Regular Meeting of the Board of Education
Irvine USD
February 03, 2015 6:30PM
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting
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| President Brooks called the meeting to order at 5:35 p.m. |
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| Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
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| Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting. |
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| The Board discussed one student discipline issue. |
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1. The Board approved the Resignation Agreement and General Release between the District and Certificated Employee. Pursuant to the terms of the agreement, Certificated Employee will resign effective June 18, 2015, and will remain in paid administrative leave status from February 2, 2015 through the date of resignation. Under the agreement, Certificated Employee releases the District from any and all legal claims.
The roll call vote was as follows:
Absent Paul Bokota
Yes Lauren Brooks
Yes Ira Glasky
Yes Michael Parham
Yes Sharon Wallin
2. The Board approved the Agreement and Release between the District and Certificated Employee. Pursuant to the terms of the agreement, Certificated Employee will serve a 7-day suspension without pay. Under the agreement, Certificated Employee releases the District from any and all legal claims.
The roll call vote was as follows:
Absent Paul Bokota
Yes Lauren Brooks
Yes Ira Glasky
Yes Michael Parham
Yes Sharon Wallin
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| Resolution No. 14-15-31: Non-Reelection of Probationary Teachers |
| Resolution No. 14-15-31: Non-Reelection of Probationary Teachers |
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| President Brooks reconvened the meeting at 6:32 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Hizon.
Members Present:
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Members Absent:
Paul Bokota (excused)
Student Members Present:
Grant Hibbard
Camille HIzon
David Trask
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Lee Brooks, Executive Assistant to the Superintendent
Appointment of Acting Clerk:
President Brooks appointed Member Glasky as Acting Clerk.
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| President Brooks reported on the discussion and action taken in Closed Session. |
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The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Wirth
Board Agenda
February 3, 2015 |
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| Approve the staff recommendation to expel Case No. 04H-1415 through the end of the 2014-15 school year; however, the expulsion order is to be suspended through June 2015. |
Approve the staff recommendation to expel Case No. 04H-1415 through the end of the 2014-15 school year; however, the expulsion order is to be suspended through June 2015. Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the staff recommendation to expel Case No. 04H-1415 through the end of the 2014-15 school year; however, the expulsion order is to be suspended through June 2015. |
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| Approve the minutes of the following meeting(s), as presented:
January 13, 2015 Regular Meeting |
Approve the minutes of the January 13, 2015 Regular meeting, as presented.
Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the minutes of the following meeting(s), as presented:
January 13, 2015 Regular Meeting |
Minutes - 011315
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| Adopt the agenda, as presented. |
Adopt the agenda, as revised. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt the agenda, as presented. |
Items removed from Consent Calendars for discussion:
15f - Replacement of Synthetic Turf and Track at the District Stadium at Irvine High School |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic. |
| Janelle Cranch, CSEA President, addressed the Board regarding consideration of a Technology/Facilities Bond to help mitigate inadequate state funding. |
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| Student Members Hibbard, Hizon, Trask and Verdegan reported on school activities. |
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| Superintendent Walker congratulated twelve IHS Band and Orchestra students who were selected to the All-State and All-Southern California Bands. Congratulations were also extended to UHS students Phil Chen, who achieved a perfect 2400 on the SAT as a freshman; and Yelena Mandelshtam, who was selected as a finalist in the 2015 Intel Science Search. He commented on another remarkable Astounding Inventions event on January 24, showcasing innovative ideas and creative problem-solving by students. He reported efforts to gather feedback from all stakeholders regarding the District's current LCAP plan and encouraged all to participate. In closing, he commended the Science Specialists for providing unique and memorable lessons for students, such as a recent opportunity to interact with the Earth Cam mounted on the International Space Station. |
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Board Members Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.
Members Wallin and Brooks requested staff to agendize consideration of a G.O. Bond for future discussion.
Member Parham expressed his desire for vigilance regarding the need for student immunizations. |
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Approved Consent Calendar Items #15a - 19a (with the exception of #15f.) Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00205375 through 00206528
District 50, CFD No. 01-1 - Numbers 00001689 through 00001692
District 44, CFD No. 86-1 - Numbers 00005635 through 00005683
District 41, Irvine Child Care Project - Numbers 00003035 through 00003043
Revolving Cash - Numbers 40792 through 40880
IUSD/Fogarty/Chavez
Board Agenda
February 3, 2015
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
02-03-15 Check Register Report
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Chavez
Board Agenda
February 3, 2015
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated January 23, 2015. |
| Approve the Purchase Order Detail Report dated January 23, 2015. |
02-03-15 PO Detail Report
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APPLIED BEST PRACTICES, LLC.
