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Regular Meeting of the Board of Education
Irvine USD
August 18, 2020 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 6:30 p.m. Regular Meeting ** The IUSD Administration Center is closed to the public at this time in an effort to maintain physical distancing and prevent the spread of COVID-19. Regular Board of Education meetings are broadcast live on Cox channel 39 and streamed live on iusd.org/boardmeetings **

1. CONVENE REGULAR MEETING - 6:30 PM
2. PLEDGE OF ALLEGIANCE / ROLL CALL
3. APPROVAL OF MINUTES
Recommended Motion:

Approve the minutes of the following meeting(s), as presented:

April 28, 2020 - Special Meeting

Quick Summary / Abstract:

Approve the minutes of the following meeting(s), as presented:

April 28, 2020 - Special Meeting
Attachments:
Minutes - 042820
4. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
5. SPECIAL PRESENTATIONS / RECOGNITIONS
5.a. 2020-21 Budget Update
Quick Summary / Abstract:
Presenter:  John Fogarty, Assistant Superintendent of Business Services
6. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
7. SUPERINTENDENT'S REPORT
8. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
9. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
10. CONSENT CALENDAR - Business Services
10.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00315880 through 00317775
District 50, CFD No. 01-1 - Numbers 00001813 through 00001814
District 44, CFD No. 86-1 - Numbers 00008123 through 00008136
District 41, Irvine Child Care Project - Numbers 00003647 through 00003654
Revolving Cash - Numbers 51779 through 51927


IUSD/Fogarty/Payton
Board Agenda
August 18, 2020

Attachment

 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
08-18-2020 Check Register Report
10.b. Contract Services Action Report 2020-21/02
Rationale:
ACCELERATE EDUCATION, INC.
Contractor to provide Advanced Placement (AP) courses to support the IUSD Virtual Academy.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

August 19, 2020 – August 18, 2021
Budget No.: 0100933510-5810
Roberts/IUSD Virtual Academy
Fee....................................................... not to exceed $8,700.00
Restricted General Fund – Fund 01

ASHLEY WILLIAMS CONSULTING, INC.
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of Psychoeducation as agreed upon by the Special Education Department during the 2020-21 fiscal year.

July 17, 2020 – June 30, 2021
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,500.00
Restricted General Fund – Fund 01
Ratify

A-TECH CONSULTING, INC.
Contractor to provide environmental abatement services during the construction phase for the Measure E Series 2 Modernization project at Bonita Canyon Elementary School.
(Previously Board Approved on June 9, 2020.)

June 10, 2020 – September 1, 2021
Budget No.: 2110892085-6267
Okino/Construction & Facilities
Fee....................................................... not to exceed $3,025.00
Fee....................................................... not to exceed $7,285.00
Funding may be provided by various categories including, but not limited to: Building Fund – Fund 21 and Special Reserve Fund for Capital Outlay Projects – Fund 40.

ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to general facilities to the Business Services, Facilities Planning, and Construction Departments for the 2019-20 fiscal year.
(Previously Board Approved on June 11, 2019 and May 5, 2020.)

July 1, 2019 – June 30, 2020
Budget No.: 3500553581-5839
Fogarty/Business Services
Fee....................................................... not to exceed $20,000.00
Fee....................................................... not to exceed $20,065.21
County School Facilities Fund – Fund 35

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Brywood Elementary School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at College Park Elementary School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Creekside High School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Culverdale Elementary School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Cypress Village Elementary School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Early Childhood Learning Center (ECLC) in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Jeffrey Trail Middle School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Santiago Hills Elementary School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Sierra Vista Middle School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

ATLAS TECHNICAL CONSULTANTS, LLC
Contractor to provide materials and soils testing and inspection services for the Learning Environment Enhancement Project (LEEP) at Stonegate Elementary School in accordance with the requirements identified on the Division of the State Architect DSA-103 Form.

August 19, 2020 – December 31, 2020
Budget No.: 4000980885-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,221.00
Special Reserve Fund for Capital Outlay Projects – Fund 40

CALIFORNIA SCHOOL BOARDS ASSOCIATION – GAMUT
Contractor to provide Gamut Online Policy services and Gamut Agenda Online platform services. The online policy information service incorporates the complete CSBA Policy Update Reference Manual which is updated continually throughout the year. These services include sample board policies, information and analysis on key education issues and assistance in updating policies. The Agenda Online platform includes the license, training, and support services.

July 1, 2020 – June 30, 2021
Budget No.: 0100100171-5810
Walker/Superintendent’s Office
Fee....................................................... not to exceed $9,275.00
Unrestricted General Fund – Fund 01
Ratify

CAPITOL ADVISORS GROUP, LLC
Consultant to provide legislative and budgetary advocacy services.

September 1, 2020 – August 31, 2021
Budget No.: 0100503072-5811
Fogarty/Business Services
Fee....................................................... not to exceed $36,000.00
Unrestricted General Fund – Fund 01

CELLCO PARTNERSHIP dba VERIZON WIRELESS
Contractor to provide hotspots and wireless service.

August 19, 2020 – June 30, 2021
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $60,000.00
Restricted General Fund – Fund 01

CELLULAR & LAPTOP REPAIR CENTERS, INC.
Contractor to provide repair services for damaged technology such as Chromebooks, computers, and iPads.

October 2, 2020 – October 1, 2021
Budget No.: 0100949426-5630
Ford/Information Services
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund – Fund 01

COOPERATIVE STRATEGIES, LLC
Contractor to provide a facilities usage fee analysis in compliance with the California Education Code.
(Previously Board Approved on December 17, 2019.  Extend term only.)

December 18, 2019 – June 30, 2020
December 18, 2019 – December 31, 2020
Budget No.: 0100506550-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $18,500.00
Unrestricted General Fund – Fund 01

COOPERATIVE STRATEGIES, LLC
Contractor to provide consulting services to assist Irvine Unified School District with preparing annual and five-year reports to properly document revenues and expenditures from Developer Fees from the prior fiscal year (2019-2020). The reports will take into consideration funds on hand and the continued need to levy and collect fees to house students generated from existing and future development.

August 19, 2020 – December 31, 2020
Budget No.: 2500565081-5811
Okino/Construction & Facilities
Fee....................................................... not to exceed $3,150.00
Capital Facilities Fund – Fund 25

DIVERSIFIED THERMAL SERVICES, INC.
Contractor to provide inspections and adjustments of water and air chillers at various sites throughout Irvine Unified School District as needed.
(Previously Board Approved on June 9, 2020.)

July 1, 2020 – June 30, 2021
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $8,184.00
Fee....................................................... not to exceed $28,332.00
Restricted General Fund – Fund 01

DREAMBOX LEARNING, INC.
Contractor to provide an online math program for at-risk students.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and Contractor is on file.

August 19, 2020 – August 18, 2021
Budget No.: 0115652110-5810
Stonebarger/Turtle Rock Elementary School
Fee....................................................... not to exceed $9,250.00
Restricted General Fund – Fund 01

EDL HOLDCO ULC dba EDYNAMIC LEARNING
Contractor to provide Career and Technical Education (CTE) courses to support the IUSD Virtual Academy CTE course offerings.

