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Regular Meeting of the Board of Education
Irvine USD
May 05, 2020 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 6:30 p.m. Regular Meeting

1. CONVENE REGULAR MEETING - 6:30 PM
2. PLEDGE OF ALLEGIANCE / ROLL CALL
3. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

March 17, 2020 - Regular Meeting
March 23, 2020 - Special Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

March 17, 2020 - Regular Meeting
March 23, 2020 - Special Meeting

Attachments:
Minutes - 031720
Minutes - 032320
4. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
5. SPECIAL PRESENTATIONS / RECOGNITIONS
5.a. Young Masters Event
Quick Summary / Abstract:
Cover Artist Winner: Raunak Das, 4th grader, Westpark Elementary School
6. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
7. SUPERINTENDENT'S REPORT
8. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
9. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
10. CONSENT CALENDAR - Business Services
10.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00312990 through 00313789
District 50, CFD No. 01-1 - Numbers 00001808 through 00001808
District 44, CFD No. 86-1 - Numbers 00008102 through 00008105
District 41, Irvine Child Care Project - Numbers 00003628 through 00003628
Revolving Cash - Numbers 49566 through 50024


IUSD/Fogarty/Payton
Board Agenda
May 5, 2020

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
05-05-2020 Check Register Report
10.b. Contract Services Action Report 2019-20/15
Rationale:

AGILINE, LLC
Contractor to provide professional services for Irvine Unified School District’s (IUSD) Sharepoint Portal environment development and support.  A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and the Contractor.

May 16, 2020 – May 15, 2021
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $120,000.00
Unrestricted General Fund – Fund 01

ALTA ENVIRONMENTAL
Contractor to provide environmental consulting services for the Measure E Augmented Funds to Accelerate Projects (AFAP) – New Performing Arts Complex at Irvine High School.  Environmental consulting services shall include, but are not limited to: identification of all hazardous material for existing Building E (East Theater) interior and exterior, surrounding site work, parking lot asphalt, and development of construction documents for abatement and management during the construction phase.

May 6, 2020 – December 31, 2020
Budget No.: 2160092085-6268
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,394.00
County School Facilities Fund – Fund 35

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to general facilities to the Business Services, Facilities Planning, and Construction Departments for the 2019-20 fiscal year.
(Previously Board Approved on June 11, 2019.)

July 1, 2019 – June 30, 2020
Budget No.: 3500553581-5839
Fogarty/Business Services
Fee....................................................... not to exceed $15,000.00
Fee....................................................... not to exceed $20,000.00
County School Facilities Fund – Fund 35

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to the Measure E project at University Park Elementary School for the 2019-20 fiscal year.

March 26, 2020 – June 30, 2020
Budget No.: 2150891085-5839
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.
Ratify

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to the Third Amendment to the Mitigation Agreement with the Irvine Company resulting from the Community Facilities District (CFD) 09-1 Series 2020 A, Special Tax Bonds (fixed rate).

July 1, 2019 – June 30, 2020
Budget No.: 4300584381-5839
Fogarty/Business Services
Fee....................................................... not to exceed $50,000.00
Community Facilities District – CFD 09-1
Ratify

COX COMMUNICATIONS CALIFORNIA, LLC/COX CALIFORNIA TELECOM
Contractor to provide telecommunications services for Irvine Unified School District’s (IUSD) remaining analog phone lines.  Although most phone calls are conducted through IUSD’s internet connection, traditional telecommunications services are required for emergency (911), elevator emergency lines, and some maintenance systems.  California Teleconnect Fund (CTF) discounts will be applied to invoices.

July 1, 2020 – June 30, 2021
Budget No.: 0190001672-5920
Ford/Information Services
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund – Fund 01

CSM CONSULTING, INC.
Consultant to provide expertise and services to support Irvine Unified School District’s application for and compliance with federal and state technology discount programs, including E-Rate and the California Teleconnect Fund (CTF).

July 1, 2020 – June 30, 2021
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $33,000.00
Unrestricted General Fund – Fund 01

FIELDMAN ROLAPP & ASSOCIATES, INC.
Consultant to provide financial advisor services related to debt issuance financial planning and bond issuance for Community Facilities District (CFD) 86-1.

