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Regular Meeting of the Board of Education
Irvine USD
May 26, 2020 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 6:30 p.m. Regular Meeting

1. CONVENE REGULAR MEETING - 6:30 PM
2. PLEDGE OF ALLEGIANCE / ROLL CALL
3. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

April 14, 2020 - Regular Meeting
April 24, 2020 - Special Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

April 14, 2020 - Regular Meeting
April 24, 2020 - Special Meeting

Attachments:
Minutes - 041420
Minutes - 042420
4. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
5. SPECIAL PRESENTATIONS / RECOGNITIONS
5.a. IUSD Retirees
Quick Summary / Abstract:
Presenter:  Eamonn O'Donovan, Assistant Superintendent, Human Resources
5.b. Student Board Members - 2020
6. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
7. SUPERINTENDENT'S REPORT
8. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
9. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
10. CONSENT CALENDAR - Business Services
10.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00313790 through 00314509
District 50, CFD No. 01-1 - Numbers 00001809 through 00001809
District 44, CFD No. 86-1 - Numbers 00008106 through 00008108
District 41, Irvine Child Care Project - Numbers 00003629 through 00003640
Revolving Cash - Numbers 50025 through 50770


IUSD/Fogarty/Payton
Board Agenda
May 26, 2020

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
05-26-2020 Check Register Report
10.b. Contract Services Action Report 2019-20/16Was edited within 72 hours of the Meeting
Rationale:

ANIMAL PEST MANAGEMENT SERVICES, INC.
Contractor to provide organic pest control services for all Irvine Unified School District sites, as needed, for the Maintenance & Operations Department.

July 1, 2020 – June 30, 2021
Budget No.: 0100506181-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund – Fund 01

APERTURE EDUCATION, LLC
Contractor to provide the DESSA System to screen, assess, monitor progress, measure outcomes, and strengthen the social-emotional competence of students.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.
(Previously Board Approved on October 15, 2019. Extend Term Only.)

October 21, 2019 – June 30, 2020
October 21, 2019 – December 31, 2020
Budget No.: 0100921510-4370
S. Okino/Prevention and Intervention
Fee....................................................... not to exceed $9,752.00
Restricted General Fund – Fund 01

APP GARDEN, LLC
Contractor to provide Travel Tracker, a web-based software program for tracking requests, billing, and invoicing for field trips and athletics for Irvine Unified School District. Customer support services and virtual training sessions are included.

July 1, 2020 – June 30, 2021
Budget No.: 0100505038-5831
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $12,864.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services to the Business Services Department for the 2019-20 fiscal year for general legal.
(Previously Board Approved on June 11, 2019.)

July 1, 2019 – June 30, 2020
Budget No.: 0100503071-5839
Fogarty/Business Services
Fee....................................................... not to exceed $40,000.00
Fee....................................................... not to exceed $45,000.00
Unrestricted General Fund – Fund 01

AXIOM ADVISORS & CONSULTANTS, INC.
Consultant to provide Truancy Hunter software for Irvine Unified School District’s compliance and reimbursement of Habitual Truancy and Notification of Truancy Mandates for fiscal year 2020-21.

July 1, 2020 – June 30, 2021
Budget No.: 0100902532-5831
Blakely/Student Services
Fee....................................................... not to exceed $18,500.00
Unrestricted General Fund - Fund 01

BLX GROUP, LLC
Consultant to provide arbitrage rebate compliance services and perform calculations relating to the arbitrage rebate requirements for Community Facilities Districts, Financing Authority, and General Obligation Bonds.  Reports may be completed each five (5) year period.

Contract amended to replace arbitrage rebate compliance services for CFD 09-1 2014 B variable rate bonds with CFD 09-1 2020 A fixed rate bonds.

Report Fee $2,000.00 annually per issue plus Additional Period Report $500.00 annually per issue plus optional services for the following:  CFD 86-1 (2009), CFD 01-1 (2015), CFD 06-1 (2010), CFD 09-1 (2014 B/C, 2017 A/B/C/D, 2018 A, 2019 A, 2020 A), Financing Authority Group II (A), GO Bond SFID No. 1 (2016 A, 2018 B).
(Previously Board Approved June 25, 2019 and January 14, 2020.)

July 1, 2019 – June 30, 2024
Fogarty/Business Services
Community Facilities District – Multiple / Building Fund – Fund 21

DUDE SOLUTIONS, INC.
Contractor to provide web-based programs for Maintenance & Operations with the following modules:  Maintenance Essentials Pro, Event Essentials Pro, Inventory Direct, and Energy Manager.

July 1, 2020 – June 30, 2021
Budget No.: 0100506550-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $20,952.63
Unrestricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $33,481.95
Restricted General Fund – Fund 01

DYNTEK SERVICES, INC.
Contractor to provide technical expertise and consulting to evaluate and support the implementation of student email and other enhancements to Irvine Unified School District’s Microsoft enterprise environment.

July 1, 2020 – June 30, 2021
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

FIELDMAN ROLAPP & ASSOCIATES dba APPLIED BEST PRACTICES
Consultant to provide continuing disclosure consulting services in connection with the Measure E General Obligation Bonds.
(Previously Board Approved on November 12, 2019.)

November 16, 2019 – November 15, 2020
Budget No.: 2100569181-5811
Fogarty/Business Services
Fee....................................................... not to exceed $1,750.00
Fee....................................................... not to exceed $2,575.75
Building Fund – Fund 21

FILMED ACADEMY OF THE ARTS, LTD.
Contractor to provide filming and editing for six (6) virtual high school graduation ceremonies at Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools.

May 4, 2020 – June 5, 2020
Budget No.: 0190009010-5810
Tuominen/Education Services
Fee....................................................... not to exceed $49,200.00
Unrestricted General Fund – Fund 01
Ratify

HARBOTTLE LAW GROUP
Consultant to provide legal counsel related to Special Education Services for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101755220-5839
Hertig/Special Education Services
Fee....................................................... not to exceed $200,000.00
Restricted General Fund – Fund 01

IMPACT APPLICATIONS, INC.
Consultant to provide cognitive testing (baseline and post-injury) for athletes involved in contact sports.

August 12, 2020 – August 11, 2021
Budget No.: 0160011710-5831
Colunga/Irvine High School
Fee....................................................... not to exceed $655.00
Unrestricted General Fund – Fund 01

August 17, 2020 – August 16, 2021
Budget No.: 0160211710-5831
Roach/Northwood High School
Fee....................................................... not to exceed $655.00
Unrestricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0161011710-5831
Pehrson/Portola High School
Fee....................................................... not to exceed $875.00
Unrestricted General Fund – Fund 01

August 4, 2020 – August 3, 2021
Budget No.: 0160811710-5831
Astor/University High School
Fee....................................................... not to exceed $875.00
Unrestricted General Fund – Fund 01

June 16, 2020 – June 15, 2021
Budget No.: 0161211710-5831
Krebs/Woodbridge High School
Fee....................................................... not to exceed $875.00
Unrestricted General Fund – Fund 01

LANGUAGE NETWORK, INC.
Contractor to provide translating and interpreting services for the Student Services Department in the language required to ensure all parties understand the information, procedures, and policies of the school district for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0100902532-5810
Blakely/Student Services
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0102213710-5810
Mennes/Language Development Programs
Fee....................................................... not to exceed $5,000.00
Unrestricted General Fund – Fund 01

LAW OFFICES OF PETER A SANSOM, PC
Consultant to provide legal counsel related to Special Education Services for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101755220-5839
Hertig/Special Education Services
Fee....................................................... not to exceed $60,000.00
Restricted General Fund – Fund 01

MIND RESEARCH INSTITUTE
Contractor to provide licensed software and support for up to 600 licenses for ST Math, a non-language based approach to teaching math in Transitional Kindergarten. A California Student Data Privacy Agreement (CSDPA) is to be renewed between the Contractor and Irvine Unified School District.

July 1, 2020 – June 30, 2021
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $6,000.00
Restricted General Fund – Fund 01

NATIONAL ACADEMY OF THE SCIENCES
Contractor to provide facility use at the Arnold and Mabel Beckman Center of the National Academy of Science and Engineering for the Irvine Unified School District 21st Century Career Conference.