August 19, 2020 – August 19, 2021
Budget No.: 0100933510-5810
Roberts/IUSD Virtual Academy
Fee....................................................... not to exceed $12,000.00
Restricted General Fund – Fund 01

EXPLORE LEARNING, LLC
Contractor to provide licenses for Gizmos, online interactive virtual science labs, for grades 3-12. These virtual simulations will support and enhance science lab requirements for the IUSD Virtual Academy.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

August 19, 2020 – August 18, 2021
Budget No.: 0100933510-5810
Roberts/IUSD Virtual Academy
Fee....................................................... not to exceed $45,482.44
Restricted General Fund – Fund 01

FLORIDA VIRTUAL SCHOOL
Contractor to provide online digital curriculum (TK-12) and professional learning.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.
(Previously Board Approved on July 14, 2020.)

July 15, 2020 – July 14, 2021
Budget No.: 0161610210-5810
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $700,000.00
Fee....................................................... not to exceed $1,000,000.00
Unrestricted General Fund – Fund 01
Restricted General Fund – Fund 01

GRAHAM COMPANY
Contractor to provide semi-annual maintenance services on fifty-four (54) emergency lighting inverter systems at various sites throughout Irvine Unified School District.

August 19, 2020 – June 30, 2021
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $11,500.00
Restricted General Fund – Fund 01

HOLLAR SPEECH & LANGUAGE
Contractor to perform Independent Educational Evaluation(s) (IEE) in the area of speech and language as agreed upon by the Special Education Department during the 2020-21 fiscal year.

July 1, 2020 – June 30, 2021
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $10,400.00
Restricted General Fund – Fund 01
Ratify

HOUGHTON MIFFLIN HARCOURT PUBLISHING CO.
Contractor to provide READ 180 Universal license hosting renewal and implementation services for staff.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

September 1, 2020 – September 1, 2021
Budget No.: 0100905510-5810
Cummins/Prevention & Intervention
Fee....................................................... not to exceed $24,930.00
Unrestricted General Fund – Fund 01

INFOBASE HOLDINGS, INC.
Contractor to provide access to Learn 360 and Classroom Video on Demand, video content databases, for all Irvine Unified School District (IUSD) users.  These videos and interactives are content-based and tied to curriculum standards for use during Distance Learning (DL). A California Student Data Privacy Agreement (CSDPA) is to be renewed between IUSD and the Contractor.

August 19, 2020 – August 20, 2021
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $23,333.00
Restricted General Fund – Fund 01

MESA ENERGY SYSTEMS, INC.
Contractor to provide front-end system support and training on the Andover continuum building automation system.

August 19, 2020 – June 30, 2021
Budget No.: 0100505381-5810
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $7,896.00
Restricted General Fund – Fund 01

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS – IMAGING, SCANNING AND WORKFLOW
Contractor to provide professional services for the operation of a web-based imaging, scanning, and workflow system.  Services include on-going training services for present and future employees, future software enhancements, and support services.

July 1, 2020 – June 30, 2021
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $7,000.00
Unrestricted General Fund – Fund 01
Ratify

PROJECT LEAD THE WAY
Consultant to provide curricula and training for Engineering Pathway for Career Technical Education program as directed by Education Services.

July 1, 2020 – June 30, 2021
Budget No.: 0100914510-5810
Tuominen/Education Services
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund – Fund 01
Ratify

SCREENCASTIFY, LLC
Contractor to provide Screencastify, a screen-casting tool for Google Chrome that allows staff to screencast and edit videos to support Distance Learning. A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

August 19, 2020 – August 18, 2021
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $30,000.00
Restricted General Fund – Fund 01

SEESAW LEARNING, INC.
Contractor to provide a platform that builds a comprehensive record of student learning to support Distance Learning (DL). Portfolios sync class to class and follow students for their entire career at school to support progress tracking over time.  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

August 19, 2020 – July 31, 2021
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $65,835.00
Restricted General Fund – Fund 01

SPOTIFY USA, INC.
Contractor to provide a digital audio workstation accessible directly in student browsers that can be used to collaborate with others and create music to support Distance Learning. A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District and the Contractor.

August 19, 2020 – August 19, 2021
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $40,000.00
Restricted General Fund – Fund 01

ZENDESK
Contractor to provide technology help desk software to assist in the tracking of requests, the escalation of issues when needed, and offers intuitive self-service resources to Irvine Unified School District staff.
(Previously Board Approved on January 14, 2020.)

January 15, 2020 – January 14, 2022
Budget No.: 0100949426-5810
Ford/Information Services
Fee....................................................... not to exceed $77,688.00
Fee....................................................... not to exceed $84,541.77
Unrestricted General Fund – Fund 01

ZOOM VIDEO COMMUNICATIONS, INC.
Contractor to provide cloud based video communication and collaboration technologies to support Distance Learning (DL).  A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and the Contractor is on file.

August 19, 2020 – August 18, 2021
Budget No.: 0100933510-5810
Ford/Information Services
Fee....................................................... not to exceed $70,000.00
Restricted General Fund – Fund 01

No Cost Agreements

BARK TECHNOLOGIES, INC.
Contractor to provide a free pilot for a cloud based online safety tool to keep children safe through content monitoring, web filtering, and screen time management.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

September 1, 2020 – May 23, 2021
Ford/Information Services

BRAINPOP, LLC
Contractor to provide digital educational materials that provide language development support to English Language Learner students.  Individual purchases funded by site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be renewed between Irvine Unified School District (IUSD) and the Contractor is on file.  IUSD and Contractor to enter into An Addendum to the Terms of Use agreement.

August 19, 2020 – February 27, 2022
Ford/Information Services

CARTY WEB STRATEGIES, INC. dba HOME CAMPUS
Contractor to provide Athletic Clearance, a scheduling software with website/calendar integration and student registration features.  Purchase funded by individual school site budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

November 14, 2020 – December 8, 2022
Ford/Information Services

GOLD STAR FOODS, INC.
Contractor to deliver United States Department of Agriculture (USDA) approved food boxes to Irvine Unified School District and remain onsite to make final distribution to end recipients as part of the Farmers to Families Food Box Program (FFFB Program).

August 19, 2020 – August 31, 2022
Hartstein/Nutrition Services

JOHN WILEY & SONS, INC.
Contractor to provide Matter and Interactions textbooks.  Purchases funded by individual school budgets and approved through the Purchase Order Detail Report.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

May 27, 2020 – May 26, 2023
Ford/Information Services
Ratify

OTT-O-MATIC
Contractor to provide free Google Add-ons including Slip-in-Slide (allows educators to place slides into student slide decks), Slide Randomizer (allows educators to place slides in random order to assist with studying), and Voice Recorder (allows users to record audio within Google Docs).  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

August 19, 2020 – August 18, 2023
Ford/Information Services

SURFSCORE, INC.
Contractor to provide free Kodable, a free online programming curriculum.  A California Student Data Privacy Agreement (CSDPA) is to be established between Irvine Unified School District and the Contractor.

