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Regular Meeting of the Board of Education
Irvine USD
June 23, 2020 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 6:30 p.m. Regular Meeting

1. CONVENE REGULAR MEETING - 6:30 PM
2. PLEDGE OF ALLEGIANCE / ROLL CALL
3. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
4. SPECIAL PRESENTATIONS
4.a. 2020-21 School Year Opening Update
Quick Summary / Abstract:
Terry Walker, Superintendent of Schools
5. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
6. SUPERINTENDENT'S REPORT
7. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
8. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
9. CONSENT CALENDAR - Business Services
9.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00314945 through 00315483
District 50, CFD No. 01-1 - None 
District 44, CFD No. 86-1 - Numbers 00008116 through 00008117
District 41, Irvine Child Care Project - Numbers 00003641 through 00003641
Revolving Cash - Numbers 51088 through 51702


IUSD/Fogarty/Payton
Board Agenda
June 23, 2020

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
06-23-2020 Check Register Report
9.b. Contract Services Action Report 2019-20/18
Rationale:
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Human Resources employee/employer relations for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101315174-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $150,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to Human Resources collective bargaining/negotiations for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101315571-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $36,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide general professional legal services to the Superintendent’s Office as needed for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0100100271-5839
Walker/Superintendent’s Office
Fee....................................................... not to exceed $75,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to student legal matters for the Education Services Department for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0100904127-5839
Schlichting/Student Support Services
Fee....................................................... not to exceed $75,000.00
Unrestricted General Fund – Fund 01

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to Heritage Fields K-8 School No. 3 school government approval and architectural contract review to Business Services.
(Previously Board Approved November 14, 2017, June 26, 2018, and September 3, 2019.  Extend term only.)

November 15, 2017 – June 30, 2020
November 15, 2017 – June 30, 2021
Budget No.: 3570790185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $20,000.00*
County School Facilities Fund – Fund 35
*Amount to be reimbursed by Heritage Fields

BARBER & GONZALES CONSULTING GROUP
Consultant to provide negotiations preparation and facilitation strategy designs for negotiations during the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101315571-5811
O’Donovan/Human Resources
Fee....................................................... not to exceed $31,200.00
Unrestricted General Fund – Fund 01

CALIFORNIA ENVIRONMENTAL CARE
Contractor to provide monthly landscape maintenance of slope areas including the removal of weeds, trash, and debris at several school sites for the Maintenance & Operations Department.

July 1, 2020 – June 30, 2021
Budget No.: 0100506181-5810
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $90,000.00
Unrestricted General Fund – Fund 01

CORINNE LOSKOT CONSULTING, INC. dba CLC, INC.
Consultant to provide planning and funding consulting services for the Facilities Planning Department.

July 1, 2020 – June 30, 2023
Budget No.: 3500553581-5811
Okino/Construction & Facilities
Fee....................................................... not to exceed $225,000.00*
County School Facilities Fund – Fund 35
*Fees to be paid through Community Facilities Districts, County School Facilities Fund 35, Building Fund 21, Capital Facilities Fund 25, and Special Reserve for Capital Outlay Projects Fund 40 as determined by work completed.

CURRICULUM ASSOCIATES, LLC
Contractor to provide licenses, texts, and professional development training for iReady math curriculum.  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

July 1, 2020 – June 30, 2021
Budget No.: 0100972810-5810
Holmes/Education Services
Fee....................................................... not to exceed $40,209.70
Restricted General Fund – Fund 01

EQUAL OPPORTUNITY SCHOOLS
Contractor to assist school leaders with identifying and enrolling students who can succeed in Advanced Placement (AP) courses who are not yet enrolled in AP courses for systematic reasons related to race or socioeconomics.

July 1, 2020 – June 30, 2021
Budget No.: 0100900520-5810
Parham/Education Services
Fee....................................................... not to exceed $125,000.00
Unrestricted General Fund – Fund 01

FORENSIC ANALYTICAL CONSULTING SERVICES, INC.
Contractor to provide environmental health consulting services to Irvine Unified School District.

July 1, 2020 – June 30, 2021
Budget No.: 0100506181-5811
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund – Fund 01

HARBOTTLE LAW GROUP
Consultant to provide legal counsel related to student legal matters for the Education Services Department for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0100904127-5839
Schlichting/Student Support Services
Fee....................................................... not to exceed $18,000.00
Unrestricted General Fund – Fund 01

INSTRUCTURE, INC.
Contractor to provide conference calling capability within Canvas, Irvine Unified School District’s (IUSD) learning management system.  A valid California Student Data Privacy Agreement (CSDPA) between IUSD and the Contractor is on file.
(Previously Board Approved on May 5, 2020.)

April 13, 2020 – July 12, 2020
April 13, 2020 – July 31, 2020
Budget No.: 0100949426-5810
Ford/Information Services
Fee....................................................... not to exceed $12,000.00
Fee....................................................... not to exceed $14,498.60
Unrestricted General Fund – Fund 01

KEY 2 ED., INC.
Contractor to provide legal training for Special Education staff regarding Individualized Education Plan (IEP) Facilitation and Conflict Prevention during the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101774510-5810
Hertig/Special Education Services
Fee....................................................... not to exceed $26,000.00
Restricted General Fund – Fund 01

July 1, 2020 – June 30, 2021
Budget No.: 0101736620-5210
Hertig/Special Education Services
Fee....................................................... not to exceed $17,850.00
Restricted General Fund – Fund 01

LEXIA LEARNING SYSTEMS, LLC
Contractor to provide Core 5, an online reading intervention program and professional learning services for teachers to support at-risk students in grades K-6.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and Contractor is on file.

August 1, 2020 – July 31, 2021
Budget No.: 0100905510-5831
S. Okino/Prevention and Intervention
Fee....................................................... not to exceed $159,600.00
Unrestricted General Fund – Fund 01

N-EFFECT PRODUCTIONS
Contractor to provide coordinating and disc jockey services for Portola High School’s Welcome Back Dance, Homecoming Half-Time Show, Homecoming Dance, and Spring Dance.

August 28, 2020 – June 4, 2021
Pehrson/Portola High School
Fee....................................................... not to exceed $40,000.00
Other: Portola High School ASB

NICOLE MILLER & ASSOCIATES, INC.
Consultant to provide private investigations and security consulting for the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101315074-5811
O’Donovan/Human Resources
Fee....................................................... not to exceed $36,000.00
Unrestricted General Fund – Fund 01

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS - PERSONNEL REIMBURSEMENT
Contractor to provide audiology services to Irvine Unified School District for the 2020-21 school year.

July 1, 2020 – June 30, 2021
Budget No.: 0101755210-5810
Hertig/Special Education Services
Fee....................................................... not to exceed $56,399.00
Restricted General Fund – Fund 01

Budget No.: 0102583210-5810
S. Okino/Prevention and Intervention
Fee....................................................... not to exceed $24,171.00
Unrestricted General Fund – Fund 01

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS/SUNGARD BUSINESS-PLUS SYSTEM
Contractor to provide professional services for the operation of the SunGard Business-PLUS System including ongoing training services for present and future employees, future SunGard Business-PLUS software enhancements, and support services. Services include Basic/Financial Budget, School Site Finance, Stores Inventory and Fixed Asset systems.

July 1, 2020 – June 30, 2021
Budget No.: 0100910477-5810
Fogarty/Business Services
Fee............................................................... not to exceed $120,000.00
Unrestricted General Fund – Fund 01

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS/LOCAL EDUCATIONAL CONSORTIUM (LEC)
Orange County Superintendent of Schools has entered into an agreement with the California State Department of Health Care Services. Consultant to serve as the Local Educational Consortium (LEC) for Region 9 to administer School-Based Medi-Cal Administrative Activities (SMAA) Program.