December 8, 2020 – December 8, 2020
Budget No.: 0102060320-5810
Weber/Education Services
Fee....................................................... not to exceed $8,500.00
Restricted General Fund – Fund 01

GRADESLAM, INC.
PAPER EDUCATION COMPANY, INC.
Contractor to provide an online chat-based platform to provide high school students access to educators in order to obtain tutoring in core subject areas.  Teachers and administrators will be granted access to the platform.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and Contractor.
(Previously Board Approved on May 28, 2019.  Name change and budget change only.)

July 1, 2019 – June 30, 2021
July 1, 2019 – June 30, 2020
Budget No.: 0100958910-5810
Parham/Education Services
Fee....................................................... not to exceed $190,200.00
Restricted General Fund – Fund 01

July 1, 2019 – June 30, 2021
Budget No.: 0100949426-5810
Ford/Information Technology
Fee....................................................... not to exceed $193,200.00
Unrestricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0100958910-5810
Ford/Information Technology
Fee....................................................... not to exceed $169,200.00
Restricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0100952110-5810
Ford/Information Technology
Fee....................................................... not to exceed $24,000.00
Restricted General Fund – Fund 01

PREMIER FOOD SAFETY
Contractor to provide ServSafe Course and Certification testing for Nutrition Services Department staff members.

July 1, 2020 – June 30, 2023
Budget No.: 0101315074-5811
Hartstein/Nutrition Services
Fee....................................................... not to exceed $12,000.00
Unrestricted General Fund – Fund 01

SANTOMIERI SYSTEMS
Consultant to provide database engineering and programming services to integrate student data systems with curriculum software and to augment Irvine Unified School District’s technical team on high-need projects and during peak periods.

July 1, 2020 – June 30, 2021
Budget No.: 0100910477-5811
Ford/Information Services
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund – Fund 01

SEESAW LEARNING, INC.
Contractor to provide a software subscription for students and teachers at Cadence Park School to assist with Emergency Distance Learning (EDL). A California Student Data Privacy Agreement (CSDPA) is to be established between the Contractor and Irvine Unified School District.

May 27, 2020 – April 30, 2021
Budget No.: 0117813710-5810
Grasso/Cadence Park School
Fee....................................................... not to exceed $1,600.00
Unrestricted General Fund – Fund 01

SPECIALIZED SAFETY SERVICES
Contractor to provide staff training and guidance in emergency management and workplace safety in compliance with Federal, State, and local laws and regulations and best industry practices.

July 1, 2020 – June 30, 2021
Budget No.: 8100518160-5810
Bayne/Risk Management
Fee....................................................... not to exceed $20,000.00
Self-Insurance Fund – Fund 67

July 1, 2020 – June 30, 2021
Budget No.: 0100505381-5810
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $20,000.00
Restricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0100959024-5810
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund – Fund 01

USAGAIN, LLC
Contractor to provide, monitor, and service bins at twenty-one (21) Irvine Unified School District sites for the collection of clothes, shoes and household textiles to promote recycling and reuse.

July 1, 2020 – June 30, 2021
Budget No.: 0100505381-8699
Hoffman/Maintenance, Operations & Transportation
Income............................................................... not to exceed $25,000.00
Restricted General Fund – Fund 01

V.A. ANDERSON CONSULTING, INC.
Contractor to provide services and support in the areas of student truancy, absenteeism, and address verification for the Office of Student Services for the 2020-21 school year.

July 1, 2020 – June 30, 2021
Budget No.: 0100902532-5810
Blakely/Student Services
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund – Fund 01

No Cost Agreements

ALC SCHOOLS, LLC
The current contract with ALC Schools, LLC (Contractor) for Bid No. 19/20-02TS, Individualized Transportation Services is valid through January 5, 2021 with an option for four (4) additional one (1) year extensions.  In response to the State of Emergency due to COVID-19, an Addendum to Agreement is to be established between Irvine Unified School District and the Contractor.  The Addendum provides clarification for invoicing and payment for services during the months of March, April, May and June 2020.

March 1, 2020 – June 30, 2020
Fogarty/Business Services
Ratify

BREEZIN’ THRU, INC.
Contractor to provide formative assessment drills to improve student learning.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

April 27, 2020 – April 26, 2023
Ford/Information Services
Ratify

CERTIFIED TRANSPORTATION SERVICES, INC.
The current contract with Certified Transportation Services, Inc. (Contractor) for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services is valid through June 30, 2020 with an option for four (4) additional one (1) year extensions.  In response to the State of Emergency due to COVID-19, an Addendum to Agreement is to be established between Irvine Unified School District and the Contractor.  The Addendum provides clarification for invoicing and payment for services during the months of March, April, May and June 2020.

March 1, 2020 – June 30, 2020
Fogarty/Business Services
Ratify

COMPUTER SPORTS MEDICINE, INC.
Contractor to provide Sportsware Online, an online tracking system for athletic demographics, injury, treatment, physicals, medical history, and associated data.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

May 27, 2020 – April 11, 2021
Ford/Information Services

DON JOHNSTON INCORPORATED
Contractor to provide Co:Writer and Snap & Read Universal, tools to support students in the areas of reading and writing.  Purchases funded by individual school site and department budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

July 1, 2020 – November 4, 2022
Ford/Information Services

DURHAM SCHOOL SERVICES, L.P.
The current contract with Durham School Services, L.P. (Contractor) for Bid No. 13/14-03TS, School Transportation Services is valid through June 30, 2024.  In response to the State of Emergency due to COVID-19, an Addendum to Independent Contractor Agreement is to be established between Irvine Unified School District and the Contractor.  The Addendum provides clarification for invoicing and payment for services during the months of March, April, May and June 2020.

March 1, 2020 – June 30, 2020
Fogarty/Business Services
Ratify

HEARTLAND PAYMENT SYSTEMS, LLC dba HEARTLAND SCHOOL SOLUTIONS
Contractor to provide a software solution to support summer school and various Irvine Unified School District (IUSD) site credit card processing needs. Service provided at no cost to IUSD; transaction fee to be applied to each payment processed. A California Student Data Privacy Agreement (CSDPA) is to be renewed between IUSD and the Contractor.

April 22, 2020 – April 21, 2022
Ford/Information Services
Ratify

INFOBASE
Contractor to provide free access to Learn360 and Classroom Video on Demand, video content databases, for all Irvine Unified School District (IUSD) users to support Emergency Distance Learning (EDL).  These videos and interactives are content-based and tied to curriculum standards. A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and the Contractor.

April 30, 2020 – June 30, 2020
Ford/Information Services
Ratify

LEARNING A-Z, LLC
Contractor to provide common core aligned non-fiction texts for Irvine Unified School District (IUSD) students and online teacher resources.  Individual software purchases funded from school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement to be renewed between IUSD and the Contractor.

August 25, 2020 – June 17, 2022
Ford/Information Technology

PAYMENTECH, LLC
Contractor to provide credit card processing services on behalf of JPMorgan Chase Bank, N.A. for Irvine Unified School District’s (IUSD) nutrition management solution, which allows parents to utilize credit cards for payment of student meals.  Service provided at no cost to IUSD; transaction fee to be applied to each payment processed.

July 1, 2020 – June 30, 2021
Hartstein/Nutrition Services

SCHOLASTIC, INC.
Contractor to provide digital educational materials.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

June 10, 2020 – June 9, 2023
Ford/Information Services

SCHOOL NEWSPAPERS ONLINE (SNO) SITES
Contractor to provide School Newspapers Online, affordable and professional WordPress websites and mobile apps for journalism programs.  Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

September 1, 2020 – November 7, 2022
Ford/Information Services

SYNERGY 1 GROUP, INC.
Contractor to provide SpellingClassroom.com, an online interactive spelling and vocabulary program. Individual purchases to be funded through school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be renewed between Irvine Unified School District and the Contractor.

May 27, 2020 – May 26, 2023
Ford/Information Services

TURNITIN, LLC
Contractor to provide a unique service that allows educational institutions to check student work for possible textual matches against internet-available resources and its own proprietary database.  Individual purchases to be funded through school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) to be renewed between Irvine Unified School District and the Contractor.

August 6, 2020 – May 6, 2022
Ford/Information Services

VELARDE, TERA
Contractor to use student data to complete research required to complete a Masters program through San Diego Christian College.  Research has been approved by the Irvine Unified School District (IUSD) Research Committee and will be conducted at no cost to IUSD.  A Data Privacy Agreement (DPA) to be established between IUSD and the Contractor.