November 29, 2020 – August 14, 2021
Ford/Information Services


IUSD/Fogarty/Payton
Board Agenda
August 18, 2020
 
Financial Impact:

County School Facilities Fund – not to exceed $65.21

Building Fund – not to exceed $4,260.00

Capital Facilities Fund – not to exceed $3,150.00

Special Reserve Fund for Capital Outlay Projects – not to exceed $62,210.00

Restricted General Fund – not to exceed $720,044.44

Unrestricted General Fund – not to exceed $124,058.77

Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2020-21/02, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2020-21/02, as submitted.
10.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
August 18, 2020

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated August 7, 2020.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated August 7, 2020.
Attachments:
08-18-2020 Purchase Order Detail Report
10.d. Operational Area Agreement Between the County of Orange and IUSD for Continuity of Emergency Management/Operational Area Functions
Rationale:
The Operational Area Agreement formally organizes the County of Orange and its political subdivisions, to include the Irvine Unified School District, as part of the Orange County Operational Area for purposes of emergency management coordination as required by the State of California’s Standardized Emergency Management System. First approved in 1995, the document lays out a framework for interjurisdictional cooperation and the responsibilities of the County of Orange and its individual subdivisions. This document was reviewed and approved by the County of Orange and the 100+ political subdivisions that make up the Orange County Operational Area, and it has served as the foundation for nearly 25 years of regional emergency management collaboration.

In 2017, the Orange County Sheriff’s Department Emergency Management Division began a process to revise the Operational Area Agreement to account for changes in emergency operations plans, incorporate advances and new perspectives in the emergency management discipline and ease administration of Operational Area functions. The Operational Area Agreement Revision Working Group was formed and met for more than a year to develop an updated document taking into account new programs and paradigms at the local, state and federal level, as well as lessons learned from more than twenty years of administering the existing framework. Following an extensive review and revision process in 2018 and 2019, the revised Operational Area Agreement was approved by the County Board of Supervisors on March 24, 2020. The Agreement must now be approved by each individual jurisdiction in the Orange County Operational Area.


IUSD/Fogarty/Bayne
Board Agenda
August 18, 2020

Attachment
 
Recommended Motion:
Approve the Orange County Operational Area Agreement of the County of Orange and Political Subdivisions between the County of Orange and the Irvine Unified School District for continuity of emergency management/operational area functions.
Quick Summary / Abstract:
Approve the Orange County Operational Area Agreement of the County of Orange and Political Subdivisions between the County of Orange and the Irvine Unified School District for continuity of emergency management/operational area functions.
Attachments:
2020 Operational Area Agreement - County of Orange
10.e. Authorize the Utilization of Department of General Services Contracts for the Purchase of Fleet Vehicles
Rationale:
There are times when Irvine Unified School District (District) departments have a need to purchase fleet vehicles such as cars, trucks, vans, or SUVs. With the continued growth of the District, purchases are necessary for the replacement of old vehicles for required job duties.

Pursuant to Public Contract Code sections 10298, 10299, and 12100, the District can utilize equipment and supplies through California Department of General Services (DGS) awarded contracts.

DGS awarded Contract Nos. 1-18-23-10 A through H (Fleet Vehicles - Cars), 1-18-23-20 A through I (Fleet Vehicles - Trucks), and 1-18-23-23 A through H (Fleet Vehicles - Vans & SUV's) with an initial contract term of two (2) years, from May 1, 2018 through April 30, 2020, with an option to extend for two (2) additional one (1) year periods or a portion thereof. The terms, conditions, and prices for the contract extensions shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be made, the contract may be terminated at the end of the current contract term. As a continuing effort to make available new zero emission, plug-in hybrid electric, and hybrid vehicles, the State will periodically make additional awards to the current Fleet Vehicle Contracts listed above. New vehicles will be added by Supplement and will be administered under the terms and conditions of the Contracts. If necessary, additional contract numbers will be added.

DGS approved the first extension on November 8, 2019 in Supplement No. 8 for Contract No. 1-18-23-10 A through H (Fleet Vehicles - Cars), Supplement No. 7 for Contract No. 1-18-23-20 A through H (Fleet Vehicles - Cars) and Supplement No. 10 for Contract No. 1-18-23-23 A through H (Fleet Vehicles - Cars) with a term through April 30, 2021.

Staff has reviewed the terms, conditions, and pricing of the contracts and finds them to be competitive; therefore, recommends authorization for the utilization of DGS Contract Nos. 1-18-23-10 A through H (Fleet Vehicles - Cars), 1-18-23-20 A through I (Fleet Vehicles - Trucks), and 1-18-23-23 A through H (Fleet Vehicles - Vans & SUV's) for the purchase of fleet vehicles.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
August 18, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund - Fund 01, Cafeteria Fund - Fund 13, and Deferred Maintenance Fund - Fund 14.

Expenditures are undetermined at this time but savings are anticipated due to reduced pricing.
Recommended Motion:
Authorize the utilization of Department of General Services Contract Nos. listed for the purchase of fleet vehicles from May 1, 2020 through April 30, 2021.
Quick Summary / Abstract:
Authorize the utilization of Department of General Services Contract Nos. listed for the purchase of fleet vehicles from May 1, 2020 through April 30, 2021.
10.f. Authorize the Utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a College and Career Planning Platform
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a college and career planning platform.

Pursuant to Public Contract Code section 20118.2, school districts have the authorization to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Pursuant to Government Code sections 6500 and 6502, Joint Powers Authorities (JPA) may exercise any power common to the contracting parties.  Education Technology Joint Powers Authority (Ed Tech JPA) is a JPA with the authorization to issue RFPs and award Master Agreements to qualified vendors that establish general terms and pricing available to the JPA’s members.  The Board of Education previously approved the District's membership in the Ed Tech JPA and may grant authorization to make purchases based on the general terms and pricing included in the Ed Tech JPA Master Agreement.

Ed Tech JPA awarded RFP No. 19/20-06 College and Career Planning Platform to Naviance, Inc. (“Naviance”) Ed Tech JPA Master Contract No. 19-20-06-02, with a term of July 10, 2020 through July 31, 2023 with two options to extend for one (1) additional year.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term, for a contract term up to five (5) years.  The District desires to leverage the contract for a term of August 1, 2020 through July 31, 2025.  

Staff has reviewed the terms, conditions, and pricing of the contract, including price as a significant factor, and finds them to be competitive; therefore, recommends authorization for the utilization of Ed Tech JPA Contract No. 19-20-06-02 with Naviance for the purchase and warranty of a college and career planning platform.


IUSD/Fogarty/Ford/Bennett
Board Agenda
August 18, 2020
 
Financial Impact:
Approximately $71,000.00 annually
Restricted and Unrestricted General Fund - Fund 01
Savings are anticipated due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the utilization of Ed Tech JPA Contract No. 19-20-06-02 with Naviance, Inc. for a college and career planning platform through July 31, 2025.
Quick Summary / Abstract:
Authorize the utilization of Ed Tech JPA Contract No. 19-20-06-02 with Naviance, Inc. for a college and career planning platform through July 31, 2025.
10.g. Exercise Option to Extend the Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Classroom Management and Student Online Safety System
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a classroom management and student online safety system.