July 1, 2020 – June 30, 2021
Budget No.: 0102510833-5810
S. Okino/Prevention and Intervention
Fee............................................................... not to exceed $10,000.00
Unrestricted General Fund – Fund 01

RENAISSANCE LEARNING, INC.
Contractor to provide Accelerated Reader, an online reading tool for elementary and middle school students. Accelerated Reader provides independent reading practice with nonfiction reading and close reading. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

August 1, 2020 – July 31, 2021
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee...........................................................not to exceed $12,596.10
Restricted General Fund – Fund 01

RENAISSANCE LEARNING, INC.
Contractor to provide Star Reading and Star Math, online universal screening services that monitor student performance in reading and math for elementary, middle, and high school students to determine appropriate targeted instruction and guide student practice and writing skills. A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

August 1, 2020 – July 31, 2021
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee...........................................................not to exceed $185,000.00
Restricted General Fund – Fund 01

ROADRUNNER EXTERMINATING, INC.
Contractor to perform pest and rodent eliminating services District-wide for the Maintenance & Operations Department.

July 1, 2020 – June 30, 2021
Budget No.: 0100506281-5810
Hoffman/Maintenance, Operations & Transportation
Fee....................................................... not to exceed $75,000.00
Unrestricted General Fund – Fund 01

SDL, INC.
Contractor to provide SDL Trados, a computer-assisted translation software suite to support Language Development Program staff.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

June 24, 2020 – June 23, 2021
Budget No.: 0102213720-5810
Mennes/Language Development Program
Fee....................................................... not to exceed $23,603.00
Unrestricted General Fund – Fund 01

TLC AUCTIONS
Contractor to provide disposal services of surplus discarded equipment. A percentage of income generated from auctioned items to be paid to Irvine Unified School District.

July 1, 2020 – June 30, 2021
Budget No.: 0100505381-8699
Hoffman/Maintenance, Operations & Transportation
Income.................................................... not to exceed $10,000.00
Restricted General Fund – Fund 01

No Cost Agreements

AMERICAN INSTITUTES FOR RESEARCH
Contractor may conduct the “Expanding and Strengthening the STEM Teacher Workforce Through UTeach” research study as conditionally approved by the Irvine Unified School District (IUSD) Research Committee on February 22, 2020. The study is designed to evaluate the impact of UTeach Computer Science Principles course curriculum.  A California Student Data Privacy Agreement (CSDPA) is to be established between IUSD and the Contractor.

June 24, 2020 – June 23, 2023
Weiss/Assessment & Evaluation

ASANA, INC.
Contractor to provide confidential information related to insurance policies.  Irvine Unified School District staff agrees to maintain the confidential nature of the information, in accordance with applicable laws.

June 24, 2020 – June 23, 2023
Ford/Information Services

DELTA MATH SOLUTIONS
Contractor to provide digital math curriculum to improve student math skills. Purchases funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

June 24, 2020 – February 20, 2023
Briscoe/Education Technology

IRVINE POLICE DEPARTMENT
Irvine Police Department (IPD) is to assist Irvine Unified School District (IUSD) staff in the event of tips received from Sandy Hook Promise (SHP) Foundation Say Something – Anonymous Reporting System, pursuant to a Memorandum of Understanding (MOU) between IUSD and SHP. A MOU is to be established between IUSD and IPD regarding the use of the Aeries student information system in emergency situations and privacy concerns related to student data.

July 1, 2020 – June 30, 2025
Bayne/Risk Management & Insurance

NCS PEARSON, INC.
Contractor to provide the Naglieri Nonverbal Ability Test (NNAT), a nonverbal test for qualifying K-12 students for gifted and talented programs. Purchases funded by individual department budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

July 17, 2020 – February 12, 2023
Rydman/GATE Program

OMEGA LABS, INC. dba BOOM LEARNING
Contractor to provide a resource for Irvine Unified School District (IUSD) staff to create instructional material mini-apps. Purchases funded by individual school site and department budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

June 24, 2020 – December 1, 2022
Briscoe/Education Technology

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA/UCI EYE MOBILE
Affiliation Agreement between Irvine Unified School District and The Regents of the University of California on behalf of the University of California, Irvine, Department of Ophthalmology.  University of California, Irvine, Department of Ophthalmology will provide vision care to those preschool children who fail the annual vision screening provided by the School Readiness Nurses. Neither party is obligated to pay any monetary compensation to the other for any services provided under this Agreement.

July 1, 2020 – June 30, 2021
Hunter/Early Childhood Learning Center


IUSD/Fogarty/Payton
Board Agenda
June 23, 2020
 
Financial Impact:
County School Facilities Fund – not to exceed $225,000.00

Restricted General Fund – not to exceed $284,204.80

Unrestricted General Fund – not to exceed $1,114,922.60

Other Funds – ASB and/or Donations – not to exceed $40,000.00

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2019-20/18, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2019-20/18, as submitted.
9.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
June 23, 2020

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated June 15, 2020.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated June 15, 2020.
Attachments:
06-23-2020 Purchase Order Detail Report
9.d. Contract Renewal Authorization - 2020-21 Southern California Regional Liability Excess Fund (ReLiEF) (Property and Liability Insurance)
Rationale:
The Irvine Unified School District (District) is currently a member of the Southern California Regional Liability Excess Fund (ReLiEF) Joint Powers Authority. The Authority pools together resources from its member districts in an effort to reduce the financial burden due to property and liability exposure.

Southern California ReLiEF also provides school districts with expertise in many areas including loss prevention, building and safety inspections, indoor air quality and other beneficial programs.

The following identifies the coverage and cost to renew the District's current insurance coverages. The steady growth in the District's student enrollment and facility expansions in conjunction with Southern California ReLiEF's overall property and liability claims had a direct correlation to the property and liability insurance premiums. To better manage cost increases, the District increased the deductibles for liability and property insurance. For 2020-21, this represents an approximate 5.2% decrease from the prior 2019-20 rate.

Category

Coverage

Deductible

Premium

Liability

Up to $50,000,000

$250,000

$1,470,489

Property

Up to $250,250,000

$100,000

$323,184

Crime

Up to $5,000,000

$2,500

$8,174

Cyber Liability

Up to $5,000,000

$50,000

$20,467

Equipment Breakdown

Up to $100,000,000

$1,000

$30,667

SCR UM/RM Reserve

 

 

$46,391

SCR Admin Expense

 

 

$11,413

SAFER Aggregate Funding

 

 

$12,945


IUSD/Fogarty/Bayne
Board Agenda
June 23, 2020

 
Financial Impact:
$1,923,730 Self-Insurance Fund - Fund 67
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract with Southern California ReLiEF for Property and Liability Insurance for the period of July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract with Southern California ReLiEF for Property and Liability Insurance for the period of July 1, 2020 through June 30, 2021.
9.e. Contract Renewal Authorization - 2020-21 Workers' Compensation Reinsurance
Rationale:
The Irvine Unified School District (District) is required under California law to maintain a workers' compensation program for injuries and illnesses sustained by employees during the course and scope of their employment.

The workers' compensation program in the District is a self-insured program meaning the District is responsible for the direct costs up to $650,000 of the self-insured retention layer. Therefore, it becomes necessary to purchase an additional layer of insurance coverage to protect the District beyond the $650,000 of self-insured coverage.