April 27, 2020 – April 26, 2025
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
May 26, 2020

**Updated May 26, 2020**

 
Financial Impact:
Building Fund – not to exceed $825.75

Self-Insurance Fund – not to exceed $20,000.00

Restricted General Fund – not to exceed $312,981.95

Unrestricted General Fund – not to exceed $209,051.63

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/16, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/16, as submitted.
10.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
May 26, 2020

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated May 14, 2020.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated May 14, 2020.
Attachments:
05-26-2020 Purchase Order Detail Report
10.d. Authorize the Extension of Utilization of California Network and Telecommunications (CALNET) Contract for the Purchase of Voice and Data Services
Rationale:
The Irvine Unified School District (District) has a need for the purchase of voice and data services such as Session Initiation Protocol (SIP) calling and Ethernet Porting.

On March 26, 2019, the Board of Education authorized the utilization of CALNET 3 Statewide Contract C3-A-12-10-TS-01 with AT&T Corp. 

Pursuant to Government Code Sections 11531-11548.5 and Public Contract Code Sections 12100-12105 and 12120, the District has the authorization to utilize telecommunications services through the California Department of Technology (CDT) awarded contracts such as California Network and Telecommunications (CALNET).  

The CDT awarded Invitation For Bid (IFB) Statewide Technology Procurement Division (STPD) No. 12-001-A to AT&T Corp. through CALNET 3 Statewide Contract C3-A-12-10-TS-01 for categories 1.1 – 1.6.

1.1

Dedicated Transport

1.2

MPLS VPN and Converged VoIP

1.3

Standalone VoIP

1.4

Long Distance

1.5

Toll Free

1.6

Legacy Communications

Categories 1.1 – 1.5 had an initial term of November 15, 2013 through June 30, 2018, with the option to extend for two (2) additional one (1) year terms.  The first extension for the period of July 1, 2018 through June 30, 2019 was CDT approved on November 16, 2017.  The second extension for the period of July 1, 2019 through June 30, 2020 was CDT approved on November 26, 2018.  The CALNET terms allow for a final eighteen-month extension that may only be utilized by existing customers.  The final extension for the period of July 1, 2020 through December 31, 2021 was CDT approved on October 1, 2019.

Category 1.6 had an initial term of November 15, 2013 through June 30, 2017, with the option to extend for three (3) additional one (1) year terms.  The first extension for the period of July 1, 2017 through June 30, 2018 was CDT approved on October 20, 2016.  The second extension for the period of July 1, 2018 through June 30, 2019 was CDT approved on November 16, 2017.  The third extension for the period of July 1, 2019 through June 30, 2020 was CDT approved on November 26, 2018.  The CALNET terms allow for a final eighteen-month extension that may only be utilized by existing customers.  The final extension for the period of July 1, 2020 through December 31, 2021 was CDT approved on October 1, 2019.

The District has been pleased with the services from AT&T through CALNET; therefore, staff requests the authorization to extend the utilization of CALNET 3 Statewide Contract C3-A-12-10-TS-01 with AT&T Corp. for the purchase of voice and data services for July 1, 2020 through December 31, 2021.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 26, 2020

 
Financial Impact:
Approximately $45,000.00 annually 
Unrestricted General Fund - Fund 01
Savings are anticipated due to reduced pricing of the State contract.
Recommended Motion:
Authorize the utilization of CALNET 3 Statewide Contract C3-A-12-10-TS-01 with AT&T Corp. for the purchase of voice and data services through December 31, 2021.
Quick Summary / Abstract:
Authorize the utilization of CALNET 3 Statewide Contract C3-A-12-10-TS-01 with AT&T Corp. for the purchase of voice and data services through December 31, 2021.
10.e. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase and Warranty of Physical Access Control Systems, Alarm and Signal Systems, Facility Management Systems and Locking Devices and Contract for the Purchase and Warranty of Physical Access Control Systems
Rationale:
During the 2014-15 fiscal year, the Irvine Unified School District (District) began to install physical access control systems during new school construction projects. Concurrently, a master plan project was developed to install these physical access control systems at all of the remaining District school campuses with emergency notification to the Irvine Police Department. Since that time, the District has invested $2,380,013 during phase one of the project. There continues to be an ongoing need to install this advanced safety technology at various locations on school campuses throughout the District.

The additional purchase and installation of these specialized door locks, known as phase two, is needed for new door locations, repairs or capital improvements at District schools.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District is authorized to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS).

DGS awarded CMAS Contract No. 4-17-84-0059A with a term of May 23, 2017 through July 31, 2022 to Montgomery Hardware Co. for the purchase and warranty of Physical Access Control Systems (PACS), alarm and signal systems, facility management systems, and locking devices.  This Montgomery Hardware Co. CMAS contract will be utilized to purchase the locking mechanisms for phase two, as noted above.

DGS awarded CMAS Contract No. 3-18-84-0074A with a term of April 3, 2018 through July 30, 2022 to RM Systems for the purchase and warranty of PACS.  This RM Systems CMAS contract will be utilized for the installation and integration of the systems for phase two, as noted above.

Staff has reviewed the terms, conditions, and pricing of the contracts with Montgomery Hardware Co. and RM Systems and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract Nos. 4-17-84-0059A and 3-18-84-0074A.


IUSD/Fogarty/Bayne/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Approximately $198,777.00 Special Reserve Fund for Capital Outlay Projects - Fund 40
Recommended Motion:
Reauthorize the utilization of CMAS Contract No. 4-17-84-0059A with Montgomery Hardware Co. for the purchase and warranty of physical access control systems, alarm and signal systems, facility management systems, and locking devices, through July 31, 2022 and CMAS Contract No. 3-18-84-0074A with RM Systems for the purchase and warranty of physical access control systems, through July 30, 2022.
Quick Summary / Abstract:
Reauthorize the utilization of CMAS Contract No. 4-17-84-0059A with Montgomery Hardware Co. for the purchase and warranty of physical access control systems, alarm and signal systems, facility management systems, and locking devices, through July 31, 2022 and CMAS Contract No. 3-18-84-0074A with RM Systems for the purchase and warranty of physical access control systems, through July 30, 2022.
10.f. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Notification System Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a notification system platform.

Pursuant to Public Contract Code section 20118.2, school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) are allowed to exercise any power common to the contracting parties.  Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Irvine Unified School District Board of Education previously approved the District's membership in the Ed Tech JPA and may grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 18/19-02 Notification System Platform to Aeries Software, Inc. (Aeries) Ed Tech JPA Master Contract No. 18-19-02-01, with a term of October 30, 2019 through October 29, 2022.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The District desires to leverage the contract for a term of May 27, 2020 through August 1, 2020 to pilot the Aeries notification system.

Staff has reviewed the terms, conditions, and pricing of the contract, including price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 18-19-02-01 with Aeries for the purchase and warranty of a notification system platform for a pilot.  After the pilot period, a determination will made whether to enter into a regular contract term with Aeries.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 26, 2020
 
Financial Impact:
Approximately $9,500.00 Unrestricted General Fund - Fund 01

Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.

Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-02-01 with Aeries Software, Inc. for the pilot of a notification system platform through August 1, 2020.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 18-19-02-01 with Aeries Software, Inc. for the pilot of a notification system platform through August 1, 2020.
10.g. Exercise Option to Extend the Contract for Bid No. 16/17-02MO, Tree Trimming Services
Rationale:
On May 23, 2017, the Irvine Unified School District Board of Education (Board) awarded West Coast Arborists, Inc. (Contractor) with the contract for Bid No. 16/17-02MO, Tree Trimming Services.

The initial term of the contract was July 1, 2017 through June 30, 2018 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The first extension was Board approved on May 8, 2018 with a term from July 1, 2018 through June 30, 2019 and approved the second extension on April 23, 2019 with a term from July 1, 2019 through June 30, 2020.

The District has been pleased with the services from West Coast Arborists, Inc.; therefore, staff requests the authorization to extend the third one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 16/17-02MO, Tree Trimming Services with West Coast Arborists, Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 16/17-02MO, Tree Trimming Services with West Coast Arborists, Inc., effective July 1, 2020 through June 30, 2021.
10.h. Exercise Option to Extend the Contract for Bid No. 16/17-03MO, Employee Uniform Rental and Laundering Services
Rationale:
On July 11, 2017, the Irvine Unified School District Board of Education (Board) awarded Prudential Overall Supply (Contractor) with the contract for Bid No. 16/17-03MO, Employee Uniform Rental and Laundering Services.