Consultant to provide services to include third party review of Debt Obligations Continuing Disclosure Annual Report. All applicable CFDs will contribute their pro rata share.
February 3, 2015 – February 2, 2016
Budget No.: 01-005-644-81 - 5811
Fogarty/Business Services
Fee....................................................... not to exceed $9,000.00
Community Facilities District – CFD 86-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to CFD Bond compliance. All applicable CFDs will contribute their pro rata share.
November 1, 2014 – June 30, 2015
Budget No.: 0100564481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $40,000.00
Community Facilities District – CFD 86-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to General Facilities matters specifically within the CFD 86-1 boundary, for example the Harvard and Barranca Site, but not project-related.
November 1, 2014 – June 30, 2015
Budget No.: 0100564481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Community Facilities District – CFD 86-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to government approvals and contract review for the PA-5B site.
November 1, 2014 – June 30, 2015
Budget No.: 3570490185-5835
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Community Facilities District – CFD 09-1
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to government approvals and contract review for the PA-5B site.
November 1, 2014 – June 30, 2015
Budget No.: 3570490185-5835
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Community Facilities District – CFD 09-1
JL SURVEYING, INC.
Consultant to provide construction surveying services for Cypress Village Elementary School Relocatable Summer Project.
February 4, 2015 – June 30, 2015
Budget No.: 3511899785-6114
Linton/Construction & Facilities
Fee....................................................... not to exceed $2,000.00
Community Facilities District – CFD 09-1
JL SURVEYING, INC.
Consultant to provide construction surveying services for Jeffrey Trail Middle School Relocatable Summer Project.
February 4, 2015 – June 30, 2015
Budget No.: 3570099785-6114
Linton/Construction & Facilities
Fee....................................................... not to exceed $3,000.00
Community Facilities District – CFD 09-1
PIGOTT, LINDA
Consultant to provide individual language and speech therapy and assessments for special education students.
July 1, 2014 – June 30, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $10,000.00
Restricted General Fund
TUCKER, STEPHEN
Consultant to provide conducting services for the Irvine Unified School District Honors concert.
January 8, 2015 – April 30, 2015
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $1,100.00
Unrestricted General Fund
VAZQUEZ-RAMOS, ANGEL
Consultant to provide conducting services for the Irvine Unified School District Honors concert.
January 8, 2015 – April 30, 2015
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $1,100.00
Unrestricted General Fund
WILLDAN FINANCIAL SERVICES
Consultant to provide 2015-16 Engineer’s report and administration of Recreation Improvement Maintenance District.
March 1, 2015 – February 29, 2016
Budget No.: 0100503781-5811
Fogarty/Business Services
Fee............................................................... not to exceed $30,046.50
Restricted / RIMD Funds
IUSD/Fogarty/Chavez
Board Agenda
February 3, 2015 |
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| Community Facilities District – not to exceed $64,000.00
Restricted General Fund - not to exceed $40,046.50
Unrestricted General Fund – not to exceed $2,200.00 |
| Approve and/or ratify the Contract Services Action Report 2014-15/10, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2014-15/10, as submitted. |
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A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District’s claims administrator.
IUSD/Fogarty/Bayne
Board Agenda
February 3, 2015
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| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
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A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District’s claims administrator.
IUSD/Fogarty/Bayne
Board Agenda
February 3, 2015 |
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| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
| Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator. |
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The extensive use of the District Stadium at Irvine High School requires the replacement of the synthetic turf field and track. Maintenance staff, with the assistance of IUSD’s high school athletic directors, researched the use of synthetic turf in regard to longevity, safety and expense. The placement of synthetic turf and track at the District Stadium allows increased use by athletic teams and school bands in addition to allowing increased community use.
The Board of Education previously authorized staff to use the California Department of General Services Procurement Division awarded contracts known as the California Multiple Award Schedule (CMAS) for purchases in excess of the competitive bid limit. Usage of CMAS is authorized by Public Contract Code sections 10298, 10299 and 12100.
Staff requests the Board of Education approve the award of a contract to Field Turf USA, Inc. pursuant to CMAS #4 06-78-0031A, Contract Term Dates 11/08/2011 through 11/30/2016 in order to purchase and install field and track materials necessary for the project.