The following identifies the coverage and cost to the District to renew the workers' compensation reinsurance coverage. For 2020-21, this represents an approximate 12.6% decrease from the prior 2019-20 rate.

Insurance Company

Coverage Limits

Premium

Arch Insurance Company

$650K to Statutory

$291,525


IUSD/Fogarty/Bayne
Board Agenda
June 23, 2020

 
Financial Impact:
$291,525 Self-Insurance Fund - Fund 67
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract for Workers' Compensation Reinsurance for the period of July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract for Workers' Compensation Reinsurance for the period of July 1, 2020 through June 30, 2021.
9.f. Exercise Option to Extend the Contract for RFP No. 15/16-01MO, Waste, Recycling & Organic Services
Rationale:
On June 28, 2016, the Board of Education (Board) awarded Ware Disposal Co., Inc. (Contractor) with the contract for Request for Proposals (RFP) No. 15/16-01MO, Waste, Recycling & Organic Services.

The initial term of the contract was from July 1, 2016 through June 30, 2019 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the Irvine Unified School District (District) and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with the provisions contained in Education Code section 17596.

The first extension was Board approved on June 11, 2019 with a term of July 1, 2019 through June 30, 2020.

District staff requests authorization to extend the contract with Ware Disposal Co., Inc. with a 4.88% increase, as allowed per the terms and conditions outlined in the contract, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
June 23, 2020
 
Financial Impact:
Estimated $300,000.00 General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-01MO, Waste, Recycling & Organic Services with Ware Disposal Co., Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contract for RFP No. 15/16-01MO, Waste, Recycling & Organic Services with Ware Disposal Co., Inc., effective July 1, 2020 through June 30, 2021.
9.g. Exercise Option to Extend Contracts for Beach Cities Nutrition Services Cooperative Bid No. 18-01, Food Services – Paper Products and Cleaning Supplies
Rationale:
Paper products and supplies such as trays, napkins, and utensils are necessary items needed to serve student meals daily at each of the Irvine Unified School District (District) school sites.

Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies was formally bid by Saddleback Valley Unified School District (SVUSD) on behalf of the Beach Cities Nutrition Services Cooperative (Cooperative) for their annual paper products and cleaning supplies needs.  The Cooperative is comprised of Buena Park School District, Huntington Beach Union High School District, Irvine Unified School District, Los Alamitos Unified School District, Magnolia School District, Newport-Mesa Unified School District, Placentia-Yorba Linda Unified School District, Saddleback Valley Unified School District, and Westminster School District.

On September 11, 2018, the Board of Education (Board) approved the award of Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies - Beach Cities Nutrition Services Cooperative with P & R Paper Supply Co., Inc. and Trade Supplies, Inc. (Vendors).

The initial term of the contract was from July 13, 2018 through June 30, 2019 with an option to extend for two (2) additional one (1) year increments upon mutual written agreement of the District and Vendors and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596 (K-12).

The first extension was Board approved on July 9, 2019 with a term of July 1, 2019 through June 30, 2020.

The District has been pleased with the services from P & R Paper Supply Co., Inc. and Trade Supplies, Inc.; therefore, staff requests authorization to extend the second one (1) year term with a price increase, as allowable per the terms and conditions outlined in the contracts, from July 1, 2020 through June 30, 2021.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2020
 
Financial Impact:
Approximately $300,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the contracts for the Beach Cities Nutrition Services Cooperative, Saddleback Valley Unified School District's Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies with P & R Paper Supply Co., Inc. and Trade Supplies, Inc., effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the contracts for the Beach Cities Nutrition Services Cooperative, Saddleback Valley Unified School District's Bid No. 18-01, Food Services - Paper Products and Cleaning Supplies with P & R Paper Supply Co., Inc. and Trade Supplies, Inc., effective July 1, 2020 through June 30, 2021.
9.h. Increase Dollar Amount for Contract for RFP No. 15/16-0003IT, Business Intelligence and Analytics Solution
Rationale:
The Irvine Unified School District (District) requires a data warehouse, dashboard and predictive analytics system to create a database to inform instruction and create operational efficiencies.

On May 24, 2016, the Board of Education (Board) awarded RFP No. 15/16-0003IT Business Intelligence and Analytics Solution to Decision Ed.  The initial term of the contract was June 22, 2016 through June 21, 2018 with the option to extend for three (3) additional one (1) year terms upon approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The first extension for the period of June 22, 2018 through June 21, 2019 was Board approved on May 29, 2018.

The second extension for the period of June 22, 2019 through June 21, 2020 was Board approved on March 26, 2019.

The third extension for the period of June 22, 2020 through June 21, 2021 was Board approved on May 26, 2020.

The District has been pleased with the services from Decision Ed and additional staff wish to use the services; therefore, staff requests the authorization to increase the expenditure from $55,000 to $61,500 for the final one year term, effective June 22, 2020 through June 21, 2021.


IUSD/Fogarty/Ford/Bennett
Board Agenda
June 23, 2020
 
Financial Impact:
Approximately $61,500.00 annually
Unrestricted General Fund - Fund 01
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to increase the expenditure for RFP No. 15/16-0003IT Business Intelligence and Analytics Solution with Decision Ed for the final one year term, effective June 22, 2020 through June 21, 2021, to allow additional staff to use the solution.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to increase the expenditure for RFP No. 15/16-0003IT Business Intelligence and Analytics Solution with Decision Ed for the final one year term, effective June 22, 2020 through June 21, 2021, to allow additional staff to use the solution.
9.i. Piggyback Authorization – Just-In-Time Classroom and Office Supplies
Rationale:
School, office, arts and crafts, and janitorial supplies are necessary items needed to keep schools functioning properly.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms. This procedure is often referred to as "piggybacking". 

The Val Verde Unified School District (VVUSD) awarded the contract for Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies at their June 19, 2018 Board Meeting to Southwest School and Office Supply. The initial term of the contract was from June 1, 2018 through May 31, 2019 with an option to renew for up to three (3) years in accordance with provisions contained in Education Code section 17596.

VVUSD approved the first extension on June 4, 2019, with a term from June 1, 2019 through May 31, 2020 with a price increase as allowed per the terms and conditions and the second extension with a term from June 1, 2020 through May 31, 2021 with a price increase as allowed per the terms and conditions.

The Irvine Unified School District (District) Board of Education approved the initial piggyback contract on November 13, 2018 and the first extension on July 9, 2019.

District staff has reviewed the terms, conditions, and prices in this contract and finds them to be competitive; therefore, recommends authorization be granted to acquire supplies using the Val Verde Unified School District contract. 


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
June 23, 2020
 
Financial Impact:
General Fund expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid. School sites and programs make purchases within budget allocation amounts.
Recommended Motion:
Authorize the utilization of Val Verde Unified School District Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies contract awarded to Southwest School and Office Supply, effective June 1, 2020 through May 31, 2021.
Quick Summary / Abstract:
Authorize the utilization of Val Verde Unified School District Bid No. 18/19-001, Just-In-Time Classroom and Office Supplies contract awarded to Southwest School and Office Supply, effective June 1, 2020 through May 31, 2021.
9.j. Receive Bids/Award Contracts for Bid No. 20/21-01NS, South Orange County Purchasing Group - Processed Commodity, Commercial, Snack & Beverage Products
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2020-21 school year, lunch will be served at 40 sites, breakfast at 32 sites, and a morning snack at 4 sites.