The initial term of the contract was a three (3) year term, from July 1, 2017 through June 30, 2020 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Prudential Overall Supply; therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Approximately $85,000.00 Unrestricted General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 16/17-03MO, Employee Uniform Rental and Laundering Services with Prudential Overall Supply, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 16/17-03MO, Employee Uniform Rental and Laundering Services with Prudential Overall Supply, effective July 1, 2020 through June 30, 2021.
10.i. Exercise Option to Extend the Contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services
Rationale:
The Irvine Unified School District's (District) need for charter bus, activity trips and transportation services exceeds the District’s primary transportation contractor’s accommodation for services.  The services awarded under this contract will be on an “as needed” basis and solely determined by the District.

On June 12, 2018, the Board of Education (Board) awarded Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services to Certified Transportation Services, Inc. (Contractor).

The initial term of the contract was July 1, 2018 through June 30, 2019 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The first extension was Board approved on May 28, 2019 with a term from July 1, 2019 through June 30, 2020.

The District has been pleased with the services from Certified Transportation Services, Inc.; therefore, staff requests the authorization to extend the second one (1) year term with a 1.9% price increase, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021. 


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Approximately $1,100,000.00 Unrestricted General Fund - Fund 01.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services with Certified Transportation Services, Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services with Certified Transportation Services, Inc., effective July 1, 2020 through June 30, 2021.
10.j. Exercise Option to Extend the Contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing
Rationale:
On May 28, 2019, the Irvine Unified School District Board of Education (Board) awarded Commercial Roofing Systems, Inc. (Contractor) with the contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing.

The initial term of the contract was July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Commercial Roofing Systems, Inc.; therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing with Commercial Roofing Systems, Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-01MO, Unit Cost Pricing for Roofing with Commercial Roofing Systems, Inc., effective July 1, 2020 through June 30, 2021.
10.k. Exercise Option to Extend the Contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation
Rationale:
On May 28, 2019, the Irvine Unified School District Board of Education (Board) awarded Floor Tech America, Inc. (Contractor) with the contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation.

The initial term of the contract was July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Floor Tech America, Inc.; therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation with Floor Tech America, Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-02MO, Unit Cost Pricing for Floor Installation with Floor Tech America, Inc., effective July 1, 2020 through June 30, 2021.
10.l. Exercise Option to Extend the Contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt
Rationale:
On May 28, 2019, the Irvine Unified School District Board of Education (Board) awarded Universal Asphalt Co., Inc. (Contractor) with the contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt.

The initial term of the contract was July 1, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Universal Asphalt Co., Inc.; therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt with Universal Asphalt Co., Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-03MO, Unit Cost Pricing for Asphalt with Universal Asphalt Co., Inc., effective July 1, 2020 through June 30, 2021.
10.m. Exercise Option to Extend the Contract for Bid No. 18/19-04MO, Paint & Maintenance Services
Rationale:
On July 9, 2019, the Irvine Unified School District Board of Education (Board) awarded A.J. Fistes Corporation (Contractor) with the contract for Bid No. 18/19-04MO, Paint & Maintenance Services.

The initial term of the contract was July 15, 2019 through June 30, 2020 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from A.J. Fistes Corporation; therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-04MO, Paint & Maintenance Services with A.J. Fistes Corporation, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for Bid No. 18/19-04MO, Paint & Maintenance Services with A.J. Fistes Corporation, effective July 1, 2020 through June 30, 2021.
10.n. Exercise Option to Extend the Contract for RFP No. 15/16-0003IT, Business Intelligence and Analytics Solution
Rationale:
The Irvine Unified School District (District) requires a data warehouse, dashboard and predictive analytics system to create a database to inform instruction and create operational efficiencies.

On May 24, 2016, the Board of Education (Board) awarded Request for Proposals (RFP) No. 15/16-0003IT Business Intelligence and Analytics Solution to Decision Ed.  The initial term of the contract was June 22, 2016 through June 21, 2018 with the option to extend for three (3) additional one (1) year terms upon approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code Section 17596.

The first extension for the period of June 22, 2018 through June 21, 2019 was Board approved on May 29, 2018.  The second extension for the period of June 22, 2019 through June 21, 2020 was Board approved on March 26, 2019.

The District has been pleased with the services from Decision Ed; therefore, staff requests the authorization to extend the Contract for one (1) additional one (1) year term, as allowable per the terms and conditions outlined in the Solution License Agreement, from June 22, 2020 through June 21, 2021.


IUSD/Fogarty/Ford/Bennett
Board Agenda
May 26, 2020
 
Financial Impact:
Not to Exceed $55,000.00 Unrestricted General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-0003IT Business Intelligence and Analytics Solution with Decision Ed for the final one (1) year term, effective June 22, 2020 through June 21, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-0003IT Business Intelligence and Analytics Solution with Decision Ed for the final one (1) year term, effective June 22, 2020 through June 21, 2021.
10.o. MOU Authorizing the Utilization of a Permanent Building by the Irvine Child Care Project at the Beacon Park School Site for the 2020-2021 Fiscal Year
Rationale:
Beacon Park School was designed to include permanent classrooms that are intended to be dedicated to child care.  This building is in lieu of the typical portable buildings that accompany other Irvine Unified School District (IUSD) campuses.  This design was completed at the request of FivePoint, who is responsible for providing the school under the Heritage Fields School Mitigation Agreement.

In order for the Irvine Child Care Project (ICCP) to provide on-site childcare to Beacon Park School families, agreements must be in place to allow ICCP to utilize a permanent building for the purpose of providing child care.

The proposed Memorandum of Understanding sets forth the terms and understanding between ICCP and IUSD regarding the utilization of a permanent building at the Beacon Park School campus.


IUSD/Fogarty
Board Agenda
May 26, 2020

 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Beacon Park School site for the 2020-2021 fiscal year.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Beacon Park School site for the 2020-2021 fiscal year.
10.p. MOU Authorizing the Utilization of a Permanent Building by the Irvine Child Care Project at the Cadence Park School Site for the 2020-2021 Fiscal Year
Rationale:
Cadence Park School was designed to include permanent classrooms that are intended to be dedicated to child care.  This building is in lieu of the typical portable buildings that accompany other Irvine Unified School District (IUSD) campuses.  This design was completed at the request of FivePoint, who is responsible for providing the school under the Heritage Fields School Mitigation Agreement.

In order for the Irvine Child Care Project (ICCP) to provide on-site childcare to Cadence Park School families, agreements must be in place to allow ICCP to utilize a permanent building for the purpose of providing child care.

The proposed Memorandum of Understanding sets forth the terms and understanding between ICCP and IUSD regarding the utilization of a permanent building at the Cadence Park School campus.


IUSD/Fogarty
Board Agenda
May 26, 2020

 
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Cadence Park School site for the 2020-2021 fiscal year.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a Memorandum of Understanding with the Irvine Child Care Project (ICCP), a California Joint Powers Authority, authorizing the utilization of a permanent building by ICCP at the Cadence Park School site for the 2020-2021 fiscal year.
10.q. Reauthorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase and Warranty of Video Surveillance Hardware, Maintenance, Software and Software Maintenance and Contract for the Purchase, Warranty and Installation of Security Access Control Systems, Surveillance Systems and Software Maintenance
Rationale:
During the past five (5) years, the Irvine Unified School District (District) has invested $1,745,916 from the Local Control Accountability Plan (LCAP) and Special Reserve Fund (Capital Outlay Projects) for surveillance technology in and around District schools. Known as phase one, this master plan project focused not only on the installation of multiple video surveillance systems at all District school campuses and facilities, it also included an interoperability network between the District and the Irvine Police Department for monitoring live video and capturing video footage.

There continues to be an ongoing need to further advance this technology with additional camera views throughout the District. The authorization of this contract, known as phase two, will allow for the purchase and installation of additional surveillance hardware and software at District school campuses and facilities.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District has the authorization to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS).