On October 15, 2019, the Board of Education authorized the utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of classroom management and student online safety system from Blocksi, Inc. (“Blocksi”).  The initial term of the contract was November 1, 2019 through October 31, 2020 with the option to extend for additional terms upon approval of the District’s Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

The District has been pleased with the services from Blocksi, Inc.; therefore, staff requests the authorization to extend the Contract for one (1) additional three (3) year term, as allowable per the terms and conditions outlined in the Purchase Agreement, from November 1, 2020 through October 31, 2023.


IUSD/Fogarty/Ford/Bennett
Board Agenda
August 18, 2020

 
Financial Impact:
Approximately $220,000.00
Restricted and Unrestricted General Fund – Fund 01
Savings are anticipated, due to reduced pricing of Joint Powers Authority Contract.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the agreement to utilize Ed Tech JPA Contract No. 18-19-05-02 with Blocksi, Inc. for the purchase of a classroom management and student online safety system through October 31, 2023.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the agreement to utilize Ed Tech JPA Contract No. 18-19-05-02 with Blocksi, Inc. for the purchase of a classroom management and student online safety system through October 31, 2023.
10.h. Exercise Option to Extend the Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a Notification System
Rationale:
The Irvine Unified School District (District) has a need for the purchase of a classroom management and student online safety system.

On May 26, 2020, the Board of Education authorized the utilization of Education Technology Joint Powers Authority (Ed Tech JPA) Master Contract for the Purchase of a notification system from Aeries Software, Inc. (Aeries) to pilot the notification system and make a determination whether to enter into a regular contract term with Aeries.  Ed Tech JPA members may leverage Master Agreements at any time within the contract term.  The initial term of the contract was May 27, 2020 through August 1, 2020.

The District requires additional time to pilot the services from Aeries and make a final determination regarding whether or not to enter into a regular contract term; therefore, staff requests the authorization to extend the Contract for one (1) additional four (4) month term, as allowable per the terms and conditions outlined in the Purchase Agreement, from August 2, 2020 through November 30, 2020.


IUSD/Fogarty/Ford/Bennett
Board Agenda
August 18, 2020
 
Financial Impact:
No fiscal impact (all costs were included in the previous approval).
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to extend the agreement to utilize Ed Tech JPA Contract No. 18-19-02-01 with Aeries Software, Inc. for the pilot of a classroom management and student online safety system through November 30, 2020.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to extend the agreement to utilize Ed Tech JPA Contract No. 18-19-02-01 with Aeries Software, Inc. for the pilot of a classroom management and student online safety system through November 30, 2020.
10.i. Notice of Completion for the Westpark Elementary School Roofing Project
Rationale:
The following list contains the bid, contractor, and the date the Board of Education (Board) approved the listed contract for the Westpark Elementary School Roofing project.
 

Bid Category

Contractor

Board Approval Date

Bid No. 18/19-01 MO, Unit Cost Pricing for Roofing

Commercial Roofing Systems, Inc.

May 28, 2019

The Westpark Elementary School Roofing project is substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the project as complete and authorize staff to file a Notice of Completion for the contractor listed with the Orange County Clerk-Recorder’s Office.


IUSD/Fogarty/Hoffman
Board Agenda
August 18, 2020

 
Financial Impact:

Recommended Motion:
Accept the Westpark Elementary School Roofing project of the listed contractor as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder's Office.
Quick Summary / Abstract:
Accept the Westpark Elementary School Roofing project of the listed contractor as complete and authorize staff to file a Notice of Completion with the Orange County Clerk-Recorder’s Office.
10.j. Piggyback Authorization - Furniture: Systems and Stand Alone
Rationale:
As the Irvine Unified School District (District) continues to grow, there is a continued need to purchase and replace furniture throughout the District.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same item, price and terms. This procedure is often referred to as "piggybacking".

San Bernardino County Superintendent of Schools (SBCSS) awarded contracts for Bid No. 19/20-1273, Furniture: Systems and Stand Alone to the following vendors:

1.  Concepts School and Office Furnishings;
2.  Culver-Newlin;
3.  Express Modular Systems;
4.  Lakeshore Equipment Co. dba Lakeshore Learning Materials;
5.  MeTEOR Education, LLC;
6.  Nexus Office Environments, Inc.;
7.  Office & Ergonomics Solutions, Inc. dba OES Office Furniture;
8.  Office Depot (Workspace Interiors);
9.  School Outfitters;
10. Sierra School Equipment Co.;
11. Southwest School Supply, Inc.;
12. Tangram Interiors; and
13. Virco, Inc.

The initial term is from July 1, 2020 through June 30, 2021 with an option to renew for two (2) additional one (1) year increments, for a period not to exceed three (3) years.

District staff has reviewed the terms, conditions, and prices in this contract and finds them to be competitive; therefore, recommends authorization be granted to acquire furniture utilizing the SBCSS contract.


IUSD/Fogarty/Ragas
Board Agenda
August 18, 2020
 
Financial Impact:
Funding may be provided by various sources including, but not limited to: General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities Districts – Multiple.
Recommended Motion:
Authorize the utilization of San Bernardino County Superintendent of Schools Bid No. 19/20-1273, Furniture: Systems and Stand Alone contract awarded to multiple vendors, effective July 1, 2020 through June 30, 2021.
Quick Summary / Abstract:
Authorize the utilization of San Bernardino County Superintendent of Schools Bid No. 19/20-1273, Furniture: Systems and Stand Alone contract awarded to multiple vendors, effective July 1, 2020 through June 30, 2021.
11. CONSENT CALENDAR - Education Services
11.a. Consolidated Application for Funding Categorical Aid Programs
Rationale:

The Consolidated Application is used by the California Department of Education (CDE) to distribute funds from various federal programs to county offices, school districts, and charter schools throughout California. Every local educational agency (LEA) certifies the Spring Release data collections to document participation in federal programs under the Every Student Succeeds Act (ESSA) and provides assurances that the LEA will comply with the legal requirements of each program. The Spring Release of the application documents participation in various federal categorical programs and includes assurances that the LEA will comply with the legal requirements of each program. The Winter Release of the application, to be certified in February 2021, contains the LEA's entitlements for each funded program.

Program entitlements are determined by formulas contained in the laws that created the programs.  Out of each federal program entitlement, LEAs allocate funds for direct administration and indirect support costs for programs operated by the LEA and allocates funds to schools for programs operated at school sites. The application is submitted online through a web-based Consolidated Application Reporting System (CARS). This Spring data collection for the 2020-2021 application must be submitted by August 17, 2020, to indicate the Irvine Unified School District requests participation in federal programs including: Title I-Part A (Improving Basic Programs), Title II-Part A (Supporting Effective Instruction), Title III-Part A (Language Instruction for Immigrant Students), Title III-Part A (Language Instruction for English Learner Students), Title IV-Part A (Student Support and Academic Enrichment Grants).  Federal guidelines also allow local non-profit private schools to participate with the public school district in the federal programs included in the application. Those participating private schools are identified in this Spring data reporting.