Bid No. 20/21-01NS, South Orange County Purchasing Group - Processed Commodity, Commercial, Snack & Beverage Products was formally bid by the District on behalf of the South Orange County Purchasing Group for their annual processed commodity, commercial, snack and beverage product needs. The group is comprised of Irvine Unified School District, Newport-Mesa Unified School District, Saddleback Valley Unified School District, and Tustin Unified School District. 

The bid was advertised as required per Public Contract Code on May 18 and 25, 2020.  A bid due date of June 8, 2020 at 9:00 a.m. was set; four (4) vendors responded to the call for bids.  A recommendation for an award by category was made to the lowest responsive and responsible bidders, Gold Star Foods, Inc. and Boxed Water is Better, LLC (Vendors) as follows:

1. Gold Star Foods, Inc.: Category No. 1 - Processed Commodity, Category No. 2 - Commercial, Category No. 3 - Snack and Category No. 4 - Beverage; and

2. Boxed Water is Better, LLC: Category No. 5 - Boxed Water.

The initial term of the contract is from July 1, 2020 through June 30, 2021 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596. 


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2020

 
Financial Impact:
Estimated $2,500,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contracts for Bid No. 20/21-01NS, South Orange County Purchasing Group - Processed Commodity, Commercial, Snack & Beverage Products to Gold Star Foods, Inc. and Boxed Water is Better, LLC, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contracts for Bid No. 20/21-01NS, South Orange County Purchasing Group - Processed Commodity, Commercial, Snack & Beverage Products to Gold Star Foods, Inc. and Boxed Water is Better, LLC, effective July 1, 2020 through June 30, 2021.
9.k. Receive Proposals/Award Contract for RFP No. 20/21-02NS, Asian Cuisine
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2020-21 school year, lunch will be served at 40 sites, breakfast at 32 sites, and a morning snack at 4 sites.

The Request for Proposal (RFP) was advertised as required per Public Contract Code on March 12 and March 19, 2020.  A proposal due date of June 8, 2020 at 11:00 a.m. was set; one (1) vendor responded to the call for proposals.  Staff performed a thorough evaluation of Pick Up Stix's (Vendor) proposal and the samples required to be submitted at the time of proposal deadline, resulting in a recommendation of an award.

The initial term of the contract is July 1, 2020 through June 30, 2021 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2020
 
Financial Impact:
Estimated $250,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for RFP No. 20/21-02NS, Asian Cuisine to Pick Up Stix, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for RFP No. 20/21-02NS, Asian Cuisine to Pick Up Stix, effective July 1, 2020 through June 30, 2021.
9.l. Receive Proposals/Award Contract for RFP No. 20/21-01NS, Fresh Pizza & Delivery
Rationale:
The Irvine Unified School District (District) ensures students receive healthy, well-balanced nutrition needed to succeed in school. During the 2020-21 school year, lunch will be served at 40 sites, breakfast at 32 sites, and a morning snack at 4 sites.

The Request for Proposal (RFP) was advertised as required per Public Contract Code on March 12 and March 19, 2020.  A proposal due date of June 10, 2020 at 11:00 a.m. was set; three (3) vendors responded to the call for proposals.  District staff performed thorough evaluations of the following three (3) proposals and the samples required to be submitted at the time of proposal deadline:

1.  American West Restaurant Group Holdings, LLC dba SoCal South OC, LLC;
2.  Niki Investments, Inc. dba Dominos Pizza; and
3.  Slice of SoCal, Inc. dba Papa John's Pizza.

The evaluation resulted in a recommendation of an award to Slice of SoCal, Inc. dba Papa John's Pizza (Vendor).  Line item nos. 4 (16" sausage pizza, 8 equal slices) and 5 (additional toppings, 8 equal slices) have been removed from the award.

The initial term of the contract is July 1, 2020 through June 30, 2021 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.


IUSD/Fogarty/Hartstein/Ragas
Board Agenda
June 23, 2020
 
Financial Impact:
Estimated $525,000.00 Cafeteria Special Revenue - Fund 13
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract for RFP No. 20/21-01NS, Fresh Pizza & Delivery to Slice of SoCal, Inc. dba Papa John's Pizza, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract for RFP No. 20/21-01NS, Fresh Pizza & Delivery to Slice of SoCal, Inc. dba Papa John's Pizza, effective July 1, 2020 through June 30, 2021.
10. CONSENT CALENDAR - Education Services
10.a. Agreement with Orange County Children and Families Commission for the Provision of Services, 2020-2023, No. FCI-SD4-11
Rationale:

The Orange County Children and Families Commission has proposed a grant agreement in order to provide early care and education opportunities to meet critically important early childhood development needs and maximize potential and success in school for the period of July 1, 2020 through June 30, 2023.

This grant agreement will provide funding for services and programs based on the updated First 5 Orange County Strategic Plan. The new scope of work for the Kindergarten Readiness Initiative focuses on the following strategic directions for early learning success: a formal early childhood leadership team, engaging neighborhoods, data and service delivery integration, and sustained early childhood and family services, all demonstrating the strategic use of the Early Development Index (EDI) data for meaningful district planning and outreach. Quarterly progress reports are required to be submitted to the Commission through an Early Childhood Accountability Plan.

The Commission will award IUSD $935,300 for School Readiness Initiative Services over a three-year period, including EDI expenses of $40,700.

IUSD/Parham/Hunter/Clatterbuck
Board Agenda
June 23, 2020

 
Financial Impact:

IUSD is awarded $935,300 over a three-year period

Recommended Motion:
Approve the agreement with Orange County Children and Families Commission for IUSD to provide early care and education opportunities for students to meet critically important early childhood development needs to maximize their potential and success in school for the period of July 1, 2020 through June 30, 2023.
Quick Summary / Abstract:
Approve the agreement with Orange County Children and Families Commission for IUSD to provide early care and education opportunities for students to meet critically important early childhood development needs to maximize their potential and success in school for the period of July 1, 2020 through June 30, 2023.
10.b. Submission Spring Release Consolidated Application for Funding 2020-2021
Rationale:

The Consolidated Application (Con App) is used by the California Department of Education (CDE) to distribute funds from federal programs to county offices, school districts, and direct-funded charter schools throughout California. Program entitlements are determined by formulas contained in the laws that created the programs.

Annually in June, each Local Educational Agency (LEA) submits to the Consolidated Application Spring Collection including the Application for Funding to document Board-approved participation in select programs and to provide assurances that the District will comply with the legal requirements of each program.

The categorical programs for 2019-20 and the amount of funding authorized are outlined in the attached table. These funds were accessed after Board approval of the 2019-20 Application for Funding, a component of the Consolidated Application.

Federal funds included in the Consolidated Application are Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), Title III (English Learner), Title III (Immigrant), Title IV (Student Support and Academic Enrichment) and CARES Act (Coronavirus Aid, Relief and Economic Security) funding.

IUSD/Parham/Schlichting/Blakely
Board Agenda
June 23, 2020

Attachment

 
Financial Impact:

$4,102,875 in Federal Program funds received in 2019-20

Recommended Motion:

Approve the submission of the District’s Consolidated Application, Spring Collection “2020-21 Application for Funding” to the California Department of Education for participation in Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), Title III (English Learner), Title III (Immigrant),Title IV (Student Support and Academic Enrichment), and CARES Act (Coronavirus Aid, Relief and Economic Security) funding.

Quick Summary / Abstract:

Approve the submission of the District’s Consolidated Application, Spring Collection “2020-21 Application for Funding” to the California Department of Education for participation in Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), Title III (English Learner), Title III (Immigrant),Title IV (Student Support and Academic Enrichment), and CARES Act (Coronavirus Aid, Relief and Economic Security) funding.