IUSD/Fogarty/Hoffman
Board Agenda
February 3, 2015 |
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| Special Reserve Facilities Fund $664,262
(To be reimbursed by RIMD)
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| Approve the award of a contract to Field Turf USA, Inc., pursuant to CMAS Contract No. 4-06-78-0031A for the contract term 11/8/2011 through 11/30/2016 in order to purchase and install field turf, track and materials. |
Approve the award of a contract to Field Turf USA, Inc., pursuant to CMAS Contract No. 4-06-78-0031A for the contract term 11/8/2011 through 11/30/2016 in order to purchase and install field turf, track and materials. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the award of a contract to Field Turf USA, Inc., pursuant to CMAS Contract No. 4-06-78-0031A for the contract term 11/8/2011 through 11/30/2016 in order to purchase and install field turf, track and materials. |
| Member Brooks requested clarification regarding the need for replacement and any health concerns posed by synthetic turf. Assistant Superintendent Fogarty advised the turf is 11 years old and on a regular replacement schedule. He further advised there is no evidence to indicate any health hazard. |
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CCATT LLC - Crown Castle, a Delaware limited liability company, is currently operating a wireless communications facility at Irvine High School at 4321 Walnut Avenue, in the City of Irvine.
The facility has been operating at this location pursuant to agreement dated January 1, 1990. The license agreement now being considered is intended to replace the prior agreement.
A License Use Fee of $2,000.00 shall be paid per month. After the 1st year of renewal, and thereafter effective on each anniversary of the License Commencement Date, the applicable License Use Fee shall be increased automatically in an amount of three percent (3%) per annum. The total contract term is for fifteen (15) years.
Staff recommends the renewal of the License Agreement with CCATT LLC - Crown Castle.
IUSD/Fogarty/Hoffman
Board Agenda
February 3, 2015 |
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| $2,000.00 user fee / month + 3% annual increase. |
| Authorize staff to enter into license agreement - operations of wireless communications facility - with Crown Castle at Irvine High School. |
| Authorize staff to enter into license agreement - operations of wireless communications facility - with Crown Castle at Irvine High School. |
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Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
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Irvine Ranch Outdoor Education Center
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School
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# of Days
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Cost Per Student
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Cypress Village
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4
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$280
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IUSD/Parham/Machesky
Board Agenda
February 3, 2015 |
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| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2014-15 school year on behalf of the following schools:
Cypress Village
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| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2014-15 school year on behalf of the following schools:
Cypress Village |
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District policy states that field trips or excursions to destinations outside the State of California, requiring solicitation of funds in excess of $1,500 or requiring teacher release from regular duties shall receive Board approval prior to planning the field trip or excursion.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
February 3, 2015
Attachment |
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| Approve and/or ratify field trips and excursions funded by donations as submitted. |
| Approve and/or ratify field trips and excursions funded by donations as submitted. |
Field Trips
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The Certificated Personnel Action Report represents proposed Employment, Education Code Authorizations and Resignations.
IUSD/O'Donovan/Krumes
Board Agenda
February 3, 2015 |
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| Approve and/or ratify the Certificated Personnel Action Report 2014-15/10 as submitted for Employment, Education Code Authorizations and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2014-15/10 as submitted for Employment, Education Code Authorizations and Resignations. |
Certificated Personnel Action Report - 2014-15/10
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The Classified Personnel Action Report represents proposed Employment, Education Code Authorizations and Resignations.
IUSD/O'Donovan/Baum
Board Agenda
February 3, 2015 |
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| Approve and/or ratify the Classified Personnel Action Report 2014-15/09 as submitted for Employment, Education Code Authorizations and Resignations. |
| Approve and/or ratify the Classified Personnel Action Report 2014-15/09 as submitted for Employment, Education Code Authorizations and Resignations. |
Classified Personnel Action 14-15/09
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Following the meet to confer process with the Irvine Administrators Association (IAA), the following modifications are presented to the Board for approval for 2014-15:
Irvine Administrators Association
- Compensation: the 2014-15 salary schedule shall be increased by 3.89%. There will be a longevity step added to the salary schedule at year 20. In addition, there shall be a one-time 1.0% off-schedule payment, based on the 2014-15 salary schedule.
- The district shall make a one-time contribution of $200,000 to the reserve fund of the Benefit Management Board for the 2014-15 school year.
- Classified administrators and confidential classified employees shall have a maximum vacation accrual of 22 days.
IUSD/O'Donovan
Board Agenda
February 3, 2015
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| 3.89% increase on the salary schedule, an additional longevity step at Year 20, 1.0% one-time off schedule, for a total net fiscal impact of $1,220,137 for the 2014-15 school year.