June 1, 2019 – June 30, 2020
Budget No.: 0100564481-5811
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Community Facilities District – CFD 86-1
Ratify

FIELDMAN ROLAPP & ASSOCIATES, INC. dba APPLIED BEST PRACTICES
Consultant to provide services to include third party review of Debt Obligations Continuing Disclosure Annual Report. All applicable Community Facilities Districts (CFDs) will contribute their pro-rata share.

February 3, 2020 – February 2, 2021
Budget No.: 0100564472-5811
Fogarty/Business Services
Fee....................................................... not to exceed $9,000.00
Community Facilities District – Multiple
Ratify

INSTRUCTURE, INC.
Contractor to provide conference calling capability within Canvas, Irvine Unified School District’s (IUSD) learning management system.  A valid California Student Data Privacy Agreement (CSDPA) between IUSD and the Contractor is on file.

April 13, 2020 – July 12, 2020
Budget No.: 0100949426-5810
Ford/Information Services
Fee....................................................... not to exceed $12,000.00
Unrestricted General Fund – Fund 01
Ratify

INTERNATIONAL THOUGHT LEADER NETWORK
Contractor to develop six (6) online Happiness Advantage modules including, but not limited to, videos by New York Times bestselling author Shawn Achor, supplementary material for parents of Irvine Unified School District students, introductory messaging from Superintendent Terry Walker on positive psychology science, short articles with parent information, short quizzes for each module, supplemental short form reference videos, and short video facilitation for family activities.

April 30, 2020 – July 31, 2020
Budget No.: 0100904120-5810
Schlichting/Student Support Services
Fee....................................................... $30,000.00*
Unrestricted General Fund – Fund 01
*Plus the costs of any third party online services/platform if such services/platform are not provided by Irvine Unified School Districtz
Ratify

INTRADO LIFE & SERVICES, INC.
Contractor to provide E-911 services.

July 1, 2020 – June 30, 2021
Budget No.: 0190009077-5920
Ford/Information Services
Fee....................................................... not to exceed $32,000.00
Unrestricted General Fund – Fund 01

N-EFFECT PRODUCTIONS
Contractor to provide event coordination including, but not limited to, venue, disc jockey, food, and beverage for Portola High School’s Winter Formal 2021 event.

February 6, 2021 – February 6, 2021
Pehrson/Portola High School
Fee....................................................... not to exceed $60,000.00
Other: Portola High School ASB

N-EFFECT PRODUCTIONS
Contractor to provide event coordination including, but not limited to, venue, disc jockey, food, and beverage for Portola High School’s Prom 2021 event.

May 1, 2021 – May 1, 2021
Pehrson/Portola High School
Fee....................................................... not to exceed $60,000.00
Other: Portola High School ASB

NMG GEOTECHNICAL, INC.
Contractor to provide geotechnical investigation report services for the Measure E Augmented Funds to Accelerate Projects (AFAP) – New Performing Arts Complex at Irvine High School.  Services include, but are not limited to, a review of existing engineering reports, coordination of boring locations with existing utilities, subsurface exploration, laboratory tests, evaluation of the geological and seismological hazards, preparation of earthwork and site grading recommendations, and engineering analysis and evaluations.

May 6, 2020 – December 31, 2020
Budget No.: 2160092085-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $36,333.00
County School Facilities Fund – Fund 35

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS - PRESCHOOL GLAD® TRAINING
Contractor to provide training to teachers and/or administrators on the Orange County Department of Education’s (OCDE) Preschool Guided Language Acquisition Design (GLAD®) training model.  The training provides the theoretical and research base for the OCDE Preschool GLAD® training, adult learning theory, planning, and skills to present a successful training program.