Attachments:
State and Federal Programs - Consolidated Application Spring 2020
11. CONSENT CALENDAR - Human Resources
11.a. Certificated Personnel Action Report 2019-20/18
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Krumes
Board Agenda
June 23, 2020

Attachment

 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/18 as submitted for Employment and Resignations.
Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2019-20/18 as submitted for Employment and Resignations.
Attachments:
Certificated Personnel Action Report 2019-20/18
11.b. Classified Personnel Action Report 2019-20/17
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Baum
Board Agenda
June 23, 2020

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2019-20/17 as submitted for Employment, Retirement, Resignations and Separations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2019-20/17 as submitted for Employment, Retirement, Resignations and Separations.
Attachments:
Classified Personnel Action Report 2019-20/17
12. CONSENT CALENDAR - Special Education
12.a. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
June 23, 2020

 
Financial Impact:
$10,000.00 in Special Education related services

Recommended Motion:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).
Quick Summary / Abstract:
Approve agreement(s) to settle one (1) case in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).

12.b. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
June 23, 2020

 
Financial Impact:
$41,000.00 in Special Education related services
Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $41,000.00 for ongoing educational services to two (2) families.
Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $41,000.00 for ongoing educational services to two (2) families.
12.c. Special Education Master Contract(s) 2019-2020
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
June 23, 2020

Attachment
 
Financial Impact:
$7,000.00 for the 2019-20 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for June 23, 2020 Board Meeting
12.d. Special Education Master Contract(s) 2020-2021
Rationale:

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA provides work cooperatively within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
June 23, 2020

Attachment
 
Financial Impact:
$6,093,000.00 for the 2020-21 school year in Special Education related services
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Attachments:
NPS-NPA Details for June 23, 2020 Board Meeting
13. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
13.a. Resolution No. 19-20-42: To Establish Temporary Interfund Transfers of Special or Restricted Funds
Rationale:
In accordance with the provisions of Education Code section 42603, the Orange County Department of Education allows districts to adopt a resolution that would permit temporary interfund borrowing between funds or accounts should it become necessary for cash flow purposes.

Amounts transferred shall be repaid either in the same fiscal year or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year.


IUSD/Fogarty/Larsen
Board Agenda
June 23, 2020

Attachment
 
Recommended Motion:
Adopt Resolution No. 19-20-42 to Establish Temporary Interfund Transfers of Special or Restricted Funds.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-42 to Establish Temporary Interfund Transfers of Special or Restricted Funds.
Attachments:
Resolution No. 19-20-42 Temporary Interfund Transfers
13.b. Resolution No. 19-20-43: Authorization of Signatures
Rationale:
The Orange County Department of Education (OCDE) requires each school district to provide, by resolution, the names and specimen signatures of staff authorized to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions.

The authorization of signatures resolution is to be submitted annually prior to the beginning of each fiscal year and whenever there are changes to the staff identified in the document.


IUSD/Fogarty
Board Agenda
June 23, 2020

Attachment
 
Recommended Motion:
Adopt Resolution No. 19-20-43, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-43, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations.
Attachments:
Resolution No. 19-20-43 Authorization of Signatures
13.c. Resolution No. 19-20-44: Education Protection Account for Fiscal Years 2019-20 and 2020-21
Rationale:
Proposition 30 was approved by voters on November 6, 2012, which added Article XIII, Section 36 to the California Constitution effective November 7, 2012. The provisions of Article XIII, Section 36(e) create in the State General Fund an Education Protection Account to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f). 

All of the monies in the Education Protection Account are continuously appropriated for the support of school districts, county offices of education, charter schools and community college districts. Monies deposited in the Education Protection Account shall not be used to pay any costs incurred by the Legislature, the Governor, or any agency of State government. The monies received from the Education Protection Account shall not be used for salaries or benefits for administrators or any other administrative cost. It is required that the governing board of the district make the spending determinations with respect to monies received from the Education Protection Account in open session of a public meeting of the governing board.


IUSD/Fogarty/Larsen
Board Agenda
June 23, 2020

Attachments
 
Recommended Motion:
Adopt Resolution No. 19-20-44: Education Protection Account for Fiscal Years 2019-20 and 2020-21.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-44: Education Protection Account for Fiscal Years 2019-20 and 2020-21.
Attachments:
Resolution No. 19-20-44 Education Protection Account
EPA Expenditures by Function
13.d. Resolution No. 19-20-46: Local Agreement for Child Development Services and Signature Authorization
Rationale:

Child development services provided through an ongoing grant from the California Department of Education. This grant funds the operation of the State Preschool Program at the Early Childhood Learning Center. The contract provides subsidized preschool services on a part-time basis to preschool children, ages 3 to 5 years. Parents must meet income and/or need eligibility.

By signing the contract, the Irvine Unified School District agrees to provide services in accordance with the General Terms and Conditions, State Preschool Program Requirements, and Funding Terms and Conditions.

IUSD/Parham/Hunter/Clatterbuck
Board Agenda
June 23, 2020

Attachment

 
Financial Impact:
Maximum Reimbursable Amount (MRA) is $887,081.00
Recommended Motion:
Adopt Resolution No.19-20-46 authorizing signatures and entering into the Local Agreement for Child Development Services for the California State Preschool Program Contract #CSPP-0354.
Quick Summary / Abstract:
Adopt Resolution No.19-20-46 authorizing signatures and entering into the Local Agreement for Child Development Services for the California State Preschool Program Contract #CSPP-0354.
Attachments:
Resolution 19-20-46_Child Development Services
14. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
14.a. Annual Renewal/Award Contract for Lease of Relocatable Buildings, Bid No. 2015/16-9FA
Rationale:
On July 12, 2016, the Board of Education (Board) authorized the Assistant Superintendent of Business Services to enter into a contract for the Lease of Relocatable Buildings, Bid No. 2015/16-9FA with Mobile Modular Management Corporation (Vendor) for the initial term of July 13, 2016 through July 12, 2017, with the option to extend for four (4) additional one (1) year terms.  As a growing district, the Irvine Unified School District (District) has a continued need to lease relocatable buildings to accommodate increases in both staff and student enrollment.

The first lease renewal was approved by the Board on July 11, 2017 for the term of July 13, 2017 through July 12, 2018.

The second lease renewal was approved by the Board on July 10, 2018 for the term of July 13, 2018 through July 12, 2019.

The third lease renewal was approved by the Board on July 9, 2019 for the term of July 13, 2019 through July 12, 2020.

As the third term, July 13, 2019 through July 12, 2020, is set to expire, District staff would like to recommend an additional one (1) year renewal, with a term of July 13, 2020 through July 12, 2021.

At each renewal period, the Vendor has the option to negotiate a price increase.  Mobile Modular Management Corporation is requesting a 1.9% increase on all additives in the bid matrix, based on the Consumer Price Index (CPI).  In addition, they have requested an increase to the monthly lease rate for a 24’ x 40’ relocatable building as shown below:

Three (3) year Lease Contract

Current Monthly Lease Rate

New Monthly Lease Rate

$489.25 per month

$498.55 per month

Five (5) year Lease Contract

Current Monthly Lease Rate

New Monthly Lease Rate

$463.50 per month

$472.30 per month


IUSD/Fogarty/Okino
Board Agenda
June 23, 2020

 
Financial Impact:
All expenditures will be made within the authorized budgets.

