc. (Vendor) for a one (1) year term, from April 13, 2016 through April 12, 2017, with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Vendor and the approval of the District’s Governing Board.

The first lease renewal was approved by the Board on March 21, 2017 with a term of April 13, 2017 through April 12, 2018. The second lease renewal was approved by the Board on March 27, 2018 with a term of April 13, 2018 through April 12, 2019. The third lease renewal was approved by the Board on March 26, 2019 with a term of April 13, 2019 through April 12, 2020.

As a growing district, the District has a continual need to provide waste diversion services for new and ongoing construction projects. As the fourth term is set to expire, staff requests authorization to renew the contract for a fifth one (1) year term, from April 13, 2020 through April 12, 2021.

At each renewal period, the Vendor has the option to negotiate a price increase. Ware Disposal Co., Inc. has requested a price increase of 3.88% from year four (4) to year five (5).


IUSD/Fogarty/Okino
Board Agenda
March 17, 2020
 
Financial Impact:
Funding may be provided by various sources, including, but not limited to:  General Fund –Fund 01, Deferred Maintenance – Fund 14, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Community Facilities District – Multiple, and Special Reserve Fund for Capital Outlay Projects – Fund 40.
Recommended Motion:
  1. Authorize the Assistant Superintendent of Business Services to enter into a contract with Ware Disposal Co., Inc. for the renewal of Waste Diversion Services, RFP No. 2015/16-4FA for a fifth (1) year term, from April 13, 2020 through April 12, 2021.

  2. Authorize the price increase of 3.88% for disposal containers and for processing and recycling costs to Ware Disposal Co., Inc.
Quick Summary / Abstract:
  1. Authorize the Assistant Superintendent of Business Services to enter into a contract with Ware Disposal Co., Inc. for the renewal of Waste Diversion Services, RFP No. 2015/16-4FA for a fifth one (1) year term, from April 13, 2020 through April 12, 2021.

  2. Authorize the price increase of 3.88% for disposal containers and for processing and recycling costs to Ware Disposal Co., Inc.
19.d. Authorization for the Lease Extension of Four (4) Relocatable Classroom Buildings and One (1) Restroom Building for Interim Housing of Springbrook Elementary School for Three (3) Months – El Camino Real School (Measure E Series 1)
Rationale:
On December 12, 2017, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter into a contract for the lease of four (4) 24’ x 40’ relocatable classroom buildings (relocatables) and one (1) restroom building as set forth in the current contract Bid No. 2016/17-2FA between the Irvine Unified School District (District) and Class Leasing, LLC.

The relocatables were leased for two (2) years with an initial contract term from April 1, 2018 through March 31, 2020.  The relocatables were placed at the El Camino Real School in late April 2018 to allow sufficient time for the buildings to be completed prior to moving furniture and teachers’ belongings into the buildings in June 2018.  As a result, it is necessary to extend the lease of the four (4) classroom buildings and one (1) restroom building for three (3) additional months, through June 30, 2020, at which time they will be removed.

At this time, staff is requesting Board approval to extend the lease of four (4) relocatable classroom buildings and one (1) restroom building as set forth in the current contract Bid No. 2016/17-2FA between the District and Class Leasing, LLC as listed below:

Monthly Lease Amount

Monthly Lease
Three (3) Month Extension

$657.16 x (4) Classroom Buildings
$2,628.64/monthly

$2,628.64 x (3) months
 

$1,464.58 x (1) Restroom Building
$1,464.58/monthly

$1,464.58 x (3) months

Sub-total
$4,093.22/monthly

Three (3) Month Extension Total
$12,280.00



IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
$12,280.00 Funding may be provided by various sources, including, but not limited to:  Building Fund – Fund 21, Community Facilities District 86-1, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Class Leasing, LLC to extend the lease for three (3) additional months, through June 30, 2020, for four (4) relocatable classroom buildings and one (1) restroom building serving as interim housing for Springbrook Elementary School during the 2019-2020 school year at El Camino Real School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Class Leasing, LLC to extend the lease for three (3) additional months, through June 30, 2020, for four (4) relocatable classroom buildings and one (1) restroom building serving as interim housing for Springbrook Elementary School during the 2019-2020 school year at El Camino Real School.
19.e. Authorization for the Lease of Two (2) Relocatable Buildings at the District Office
Rationale:
On February 18, 2020, the Board of Education (Board) authorized the retention of Studio WC Architecture + Engineering to provide architectural design services for the placement of two (2) leased 48’ x 40’ relocatable buildings at the District Office.

At this time, staff is requesting Board approval to lease two (2) 48’ x 40’ relocatable classroom buildings as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation as listed below.  The lease term is for five (5) years and will be reviewed annually to determine if an extension and/or termination is required.

Description of Costs

Subtotals

Term

Monthly Lease Amount
$1,200 x two (2) buildings

$28,800.00

Annual

Delivery & Set-up Costs
$8,165 x two (2) buildings

$16,330.00

One-time fee

Removal Costs
$6,555 x two (2) buildings

$13,110.00

One-time fee

Additional Transportation

$14,400.00

One-time fee

Wall Mounted Exit Lights
$262.88 x four (4)

$1,052.00

One-time fee

Total Cost:

$73,692.00



Additional costs associated with the placement of these proposed relocatable buildings will include site preparation, utilities, audio-visual systems, fire alarm, data and public address system, and site accessibility upgrades required to obtain Division of State Architect approval.

The associated site work and interior improvements will be bid separately and are not included in the costs identified in this agenda item.


IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
$73,692.00 Special Reserve Fund for Capital Outlay Projects - Fund 40
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to lease two (2) relocatable buildings to be placed at the District Office in summer 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to lease two (2) relocatable buildings to be placed at the District Office in summer 2020.
19.f. Review of Public Information Meeting Held for Measure E Series 2 Improvements - Northwood Elementary School
Rationale:
In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on Irvine Unified School District (District) sites. Facilities Planning staff mailed notices to adjacent property owners, appropriate homeowner associations and local media fourteen (14) days prior to the meeting. Additionally, the school site notified parents of students attending the school of the meeting. On May 2, 2019, the District held a Public Information Meeting (PIM) to discuss the placement of the structures.  This meeting was conducted in the evening to provide accessibility by the majority of those noticed. The PIM was approved by the Board on May 28, 2019.

Subsequently, the existing relocatable classroom buildings were determined to be unserviceable, beyond repair, and in some cases, exceed their life expectancy. These eight (8) buildings will be demolished and replaced by five (5) new relocatable classroom buildings. In addition, the two (2) Irvine Child Care Project relocatable classrooms will be relocated. Since the revisions occurred after the May 2, 2019 PIM, a second PIM was held on February 25, 2020 to discuss the relocatable classroom buildings’ location.

The table below provides a summary of the PIM.

PIM for Approval at Board Meeting

School PIM Site

Notice Mailed

PIM Meeting Date

Project Description

Northwood Elementary School

February 4, 2020

February 25, 2020

New Classroom Building and Food Service Expansion

Comments were addressed at the meeting and are on file within the Facilities Planning Department Office.


IUSD/Fogarty/Okino
Board Agenda
March 17, 2020
 
Recommended Motion:
After consideration of the results of the Public Information Meeting, authorize staff to continue the design of the Measure E Series 2 Improvements - Northwood Elementary School.
Quick Summary / Abstract:
After consideration of the results of the Public Information Meeting, authorize staff to continue the design of the Measure E Series 2 Improvements - Northwood Elementary School.
19.g. Additional Architectural Services for Measure E Series 2 Improvements at Northwood Elementary School
Rationale:
On January 22, 2019, the Board of Education (Board) approved the contract for architectural services for new construction and expansion at Northwood Elementary School to Sprotte+Watson Architecture and Planning, Inc. in the amount of $337,560.00.