April 1, 2019 – June 30, 2020
Budget No.: 1202766900-8699
Hunter/Early Childhood Learning Center
Income................................................... not to exceed $11,500.00
Restricted General Fund – Fund 01
Ratify

ORRICK, HERRINGTON & SUTCLIFFE, LLP
Consultant to provide professional legal and consulting services related to the Third Amendment to the Mitigation Agreement with the Irvine Company resulting from the Community Facilities District (CFD) 09-1 Series 2020 A, Special Tax Bonds (fixed rate).

July 1, 2019 – June 30, 2020
Budget No.: 4300584381-5839
Fogarty/Business Services
Fee....................................................... not to exceed $50,000.00
Community Facilities District – CFD 09-1
Ratify

SOUTHWEST INSPECTION & TESTING, INC.
Contractor to provide material and soils testing and inspection services in accordance with the requirements identified by the Division of the State Architect for the Measure E Augmented Funds to Accelerate Projects (AFAP) – Canyon View Elementary School Expansion project.

May 6, 2020 – December 31, 2020
Budget No.: 2114692185-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $9,806.00
County School Facilities Fund – Fund 35

SOUTHWEST INSPECTION & TESTING, INC.
Contractor to provide material and soils testing and inspection services in accordance with the requirements identified by the Division of the State Architect for the Measure E Augmented Funds to Accelerate Projects (AFAP) – Oak Creek Elementary School Expansion project.

May 6, 2020 – December 31, 2020
Budget No.: 2114592185-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $16,961.00
County School Facilities Fund – Fund 35

TEACHMORE, LLC
Contractor to provide software and licensing for Flex Time App, an application that enables schools to track and manage students during tutorial time.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

August 1, 2020 – June 30, 2021
Budget No.: 0161212510-5831
Krebs/Woodbridge High School
Fee....................................................... not to exceed $5,500.00
Unrestricted General Fund – Fund 01

No Cost Agreements

CALIFORNIA HOMEBUILDING FOUNDATION
California Homebuilding Foundation (CHF) manages a statewide charitable educational program known as the Building Industry Technology Academy (BITA). Contractor to provide educational materials, identify industry-related opportunities, and provide financial support through industry fundraising for a BITA program at one or more Irvine Unified School District (IUSD) high school(s).  A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and the Contractor.

July 1, 2020 – June 30, 2021
Tuominen/Education Services

HOUGHTON MIFFLIN HARCOURT PUBLISHING COMPANY
Contractor to provide Science curriculum and digital educational materials for teachers and students in grades 9-12 to utilize as a no-cost pilot program to be considered for the new Science adoption.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

May 6, 2020 – June 30, 2021
Weber/Education Services

MCGRAW HILL, LLC
Contractor to provide Science curriculum and digital educational materials for teachers and students in grades 9-12 to utilize as a no-cost pilot program to be considered for the new History-Social Science adoption.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

May 6, 2020 – June 30, 2021
Weber/Education Services

SAVVAS LEARNING COMPANY, LLC
Contractor to provide Science curriculum and digital educational materials for teachers and students in grades 9-12 to utilize as a no-cost pilot program to be considered for the new History-Social Science adoption.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

May 6, 2020 – June 30, 2021
Weber/Education Services

STATS MEDIC
Contractor to provide a virtual Advanced Placement (AP) Statistic Exam preparation course.  The course is provided at no cost through June 30, 2020 due to demand resulting from Emergency Distance Learning (EDL). Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report for sites continuing use after June 30, 2020. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

May 6, 2020 – January 8, 2023
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
May 5, 2020

 
Financial Impact:
Community Facilities District – not to exceed $114,000.00

County School Facilities Fund – not to exceed $73,494.00

Building Fund – not to exceed $5,000.00

Restricted General Fund – not to exceed ($11,500.00)

Unrestricted General Fund – not to exceed $262,500.00

Other Funds – ASB and/or Donations – not to exceed $120,000.00


Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/15, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/15, as submitted.
10.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
May 5, 2020

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated April 23, 2020.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated April 23, 2020.
Attachments:
05-05-2020 Purchase Order Detail Report
10.d. Exercise Option to Extend the Contract for RFP No. 17/18-07NS, Fresh Produce
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2020-21 school year, lunch will be served at 40 sites, breakfast at 32 sites, and a morning snack at 4 sites.