DGS awarded CMAS Contract No. 3-16-84-0052A Supplement No. 1 with a term of November 1, 2016 through November 30, 2021 to Blue Violet Networks, LLC for the purchase and warranty of video surveillance hardware, maintenance, software, and software maintenance as a product.

DGS awarded CMAS Contract No. 3-17-84-0052B with a term of September 12, 2017 through June 30, 2022 to Blue Violet Networks, LLC for the purchase, warranty and installation of security access control systems, surveillance systems, and software maintenance as a product.

Staff has reviewed the terms, conditions, and pricing of the contracts with Blue Violet Networks, LLC and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract Nos. 3-16-84-0052A Supplement No. 1 and 3-17-84-0052B.


IUSD/Fogarty/Bayne/Ragas
Board Agenda
May 26, 2020
 
Financial Impact:
Approximately $904,142.00 Special Reserve Fund for Capital Outlay Projects - Fund 40
Recommended Motion:
Reauthorize the utilization of CMAS Contract No. 3-16-84-0052A Supplement No. 1 with Blue Violet Networks, LLC for the purchase and warranty of video surveillance hardware, maintenance, software, and software maintenance as a product, through November 30, 2021 and CMAS Contract No. 3-17-84-0052B with Blue Violet Networks, LLC for the purchase, warranty and installation of security access control systems, surveillance systems, and software maintenance as a product, through June 30, 2022.
Quick Summary / Abstract:
Reauthorize the utilization of CMAS Contract No. 3-16-84-0052A Supplement No. 1 with Blue Violet Networks, LLC for the purchase and warranty of video surveillance hardware, maintenance, software, and software maintenance as a product, through November 30, 2021 and CMAS Contract No. 3-17-84-0052B with Blue Violet Networks, LLC for the purchase, warranty and installation of security access control systems, surveillance systems, and software maintenance as a product, through June 30, 2022.
11. CONSENT CALENDAR - Education Services
11.a. Education Partnership Fund
Rationale:
In November of 2012, Irvine voters passed Measure BB authorizing the City of Irvine to continue financial support to Irvine schools through the Irvine Educational Partnership Fund and the Challenge Match Grant programs. Measure BB expired on June 30, 2016; however, the next evolution of the Educational Partnership Fund (EPF) continues to provide support for school programs. For fiscal year 2020-2021, the City of Irvine will provide nearly $2 million annually to the Irvine Unified School District through a streamlined EPF program that adds flexibility while maintaining a commitment to providing academic and social/emotional support.

The Educational Partnership Fund program will support Irvine students' academic performance through enhanced programs and services. Specific allocations have been detailed for the two original EPF programs - School Nurses/Health Clerks and Guidance Counselors - while designating a flexible allocation in a third program that allows the District to fund its different priorities.

Program Description

Allocation

Program 1: School nurses and/or health clerks and related programs and supplies

$ 267,990

Program 2: Guidance counselors/assistants and paraprofessionals and related programs and supplies

$ 267,990

Program 3: Enhanced academic performance programs and services including any or all of the following:

$ 1,429,279

Distributed as follows:

a. School nurses and/or health clerks and related programs and supplies

$ 210,059

b. Guidance counselors/assistants and paraprofessionals and related programs and supplies

$ 134,220

c. Employment of instructional aides and classroom staff

$ 870,000

d. Employment of classified employees for restroom hygiene

$ 215,000

IUSD/Parham/Schlichting
Board Agenda
May 26, 2020

 
Financial Impact:

$1,965,259 income to the General Fund

Recommended Motion:

Approve work plans and budgets as presented.

Quick Summary / Abstract:

Approve work plans and budgets as presented.

12. CONSENT CALENDAR - Human Resources
12.a. Certificated Personnel Action Report 2019-20/16Was edited within 72 hours of the Meeting
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.

IUSD/O'Donovan/Krumes
Board Agenda
May 26, 2020

Attachment **Updated May 26, 2020**

 
Recommended Motion:

Approve and/or ratify the Certificated Personnel Action Report 2019-20/16 as submitted for Employment, Retirement, Resignation and Temporary Employee Release.

Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/16 as submitted for Employment, Retirement, Resignation and Temporary Employee Release.

Attachments:
Certificated Personnel Action Report 2019-20/16
12.b. Classified Personnel Action Report 2019-20/16
Rationale:
The  Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
May 26, 2020

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/16 as submitted for Employment and Retirements.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/16 as submitted for Employment and Retirements.
Attachments:
Classified Personnel Action Report 2019-20/16
13. CONSENT CALENDAR - Special Education
13.a. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
May 26, 2020

 
Financial Impact:
$23,500.00 in Special Education related services.

Recommended Motion:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
13.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
May 26, 2020

 
Financial Impact:
$126,400.00 in Special Education related services.
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $126,400.00 for ongoing educational services to three (3) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $126,400.00 for ongoing educational services to three (3) families.
13.c. Coalition for Adequate Funding for Special Education
Rationale:
The Coalition for Adequate Funding for Special Education is a consortium of SELPAs and districts that collects data, disseminates information and organizes legislative action relevant to special education funding issues at state and federal levels. The Irvine Unified School District's interests are often represented by coalition representatives, reducing the need for district staff to travel for legislative action activities.


IUSD/Parham/Hertig
Board Agenda
May 26, 2020
 
Financial Impact:
$1,300.00 for membership in the Coalition for 2020-21
Recommended Motion:
Authorize the Executive Director of Special Education to enter into an agreement for membership in the Coalition for Adequate Funding for Special Education at a cost of $1,300.00 for the 2020-21 school year.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to enter into an agreement for membership in the Coalition for Adequate Funding for Special Education at a cost of $1,300.00 for the 2020-21 school year.
13.d. Special Education Master Contract(s)
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
May 26, 2020

Attachment
 
Financial Impact:
$32,000.00 for the 2019-20 school year in Special Education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for May 26, 2020 Board Meeting
13.e. Submission of the 2020-21 Workability I Contract
Rationale:
The Irvine Unified School District has received Workability I funds from the inception of the program in 1981. It is a work preparation program for middle school, high school and adult transition students receiving special education services. The Workability I Contract is completed on a yearly basis with funding allocations based on the previous year's completion of goals and outcomes.

Workability I is one of the Career Link Program's funding sources. It pays for work-based learning activities, employment preparation, and career transition planning for students with disabilities. The overall goal of the program is to prepare students for adult self-sufficiency.


IUSD/Parham/Hertig
Board Agenda
May 26, 2020

Attachment
 
Financial Impact:
No fiscal impact to the Irvine Unified School District General Fund. All activities outlined in the proposal will be paid through grant funds of approximately $154,890.00 for the 2020-21 school year.
Recommended Motion:
Approve submission of the Workability I grant for fiscal year 2020-21, including any and all amendments, and authorize the Executive Director of Special Education to enter into an agreement with the California Department of Education.
Quick Summary / Abstract:
Approve submission of the Workability I grant for fiscal year 2020-21, including any and all amendments, and authorize the Executive Director of Special Education to enter into an agreement with the California Department of Education.
Attachments:
Workability Abstract 2020-21
14. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
14.a. Resolution No. 19-20-36: Preliminarily Approving the Engineer’s Report for the Levy and Collection of Assessments within the IUSD RIMD for Fiscal Year 2020-21
Rationale:
The Board of Education of the Irvine Unified School District (“Board of Education”) has, by previous Resolution, ordered Willdan Financial Services (“Engineer”) to prepare an Engineer's Report (hereinafter referred to as "Engineer’s Report") regarding the Fiscal Year 2020-21 levy and collection of assessment within the “Irvine Unified School District Recreation Improvement and Maintenance District " (hereafter referred to as "District") for recreational facilities, appurtenant facilities, and activities related thereto, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the "1972 Act"). A Report has been prepared and filed with the Board Clerk of the Board of Education.

This resolution confirms the Engineer has prepared and filed with the Clerk of the Board of Education and the Clerk has presented to the Board of Education such report entitled “Engineer’s Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2020/2021" (the “Engineer’s Report”), in accordance with Article 4 of Chapter 1 (Sections 22565 through 22574) of the 1972 Act. A copy of the full report is available for review upon request from the Office of the Assistant Superintendent Business Services.