On February 18, 2020, the Board approved additional services to Sprotte+Watson Architecture and Planning, Inc. for the placement and relocation of the relocatable classroom buildings in the amount of $124,170.00.

The Division of State Architect has requested that a backflow preventor be installed on the fire service line. Staff recommends that Sprotte+Watson Architecture and Planning, Inc. provide additional architectural services, in the amount of $7,140.00, to design the backflow preventor.  The total adjusted fee for the Sprotte+Watson Architecture and Planning, Inc. is $468,870.00.


IUSD/Fogarty/Okino
Board Agenda
March 17, 2020
 
Financial Impact:
$7,140.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Community Facilities District CFD 86-1, and Special Reserve Fund for Capital Outlay Projects – Fund 40.
Recommended Motion:
Approve the fee increase to Sprotte+Watson Architecture and Planning, Inc. in the amount of $7,140.00 for additional architectural services for Measure E Series 2 Improvements project at Northwood Elementary School.  The total adjusted fee is $468,870.00.
Quick Summary / Abstract:
Approve the fee increase to Sprotte+Watson Architecture and Planning, Inc. in the amount of $7,140.00 for additional architectural services for Measure E Series 2 Improvements project at Northwood Elementary School.  The total adjusted fee is $468,870.00.
19.h. Authorization for the Purchase of Five (5) Relocatable Classroom Buildings at Northwood Elementary School
Rationale:
Northwood Elementary School has a group of relocatable classroom buildings which include eight (8) Irvine Unified School District (District) buildings and two (2) Irvine Child Care Project (ICCP) buildings. Placement of the new music classroom building requires that a number of the buildings be removed from the area.

On February 18, 2020, the Board of Education (Board) authorized the fee increase to Sprotte + Watson Architecture and Planning, Inc. for additional architectural services for the relocatable classroom buildings at Northwood Elementary School.

On February 18, 2020, the Board authorized the use of the Pajaro Valley Unified School District awarded Bid No. B-17-28-11-000-9291, Modular Classroom Buildings and Modular Toilet Room Piggyback-Cooperative Purchase Agreement to McGarth Rent Corporation dba Mobile Modular Management Corporation.

At this time, staff is requesting Board approval to purchase five (5) relocatable classroom buildings as set forth in Pajaro Valley Unified School District Bid No. B-17-28-11-000-9291 to replace the eight (8) relocatable classroom buildings as listed below:

Description

Purchase Summary

Purchase (5) 24’ x 40’ Relocatable Classroom Buildings

$72,877.00 x (5) Relocatables $364,385.00

Delivery and Setup

$9,490.00 x (5) Delivery and Setup$47,450.00

Building Modifications

$4,371.28 x (1) Building Modifications
$4,371.28

Taxes

$11,828.24

Total

$428,034.52

Additional costs associated with the placement of these proposed relocatables will include site preparation, utilities, audio-visual systems, fire alarm, data and public address system and site accessibility upgrades required to achieve Division of State Architect approval.

The associated site work and classroom upgrades will bid separately and are not included in the costs identified in this agenda item.


IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
$428,034.52 Capital Facilities Fund - Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with McGarth Rent Corporation dba Mobile Modular Management Corporation to purchase five (5) relocatable buildings to be placed at Northwood Elementary School during the summer 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with McGarth Rent Corporation dba Mobile Modular Management Corporation to purchase five (5) relocatable buildings to be placed at Northwood Elementary School during the summer 2020.
19.i. Declare the Surplus of Relocatable Buildings at Northwood Elementary School
Rationale:
Northwood Elementary School has a group of relocatable classroom buildings which include eight (8) Irvine Unified School District (District) buildings and two (2) Irvine Child Care Project (ICCP) buildings. Placement of the new music classroom building requires that a number of the buildings be removed from the area.

On February 18, 2020, the Board of Education (Board) approved additional services to Sprotte+Watson Architecture and Planning, Inc. for the placement of five (5) new District relocatable classroom buildings.