 Federal Program Descriptions  

Title I-Part A:  Helping Disadvantaged Children                   

A federal program to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and state academic assessments.

Title II-Part A:  Supporting Effective Instruction

A federal program that increases student academic achievement through strategies such as improving teacher and principal quality and effectiveness, increasing the number of teachers and principals who are effective in improving student academic achievement in the classroom and providing low-income and  minority students greater access to effective teachers, principals and school leaders.

Title III-Part A:  Program for Immigrant Students

A federal program to provide supplementary programs and services to eligible immigrant students. The purpose of the subgrant is to assist immigrant students to acquire English and achieve grade-level and graduation standards.

Title III-Part A:  Program for English Learner Students

A federal program to provide supplementary programs and services to English learners (ELs). The purpose of the subgrant is to assist EL students to achieve high levels in academic subjects and achieve academic standards; assist teachers, principals and school leaders in developing and sustaining effective language instruction programs; promoting parental, family and community participation in language instructional programs for families of English learners.

Title IV-Part A:  Student Support and Academic Enrichment Grants

A federal program to provide all students access to a well-rounded education; improve school conditions for learning; and improve the use of technology in order to improve the academic achievement and digital literacy of all students.

School Site Responsibilities

Each school receiving federal funds through the Consolidated Application is required to have a comprehensive school plan known as the School Plan for Student Achievement (SPSA) describing strategies and activities to improve student achievement and close achievement gaps to ensure all students meet state standards. Supplementary services are provided by these programs to support the district’s core program.  Title I funded schools operating Schoolwide programs must address the components described in ESSA, Title I, section 1114, including a comprehensive needs assessment. Based on the school’s comprehensive needs assessment and comprehensive school plan, schools may use funds to provide additional direct instructional support services, supplemental materials and equipment, professional development, and parent/community engagement activities. The LEA and each Title I funded school must develop, with involvement of parents, a Parent and Family Engagement policy addressing specific requirements including how the school will ensure meaningful involvement of parents and build the capacity of staff and parents to support partnerships to support student achievement. The policy must be distributed to parents of participating students. Each school's School Site Council (SSC) is required to provide input, assist in the plan/budget development and recommend to the Board of Education annually for approval of the planned program activities and budgets as part of the School Plan for Student Achievement. All site plans are reviewed for compliance along with goals and activities to improve student achievement and parent involvement before being forwarded to the Board for approval.

IUSD/Parham/Blakely
Board Agenda
August 18, 2020

 
Financial Impact:
$4,102,875 in federal program funds received in 2019-20
Recommended Motion:
Approve the submission of the District’s Consolidated Application, Spring Collection “2020-21 Application for Funding” to the California Department of Education for participation in Title I-Part A (Helping Disadvantaged Children), Title II-Part A (Supporting Effective Instruction), Title III-Part A (Program for Immigrant Students), Title III-Part A (Program for English Learner Students), and Title IV-Part A (Student Support and Academic Enrichment Grants).
Quick Summary / Abstract:
Approve the submission of the District’s Consolidated Application, Spring Collection “2020-21 Application for Funding” to the California Department of Education for participation in Title I-Part A (Helping Disadvantaged Children), Title II-Part A (Supporting Effective Instruction), Title III-Part A (Program for Immigrant Students), Title III-Part A (Program for English Learner Students), and Title IV-Part A (Student Support and Academic Enrichment Grants).
12. CONSENT CALENDAR - Human Resources
12.a. Certificated Personnel Action Report 2020-21/02
Rationale:

The Certificated Personnel Action Report represents proposed Employment, Resignations, Separations and/or Retirements to/from the Irvine Unified School District.


IUSD/O'Donovan/Krumes
Board Agenda
August 18, 2020

Attachment

 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2020-21/02 as submitted for Employment, Leaves of Absence, Resignations and Retirements.
Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2020-21/02 as submitted for Employment, Leaves of Absence, Resignations and Retirements.
Attachments:
Certificated Personnel Action Report 2020-21/02
12.b. Classified Personnel Action Report 2020-21/02
Rationale:

The Classified Personnel Action Report represents proposed Employment, Resignations, Separations, and/or Retirements to/from the Irvine Unified School District.

IUSD/O'Donovan/Baum
Board Agenda
August 18, 2020

Attachment

 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2020-21/02 as submitted for Employment, Retirements and Resignations.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2020-21/02 as submitted for Employment, Retirements and Resignations.

Attachments:
Classified Personnel Action Report 2020-21/02
13. CONSENT CALENDAR - Special Education
13.a. Contract for Special Education Related Services
Rationale:
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.


IUSD/Parham/Hertig
Board Agenda
August 18, 2020
 
Financial Impact:
$98,800.00 in Special Education related services.

Recommended Motion:
Authorize payment for special education related services in an amount not to exceed $98,800.00 for ongoing educational services to seven (7) families.

Quick Summary / Abstract:
Authorize payment for special education related services in an amount not to exceed $98,800.00 for ongoing educational services to seven (7) families.

13.b. Special Education Settlement Agreement(s)
Rationale:

Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
August 18, 2020

 
Financial Impact:
$17,250.00 in Special Education related services.
Recommended Motion:
Approve agreement(s) to settle three (3) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).

Quick Summary / Abstract:
Approve agreement(s) to settle three (3) cases in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreement(s).


14. CONSENT CALENDAR RESOLUTIONS - Roll Call
Quick Summary / Abstract:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
14.a. Resolution No. 20-21-08: Designate the Observance of the Lincoln's Day Holiday on November 24, 2021 and November 23, 2022 and the Observance of New Year’s Day on December 30, 2022 and approve the Employee Work and Student Instructional Calendar for the 2021-22 and 2022-23 School Years
Rationale:

The Governing Board of a school district, by adoption of a resolution, may set the date upon which the schools of the District observe student holidays in the instructional calendar. This also may include the date upon which the schools of the District close in observance of any of the holidays identified, including and not limited to "Lincoln's Day".

It is specified in Education Code Section 37220 that public schools shall close on the Monday or Friday of the week in which February 12 occurs, known as "Lincoln's Day". On the day that school is in session prior to the day on which schools are closed for that purpose, all public schools and educational institutions throughout the state shall hold services in memory of Abraham Lincoln.

Irvine Unified seeks approval to move the February 12, 2022 holiday known as "Lincoln's Day", to November 24, 2021 to extend the Thanksgiving break for students and staff and to move the February 12, 2023 holiday known as "Lincoln's Day", to November 23, 2022 to extend the Thanksgiving break for students and staff. In addition, move the New Year’s Day Observance of January 1, 2023 to December 30, 2022.

The work calendars for 2021-22 and 2022-23 were agreed to in negotiations with ITA and CSEA during the spring of 2020. These negotiations focused on the duration of the work calendar. Concurrently, the parties conferred on the structure of the instructional calendar. A draft of the instructional calendars for 2021-22 and 2022-23 for the year-round and traditional schools was made public to stakeholders in the spring of 2020.