Additionally, the District will make a one-time contribution of $200,000 to the reserve fund of the Benefits Management for the 2014-15 school year.
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| Approve the settlement with the Irvine Administrators Association for 2014-15. |
| Approve the settlement with the Irvine Administrators Association for 2014-15. |
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The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities
Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Miller
Board Agenda
February 3, 2015 |
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| $150,716.00 for the 2014-15 school year in special education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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On occasion, it is appropriate for the District to enter into a contract arrangement with
parents of students with special education needs. A small percentage of more severely
involved special education students have very unique needs that cannot be met entirely by
special education employees of IUSD who normally support our school-based programs. It
is frequently financially advantageous to the district to have the flexibility to provide these
specialized services without the usual employment restrictions associated with education
code procedures. All services are provided as required by federal and state mandates or the
IEP.
IUSD/Parham/Miller
Board Agenda
February 3, 2015 |
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| $431.00 in special education related services. |
| Authorize payment for special education related services in an amount not to exceed $431.00 for ongoing educational services to one family. |
| Authorize payment for special education related services in an amount not to exceed $431.00 for ongoing educational services to one family. |
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event:
Non-Public School Student Assessment
Location: Prescott Valley, AZ
Dates: January 12-15, 2015
Attendees: Jill Tumminia and Karen Kugler
Cost: $2,615.00
Budget: 0101757620-5210
Event: NASP Conference 2015
Location: Orlando, FL
Dates: February 17-19, 2015
Attendee: Angela Weedn
Cost: $0
Budget: 0101755224-5210
Event: Instructurecon 2015
Location: Park City, UT
Dates: June 15-19, 2015
Attendee: Racquel Nedden
Cost: $1,940.00
Budget: 0100920424-5210
Event: LRP's Special Education Director's Summit
Location: Portland, OR
Dates: July 22-24, 2015
Attendee: Mark Miller
Cost: $3,069.00
Budget: 0101756520-5210
IUSD/Walker
Board Agenda
February 3, 2015 |
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| Approve/ratify out-of-state conference attendance for staff, as follows:
1) Jill Tumminia and Karen Kugler to Prescott Valley, AZ on January 12-15, 2015, for $2,615.00;
2) Angela Weedn to Orlando, FL on February 17-19, 2015, for $0 cost to district;
3) Racquel Nedden to Park City, UT on June 15-19, 2015, for $1,940.00;
4) Mark Miller to Portland, OR on July 22-24, 2015, for $3,069.00. |
| Approve/ratify out-of-state conference attendance for staff, as follows:
1) Jill Tumminia and Karen Kugler to Prescott Valley, AZ on January 12-15, 2015, for $2,615.00;
2) Angela Weedn to Orlando, FL on February 17-19, 2015, for $0 cost to district;
3) Racquel Nedden to Park City, UT on June 15-19, 2015, for $1,940.00;
4) Mark Miller to Portland, OR on July 22-24, 2015, for $3,069.00. |
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Approved Facilities Consent Calendar items #20a - 20j. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All Resolutions on the Facilities Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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Certain modifications were required during the construction phase of the Cypress Village Elementary School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Order
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Description: Change Order Request No. 2
Contractor: No. 02-1 FM & Sons Construction, Inc.
Requested by: District
Reason: Additional Grading for Retaining Wall
Amount: $13,018.00
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Description: Change Order Request No. 2
Contractor: No. 09-3 Floor Tech America
Requested by: District
Reason: Additions to Flooring
Amount: $4,121.00
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Description: Change Order Request No. 1
Contractor: No. 09-4 T&M Painting and Construction, Inc.
Requested by: District
Reason: Additions to Painting
Amount: $10,000.00
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Description: Change Order Request No. 2
Contractor: No. 10-1 JRH Construction Company, Inc.