Staff has evaluated the eight (8) District buildings and determined that they are unserviceable, beyond repair, and in some cases, exceed their life expectancy. Staff recommends that the buildings be removed.

Based on the construction phasing, six (6) relocatable classroom buildings (P20, P21, P22, P24, P25, and P27) will need to be removed in the summer 2020 to allow construction to begin on the new music classroom building. After the completion of the new music classroom building, two (2) relocatable classroom buildings (P18 and P19) will be removed in the summer 2021. Staff recommends the surplus of these eight (8) relocatable classroom buildings.

Education Code Section 17546 allows the Board, by unanimous vote of the members present, to declare the relocatable classroom buildings as surplus and to dispose of the buildings by the most efficient means possible.


IUSD/Fogarty/Okino
Board Agenda
March 17, 2020
 
Financial Impact:
No Fiscal Impact
Recommended Motion:
Declare Relocatable Buildings P18, P19, P20, P21, P22, P24, P25, and P27 as surplus and direct staff to dispose of the building in the most efficient means possible in compliance with Education Code and Irvine Unified School District Board Policy.
Quick Summary / Abstract:
Declare Relocatable Buildings P18, P19, P20, P21, P22, P24, P25, and P27 as surplus and direct staff to dispose of the building in the most efficient means possible in compliance with Education Code and Irvine Unified School District Board Policy.
19.j. Change Order Request for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order
Bid Package No.: 12 Structural & Site Concrete and Earthwork
Contractor: K.A.R. Construction, Inc.
Requested by: District
Site: Springbrook Elementary School SBE12-02
Reason: Cost to provide grading and placement of concrete paving at the relocated baseball field. Credit for the front parking lot site work and asphalt work in front of new building and utility trenches.
Amount: < $77,042.00 >

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $259,629.00 > or < 2.85% > of the project.  The new total of all contract amounts shall be $8,859,452.00.

IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
< $77,042.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of < $77,042.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of < $77,042.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
19.k. Change Order Requests for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 3 Rough Carpentry
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB03-02
Reason: Cost to furnish and install the tongue and groove wood ceilings in multiple locations throughout the building.
Amount: $29,951.00

Description: Change Order
Bid Package No.: 5 Roofing and Waterproofing
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB05-02
Reason: Cost for the addition of tubes to skylights.
Amount: $10,010.00

Description: Change Order
Bid Package No.: 8 Painting
Contractor: Caston, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB08-01
Reason: Cost to demolish and replace existing ceiling tiles in classrooms.
Amount: $58,766.00

Description: Change Order
Bid Package No.: 11 Painting & Wallcovering
Contractor: A.J. Fistes Corporation
Requested by: District
Site: Springbrook Elementary School No. SB11-01
Reason: Cost to replace wallpaper in 21 classrooms.
Amount: $13,872.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $353,591.00 or 2.26% of the project. The new total of all contract amounts shall be $15,999,159.00.

IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
$112,599.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $112,599.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $112,599.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
19.l. Change Order Requests for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order 02
Bid Package No.: 08 Roofing & Sheet Metal
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Reason: Cost to add layer of vapor barrier to the new roofing system.
Amount: $49,969.00

Description: Change Order 06
Bid Package No.: 17 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Reason: Cost for labor, materials, and equipment required for increased performance motors operating the stage rigging equipment.
Amount: $6,901.00

The total contract amount awarded for the project to date is $23,435,033.00.  The total of all change orders is < $1,167,594.00 > or < 4.98% > of the project.  The new total of all contract amounts shall be $22,267,439.00.

IUSD/Fogarty/Okino
Board Agenda
March 17, 2020

 
Financial Impact:
$56,870.00 Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $56,870.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $56,870.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
20. ITEMS REMOVED FROM THE CONSENT CALENDAR
21. ITEMS OF BUSINESS
21.a. Secondary Course of Study Grades 7-12 for the 2020-21 School Year
Rationale:

The California Education Code requires the Governing Board of each school district to approve the curriculum for secondary schools under its jurisdiction.