On June 26, 2018, the Board of Education awarded Loewy Enterprises dba Sunrise Produce Company (Vendor) with the contract for RFP No. 17/18-07NS, Fresh Produce.

The initial term of the contract was July 1, 2018 through June 30, 2019 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board (Board), for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.

The first extension was Board approved on May 28, 2019 with a term of July 1, 2019 through June 30, 2020.

The District has been pleased with the services from Loewy Enterprises dba Sunrise Produce Company; therefore, staff requests the authorization to extend the second one (1) year term with a 2.0% price increase, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
May 5, 2020
 
Financial Impact:
Estimated $225,000.00 Cafeteria Special Revenue - Fund 13.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-07NS, Fresh Produce with Loewy Enterprises dba Sunrise Produce Company, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 17/18-07NS, Fresh Produce with Loewy Enterprises dba Sunrise Produce Company, effective July 1, 2020 through June 30, 2021.
10.e. Exercise Option to Extend the Contract for RFP No. 18/19-01NS, Milk & Dairy
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2020-21 school year, lunch will be served at 40 sites, breakfast at 32 sites, and a morning snack at 4 sites.

On June 1, 2019, the Board of Education awarded Clearbrook Farms, Inc. (Vendor) with the contract for RFP No. 18/19-01NS, Milk & Dairy.

The initial term of the contract was July 1, 2019 through June 30, 2020 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Clearbrook Farms, Inc.; therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
May 5, 2020
 
Financial Impact:
Estimated $450,000.00 Cafeteria Fund - Fund 13.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 18/19-01NS, Milk & Dairy with Clearbrook Farms, Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 18/19-01NS, Milk & Dairy with Clearbrook Farms, Inc., effective July 1, 2020 through June 30, 2021.
10.f. Exercise Option to Extend the Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Nutrition Management Menu Planner Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a nutrition management menu planner platform.

On June 11, 2019, the Board of Education authorized the utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of Water Walkers Inc. dba Health-e Pro (Health-e Pro).  The initial term of the contract was July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code Section 17596.

The District has been pleased with the services from Health-e Pro; therefore, staff requests the authorization to extend the Contract for one (1) additional one (1) year term, as allowable per the terms and conditions outlined in the Purchase Agreement, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 5, 2020
 
Financial Impact:
Approximately $13,000.00 annually
Cafeteria Fund - Fund 13
Savings are anticipated, due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract to utilize EdTech JPA Contract No. 18-19-01-03 with Water Walkers, Inc. dba Health-e Pro for the purchase of a nutrition management menu planner platform through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract to utilize EdTech JPA Contract No. 18-19-01-03 with Water Walkers, Inc. dba Health-e Pro for the purchase of a nutrition management menu planner platform through June 30, 2021.
10.g. Exercise Option to Extend the Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Nutrition Management Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a nutrition management platform.

On June 11, 2019, the Board of Education authorized the utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of Titan School Solutions, Inc. (Titan).  The initial term of the contract was July 1, 2019 through June 30, 2020 with to option to extend for four (4) additional one (1) year terms upon approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code Section 17596.  

The District has been pleased with the services from Titan; therefore, staff requests the authorization to extend the Contract for one (1) additional one (1) year term, as allowable per the terms and conditions outlined in the Purchase Agreement, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 5, 2020

 
Financial Impact:
Approximately $65,000.00 annually
Cafeteria Fund - Fund 13
Savings are anticipated, due to reduced pricing of Joint Powers Authority Contract.

Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract to utilize EdTech JPA Contract No. 18-19-01-02 with Titan School Solutions, Inc. for the purchase of a nutrition management platform through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract to utilize EdTech JPA Contract No. 18-19-01-02 with Titan School Solutions, Inc. for the purchase of a nutrition management platform through June 30, 2021.
11. CONSENT CALENDAR - Education Services
11.a. Appointment of California Interscholastic Federation Representatives 2020-2021
Rationale:

The California Interscholastic Federation (CIF) requires the District to appoint one individual from each high school to serve as the 2020-2021 league representatives to CIF. Past practice has been for the high school principal to serve in this capacity.