Requested by: District
Reason: Additions to Specialties
Amount: $3,709.00
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The original total contract amount for this project is $24,156,573.00. The total of all change orders is $514,920.00, or 2.13% of the project. The new total contract amount shall be $24,671,493.00.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015 |
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| $30,848.00 County School Facilities Fund/Fund35/CFD 09-1 |
| Approve the listed change orders in the amount of $30,848.00, at the Cypress Village Elementary School project. No change to the completion date. |
| Approve the listed change orders in the amount of $30,848.00, at the Cypress Village Elementary School project. No change to the completion date. |
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Certain modifications were required during the construction phase of the Irvine High School Classroom Addition project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
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Change Order
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Description: Change Order Request No. 1
Contractor: No. 02 Amtek Construction
Requested by: District
Reason: Additions to Earthwork, Grading, and Asphalt
Amount: $66,838.00
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The original total contract amount for this project is $7,335,217.00. The total of all change orders is $66,838.00, or 0.91% of the project. The new total contract amount shall be $7,402,055.00.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015
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| $66,838.00 County School Facilities Fund/Fund35/CFD 09-1 |
| Approve the listed change order in the amount of $66,838.00 at the Irvine High School Classroom Addition project. No change to the completion date. |
| Approve the listed change order in the amount of $66,838.00 at the Irvine High School Classroom Addition project. No change to the completion date. |
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Certain modifications were required during the construction phase of the Northwood High School Classroom Expansion project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
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Change Order
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Description: Change Order Request No. 1
Contractor: No. 18 Arrowhead Mechanical, Inc. dba Arrowhead Sheet Metal
Requested by: District
Reason: Unused allowance credit
Amount: <$13,315.00>
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The original total contract amount for this project is $5,640,518.00. The total of all change orders is $97,393.93 or 1.73% of the project. The new total contract amount shall be $5,737,911.93.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015
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| <$13,315.00> County School Facilities Fund/CFD 86-1 |
| Approve the listed change order in the amount of <$13,315.00> at the Northwood High School Classroom Expansion project to Arrowhead Mechanical, Inc. dba Arrowhead Sheet Metal. No change to the completion date. |
| Approve the listed change order in the amount of <$13,315.00> at the Northwood High School Classroom Expansion project to Arrowhead Mechanical, Inc. dba Arrowhead Sheet Metal. No change to the completion date. |
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Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Order
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Description: Change Order Request No. 1
Contractor: No. 16-1 RDM Electric, Inc.
Requested by: District
Reason: Additional security underground
Amount: $37,358.00
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Description: Change Order Request No. 1
Contractor: No. 16-2 RDM Electric, Inc.
Requested by: District
Reason: Additional telecomm conduits
Amount: $40,349.00
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Description: Change Order Request No. 1
Contractor: No. 26-1 RDM Electric, Inc.
Requested by: District
Reason:
Additional electrical underground
Amount: $192,515.00
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To date, the total contract amount awarded for this project is $108,441,937.00. The total of all change orders is $437,377.00 or .40% of the project. The new total contract amount shall be $108,879,314.00.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015
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| $270,222.00 CFD 09-1 |
| Approve the listed change orders in the amount of $270,222.00 at the Portola High School project. No change to the completion date. |
| Approve the listed change orders in the amount of $270,222.00 at the Portola High School project. No change to the completion date. |
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The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Cypress Village Elementary School project.
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Bid Category
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Contractor
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Board Approval Date
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No. 02-1 Grading
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FM & Sons Construction, Inc.
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May 7, 2013
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No. 02-3 Landscaping
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FYR dba Pierre Sprinkler & Landscape
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August 20, 2013
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No. 02-4 Site Utilities Phase II
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Nile Advanced Construction, Inc.
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December 10, 2013
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No. 09-3 Floor Covering
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Floor Tech America
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August 20, 2013
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No. 09-4 Painting
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T & M Painting and Construction, Inc.
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August 20, 2013
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No. 10-1 Specialties
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JRH Construction Company, Inc.
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August 20, 2013
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No. 16-1 Electrical, Data and Fire Alarm
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RDM Electric Co., Inc.
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September 17, 2013
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015 |
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| Accept the contracts of the listed contractors for the Cypress Village Elementary project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder's Office. |
| Accept the contracts of the listed contractors for the Cypress Village Elementary project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder's Office. |
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The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Northwood High School Classroom Expansion project.
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Bid Category
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Contractor
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Board Approval Date
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No. 18 HVAC
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Arrowhead Mechanical, Inc. dba Arrowhead Sheet Metal
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October 15, 2013
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This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015 |
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| Accept the contract of the listed contractor for the Northwood High School Classroom Expansion project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Northwood High School Classroom Expansion project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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On October 7, 2014, the Board of Education approved the purchase contract of one (1) 60’ x 60’ Relocatable Building from Silver Creek Industries, Inc., and the placement for the Temporary Training Center at Creekside Education Center.