IUSD/O'Donovan
Board Agenda
August 18, 2020

Attachments

 
Recommended Motion:

Adopt Resolution No. 20-21-08, authorizing the designation of "Lincoln's Day" to November 24, 2021 and November 23, 2022, thereby extending the Thanksgiving break for students and New Year’s Day observance from January 1, 2023 to December 30, 2022, approving the 2021-22 and 2022-23 employee work and student instructional calendars.

Quick Summary / Abstract:

Adopt Resolution No. 20-21-08, authorizing the designation of "Lincoln's Day" to November 24, 2021 and November 23, 2022, thereby extending the Thanksgiving break for students and New Year’s Day observance from January 1, 2023 to December 30, 2022, approving the 2021-22 and 2022-23 employee work and student instructional calendars.

Attachments:
Resolution 20-21-08
2021-22 Traditional Calendar
2021-22 Year Round calendar
2022-23 Traditional Calendar
2022-23 Year Round Calendar
14.b. Resolution No. 20-21-09: Employment of Short-term Employees
Rationale:

Pursuant to Education Code section 45103(b), the District may employ short-term employees, employed and paid for less than 75% of the school year, who shall not be part of the classified service. A short-term employee is defined to mean any person who is employed to perform a specific service for the District, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.


IUSD/O'Donovan
Board Agenda
August 18, 2020

Attachments

 
Recommended Motion:

Adopt Resolution No. 20-21-09 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees.

Quick Summary / Abstract:

Adopt Resolution No. 20-21-09 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees.

Attachments:
Short Term Employee Resolution
19-20 Short-term Salary Schedule
15. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
15.a. Change Order Requests for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 07 Painting & Wallcovering
Contractor: Borbon, Inc.
Requested by: District
Site: Springbrook Elementary School SBE07-01
Reason: Cost to paint siding. Credit for unused allowance.
Amount: $6,644.00

Description: Change Order
Bid Package No.: 12 Structural & Site Concrete and Earthwork
Contractor: K.A.R. Construction, Inc.
Requested by: District
Site: Springbrook Elementary School SBE12-03
Reason: Credit for unused composite clean-up and unused allowance.
Amount: < $2,509.00 >

The total contract amount awarded for the project to date is $9,119,081.00.  The total of all change orders is < $253,860.00 > or < 2.78% > of the project.   The new total of all contract amounts shall be $8,865,221.00.


IUSD/Fogarty/Okino
Board Agenda
August 18, 2020

 
Financial Impact:
$4,135.00 Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $4,135.00 for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $4,135.00 for the Measure E Series 1 Improvements – Classroom Building Expansion projects at Brywood, Meadow Park and Springbrook Elementary Schools. No change to the completion date.
15.b. Change Order Requests for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools and require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid categories, contractors, change order amounts, and brief descriptions.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

Change Order Requests

Description: Change Order
Bid Package No.: 3 Rough Carpentry
Contractor: Rocky Coast Builders, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB03-04
Reason: Credit for framing at mechanical pads, steel above walk-in cooler, pipe bollards, and unused allowance. Cost for HVAC framing at shear walls and ceiling repairs.
Amount: < $10,471.00 >

Description: Change Order
Bid Package No.: 7 Doors, Frames & Hardware
Contractor: Whitehead Construction, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB07-01
Reason: Credit for unused allowance.
Amount: < $1,853.00 >

Description: Change Order
Bid Package No.: 8 Drywall, Framing, Plaster, ACT
Contractor: Caston, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB08-02
Reason: Cost to furnish and install wood framing for new skylights. Credit for unused allowance.
Amount: $47,922.00

Description: Change Order
Bid Package No.: 13 Mechanical
Contractor: Air-Ex Air Conditioning, Inc.
Requested by: District
Site: Springbrook Elementary School No. SB13-02
Reason: Cost to install ductwork in kinder area. Credit for unused allowance.
Amount: $4,054.00

Description: Change Order
Bid Package No.: 15 Electrical & Low Voltage
Contractor: RDM Electric Co., Inc.
Requested by: District
Site: Springbrook Elementary School No. SB15-04
Reason: Cost to install magnetic holds and provide additional motion sensors for Intrusion System.
Amount: $16,454.00

The total contract amount awarded for the project to date is $15,645,568.00.  The total of all change orders is $417,172.00 or 2.67% of the project. The new total of all contract amounts shall be $16,062,740.00.

IUSD/Fogarty/Okino
Board Agenda
August 18, 2020

 
Financial Impact:
$56,106.00 Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change orders in the amount of $56,106.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change orders in the amount of $56,106.00 for the Measure E Series 1 Improvements – Modernization projects at Springbrook and Westpark Elementary Schools as listed. No change to the completion date.
15.c. Change Order Request for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid
Rationale:
Certain modifications were issued during the construction phase of the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid that require a change order to the contract.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

Change Order Request

Description: Change Order 06
Bid Package No.: 16 HVAC
Contractor: RAN Enterprises, Inc.
Requested by: District
Reason: Cost to install HVAC supports and hard-wired t-stats.
Amount: $66,446.00

The total contract amount awarded for the project to date is $23,435,033.00.  The total of all change orders is < $761,959.00 > or < 3.25% > of the project.  The new total of all contract amounts shall be $22,673,074.00.

IUSD/Fogarty/Okino
Board Agenda
August 18, 2020

 
Financial Impact:
$66,446.00 Funding may be provided by various sources including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1.
Recommended Motion:
Approve the listed change order in the amount of $66,446.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
Quick Summary / Abstract:
Approve the listed change order in the amount of $66,446.00 for the Measure E Series 1 Improvements – Performing Arts Complex at Woodbridge High School Re-Bid as listed. No change to the completion date.
15.d. Notices of Completion for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (Board) approved the listed contracts for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools.

Bid Category

Contractor

Board Approval Date

No. 01 Rough Carpentry Structural Framing & Misc. Metals

Michael W. Crowder, Inc. dba C&H Construction, Inc.

October 2, 2018

No. 03 Roofing & Waterproofing

Best Contracting Services, Inc.

October 2, 2018

No. 06 Flooring, Ceramic, & Quarry Tile

Continental Flooring, Inc.

October 2, 2018

No. 09 Mechanical

Couts Heating & Cooling, Inc.

October 2, 2018

No. 12 Structural & Site Concrete and Earthwork

K.A.R. Construction, Inc.

October 2, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
August 18, 2020

 
Financial Impact:

Recommended Motion:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Classroom Building Expansion Projects at Brywood, Meadow Park, and Springbrook Elementary Schools as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
15.e. Notices of Completion for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools
Rationale:
The following list contains the bid categories, contractors and the date the Board of Education (Board) approved the listed contracts for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools.

Bid Category

Contractor

Board Approval Date

No. 3 Rough Carpentry

Rocky Coast Builders, Inc.

April 17, 2018

No. 4 Architectural Millwork and Finish Carpentry

Stolo Cabinets, Inc.

April 17, 2018

No. 6 Glass & Glazing

Queen City Glass, Co.

April 17, 2018

No. 7 Doors, Frames & Hardware

Whitehead Construction, Inc.