It is recommended the following individuals be approved to serve as the 2020-2021 CIF league representatives for the schools indicated:

Monica Colunga / Irvine High School
Leslie Roach / Northwood High School
John Pehrson / Portola High School
Kevin Astor / University High School
Christopher Krebs / Woodbridge High School


IUSD/Parham/Tuominen
Board Agenda
May 5, 2020

 
Recommended Motion:

Approve the following individuals to serve as the 2020-2021 CIF league representatives for the schools indicated:

Monica Colunga / Irvine High School
Leslie Roach / Northwood High School
John Pehrson / Portola High School
Kevin Astor / University High School
Christopher Krebs / Woodbridge High School

Quick Summary / Abstract:

Approve the following individuals to serve as the 2020-2021 CIF league representatives for the schools indicated:

Monica Colunga / Irvine High School
Leslie Roach / Northwood High School
John Pehrson / Portola High School
Kevin Astor / University High School
Christopher Krebs / Woodbridge High School




12. CONSENT CALENDAR - Human Resources
12.a. Certificated Personnel Action Report 2019-20/15
Rationale:

The Certificated Personal Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Krumes
Board Agenda
May 5, 2020

Attachment

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/15 as submitted for Employment, Leave of Absence and Resignations.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/15 as submitted for Employment, Leave of Absence and Resignations.
Attachments:
Certificated Personnel Action Report 2019-20/15
12.b. Classified Personnel Action Report 2019-20/15
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
May 5, 2020

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/15 as submitted for Employment and Separations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/15 as submitted for Employment and Separations.
Attachments:
Classified Personnel Action Report 2019-20/15
13. CONSENT CALENDAR - Special Education
13.a. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
May 5, 2020
 
Financial Impact:
$30,000.00 in Special Education related services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $30,000.00 for ongoing educational services to two (2) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $30,000.00 for ongoing educational services to two (2) families.
13.b. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
May 5, 2020

 
Financial Impact:
$8,500.00 Special Education related services

Recommended Motion:
Approve agreement(s) to settle two (2) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).

Quick Summary / Abstract:
Approve agreement(s) to settle two (2) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).

13.c. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
May 5, 2020

Attachment
 
Financial Impact:
$252,000.00 for the 2019-20 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for May 5, 2020 Board Meeting
14. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
14.a. Change Order Requests for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 1 Demo & Abatement
Contractor: Environmental Construction Group, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB01-01
Reason: Cost to provide labor and equipment for the demolition of drywall.
Amount: $1,913.00

Description: Change Order
Bid Package No.: 14 Plumbing & Site Utilities
Contractor: Interpipe Contracting, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB14-01
Reason: Credit for the drinking fountain not required.
Amount: < $4,667.00 >

Description: Change Order
Bid Package No.: 16 Structural & Site Concrete & Earthwork
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB16-01
Reason: Credit for the slurry and striping of the front parking lot.
Amount: < $4,249.00 >

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $443,785.00 or 2.84% of the project. The new total of all contract amounts shall be $16,089,353.00.

IUSD/Fogarty/Okino
Board Agenda
May 5, 2020

 
Financial Impact:
< $7,003.00 > Funding may be provided by various sources, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $7,003.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $7,003.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
15. ITEMS REMOVED FROM THE CONSENT CALENDAR
16. ITEMS OF BUSINESS
16.a. Resolution No. 19-20-35: Initiate Proceedings for the Levy and Collection of Assessments within the Irvine Unified School District Recreation Improvement and Maintenance District for Fiscal Year 2020-21 Pursuant to the Provisions of Part 2 of Division 15 of the California Streets and Highways Code and as Provided by Article XIIID of the California Constitution - Roll Call
Rationale:
The Irvine Unified School District (the “School District”), a special district within the meaning of that term under the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the “Act”) pursuant to the provisions of the Act, desires to initiate proceedings to levy and collect assessments against the lots and parcels of land within an existing assessment district designated “Irvine Unified School District Recreation Improvement and Maintenance District” (the “District”), to pay for the costs and expenses of the improvements described in Section 9 of the Resolution for the fiscal year commencing July 1, 2020 and ending June 30, 2021. 