This contract is substantially complete, and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015 |
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| Accept the purchase and placement of one (1) 60’ x 60’ Relocatable Building for the Temporary Training Center at Creekside Education Center as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office. |
| Accept the purchase and placement of one (1) 60’ x 60’ Relocatable Building for the Temporary Training Center at Creekside Education Center as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder's Office. |
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Cypress Village Elementary School was master planned to accommodate 900 students with 700 students in permanent capacity per Board Policy 7112. Based on an initial and projected enrollment, there is a need to increase capacity by four (4) classrooms. Staff is recommending these classrooms be placed this summer in anticipation of the projected enrollment needs. It is projected that this school site will need to house students at the maximum capacity for more than five (5) years, therefore, staff is recommending that modular classrooms (“villa-style”) are placed in lieu of standard relocatable classrooms. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these modular classrooms also include a student collaboration space similar to the permanent construction.
Per Board Policy 7112, this site may also need to house a maximum of 1,000 students for peak enrollment. If needed, those additional classrooms are recommended to be placed as standard relocatable classrooms since they would be needed on a short-term basis to accommodate the peak enrollment.
On June 21, 2011, the Board authorized staff to issue a Request For Qualifications (RFQ) for architectural services on upcoming projects. The RFQ was issued on July 6, 2011. A total of thirty-eight (38) firms responded by submitting their qualifications as outlined in the RFQ. Staff reviewed the qualifications and issued a Request for Proposal (RFP) to five (5) firms on December 8, 2014, to seek design firms to provide architectural services for the placement of four (4) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. Four (4) firms responded by submitting a proposal.
Staff recommends Ruhnau Ruhnau Clarke (RRC) be retained for architectural services for placement of four (4) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. RRC is the architect of record for Cypress Village Elementary School, Woodbury Elementary School, the Athletic Facility at University High School, and currently Portola Springs Elementary School. As such they are very familiar with IUSD’s standards and expectations.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015 |
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| TBD CFD No. 09-1 |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Ruhnau Ruhnau Clarke to provide architectural services for placement of four (4) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. |
| Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Ruhnau Ruhnau Clarke to provide architectural services for placement of four (4) relocatable classrooms and one (1) relocatable shared common building at Cypress Village Elementary School. |
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Facilities Planning and Construction have ongoing needs to purchase kitchen equipment and related supplies that will support the upcoming construction projects.
On November 9 and 16, 2014, the District advertised Bid No. 2014/15-1 consisting of 131 different kitchen equipment and related supplies line items. A mandatory bidders meeting was held on November 17, 2014. Three (3) bids were received and bids were opened at 1:00 p.m. on January 12, 2015.
The bids received were evaluated by Facilities staff to ensure adherence to district specifications and responsiveness according to Public Contract Code. District staff has reviewed the pricing on this bid and found them to be competitive.
As required by the Orange County Department of Education, the Facilities Planning and Construction Department solicited bids for Kitchen Equipment and Related Supplies for a one (1) year term with an option to extend the contract by mutual agreement for an additional four (4) one (1) year periods in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed five (5) years from bid award.
The following vendors have been determined to be the lowest qualified and responsive bidders:
Chef Toys
Restaurant Depot
The Bid Matrix of the various awarded items is attached.
One (1) bidder, East Bay Restaurant Supply, submitted a bid that was found to be incomplete, or deficient in responding to the notice calling bids, as all required forms were not submitted with the bid. Therefore, the bidder should be declared non-responsive.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015
Attachment |
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| Funding may be provided from several categories, including, but not limited to: General Fund, County School Facilities Fund, CFD, Developer Fees, and Special Reserves. |
| 1) Reject the bid from East Bay Restaurant Supply indicated to be non-responsive.
2) Authorize the Assistant Superintendent of Business Services to award the contract for Kitchen Equipment and Related Supplies, Bid No. 2014/15-1, to Chef Toys and Restaurant Depot as outlined in the attached Bid Matrix. |
| 1) Reject the bid from East Bay Restaurant Supply indicated to be non-responsive.
2) Authorize the Assistant Superintendent of Business Services to award the contract for Kitchen Equipment and Related Supplies, Bid No. 2014/15-1, to Chef Toys and Restaurant Depot as outlined in the attached Bid Matrix. |
Kitchen Equip and Supplies Bid Matrix 2014/15-1
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Bids were opened and publicly read aloud at 1:00 p.m. on December 11, 2014.
As required by the Orange County Department of Education, the Facilities Planning and Construction Department solicited bids for Construction Security Services at Various District Sites for a one (1) year term with an option to extend the contract by mutual agreement for an additional four (4) one year periods in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed five (5) years from bid award.
The bids received were evaluated by Facilities Purchasing staff to ensure adherence to district specifications and responsiveness according to Public Contract Code.