Funding may be provided by various sources including, but not limited to:  General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the price increase for Mobile Modular Management Corporation of 1.9% on all additives in the bid matrix, based on the Consumer Price Index (CPI).  In addition, authorize the increase to both the three (3) year and five (5) year monthly lease rates for a 24’ x 40’ relocatable building.

Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the renewal of Bid No. 2015/16-9FA Lease of Relocatable Buildings as needs are identified for an additional one (1) year term, effective July 13, 2020 through July 12, 2021.
Quick Summary / Abstract:
Authorize the price increase for Mobile Modular Management Corporation of 1.9% on all additives in the bid matrix, based on the Consumer Price Index (CPI).  In addition, authorize the increase to both the three (3) year and five (5) year monthly lease rates for a 24’ x 40’ relocatable building.

Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation for the renewal of Bid No. 2015/16-9FA Lease of Relocatable Buildings as needs are identified for an additional one (1) year term, effective July 13, 2020 through July 12, 2021.
14.b. Authorization to Renew Contract for RFQ/P No. 1718FA, Document Reprographic Services
Rationale:
On December 12, 2017, the Board of Education (Board) awarded RFQ/P No. 1718FA, Document Reprographic Services to ARC Document Solutions (Vendor) for the initial term of January 1, 2018 through June 30, 2019, with the option to renew for four (4) additional one (1) year terms, in accordance with provisions contained in Education Code section 17596.

The first lease renewal was approved by the Board on June 25, 2019 for the term of July 1, 2019 through June 30, 2020.

As the second term, July 1, 2019 through June 30, 2020, is set to expire, Irvine Unified School District staff would like to recommend an additional one (1) year renewal, with a term of July 1, 2020 through June 30, 2021.

As a growing district, the Irvine Unified School District has a continued need to provide document reprographic services for all modernization and new construction projects.

At each renewal period, the Vendor has the option to adjust their rates in accordance with the Consumer Price Index (CPI).  ARC Document Solutions has agreed to maintain their current prices for another year.


IUSD/Fogarty/Okino
Board Agenda
June 23, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to:  General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities District - Multiple.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to renew the contract for RFQ/P 1718FA, Document Reprographic Services with ARC Document Solutions, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to renew the contract for RFQ/P 1718FA, Document Reprographic Services with ARC Document Solutions, effective July 1, 2020 through June 30, 2021.
14.c. Piggyback Authorization – Purchase of Shade Structures
Rationale:
There is a need for the placement of shade structures to serve as coverings over lunch areas, playground equipment areas, and other areas to provide protection for students from the sun at various school sites.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms. This procedure is often referred to as "piggybacking".

Fullerton Joint Union High School District awarded Bid No. 1819-11 to Shade Structures, Inc. (dba USA Shade & Fabric Structure) for District-wide shade structures.  The term of the contract is July 1, 2020 through June 30, 2021.

Staff has reviewed the terms, conditions and prices and finds them to be competitive, therefore; recommends authorization be granted to acquire shade structures using the Fullerton Joint Union High School District contract.


IUSD/Fogarty/Okino
Board Agenda
June 23, 2020
 
Financial Impact:
Expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid.

Funding may be provide by various sources including, but not limited to: General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, Building Fund - Fund 21, Capital Facilities Fund - Fund 25, County School Facilities Fund - Fund 35, Special Reserve Fund for Capital Outlay Projects - Fund 40, and Community Facilities Districts.
Recommended Motion:
Authorize the utilization of Fullerton Joint Union High School District Bid No. 1819-11, for the purchase of shade structures, awarded to Shade Structures, Inc. (dba USA Shade & Fabric Structure) from July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the utilization of Fullerton Joint Union High School District Bid No. 1819-11, for the purchase of shade structures, awarded to Shade Structures, Inc. (dba USA Shade & Fabric Structure) from July 1, 2020 through June 30, 2021.
14.d. Change Order Requests for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 05 Drywall, Framing, Plaster, ACT
Contractor: Church and Larsen, Inc.
Requested by: District
Site: Springbrook Elementary School SBE05-01
Reason: Credit for unused allowance.
Amount: < $13,707.00 >

Description: Change Order
Bid Package No.: 11 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Springbrook Elementary School SBE11-02
Reason: Credit for unused allowance.
Amount: < $7,263.00 >

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $254,377.00 > or < 2.79% > of the project.   The new total of all contract amounts shall be $8,864,704.00.

IUSD/Fogarty/Okino
Board Agenda
June 23, 2020

 
Financial Impact:
< $20,970.00 > Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of < $20,970.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of < $20,970.00 > for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
14.e. Change Order Requests for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 13 Mechanical
Contractor: Air-Ex Air Conditioning, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB13-01
Reason: Cost to remove and replace diffusers and linear grills. Cost to furnish and install roof caps for the exhaust fans.
Amount: $3,596.00

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Springbrook Elementary School No. SB15-03
Reason: Cost to furnish and install new conduit. Credit for material and labor associated with the technological and audio/visual revisions and for the IP clock and speaker in room 222A.
Amount: $10,038.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $397,032.00 or 2.54% of the project. The new total of all contract amounts shall be $16,042,600.00.

IUSD/Fogarty/Okino
Board Agenda
June 23, 2020

 
Financial Impact:
$13,634.00 Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $13,634.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $13,634.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
14.f. Notice of Completion for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
The following list contains the bid category, contractor and the date the Board of Education (Board) approved the listed contract for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools.

Bid Category

Contractor

Board Approval Date

No. 02 Architectural Millwork & Finish Carpentry

K & Z Cabinets Co., Inc.

October 2, 2018

This contract is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
June 23, 2020

 
Financial Impact:

Recommended Motion:
Accept the contract of the listed contractor for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
14.g. Notice of Completion for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
The following list contains the bid category, contractor and the date the Board of Education (Board) approved the listed contract for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools.

Bid Category

Contractor

Board Approval Date

No. 9 Ceramic & Quarry Tile

Continental Marble and Tile Company

April 17, 2018

This contract is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
June 23, 2020

 
Financial Impact:

Recommended Motion:
Accept the contract of the listed contractor for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contract of the listed contractor for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
15. ITEMS REMOVED FROM THE CONSENT CALENDAR
16. ITEMS OF BUSINESS
16.a. Public Hearing: Special Education Local Plan Area (SELPA) Annual Service Delivery Plan and Annual Budget Plan
Rationale:

In 1997, AB 602 legislation added new requirements to local plans requiring that
Special Education Local Plan Areas (SELPAs) submit and adopt an Annual
Service and Budget Plan at a public hearing. As required in Education Code
(EC) Section 56205, these plans identify expected expenditures and include a
description of services, the physical location of the services, and must
demonstrate that all individuals with exceptional needs have access to services
and instruction appropriate to meet their needs as specified in their
Individualized Education Program (IEP). The Annual Budget Plan may be
revised during any fiscal year according to the policy making process established
in the SELPA’s local plan. Copies of the plans are included and are available for
inspection in the Special Education Department of the IUSD Administrative
Center and will also be available at the Board Meeting.

 

IUSD/Parham/Hertig
Board Agenda
June 23, 2020


Attachment

 
Financial Impact:


Recommended Motion:
After holding a public hearing, adopt the Irvine SELPA Annual Service Delivery Plan and Annual Budget Plan.
Quick Summary / Abstract:
After holding a public hearing, adopt the Irvine SELPA Annual Service Delivery Plan and Annual Budget Plan.
Attachments:
Draft Annual Service Delivery Plan and Annual Budget Plan
16.b. COVID-19 Operations Written Report
Rationale:

On March 4, 2020, a State of Emergency was proclaimed in California as a result of the threat of COVID-19.  On April 22, 2020, Governor Gavin Newsom issued Executive Order N-56-20.