The boundaries of the District are coterminous with the boundaries of the School District. 

The Board of Education hereby orders the Engineer, Willdan Financial, to prepare and file with the Clerk of the Board of Education a report in writing in connection with the levy and collection of assessments against lots and parcels of land within the proposed District for fiscal year 2020-21. This report shall be prepared in accordance with Article 4 of Chapter 1 of the Act and Section 4 of Article XIIID of the California Constitution.


IUSD/Fogarty
Board Agenda
May 5, 2020

Attachment
 
Recommended Motion:
Adopt Resolution No. 19-20-35 authorizing the initiation of proceedings for the levy and collection of assessments for fiscal year 2020-21 within the Irvine Unified School District Recreation Improvement and Maintenance District.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-35 authorizing the initiation of proceedings for the levy and collection of assessments for fiscal year 2020-21 within the Irvine Unified School District Recreation Improvement and Maintenance District.
Attachments:
Resolution No. 19-20-35 Intent to Initiate Proceedings RIMD
16.b. Graduation Requirement Waivers During COVID-19
Rationale:

To receive a high school diploma in the State of California, students must fulfill state and district graduation requirements.  The Irvine Unified School District’s graduation requirements exceed the requirements of the California Department of Education (CDE).

Given the exceptional challenges to the educational environment presented by COVID-19, we will consider temporary waivers for students affected by the COVID-19 crisis.  Such waivers would be limited to course work above and beyond the minimum graduation standards as defined in Ed Code 51225.

Minimum graduation standards as defined by Ed Code 51225 include:

  • Three courses in English
  • Two courses in Mathematics (including Math 1)
  • Two courses in science, including biological and physical sciences
  • Three courses in social studies, including US history, world history, and American Government and civics/Economics
  • One course in VAPA, world language (including ASL), or CTE
  • Two courses in physical education

Seniors who were on track to graduate and cannot meet IUSD diploma requirements due to extreme hardships related to COVID-19, may be eligible for a waiver. The waiver would reduce the graduation requirements to no less than the minimum standard established by the California Department of Education.  

Decisions regarding waivers will be made by the Principal in consultation with the student, staff, and family, and documented in the student file.   

Waivers will be considered for graduating seniors from the class of 2020 only. 

IUSD/Parham
Board Agenda
May 5, 2020

 
Recommended Motion:
Reduce the Irvine Unified School District graduation requirements to the minimum standards required by the CA Department of Education, for those seniors, identified by IUSD schools, who have experienced severe hardship due to COVID-19.
Quick Summary / Abstract:
Reduce the Irvine Unified School District graduation requirements to the minimum standards required by the CA Department of Education, for those seniors, identified by IUSD schools, who have experienced severe hardship due to COVID-19.
16.c. Instructional Materials Adoption 2020-2021
Rationale:
In accordance with CA Education Code, the Board of Education adopts new instructional materials annually. Schools, with the assistance of district and site curriculum committees, select materials to enhance the curriculum, and to provide resources for new classes previously approved by the Board. Information shared through the district website informs the community that instructional materials in the content areas of English, Mathematics, Science, History Social Science, Health, Visual and Performing Arts, and World Language are available for digital preview, due to the COVID-19 Stay at Home order.

In the case of instructional materials that serve the content standards in the academic areas of Mathematics or Language Arts, the recommended textbooks are certified by the reviewers to be congruent with the state content standards in that area.

Specifically, instructional materials that are included for use as a basic source of study for a course (textbooks, etc.), or are intended to supply information in addition to or in extension of the core instructional material (supplementary books or other materials), require Board approval.