The following list contains the bidder's name and bid amounts:
Kingdom Security
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$14.45 |
$15.45 |
Staff is recommending the Board take action on the following items:
1) One (1) bidder submitted a bid which was incomplete, or deficient in responding to the notice calling bids. The contractor and the reason staff believes the following bidder should be declared non-responsive is as listed:
2) Kingdom Security has been determined to be the lowest qualified and responsive bidder.
IUSD/Fogarty/Linton
Board Agenda
February 3, 2015 |
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| $14.45/hour and $15.45/hour |
| 1) Reject the bid from Ceed Security Corporation indicated to be non-responsive.
2) Authorize the Assistant Superintendent of Business Services to award the contract for Construction Security Services at Various District Sites, Bid No. 2014/15-2, to Kingdom Security. |
| 1) Reject the bid from Ceed Security Corporation indicated to be non-responsive.
2) Authorize the Assistant Superintendent of Business Services to award the contract for Construction Security Services at Various District Sites, Bid No. 2014/15-2, to Kingdom Security. |
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At the November 18 meeting, the Board requested staff to develop a proposal for the formation of an Education Advisory Committee (EAC) to review and discuss critical educational issues and initiatives in the Irvine Unified School District. Following Board discussion at the December 9 meeting, the Board approved the following:
- Structure and Term
- The committee will consist of two appointees from each Board member, Superintendent, Assistant Superintendent of Education Services, one PTA representative, three teacher representatives (one from each level), one CSEA representative, and one student representative.
- Board representatives will serve a two year term commensurate with IUSD board elections.
- Role of Committee
- Members of the committee will:
- Serve in an advisory capacity to the Board
- Review and discuss critical issues and initiatives
- Review and discuss input and feedback from key stakeholders
- Review and discuss alignment of implementation, actions and resources with the District's Strategic Initiatives
- How issues are identified for committee review
- Topics will be prioritized for discussion by the Superintendent. The Board may also provide direction on topics.
- Number of meetings
- Committee meetings will be held not less than bi-monthly and will be publicly posted (Brown Act regulations will apply).
Board members were asked to be prepared to announce their representatives at the first regular meeting in January 2015. Due to the absence of two of the Board members at the January meeting, the Board continued the item to the February 3, 2015 meeting.
IUSD/Walker
Board Agenda
February 3, 2015 |
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| Approve the formation of the Education Advisory Committee as revised, and appoint representatives as defined. |
Approve the formation of the Education Advisory Committee as revised, and appoint representatives as defined. Passed with a motion by Ira Glasky and a second by Michael Parham. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the formation of the Education Advisory Committee as revised, and appoint representatives as defined. |
Superintendent Walker reviewed the role and structure of the proposed Education Advisory Committee and Board Members announced their appointees:
Paul Bokota: Sandi Lester, Yanina Feinerman
Lauren Brooks: Marcela Majia-Martinez, Beatrice Tseng
Ira Glasky: Elise Tenen-Aoki, Hugh Hewitt
Michael Parham: Betty Carroll, Brian Daucher
Sharon Wallin: Kathy Overman, Jodie Lu Hoffman
Student Board: Sarah Verdegan
Board members expressed a desire to to fully utilize the collective expertise of the group, and make suggestions regarding agenda topics. Staff was requested to notify members of the first meeting scheduled for Thursday, 2/19, 6:30 p.m. |
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Under the provisions of Section 3457.5 of the Government Code, local educational agencies are required to publicly disclose the provisions of all collective bargaining agreements before entering into a written agreement. Under AB 2756 (Daucher), the school district superintendent and chief business official are required to certify that costs incurred under the collective bargaining agreement can be met during the term of the agreement.
Further, AB 1200 mandates that the Public Disclosure of Collective Bargaining Agreement be forwarded to the Orange County Department of Education for their inspection and approval prior to Board ratification. The AB 1200 documents have been reviewed and approved by the Orange County Department of Education.
The attached Public Disclosure of the Collective Bargaining Agreement certifies that the District can meet the obligations of the Collective Bargaining Agreement.
IUSD/Fogarty
Board Agenda
February 3, 2015
Attachment |
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| 4.8% increase on the salary schedule, 1.5% one-time off schedule, with a District buy back of up to four (4) days commencing in 2015-16, for a total net fiscal impact of $111,121 for the 2014-15 school year.