IUSD/Fogarty
Board Agenda
May 26, 2020

Attachment
 
Recommended Motion:
Adopt Resolution No. 19-20-36 which preliminarily approves the Report of the Engineer in connection with the Irvine Unified School District Recreation Improvement and Maintenance District, as filed.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-36 which preliminarily approves the Report of the Engineer in connection with the Irvine Unified School District Recreation Improvement and Maintenance District, as filed.
Attachments:
Res No. 19-20-36 IUSD RIMD Preliminarily Approving Engineer's Report
14.b. Resolution No. 19-20-37: Declaring an Intention to Levy and Collect Assessments within the IUSD RIMD for Fiscal Year 2020-21 and Appointing a Time and Place for a Public Hearing
Rationale:
By previous resolution, the Board of Education of the Irvine Unified School District (“Board of Education”) initiated proceedings pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the "Act"), for the levy and collection of assessments against the assessable lots and parcels of land within the Irvine Unified School District Recreation Improvement and Maintenance District (the “District”) for the 2020-21 fiscal year and ordered the Engineer, Willdan Financial, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act and Section 4 of the Article XIIID of the California Constitution. The Engineer has prepared and filed a written report with the Clerk of the Board of Education entitled "Engineer's Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2020/2021" (the "Engineer's Report") and by previous resolution the Board preliminarily approved the Engineer's Report. 

The Board hereby finds that it is in the best interest of the District and declares its intention to levy and collect assessments against the assessable lots and parcels of land within the District for the fiscal year commencing July 1, 2020 and ending June 30, 2021 to pay the costs and expenses of the improvements described in Section 4. Assessments shall be levied and collected to pay for only that portion of the costs and expenses which are attributable to special benefit of the recreation centers to parcels; the costs related to school use will be funded by the District's general fund.

Resolution 19-20-37 gives notice that the Board appoints Tuesday, the 23rd day of June, 2020, at 6:30 p.m., or as soon thereafter as possible, in the Board Room of the Irvine Unified School District Office, located at 5050 Barranca Parkway, Irvine, California 92604, as the time and place for a public hearing on the levy of the proposed assessment against the lots and parcels of land within the District for the 2020-21 fiscal year. All interested persons shall be afforded the opportunity to hear and be heard.  Members of the public are invited to provide comment for the public hearing in writing, on or before Tuesday, June 23, 2020.

The Board hereby designates the Assessment Engineer, Willdan Financial Services, telephone number (951) 587-3500, to answer inquiries regarding the hearing, protest proceedings, and procedural or technical matters.


IUSD/Fogarty
Board Agenda
May 26, 2020

Attachment
 
Recommended Motion:
Adopt Resolution No. 19-20-37 Declaring an Intention to Levy and Collect Assessments Within the Irvine Unified School District Recreation Improvement and Maintenance District for Fiscal Year 2020-21 and set the 23rd day of June, 2020 at 6:30 p.m. as the date and time for a public hearing.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-37 Declaring an Intention to Levy and Collect Assessments Within the Irvine Unified School District Recreation Improvement and Maintenance District for Fiscal Year 2020-21 and set the 23rd day of June, 2020 at 6:30 p.m. as the date and time for a public hearing.
Attachments:
Resolution No. 19-20-37 IUSD RIMD Intent to Levy
14.c. Resolution No. 19-20-38: Adoption of the National Incident Management System (NIMS)
Rationale:
The National Incident Management System (NIMS), established by the Homeland Security Presidential Directive on February 28, 2003, provides a single, comprehensive approach to domestic incident management.  NIMS provides a consistent nationwide approach for Federal, State and local governments to work together to prepare for, respond to, and recover from domestic incidents.

Staff recommends the Board of Education adopt Resolution No. 19-20-38 authorizing the adoption of the National Incident Management System as Irvine Unified School District's system of preparing for and responding to disaster incidents.


IUSD/Fogarty/Bayne
Board Agenda
May 26, 2020

Attachment
 
Financial Impact:
None
Recommended Motion:
Adopt Resolution No. 19-20-38 authorizing the adoption of the National Incident Management System (NIMS) as Irvine Unified School District’s system of preparing for and responding to disaster incidents.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-38 authorizing the adoption of the National Incident Management System (NIMS) as Irvine Unified School District’s system of preparing for and responding to disaster incidents.
Attachments:
Resolution No. 19-20-38 National Incident Management System
15. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
15.a. Authorization to Renew the Lease of Two (2) Relocatable Classroom Buildings at Eastwood Elementary School
Rationale:
On May 28, 2019, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Eastwood Elementary School for the initial term of August 1, 2019 through July 31, 2020 with the option to renew for four (4) additional one (1) year terms.

Based on the continued need to accommodate students due to current and projected enrollment, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff request the Board approve the lease renewal of the two (2) leased 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the Irvine Unified School District and Mobile Modular Management Corporation from August 1, 2020 through July 31, 2021 as listed below:

Site

Number of Buildings

Monthly Lease Cost

Annual Lease Cost

Eastwood Elementary School

2

$450.00 x two (2) buildings
$900.00/month

 
$10,800.00/year


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
$10,800.00  Capital Facilities Fund - Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Eastwood Elementary School, effective August 1, 2020 through July 31, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Eastwood Elementary School, effective August 1, 2020 through July 31, 2021.
15.b. Authorization to Renew the Lease Under Addendum of Two (2) Relocatable Classroom Buildings at Eastshore Elementary School
Rationale:
On April 18, 2017, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Eastshore Elementary School for the initial term of June 1, 2017 through May 31, 2018 with the option to extend for two (2) additional one (1) year terms.

The first extension was Board approved on May 29, 2018 for the term of June 1, 2018 through May 31, 2019.

The second extension was Board approved May 28, 2019 for the term of June 1, 2019 through May 31, 2020.

Based on the continued need to accommodate students due to current and projected enrollment, the need for the existing leased relocatable classroom buildings still exists.

Facilities staff is requesting the Board approve the renewal of the lease under Addendum of the two (2) 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the Irvine Unified School District and Mobile Modular Management Corporation from June 1, 2020 through May 31, 2021 as listed below:

Site

Number of Buildings

Monthly Lease Costs

Annual Lease Cost

Eastshore Elementary School

2

$450 x two (2) buildings
$900.00/month

$5,400 x two (2) buildings
$10,800.00/year

 

IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
$10,800.00 Capital Facilities Fund – Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease under Addendum of two (2) relocatable classroom buildings at Eastshore Elementary School, effective June 1, 2020 through May 31, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease under Addendum of two (2) relocatable classroom buildings at Eastshore Elementary School, effective June 1, 2020 through May 31, 2021.
15.c. Authorization to Renew the Lease Under Addendum of Two (2) Relocatable Classroom Buildings at Westpark Elementary School
Rationale:
On May 24, 2016, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation for the lease of two (2) relocatable classroom buildings at Westpark Elementary School for the initial term of June 1, 2016 through May 31, 2017 with the option to extend for four (4) additional one (1) year terms.

The first extension was Board approved on May 23, 2017 for the term of June 1, 2017 through May 31, 2018.

The second extension was Board approved on May 29, 2018 for the term of June 1, 2018 through May 31, 2019.

The third extension was Board approved on May 28, 2019 for the term of June 1, 2019 through May 31, 2020.

Based on the continued need to accommodate students due to current and projected enrollment, the need for the existing leased relocatable classroom buildings still exists.

Facilities staff request the Board approve the renewal of the lease under Addendum of the two (2) 24’ x 40’ relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the Irvine Unified School District and Mobile Modular Management Corporation from June 1, 2020 through May 31, 2021 as listed below:

Site

Number of Buildings

Monthly Lease Costs

Annual Lease Cost

Westpark Elementary School

2

$450 x two (2) buildings
$900.00/month

$5,400 x two (2) buildings
$10,800.00/year



IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
$10,800.00 Capital Facilities Fund – Fund 25
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease under Addendum of two (2) relocatable classroom buildings at Westpark Elementary School, effective June 1, 2020 through May 31, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the annual lease under Addendum of two (2) relocatable classroom buildings at Westpark Elementary School, effective June 1, 2020 through May 31, 2021.
15.d. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for the Purchase of Automotive Related Equipment, Hand and Power Tools and other Brand Snap-On Tools
Rationale:
The purchase of automotive related equipment, hand and power tools, and other Snap-On tools are needed throughout the Irvine Unified School District (District) on an as-needed basis for student use.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, the District is authorized to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). DGS awarded CMAS Contract No. 4-01-51-0001D to IDSC Holdings LLC (dba Snap-On Industrial).