The Course of Study Report contains a listing of new course titles by school. 

The curriculum improvement process allows each school the flexibility needed to develop and implement curriculum changes to reflect the immediate needs of the students in the community served. Each school has parent, student, and faculty participation in curriculum improvement through department groups, subcommittees, and / or School Site Councils.

The Program of Studies and Course Description Catalogues prepared by each school are available to parents and students.  High school and middle school course descriptions are accessible from each school’s website.

IUSD high school graduation requirements can be reviewed at IUSD High School Graduation Requirements https://iusd.org/about/departments/education-services/graduation-requirements


IUSD/Parham/Tuominen
Board Agenda
March 17, 2020

Attachment



 
Recommended Motion:
Approve the Secondary Course of Study Grades 7-12 for the 2020-21 school year.
Quick Summary / Abstract:
Approve the Secondary Course of Study Grades 7-12 for the 2020-21 school year.

Attachments:
2020-21 Secondary Course List - New Course Rationales
21.b. Second Interim Report of 2019-20 (AB1200, Chapter 1213, Statutes of 1991)
Rationale:

Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools.  This certification responds to the ability of each school district to meet its current and multi-year financial commitments.  The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually.  The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually. 

The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows: 

  • Positive Certification, Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
  • Qualified Certification, Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
  • Negative Certification, Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years.

The General Fund is comprised of unrestricted and restricted funds.  Restricted funds are those dollars that are designated for specific programs.  Unrestricted funds are discretionary and are used for the general operations of the District.

Second Interim Budget Assumptions
Average Daily Attendance
LCFF COLA
LCFF Funding Rate
Basic Aid Funding
Step/Column Increase Certificated
Step/Column Increase Classified
Redevelopment Monies (Tustin & Great Park)
(Transfer to Special Reserve Fund)

35,043
3.26%
100%
No
2.00%
2.00%

$3,946,705


Unrestricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance

$ 344.2 million 
($ 282.7 million)
($   75.3 million)
($   13.8 million)


Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance

$ 46.7 million 
($ 13.8 million)
$ 32.9 million 


Ending Balance Components
Revolving Cash
Stores
2% Economic Uncertainties
Contingency Reserve
Reserved from 2019-20 LCAP
On-going Unallocated
One-time Unallocated
Unassigned
Total

$  0.2 million
$  0.2 million
$  8.9 million
$  5.0 million
$  0.6 million
$  4.6 million
$10.9 million
$  2.5 million

$32.9 million

Contributions to Restricted Programs

Within the Other Sources/Uses category are Contributions to Restricted Programs.  Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards.  Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.

Restricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance

$  71.6 million 
($152.7 million)
$  65.6 million 
($ 15.5 million)


Ending Balance
Beginning Restricted Balance
Decrease in Fund Balance
Ending Restricted Balance

$19.9 million 
($15.5 million)
$  4.4 million 

Conclusion

Based upon the information supporting the calculations included in the Second Interim Report and accompanying multi-year projections, the District is confident that it will be able to meet its current and multi-year obligations and therefore recommends the Board of Education certify a Positive certification for the 2019-20 Second Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.


IUSD/Fogarty
Board Agenda
March 17, 2020

Attachment
 
Recommended Motion:
Certify the Second Interim Report of 2019-20 as “Positive” based on information presented.
Quick Summary / Abstract:
Certify the Second Interim Report of 2019-20 as “Positive” based on information presented.
Attachments:
SACS Document Summary 19-20 Second Interim
22. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
23. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
24. ADJOURNMENT
25. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
April 14, 2020
May 5, 2020

Information on teleconferencing options for the public will be posted on https://iusd.org/boardmeetings prior to March 17, 2020

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: March 13, 2020, 1:46 PM

The resubmit was successful.