Additionally, the district will make a one-time contribution of $200,000 to the reserve fund of the Benefits Management for the 2014-15 school year. |
| Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. |
Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Accept the Public Disclosure of Collective Bargaining Agreement (AB 1200) with the Irvine Supervisory Association. |
AB 1200 Public Disclousre ISA
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Following the meet to confer process with the Irvine Supervisory Association (ISA), the following modifications are presented to the Board for approval for 2014-15:
Irvine Supervisory Association
Article 7 – Compensation and Related Benefits, the 2014-15 salary schedule shall be increased by 4.8%, in addition there shall be a one-time 1.5% off-schedule payment, based on the 2014-15 salary schedule.
The district shall make a one-time contribution of $200,000 to the reserve fund of the Benefit Management Board for the 2014-15 school year.
Article 6 – Absences and Leaves – 9.7.1 Vacations, the District shall purchase back the two days granted at the end of years four (4) and seven (7) for the 2015-16 school year and ongoing. The District shall purchase back the two days granted at the end of years eleven (11) and thirteen (13) for the 2015-16 year only.
IUSD/O’Donovan
Board Agenda
February 3, 2015
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| 4.8% increase on the salary schedule, 1.5% one-time off schedule, with a District buy-back of up to four (4) days commencing in 2015-16, for a total net fiscal impact of $111,121 for the 2014-15 school year.
Additionally, the District will make a one-time contribution of $200,000 to the reserve fund of the Benefits Management for the 2014-15 school year.
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| Approve the settlement with the Irvine Supervisory Association for 2014-15. |
Approve the settlement with the Irvine Supervisory Association for 2014-15. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the settlement with the Irvine Supervisory Association for 2014-15. |
| Assistant Superintendent O'Donovan reviewed key elements of the settlement. |
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Resolution No. 14-15-30 approves a not exceed amount of $108,000,000 for Community Facilities District (“CFD”) No. 01-1 Series 2015 to finance the costs of certain public facilities.
In order to provide funds to finance and refinance a portion of the Facilities, the Community Facilities District issued $103,475,000 aggregate principal amount of Irvine Unified School District Community Facilities District No. 01-1 (South Irvine Communities) Special Tax Bonds, Series 2005 (the “Prior Bonds”), pursuant to the Amended and Restated Indenture, dated as of November 1, 2005, by and between the Community Facilities District and The Bank of New York Trust Company, N.A., as trustee.
The Community Facilities District has determined that it would be advantageous to refund the outstanding Prior Bonds.
In order to provide funds to refund the outstanding Prior Bonds, the Community Facilities District proposes to issue its Irvine Unified School District Community Facilities District No. 01-1 (South Irvine Communities) Special Tax Refunding Bonds, Series 2015 (the “Series 2015 Bonds”), in the aggregate principal amount of not to exceed $108,000,000.
Based on conservative estimates, the refinancing of CFD No. 01-1 bonds is projected to produce savings of approximately $15.5 million over the life of the bonds.
Adam Bauer, President of Fieldman, Rolapp & Associates will be at the meeting to provide a summary and answer any questions. Documents (a) through (e) as referenced in the Resolution No. 14-15-30 are available upon request.
IUSD/Fogarty
Board Agenda
February 3, 2015
Attachment |
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| Acting as the governing body of Community Facilities District No. 01-1, adopt Resolution No. 14-15-30 authorizing:
(a) the Indenture;
(b) the Escrow Agreement;
(c) the Purchase Agreement;
(d) the Continuing Disclosure Agreement; and
(e) the Preliminary Official Statement; |
Acting as the governing body of Community Facilities District No. 01-1, adopt Resolution No. 14-15-30 authorizing:
(a) the Indenture;
(b) the Escrow Agreement;
(c) the Purchase Agreement;
(d) the Continuing Disclosure Agreement; and
(e) the Preliminary Official Statement; Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Acting as the governing body of Community Facilities District No. 01-1, adopt Resolution No. 14-15-30 authorizing:
(a) the Indenture;
(b) the Escrow Agreement;
(c) the Purchase Agreement;
(d) the Continuing Disclosure Agreement; and
(e) the Preliminary Official Statement; |
Adam Bauer, President, Fieldman, Rolapp & Associates, presented the rationale for the recommended Special Tax Refunding Bonds projected to produce $15.5 million of savings for taxpayers.
Member Wallin requested clarification regarding how CFD funds follow students as they matriculate to the next level. The Board also expressed a desire for staff to explore other refunding opportunities to take advantage of current interest rates. |
Res No 14-15-30 IUSD CFD 01-1 2015 Refunding
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic. |
| None |
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| Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. |
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| Adjournment. |
| Adjournment. |
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The meeting was adjourned at 7:59 p.m. Passed with a motion by Michael Parham and a second by Ira Glasky. |
Absent Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Absent | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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