The order included:

I.  An extension until December 15, 2020 of the July 1 deadline for a local school district governing board, county Board of Education, or a governing body of a charter school to adopt the Local Control and Accountability Plan (LCAP) and the budget overview for parents, pursuant to Education Code sections 47604.33, 47606.5, 52060, 52061, 52064.1, 52066, and 52067.

II.  The governing board of the Local Educational Agency (LEA) will adopt, during the same meeting at which they adopt the annual budget, a written report to the community that explains the changes to program offerings that the LEA has made in response to school closures to address the COVID-19 emergency and the major impacts of such closures on students and families, which shall include, at minimum, a description of how the LEA is meeting the needs of unduplicated pupils, defined consistent with Education Code section 42238.02(b)(1), during the period of school closures and the steps taken by the LEA, consistent with Paragraph 2 of Executive Order N-26-20, to support the following during the period of school closures:

A.  Continue funding for public schools that close in response to the COVID-19 pandemic so they could continue to deliver high-quality distance learning opportunities during the closure

B.  Access to school nutrition programs

C.  Supervision of students during ordinary school hours

III.  School districts will submit the written report adopted pursuant to clause (i) to the county superintendent of schools, in conjunction with submission of the adopted annual budget.

IV.  The LEA will post a copy of the written report adopted pursuant to clause (i) on the homepage of the internet website maintained by the LEA.

IUSD/Parham/Schlichting/Blakley
Board Agenda
June 23, 2020

Attachment

 
Recommended Motion:
Adopt the COVID-19 Operations Written Report as submitted.
Quick Summary / Abstract:
Adopt the COVID-19 Operations Written Report as submitted.
Attachments:
COVID 19 Operations Written Report June 2020
16.c. Public Hearing: Presentation and Adoption of the IUSD 2020-21 Budget
Rationale:
The Irvine Unified School District’s (IUSD) 2020-21 Budget is presented to the Board of Education (Board) and the community at the regularly scheduled meeting on June 23, 2020.

Budget Adoption
The State requires districts adopt their annual budgets before June 30th each year.  The California State Legislature approved a 2020-21 State Budget in Senate Bill (SB) 74 on June 15, 2020, meeting their Constitutional deadline requirement.  In contrast to recent years, while the Legislature has proposed a balanced budget, there are significant differences from the Governor’s May Revise and there is no agreement in place with the Governor’s Administration and the Legislature. The State will not have a final budget until the budget negotiations between the two parties are completed and the budget is amended. This is assumed to occur prior to the June 30, 2020 statutory deadline.

Given the timing of the State budget cycle, IUSD has proceeded with budget development based on the Governor's May Revise 2020-21 State Budget proposal. In addition, IUSD has utilized guidance provided by the Orange County Department of Education (OCDE), School Services of California (SSC), the California Association of School Business Officials (CASBO) and a variety of other sources during the budget development process. IUSD will adjust its General Fund budget accordingly if there are any material changes in the Final 2020-21 State Adopted Budget.

In addition, all other funds are included in the attachment for review and approval.

For the 2020-21 fiscal year, Executive Order N-56-20 separated the adoption of the Local Control Accountability Plan (LCAP) and the adoption of the District’s 2020-21 Budget. Therefore, the public hearing accompanying the budget will occur on June 23, 2020 and the adoption of the LCAP will occur in December. 

State Budget
On May 14, 2020 Governor Newsom released the May Revision to his 2020-21 January State Budget proposal. Citing the economic calamity brought on by the COVID-19 pandemic, the State’s financial position changed from a projected surplus of approximately $6 billion heading into 2020-21 to a forecasted deficit of approximately $54 billion through 2020-21.  The forecasted deficit was driven by significant reductions in the “big three” taxes and revenue streams of the State which include Sales and Use Tax, Personal Income Tax, and Corporate Income Tax. Collectively, State revenues for the current year 2019-20 and the budget year 2020-21 are forecast to be down $41 billion.

State revenues have a direct correlation to the Proposition 98 minimum funding guarantee, which absent intervention by the Governor and Legislature, directs the funding for K12 and community colleges.  With the deterioration of State revenues, the projected Proposition 98 guarantee has plummeted by approximately $18 billion for fiscal years 2019-20 and 2020-21 (approximately $4.2 billion in 2019-20 and approximately $13.5 billion in 2020-21).

Given the magnitude of the reduction in the Proposition 98 guarantee, the Governor’s May Revise suspends the allocation of the 2.31% Cost-of-Living-Adjustment (COLA) and imposes a cut of approximately 7.92% (total of 10%) on the Local Control Funding Formula (LCFF) and categorical programs.  The overall cut of 10% to the LCFF is anticipated to save the State approximately $6.5 billion. This reduction will be particularly devastating for school districts as the LCFF constitutes approximately 94% of Unrestricted General Fund revenue. To help offset this cut, the Governor’s May Revise contains some measures for relief and flexibility

Irvine Unified School District Budget
For IUSD the 10% cut to LCFF funding has been reflected in the 2020-21 budget, representing a cut of approximately $33.4 million or $930 per Average Daily Attendance (ADA). To partially mitigate this loss, the Governor’s May Revise includes funding to “temporarily” reduce the District’s pension costs for 2020-21 and 2021-22. This will save the District approximately $5 million annually.

While the Governor’s May Revise includes approximately $4.4 billion in Federal CARES Act Funds to help mitigate the cuts imposed on K-12 education, there remains significant uncertainty surrounding the allocation and utilization of these funds.  Therefore, these funds have not been included in the District’s 2020-21 Budget. Once the final State Budget is approved and more clarity is known about the amount and required uses of these funds, the District’s budget will be updated accordingly.

The District’s budget is intended to illustrate the District’s ability to meet its financial obligations in the budget and two subsequent fiscal years. With inadequate time to implement forecast budget reductions that may be necessary in 2021-22 and 2022-23, the Orange County Department of Education (OCDE) will accept a “Fiscal Solvency Statement” approved by the Board.  Under current budget assumptions, based on the ongoing cut of 10% in 2020-21 and assuming zero funded COLAs in 2021-22 and 2022-23, the Multiyear Projections accompanying the District’s 2020-21 Budget forecast the District may be required to make $20 million in cuts in 2021-22 and an additional $17 million in cuts in 2022-23 to maintain fiscal solvency. These assumptions are based purely on the Governor’s May Revise and may change pending approval of the final State Budget. 