IUSD/Parham/Holmes
Board Agenda
May 5, 2020

Attachment

 
Recommended Motion:
Approve instructional materials submitted for adoption as presented.
Quick Summary / Abstract:
Approve instructional materials submitted for adoption as presented.
Attachments:
Proposed Instructional Materials Adoption List 2020
16.d. Salary and Benefits Settlement with the Irvine Administrative Assistants to the Principal (IAAP) for 2019-20
Rationale:

The Irvine Unified School District (IUSD) and the Irvine Administrative Assistants to the Principal (IAAP) entered into the Meet and Confer process about compensation and related benefits for the 2019-20 school year. The following modifications were agreed upon by both parties and are presented to the Board for approval for 2019-20.

 Article 4 - Compensation

  •  4.2 Effective July 1, 2019, the salary schedule shall be increased by 1.7%. There shall be a one-time 1% off-schedule payment, based on the new 2019-20 salary schedule, to be paid in one (1) increment on the first available pay warrant.

The increase to the salary schedule for additional or overtime hours beyond the regular assignment will commence on the first day after the board approval of the MOU.

Article 5 - Fringe Benefits

  •  5.3 Effective July 1, 2019 the District shall pay $11,015 per eligible unit member per benefit year. The District's contribution for health benefits shall be subject to annual review.

In addition, the District shall make one one-time contribution of $2,000,000 to the reserve fund of the Benefit Management Board for all plan participants for the 2019-20 school year.


IUSD/O'Donovan
Board Agenda
May 5, 2020

Attachment

 
Financial Impact:
1.7% increase on all elements of the 2019-20 Salary Schedule retroactive to July 1, 2019, a one-time 1.0% off-schedule payment, based on the new salary schedule, an increase to District Benefit Contribution per eligible employee from $10,275 to $11,015, and a one-time contribution of $2,000,000 to the Reserve Fund of the Benefit Management Board.  Net fiscal impact of $199,435 for the 2019-20 school year.
Recommended Motion:
Approve the settlement on salary and benefits with the Irvine Administrative Assistants to the Principal for 2019-20.
Quick Summary / Abstract:
Approve the settlement on salary and benefits with the Irvine Administrative Assistants to the Principal for 2019-20.
Attachments:
MOU AAP
16.e. Board Election Candidate's Statement of Qualifications - November 3, 2020
Rationale:

The November 3, 2020 school board trustee election will include the expiring terms of the following trustee areas and corresponding Board Members:

Trustee Area 1 - Lauren Brooks
Trustee Area 3 - Betty Carroll
Trustee Area 5 - Paul Bokota

Per Election Code section 13307, each candidate for nonpartisan elective office in any local agency, including any city, county, or district, may prepare a Candidate's Statement on an appropriate form provided by the elections official. The statement may include the name, age, and occupation of the candidate and a brief description, of no more than 200 words, of the candidate's education and qualifications expressed by the candidate himself/herself. However, the governing body of the local agency may authorize an increase in the limitations on the words for the statement from 200 to 400 words.

The Orange County Registrar of Voters will estimate the total cost of printing and handling of the Candidates' Statements filed, and will require each candidate having a statement to pay in advance his/her estimated pro rata share as a condition of having his/her statement included in the Sample Ballot Pamphlet.

The Orange County Registrar of Voters is unable to provide a cost estimate based on word statement counts due to adoption of trustee areas and variations in trustee area populations.  The Registrar of Voters will be able to provide the estimated cost in July when Candidate Handbooks are posted on ocvote.com.

In the last election of November 2018, the Board authorized 200 word statements.

The Board of Education is requested to select the number of words (200 or 400) for the Candidate's Statement of Qualifications.

IUSD/Walker/Chavez
Board Agenda
May 5, 2020
 
Recommended Motion:
Select the number of words (200 or 400) for the Candidate's Statement of Qualifications and authorize the Secretary to the Board to notify the Registrar of Voters.
Quick Summary / Abstract:
Select the number of words (200 or 400) for the Candidate's Statement of Qualifications and authorize the Secretary to the Board to notify the Registrar of Voters.
17. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
18. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
19. ADJOURNMENT
20. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
May 26, 2020
June 9, 2020

Information on teleconferencing options for the public will be posted on
https://iusd.org/boardmeetings

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: May 1, 2020, 12:27 PM

The resubmit was successful.