April 17, 2018

No. 10 Flooring

Continental Flooring, Inc.

April 17, 2018

No. 11 Painting & Wallcovering

A.J. Fistes Corporation

April 17, 2018

No. 14 Plumbing & Site Utilities

Interpipe Contracting, Inc.

April 17, 2018

No. 16 Structural & Site Concrete & Earthwork

Rocky Coast Builders, Inc.

April 17, 2018

These contracts are substantially complete and ready for acceptance by the Board.

At this time, staff requests the Board accept the contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the Orange County Clerk-Recorder’s Office.

IUSD/Fogarty/Okino
Board Agenda
August 18, 2020

 
Financial Impact:

Recommended Motion:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
Quick Summary / Abstract:
Accept the contracts of the listed contractors for the Measure E Series 1 Improvements – Modernization Projects at Springbrook and Westpark Elementary Schools as complete and authorize staff to file Notices of Completion with the Orange County Clerk-Recorder’s Office.
16. ITEMS REMOVED FROM THE CONSENT CALENDAR
17. ITEMS OF BUSINESS
17.a. Course-based Certification for All San Joaquin Schools
Rationale:
Course-based certification is an independent study option for students within the Irvine Unified School District. Per SB-858, courses in this program are to be annually certified by the governing board that they are of the same rigor and educational quality as classroom-based courses, and are aligned to all relevant state and local content standards. Online coursework is delivered through either IUSD-created courses or a curriculum provider (Florida Virtual, eDynamic Learing, Accelerate Learning, or Edgenuity). IUSD-created online courses are collaboratively created by content area teams who serve as subject-matter experts.

Courses from online curriculum providers are aligned to the standards for each state. Courses from Florida Virtual are crosswalked to match California State Standards, and are aligned to IUSD essential standards from the Year at a Glance Documents. Each vendor course provides detailed documentation regarding the scope and sequence, syllabi, state standards alignment, and total number of hours per course. Courses are designed using the Standards for Quality Online Courses provided by Quality Matters and contain a balance of videos, interactive lessons, assignments, quizzes, unit assessments and a final exam. Hour requirements are met through a combination of mandatory weekly in-person meetings and online coursework. Appropriate courses are A-G approved through the University of California and through NCAA for use at San Joaquin Schools. AP courses are approved for use through the College Board.

IUSD teacher-created courses are designed using the Standards for Quality Online Courses from Quality Matters and contain a balance of videos, interactive lessons, assignments, quizzes, unit assessments, and a final exam. Courses are aligned to all relevant standards, and are designed to run parallel with the corresponding in-person course, using District approved textbooks or eBooks, similar assignments and assessments as the in-person courses and, when available, common school or District assessments. Hour requirements are met through a combination of mandatory weekly meetings and online coursework. Teachers estimate total time online as determined by requirements for lesson content, assignments, and assessments for each unit. Teachers can confirm time online using the data points in Canvas (the learning management system). Appropriate courses are A-G approved through the University of California and NCAA approved for use at San Joaquin Schools. AP courses are approved for use through the College Board.

Data collection and analysis from the San Joaquin courses are designed to compare rigor and quality to the in-person course equivalents. Data points include comparison of common school or District assessments, when available, grade distribution by course, final exam data, and parent and student surveys. IUSD-created courses are evaluated each semester for continuous improvement through the work of the learning cycle.


IUSD/Parham
Board Agenda
August 18, 2020

Attachments
 
Financial Impact:


Recommended Motion:
Certify online/independent study courses provided through San Joaquin Schools as equivalent in hours and rigor to the corresponding in-person District courses, and as aligned to the same local and state standards and approve instructional materials submitted for adoption as presented.
Quick Summary / Abstract:
Certify online/independent study courses provided through San Joaquin Schools as equivalent in hours and rigor to the corresponding in-person District courses, and as aligned to the same local and state standards and approve instructional materials submitted for adoption as presented.
Attachments:
IVA Elementary Course Sequencing
IVA HS Course Sequencing
IVA MS Course Sequencing
IVA Proposed Instructional Materials 2020-2021
17.b. Annual Review of District-wide Continuous Improvement Efforts for 2020-2021
Rationale:

Our district's approach to continuous improvement was originally derived from Dr. W. Edwards Deming's concept of Total Quality Management (TQM). TQM ensures that every aspect of an organization is continuously scrutinized for potential improvement, sometimes called Continuous Performance Improvement (CPI).

While clearly there are advantages for the organization to focus on a limited number of improvement efforts, we know from experience that the most dynamic units in our organization are working concurrently on multiple fronts to improve their results. Some of those fronts engage all members of a school staff, while others are pursued by small groups of teachers within a school. To support this more effective approach, the Continuous Improvement Council identifies important directions across a wide spectrum of school programs. Identifying key directions in each area positions the district to encourage and be supportive of multiple improvement efforts that occur on a school-by-school or teacher-by-teacher basis.

Historically, the Continuous Improvement (CI) Council has convened to review the status of program improvement efforts, district-wide assessment data, and to consider emerging needs and opportunities. In 2011-2012, the Council made substantial revisions to the Continuous Improvement Efforts. The revised document codifies our instructional mission, and the principles and practices imbedded within it capture the tenets of strong instruction, so much so, that we determined a natural extension of this document would include a description that captures the capacities of strong teachers. With that end in mind, the Continuous Improvement Council convened in 2013-2014 and in 2014-2015 to identify the characteristics, attitudes, and mindsets that we feel are integral for Irvine educators. The Council included teacher representatives from each school along with a select group of students, district and site level administrators and representatives from local University and college teacher certification programs. In 2014-2015, we brought forward the final version of the IUSD Educator Profile, our Irvine Top 10, and presented it to the Board as part of our 2015-2016 Continuous Improvement Efforts.

During the 2015-2016 school year, we intensified our focus on intellectual risk taking, and the Council convened to learn more about how our students actually experience school and to understand how we can create environments that support intellectual risk taking. As part of this effort, we interviewed and filmed students from each of our high schools. Our Council watched these interviews, discussed the students’ reactions, and identified critical next steps for creating more authentic student engagement and safer environments for intellectual risk taking. The next steps included: promoting student shadowing, expanding instructional rounds, utilizing climate surveys, creating innovative classroom configurations, deepening student self-reflection and assessment, identifying student success criteria, developing assessment literacy, utilizing new observation protocols, and modeling intellectual risk taking.

During the 2016-2017 school year, the Council focused on the recommendation to explore student shadowing as a vehicle to understand our students’ needs, to empathize with the challenges they face, and to record observations and insights so that we can personalize and improve learning experiences for all students. We piloted student shadowing with a smaller group of teachers who made recommendations to the CI Council for structuring a larger shadowing effort in the 2017-2018 school year. 

We launched our district-wide student shadowing project in the fall of 2017-2018. The specific objectives for student shadowing included: to understand our schools from our students’ perspective and to learn why they succeed or struggle by immersing ourselves in the experience of being a student for a day; to understand more about how to engage students, how to promote intellectual risk taking, how to personalize our students experiences and how to strengthen our connection to our students; to operationalize the guiding principles, practices and the development of the essential capacities as outlined in our Continuous Improvement Efforts; and to further a school and/or department specific goal by collecting data to support The Learning Cycle (TLC).