The IUSD General Fund 2020-21 Budget Reflects:

Unrestricted Budget
Revenue
Expense
Total Sources/Contributions
Net Change in Funding Balance

$318.3 million 
($276.4 million)
($  67.6 million)
($  25.7 million)

Fund Balance
Beginning Balance
2020-21 Activity
Projected Ending Balance          



$   48.4 million 
($  25.7 million)
$   22.7 million 


Restricted Budget
Revenue
Expense
Total Sources/Contributions
Net Change in Fund Balance     
 

$  70.9 million 
($145.1 million)
$  62.3 million 
($  11.9 million)

Fund Balance
Beginning Balance
2020-21 Activity
Projected Ending Balance          
 

$ 17.2 million 
($ 11.9 million)
$  5.3 million 


IUSD/Fogarty/Serich 
Board Agenda 
June 23, 2020

Attachment

 
Recommended Motion:
After holding a public hearing and considering all comments, adopt the District’s 2020-21 Budget, accompanying Multiyear Projection and Fiscal Solvency Statement as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education.
Quick Summary / Abstract:
After holding a public hearing and considering all comments, adopt the District’s 2020-21 Budget, accompanying Multiyear Projection and Fiscal Solvency Statement as presented and direct staff to forward the appropriate documentation to the Orange County Department of Education.
Attachments:
2020-21 AB Summaries by Fund
16.d. Public Hearing: Resolution No. 19-20-45: Confirming the Engineer's Report for the Levy and Collection of the IUSD RIMD and the Assessment Diagram Connected Therewith; and Ordering the Levy and Collection of Assessments for Fiscal Year 2020-21 - Roll Call
Rationale:
On May 5, 2020, by resolution, the Board of Education of the Irvine Unified School District (“Board of Education”) initiated proceedings pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the "Act"), for the levy and collection of assessments against the assessable lots and parcels of land within the Irvine Unified School District Recreation Improvement and Maintenance District (the “District”) for the 2020-21 fiscal year and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act and Section 4 of the Article XIIID of the California Constitution.

The Engineer has prepared and filed a written report with the Clerk of the Board of Education entitled "Engineer's Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2020/2021" (the "Engineer's Report").  On May 26, 2020, by resolutions, the Board of Education preliminarily approved the Engineer's Report and declared its intention to levy and collect assessments within the District for fiscal year 2020/2021.

This resolution confirms the Engineer’s Report has been prepared and filed with the Clerk of the Board of Education and the Board of Education has been provided with such report entitled “Engineer’s Report, Irvine Unified School District Recreation Improvement and Maintenance District Fiscal Year 2020/2021” (the “Engineer’s Report”).

IUSD/Fogarty
Board Agenda
June 23, 2020

Attachment

 
Financial Impact:

Recommended Motion:
After holding a public hearing and considering all comments, adopt Resolution No. 19-20-45, confirming the Engineer’s Report and the levy of assessments for fiscal year 2020-21, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution.
Quick Summary / Abstract:
After holding a public hearing and considering all comments, adopt Resolution No. 19-20-45, confirming the Engineer’s Report and the levy of assessments for fiscal year 2020-21, in connection with the Irvine Unified School District Recreation Improvement and Maintenance District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, and as provided by Article XIIID of the California Constitution.
Attachments:
Resolution No. 19-20-45 IUSD RIMD Approving Final ER and Ordering Intent to Levy
16.e. Public Hearing: Bargaining Proposal Regarding the 2020-21 Agreement Between the California School Employees Association Chapter #517 and the Irvine Unified School District
Rationale:

The California Schools Employee Association Chapter #517 hereby submits this bargaining proposal pursuant to Government Code Section 3547(a). Legislation covering collective bargaining for school districts makes the following provisions for presentation of initial proposals, public hearings, and initiation of negotiations:

1. All initial proposals of exclusive representatives and of public school employers which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter shall be public record.

2. Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed, after the submission of the proposal, to enable the public to become informed, and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.

3. After the public has had an opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt the initial proposal.

4. New subjects of meeting and negotiating arising after the presentation of initial proposals shall be made public within 24 hours. If a vote is taken on such subject by the public school employer, the vote thereon by each member voting shall also be made public within 24 hours.

5. California Schools Employee Association Chapter #517 shall address issues in the following articles in the Agreement between Irvine Unified School District and California School Employees Association and its Irvine Chapter #517 as follows:


1. Article 7 – Working Conditions
2. Article 8 – Compensation and Related Benefits
3. Article 9 – Health and Welfare Benefits
4. Article 15 – Procedures for Lay-off


IUSD/O’Donovan
Board Agenda
June 23, 2020

Attachment

 
Recommended Motion:
After holding the public hearing and considering all comments, adopt the proposal of the California Schools Employee Association Chapter #517 in order to initiate the bargaining process of the identified Articles.
Quick Summary / Abstract:
After holding the public hearing and considering all comments, adopt the proposal of the California Schools Employee Association Chapter #517 in order to initiate the bargaining process of the identified Articles.
Attachments:
CSEA Sunshine
16.f. Resolution No. 19-20-47: Reserving the Right to Make 2020-21 Employee Compensation Reductions - Roll CallWas edited within 72 hours of the Meeting
Rationale:

Based on the current economic crisis resulting in changed District financials, the Board is provided a Resolution to consider permitting the District to make reductions to the salaries of specific District employees, outlined in the proposed resolution, and declaring salaries for the 2020-2021 fiscal year to be indefinite and undetermined at this time.

IUSD/O'Donovan
Board Agenda
June 23, 2020

Attachment

**Attachment Updated June 22, 2020**
 
Recommended Motion:
Adopt Resolution No. 19-20-47 permitting the District to make reductions to the salaries of specific District employees, outlined in the proposed resolution, and declaring salaries for the 2020-2021 fiscal year to be indefinite and undetermined at this time.

Quick Summary / Abstract:
Adopt Resolution No. 19-20-47 permitting the District to make reductions to the salaries of specific District employees, outlined in the proposed resolution, and declaring salaries for the 2020-2021 fiscal year to be indefinite and undetermined at this time.
Attachments:
Irvine Indefinite Salary Resolution
16.g. Emergency Permit Requirement - Declaration of Need for Fully Qualified Educators
Rationale:

Effective July 1, 1994, Title V, Regulation 80026 requires the governing board of a school district annually adopt a "Declaration of Need for Fully Qualified Educators" as a prerequisite to the issuance of any emergency permits. Categories of emergency permits which may be necessary include: CLAD or BCLAD permits, Resource Specialists, Teacher Librarian Services, and Limited Assignments Permits for Multiple Subject or Single Subject.

IUSD/O'Donovan
Board Agenda
June 23, 2020

Attachment

 
Recommended Motion:
Adopt the "Declaration of Need for Fully Qualified Educators" authorizing the employment of teachers holding emergency permits for the 2020-21 school year.
Quick Summary / Abstract:
Adopt the "Declaration of Need for Fully Qualified Educators" authorizing the employment of teachers holding emergency permits for the 2020-21 school year.
Attachments:
Declaration of Need
16.h. Resolution No. 19-20-48: Proclaiming that Black Lives Matter and Calling for a Commitment to Creating an Unbiased and Inclusive Society Through Education - Roll Call
Rationale:

Recent and continued acts of racial disparities throughout our nation's history have resulted in a movement to address the issue directly, and to inform all that racial injustice and bias has disproportionately impacted African-American and Black lives. 

At the June 9, 2020 Board of Education Meeting, Board Members Brooks and Carroll with support from the entire Board, directed staff to draft a resolution in support of Black lives and the Board's commitment to maintaining a safe, positive school environment for all students, staff, parents/guardians, and community members. 


IUSD/Walker
Board Agenda
June 23, 2020

Attachment

 
Recommended Motion:
Adopt Resolution No. 19-20-48, proclaiming that Black Lives Matter and calling for a commitment to creating an unbiased and inclusive society through education.
Quick Summary / Abstract:
Adopt Resolution No. 19-20-48, proclaiming that Black Lives Matter and calling for a commitment to creating an unbiased and inclusive society through education.
Attachments:
Res No. 19-20-48 Proclaiming that Black Lives Matter
17. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
18. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
19. ADJOURNMENT
20. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
July 14, 2020
August 18, 2020

Information on teleconferencing options for the public are posted on
https://iusd.org/boardmeetings

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: June 19, 2020, 10:41 AM

The resubmit was successful.