CMAS Contract No. 4-01-51-0001D with IDSC Holdings LLC (dba Snap-On Industrial) has a term of October 25, 2016 through April 30, 2021.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 4-01-51-0001D to IDSC Holdings LLC (dba Snap-On Industrial) automotive related equipment, hand and power tools, and other Snap-On tools.


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the utilization of CMAS Contract No. 4-01-51-0001D with IDSC Holdings, LLC (dba Snap-On Industrial) for the purchase of automotive related equipment, hand and power tools, and other Snap-On tools through April 30, 2021.
Quick Summary / Abstract:
Authorize the utilization of CMAS Contract No. 4-01-51-0001D with IDSC Holdings, LLC (dba Snap-On Industrial) for the purchase of automotive related equipment, hand and power tools, and other Snap-On tools through April 30, 2021.
15.e. Construction Management for Preconstruction Services for Measure E Augmented Funds to Accelerate Projects – Expansion at Canyon View Elementary, Oak Creek Elementary, Deerfield Elementary, and Plaza Vista Schools
Rationale:
School Facilities Improvement District, Measure E Augmented Funds to Accelerate Projects includes expansion at the following school sites:
  • Canyon View Elementary School: expansion of the music classrooms and reconfiguration of interior spaces;
  • Oak Creek Elementary School: expansion of a music classroom and new lunch shelter;
  • Deerfield Elementary School: construction of a new music classroom building and expansion of existing food services building; and
  • Plaza Vista School: construction of a new music classroom building and expansion and renovation of existing kindergarten area.

On November 15, 2016, the Board of Education approved a pool of eight (8) construction management firms for construction management multi-prime services on upcoming projects. Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to five (5) firms on April 10, 2020 to provide construction management multi-prime services for the project.  The RFP included the following:

  1. Preconstruction Services: cost estimating, master scheduling, value engineering and constructability plan review;
  2. Construction Management Services: bidding, contracting, construction management and supervision; and
  3. Construction Closeout Services: plan as-builts, contract change order resolution, management of trainings, attic stock turnover, provision of operation and maintenance manuals and punch list completion.

At this time, staff recommends C.W. Driver be retained for Preconstruction Services for Measure E Augmented Funds to Accelerate Projects – Expansion at Canyon View Elementary, Oak Creek Elementary, Deerfield Elementary, and Plaza Vista Schools. Construction Management Services and Construction Closeout Services will be recommended at a later date. C.W. Driver brings extensive educational expertise and experience and is fully committed to meeting the scope of services in a professional and timely matter.


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
$222,644.00 County School Facilities Fund – Fund 35
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to provide Preconstruction Services for Measure E Augmented Funds to Accelerate Projects - Expansion at Canyon View Elementary, Oak Creek Elementary, Deerfield Elementary, and Plaza Vista Schools.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to provide Preconstruction Services for Measure E Augmented Funds to Accelerate Projects - Expansion at Canyon View Elementary, Oak Creek Elementary, Deerfield Elementary, and Plaza Vista Schools.
15.f. Construction Management for Preconstruction Services for Measure E Augmented Funds to Accelerate Projects - New Performing Arts Complex at Irvine High School
Rationale:
School Facilities Improvement District, Measure E Augmented Funds to Accelerate Projects includes a new Performing Arts Complex (PAC) project at Irvine High School. The current theater space is inadequately sized for the Visual and Performing Arts (VAPA) programs. The new PAC will provide a larger audience capacity, state-of-the-art systems, and specialized spaces that will optimize the VAPA program educational opportunities.

On November 15, 2016, the Board of Education approved a pool of eight (8) construction management firms for construction management multi-prime services on upcoming projects. Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to three (3) firms on April 17, 2020 to provide construction management multi-prime services for the project. The RFP included the following:

  1. Preconstruction Services: cost estimating, master scheduling, value engineering and constructability plan review;
  2. Construction Management Services: bidding, contracting, construction management and supervision; and
  3. Construction Closeout Services: plan as-builts, contract change order resolution, management of trainings, attic stock turnover, provision of operation and maintenance manuals and punch list completion.

At this time, staff recommends C.W. Driver be retained for Preconstruction Services for Measure E Augmented Funds to Accelerate Projects - New Performing Arts Complex at Irvine High School project. Construction Management Services and Construction Closeout Services will be recommended at a later date. C.W. Driver brings extensive educational expertise and experience and is fully committed to meeting the scope of services in a professional and timely matter.


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
 $218,063.00 County School Facilities Fund – Fund 35
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to provide Preconstruction Services for Measure E Augmented Funds to Accelerate Projects - New Performing Arts Complex at Irvine High School project.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to provide Preconstruction Services for Measure E Augmented Funds to Accelerate Projects - New Performing Arts Complex at Irvine High School project.
15.g. Piggyback Authorization - Purchase of Shade Structures
Rationale:
There is a need for the placement of shade structures to serve as a covering over lunch areas, playground equipment areas, and other areas to provide protection for our students from the sun at various school sites.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms. This procedure is often referred to as "piggybacking".

Fullerton Joint Union High School District awarded Bid No. 1819-11 to Shade Structures, Inc. (dba USA Shade & Fabric Structure) for districtwide shade structures.  The term of the contract is July 1, 2019 through June 30, 2020.

Staff has reviewed the terms, conditions and prices and finds them to be competitive, therefore, recommends authorization be granted to acquire shade structures using the Fullerton Joint Union High School District contract.


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020
 
Financial Impact:
Expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid.  Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the utilization of Fullerton Joint Union High School District Bid No. 1819-11, for the purchase of shade structures, awarded to Shade Structures, Inc. (dba USA Shade & Fabric Structure) from July 1, 2019 through June 30, 2020.
Quick Summary / Abstract:
Authorize the utilization of Fullerton Joint Union High School District Bid No. 1819-11, for the purchase of shade structures, awarded to Shade Structures, Inc. (dba USA Shade & Fabric Structure) from July 1, 2019 through June 30, 2020.
15.h. Retention of Architectural Services For As-Needed Design Services - Multiple Sites
Rationale:
As the Irvine Unified School District (District) continues to improve the learning environment for students and staff, Facilities staff requires the need of licensed architects and engineers to provide architectural and engineering services, code analysis, interior design services, and State agency approvals. Facilities staff has identified a list of potential small projects with a specific focus on improvements that will enhance indoor and outdoor learning environments for students, also referred to as Learning Environment Enhancement Projects (LEEP). Multiple LEEP improvements will require design services and ultimately require approval through the Division of the State Architect. The LEEP improvements are scheduled to occur over summer 2020.

On May 24, 2016, the Board of Education approved a pool of fifteen (15) architectural firms for small projects throughout the District.  Facilities staff reviewed the qualifications of the firms within the pool and solicited a proposal from three (3) firms.

Based on the firm’s experience with the District, quality of service, proposal, and fee structure, staff recommends Studio WC Architecture+Engineering be retained for design services for multiple projects.


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020
 
Financial Impact:
$100,000.00  Special Reserve Fund for Capital Outlay Projects - Fund 40
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into contract with Studio WC Architecture+Engineering to be retained for as-needed design services at multiple school sites.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into contract with Studio WC Architecture+Engineering to be retained for as-needed design services at multiple school sites.
15.i. Change Order Request for the Measure E Series 1 Improvements – Athletic Field Improvements at Woodbridge High School Project
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Athletic Field Improvements at Woodbridge High School project and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code. 

Change Order Request

Description: Change Order No. 2
Bid Package No.: 1 General Construction
Contractor: Byrom-Davey, Inc.
Requested by: District
Reason: Repair of asphalt and deletion of concrete pads near the field and return of unused allowance.
Amount: < $22,382.00 >

The original total contract amount for this project is $1,685,027.00. The total of all change orders is $83,502.00 or 4.96% of the project. The new total contract amount shall be $1,768,529.00.


IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
< $22,382.00 > Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of < $22,382.00 > for the Measure E Series 1 Improvements-Athletic Field Improvements at Woodbridge High School project as listed.  No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of < $22,382.00 > for the Measure E Series 1 Improvements-Athletic Field Improvements at Woodbridge High School project as listed.  No change to the completion date.
15.j. Change Order Requests for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 02 Architectural Millwork & Finish Carpentry
Contractor: K & Z Cabinet Co., Inc.
Requested by: District
Site: Springbrook Elementary School SBE02-01
Reason: Credit for unused allowance.
Amount: < $1,378.00 >

Description: Change Order
Bid Package No.: 04 Doors, Frames, & Hardware/Glass & Glazing
Contractor: Whitehead Construction, Inc.
Requested by: District
Site: Springbrook Elementary School SBE04-01
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

Description: Change Order
Bid Package No.: 06 Flooring, Ceramic, & Quarry Tile
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Springbrook Elementary School SBE06-02
Reason: Credit for unused allowance.
Amount: < $4,138.00 >

Description: Change Order
Bid Package No.: 09 Mechanical
Contractor: Couts Heating & Cooling, Inc.
Requested by: District
Site: Springbrook Elementary School SBE09-01
Reason: Credit for unused allowance.
Amount: < $10,000.00 >

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $233,407.00 > or < 2.56% > of the project.   The new total of all contract amounts shall be $8,885,674.00.

IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
< $25,516.00 > Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $25,516.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $25,516.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
15.k. Change Order Requests for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 4 Architectural Millwork and Finish Carpentry
Contractor: Stolo Cabinets, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB04-03
Reason: Credit for unused allowance.
Amount: < $3,307.00 >

Description: Change Order
Bid Package No.: 5 Roofing and Waterproofing
Contractor: Commercial Roofing Systems, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB05-03
Reason: Cost to install metal flashing.
Amount: $1,697.00

Description: Change Order
Bid Package No.: 6 Glass & Glazing
Contractor: Queen City Glass Co.
Requested by: District
Site: Springbrook Elementary School No. SB06-01
Reason: Credit for unused allowance.
Amount: < $15,000.00 >

Description: Change Order
Bid Package No.: 9 Ceramic & Quarry Tile
Contractor: Continental Marble and Tile Company
Requested by: District
Site: Springbrook Elementary School No. SB09-01
Reason: Credit for unused allowance.
Amount: < $12,982.00 >

Description: Change Order
Bid Package No.: 10 Flooring
Contractor: Continental Flooring, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB10-02
Reason: Credit for unused allowance.
Amount: < $6,358.00 >

Description: Change Order
Bid Package No.: 14 Plumbing & Site Utilities
Contractor: Interpipe Contracting, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB14-02
Reason: Credit for unused allowance.
Amount: < $11,172.00 >

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Springbrook Elementary School No. SB15-02
Reason: Credit for audio and visual equipment. Cost to furnish and install disconnects, conduits, and wire for rooftop AC units.
Amount: < $13,265.00 >

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $383,398.00 or 2.45% of the project. The new total of all contract amounts shall be $16,028,966.00.

IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
< $60,387.00 > Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $60,387.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $60,387.00 > for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
15.l. Change Order Requests for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order 02
Bid Package No.: 02 Concrete, AC Paving, Earthwork, & SWPPP
Contractor: Bogh Engineering, Inc.
Requested by: District
Reason: Cost to add additional over-ex and grading at AT&T Fiber Line.
Amount: $65,605.00

Description: Change Order 02
Bid Package No.: 06 Framing, Drywall, Plaster, Fireproofing, & Insulation
Contractor: Mirage Builders, Inc.
Requested by: District
Reason: Cost for fire rated beam framing, dropped soffits for cove light framing, and pocket framing required at HVAC linear diffuser. Credit for removal of front entrance plaster.
Amount: $46,228.00

Description: Change Order 02
Bid Package No.: 10 Specialties
Contractor: RVH Constructors, Inc.
Requested by: District
Reason: Cost to install additional storefront at the front entry.
Amount: $55,868.00

Description: Change Order 02
Bid Package No.: 15 Plumbing & Site Utilities
Contractor: Peltzer Plumbing, Inc.
Requested by: District
Reason: Cost to reroute sewer line around building. Credit to remove condensate line.
Amount: $85,480.00

Description: Change Order 04
Bid Package No.: 16 HVAC
Contractor: RAN Enterprises, Inc.
Requested by: District
Reason: Cost to reroute HVAC duct work.
Amount: $6,265.00

Description: Change Order 07
Bid Package No.: 17 Electrical & Low Voltage
Contractor: Budget Electrical Contractors, Inc. dba BEC
Requested by: District
Reason: Cost to install underground electrical. Credit for installation of Samsung flat panel displays in lieu of Panasonic.
Amount: $38,688.00

Description: Change Order 01
Bid Package No.: 18 Landscape & Irrigation
Contractor: Mariposa Landscape, Inc.
Requested by: District
Reason: Cost to repair existing grass and irrigation adjacent to Alton Blvd.
Amount: $2,086.00

The total contract amount awarded for the project to date is $23,435,033.00.  The total of all change orders is < $867,374.00 > or < 3.70% > of the project.  The new total of all contract amounts shall be $22,567,659.00.

IUSD/Fogarty/Okino
Board Agenda
May 26, 2020

 
Financial Impact:
$300,220.00 Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $300,220.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $300,220.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
16. ITEMS REMOVED FROM THE CONSENT CALENDAR
17. ITEMS OF BUSINESS
17.a. First Reading - Proposed Revision to Board Policy 6010: Honesty Position Statement
Rationale:

The proposed revisions, including the title and policy number change to Board Policy 6010: Honesty Position Statement are intended to ensure that our Board policy aligns with the California Education Code and with our Continuous Improvement Efforts (CIEs). The language of this policy acknowledges that students make mistakes and they need the opportunity to learn from them. The policy also furthers the work of our sites in implementing restorative practices, which are designed to help individuals own their mistakes, understand their impact on others, and take necessary steps to repair harm.

The Administrative Regulations outline how the policy will be implemented through intentional and proactive prevention and tiered levels of intervention designed to promote honest and ethical academic environments and improve our ability to address and modify student behavior when expectations are not met. Additionally, our revised policy and practices support our goal of ensuring that academic grades represent learning, with behavior being separated and reported in alternative ways.

Change Board Policy title and number:
Board Policy 6010: Honesty Position Statement to Board Policy 5131.9: Academic Honesty

IUSD/Parham/Tuominen
Board Agenda
May 26, 2020

Attachments

 
Financial Impact:


Recommended Motion:

Approve for first reading, proposed revisions, title change, and policy number change to Board Policy 5131.9: Academic Honesty.

Quick Summary / Abstract:
Approve for first reading, proposed revisions, title change, and policy number change to Board Policy 5131.9: Academic Honesty.
Attachments:
BP 6010 Honesty Position Statement
AR 6010 Honesty
17.b. Resolution No. 19-20-39: Order of Biennial Trustee Election and Specifications of the Election Order - Roll Call
Rationale:

A consolidation election will be held on Tuesday, November 3, 2020, for members of specified governing boards, in accordance with Education Code Sections 5340 and 5342. 

The following Irvine Unified School District Board Member terms expire on December 11, 2020:

    • Trustee Area 1 - Lauren Brooks
    • Trustee Area 3 - Betty Carroll
    • Trustee Area 5 - Paul Bokota

    A resolution of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 3, 2020, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342 is presented as required.


    IUSD/Walker/Chavez
    Board Agenda
    May 26, 2020

    Attachment

     
    Recommended Motion:

    Adopt Resolution No. 19-20-39, informing the County Superintendent of Schools, Orange County, of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 3, 2020, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342.

    Quick Summary / Abstract:
    Adopt Resolution No. 19-20-39, informing the County Superintendent of Schools, Orange County, of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 3, 2020, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342.
    Attachments:
    Res. No. 19-20-39 Order of Biennial Trustee Election
    18. ORAL COMMUNICATION
    Quick Summary / Abstract:
    An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
    19. CLOSED SESSION
    Quick Summary / Abstract:
    Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
    20. ADJOURNMENT
    21. Board Meeting Information
    Quick Summary / Abstract:

    FUTURE MEETINGS:
    June 9, 2020
    June 23, 2020

    Information on teleconferencing options for the public will be posted on
    https://iusd.org/boardmeetings

    The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

    Regular Board Meetings are broadcast live on Cox channel 39.

    The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

    * Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


    Disability Information:
    The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

    Published: May 22, 2020, 11:28 AM

    The resubmit was successful.