During the 2017-2018 school year, we collected data from the observations of 231 teachers.  Our Council met to analyze this data and found the strategies that promoted the most student engagement offered choice, encouraged movement, facilitated small group peer collaboration with structure and accountability, elicited student voice, created “hands on” opportunities, empowered students through specific “jobs,” and allowed for play.  The Council also found strategies that promoted the most intellectual risk taking were low stakes (no grades attached), involved small groups, provided acknowledgement of the risk and encouragement by the teacher, provided “think time,” offered clear success criteria, enabled students to make personal connections, and provided opportunities for feedback from peers and teachers.  After meeting in May and again in June, our Continuous Improvement Council recommended that we continue with student shadowing on a large scale for a second year with a greater focus on the student debrief and more student centered data collection questions.

During the 2018-2019 school year, we continued with shadowing as a district-wide initiative, and crafted new questions that we directed to the students instead of characterizing their experience for them. This approach provided us additional insight into the perspectives and experiences of our students.  They shared with us that they need to understand why concepts are important and how they are connected.  They need frequent opportunities to work in pairs and small groups so that they have sufficient time to process.  They need time to practice and to see problems modeled.  They need time to ask questions, and concrete and specific feedback provided along with frequent check-ins with their teachers.   They also shared that noise, excessive amounts of work, too much lecture, sleep deprivation, sitting too long, and rote memorization were the most compelling obstacles to learning.  We shared these insights with our principals to help guide goal setting for the 2019-2020 year.

During the 2019-2020 school year, we asked our schools to begin developing student feedback forms that could be used to solicit our students’ perspectives regarding lessons and units.  This work was underway along with a newly developed lesson “look for” template that we designed to help us collect information regarding professional learning needs, when we shifted to Emergency Distance Learning in March.  This work will continue; however, the primary focus for the Continuous Improvement Council next year will be creating civil and inclusive learning environments.

For the 2020-2021 school year, our Council and our schools will begin integrating the Social Justice Standards into the curriculum and into the culture.  We realize the enormity of the challenge that COVID-19 has created for educators and the disproportionate impact that the pandemic has had on students of color. Across the United States, people from marginalized groups have suffered the most and this is true in Irvine as well.  Our students will return to us with learning loss and substantive social and emotional needs that are the direct result of months of isolation and the growing socio-economic impact of this illness.  If we do not take concerted action, the inequities exacerbated by COVID-19 will continue to grow.

Each of our initiatives over the past decade stems from our commitment to understanding and responding to student needs.  The reinvestment in Professional Learning Communities (PLCs) harnessed the power of our extraordinary educators ensuring that our PLCs became the primary vehicle for improving student learning.  Expanding Positive Behavioral Interventions and Support Systems (PBIS) encouraged more schools to reject punitive discipline and to adopt frameworks for addressing student behavior through systems change. Student Shadowing enabled us to see the world through the eyes of our students and adjust instruction to maximize their learning.  Our work with Standards Based Mind-Sets is helping us to begin separating behavior from learning, providing our students the opportunity to learn at their own pace and ultimately, to earn full credit for what they know.  Our new Graduation Requirements were a direct response to the fact that our African American and Black, Hispanic, and Latinx students were not pursuing three and four years of math and science. Other efforts including re-examining prerequisites and developing placement systems that incorporate multiple measures reflect our commitment to providing students greater access to courses that we know they will need to be successful beyond K-12.  Our partnership with Equal Opportunity Schools built upon these efforts and focused on identifying students with the potential for taking advanced course work who simply needed the support and encouragement to enroll.  As a district, we remain committed to removing barriers, providing additional supports, and embracing the idea that ALL students can learn at high levels.

We cannot capture here the entirety of the important work that our schools have done to support our students.  Just know that, in spite of these significant efforts, the opportunity gap persists and because of COVID-19, it will widen if we do not change how we engage with our students of color and how we work with all students to cultivate the knowledge and skills necessary to reduce prejudice and to improve conditions for marginalized groups.

This summer a group of IUSD teachers founded the Educators for Social Justice Committee that is working to educate our staff.  We are proud to highlight and build on their efforts.  The goals of the committee are to:

  • Build and maintain a safe learning environment for all students and staff (regardless of their disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, etc.) (California Education Code Section 220)
  • Engage in reflection and conversation about race and identity
  • Examine how racial inequities exist in education
  • Be solutions-oriented. Create antiracist and equity centered lessons and curriculum

A portion of our August 17th Professional Learning day will focus on social justice and be informed and/or led by the efforts of these educators. 

We are clear-eyed about the challenges that this school year presents and sensitive to asking our schools to do more.  We also know that if we don’t take immediate steps to support our marginalized students and capitalize on this opportunity to ensure that the principles of social justice take root in our schools, we will continue to play a role in exacerbating the systems of inequity that oppress so many Americans.  To that end, we have created new district-wide, school-wide, and teacher goals focused on creating civil and inclusive school communities where our children can cultivate empathy, challenge prejudice, and learn to be active participants within our democracy.  Knowing the scope of the work that lies before us, we anticipate that our new Continuous Improvement goals will remain a critically important focus for the foreseeable future.

School Level Targets
The Continuous Improvement Efforts are designed as a roadmap, helping us "provide the highest quality educational experience we can envision." They represent the core of our instructional mission and the principles and practices that we must employ to ensure that we are meeting the needs of each student.

The Continuous Improvement Efforts document outlines the essential capacities that we intend to cultivate in both students and staff, and the guiding principles and practices that should inform and define our work. This year, ALL schools will be asked to identify at least ONE school goal specifically intended to create an instructional environment that supports intellectual risk taking and fosters self-reflection for students and staff.

In addition to a school-wide goal, we ask that individual teachers develop a goal that leads to the development of the essential capacities within our students to support their success in college, career, and life. (The goal should be derived from the guiding principles and practices.) This year we are also asking that teachers develop ONE personal goal focused on creating an instructional environment that supports intellectual risk taking. The purposes served by the annual identification of these improvement efforts include:

  • Providing focus for limited resources
  • Providing leadership impetus for improving areas of most significant need and opportunity
  • Communicating high priority efforts
  • Coordinating the improvement efforts of district, school, and individual staff members
  • Providing focus for special funding sources
  • Determining areas of potential emphasis for staff development 

 

IUSD/Parham
Board Agenda
August 18, 2020

Attachment

 
Recommended Motion:
Approve the Continuous Improvement Efforts for 2020-2021, as presented.
Quick Summary / Abstract:
Approve the Continuous Improvement Efforts for 2020-2021, as presented.
Attachments:
CIE 2020-2021
18. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
19. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
20. ADJOURNMENT
21. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
September 1, 2020
September 15, 2020


Information on teleconferencing options for the public are posted on https://iusd.org/boardmeetings

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39.

The board meeting agenda and support materials are accessible from the District's web site (
www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.


Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: August 14, 2020, 1:20 PM

The resubmit was successful.