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Regular Meeting of the Board of Education
Irvine USD
March 03, 2015 6:30PM
Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
Minutes:
President Lauren Brooks called the meeting to order at 6:35 pm
2. ORAL COMMUNICATION
Rationale:

Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

 
Quick Summary / Abstract:
Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
Minutes:
None
3. CLOSED SESSION
Rationale:

Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.

 
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
3.a. Student Discipline Issue (1 case) [Education Code Sections 35146 and 48918(c)]
Minutes:
The Board discussed one student discipline issue
3.b. Conference with Legal Counsel - Existing Litigation [Government Code Section 54956.9(a)]
Recommended Motion:
D.C. Case No. 2:10-cv-01431-JVS-MLG
Quick Summary / Abstract:
D.C. Case No. 2:10-cv-01431-JVS-MLG
Minutes:
The Board met with legal counsel to discuss and provide direction regarding an existing litigation issue
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
Minutes:
The Pledge of Allegiance to the Flag of the United States of America was led by Student Dylan Huynh.

6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. STUDENT DISCIPLINE
7.a. Case No. 08H-1415
Rationale:

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.


IUSD/Parham/Wirth
Board Agenda
March 3, 2015

 
Recommended Motion:
Approve the staff recommendation to expel Case No. 08H-1415 through the end of the first semester of the 2014-15 school year and for the second semester of the 2014-15 school year.
Actions:
Motion
Approve the staff recommendation to expel Case No. 08H-1415 through the end of the first semester of the 2014-15 school year and for the second semester of the 2014-15 school year. Passed with a motion by Michael Parham and a second by Paul Bokota.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Approve the staff recommendation to expel Case No. 08H-1415 through the end of the first semester of the 2014-15 school year and for the second semester of the 2014-15 school year.
8. APPROVAL OF MINUTES
8.a. Approval of Minutes
Recommended Motion:
Approve the minutes of the February 17, 2015 Regular Meeting, as presented.
Actions:
Motion
Approve the minutes of the February 17, 2015 Regular Meeting, as presented. Passed with a motion by Paul Bokota and a second by Sharon Wallin.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Approve the minutes of the February 17, 2015 Regular Meeting, as presented.
Attachments:
Minutes - 021715
9. ADOPTION OF AGENDA
Recommended Motion:
Adopt the agenda, as presented.
9.a. Adoption of Agenda
Recommended Motion:
Adopt Agenda, as presented.
Actions:
Motion
Adopt Agenda, as presented. Passed with a motion by Paul Bokota and a second by Sharon Wallin.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Adopt Agenda, as presented.
10. ORAL COMMUNICATION
Rationale:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
 
Minutes:
None
11. STUDENT BOARD MEMBER REPORTS
Minutes:
Student Members Trask, Huynh, for Hibbard, Lee, for Verdegan and Hizon reported on school activities
12. SUPERINTENDENT'S REPORT
Minutes:
Education Advisory Committee: Reiterated commitment to continuous improvement and that this group will help to refine and enhance our implementation plans.

Congratulations were extended to:

District Teachers of the Year, Paula Venable (Portola Springs Elementary), Susie Sarmiento (Venado Middle School) and Christy Haley (Woodbridge High School).

All students who participated in the Science Fair. Thanks to Broadcom for their continued support and partnership in this event. There was an incredible demonstration of student learning, curiosity, innovation, and explorations of science and is a reflection of the importance of science in our community and world. Thanks to the dedication and talents of Science specialists and Science teachers at Middle and High Schools.

Sierra Vista 7th grader Sarika Rau who was the winner of the 2015 Orange County Spelling Bee in the 18th round. The 12 year old will now move on to Washington DC for the Scripps National Spelling Bee in May.

WHS students Ken Nakama, Dan Lesser and Josh Maslaki, who won first place in a prestigious national public-service video contest promoting hearing safety among teenagers. In addition to receiving Go-Pro Hero3+ cameras, Interscope recording artist Aloe Blacc will perform at Woodbridge this spring.

Janelle Cranch, selected at one of six Orange County Classified Employees of the Year.

Janelle Cranch and Tim Jamison were awarded for 25 years of service to IUSD.
13. ANNOUNCEMENTS AND ACKNOWLEDGMENTSWas edited within 72 hours of the Meeting
Minutes:
Members Bokota, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.

Member Wallin requested feedback regarding math pathways and the importance of focusing on equity between programs and schools.

Member Bokota requested finding vehicles for soliciting student input beyond surveys.

Member Brooks recommended creating a forum for an open discussion with the Sacramento student representatives and the Board regarding their experiences in IUSD.

Member Brooks asked about our implementation plan for the Next General Science Standards. Cassie Parham reported that the infrastructure for NGSS will not be compiled until January 2016. The framework provides guidance for implementation of Standards.

Cassie Parham reported that we are engaging a team in Professional Learning to build understanding of the Standards.
14. CONSENT CALENDAR
Rationale:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
 
Actions:
Motion
Approved Consent Calendar Item Nos. 15a-19b. Passed with a motion by Paul Bokota and a second by Michael Parham.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
Minutes:
Approved Consent Calendar Items Nos. 15a-19b.
15. CONSENT CALENDAR - Business Services
15.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00207273 through 00208052
District 44, CFD No. 86-1 - Numbers 00005698 through 00005726
Revolving Cash - Numbers 40967 through 41024


IUSD/Fogarty/Chavez
Board Agenda
March 3, 2015

Attachment
 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
03-03-15 Check Register Report
15.b. Contract Services Action Report 2014-15/12
Rationale:
ADVANCED GEOTECHNICAL SOLUTIONS, INC.
Consultant to provide soils testing and inspection service during construction of the Central Kitchen and Culinary Arts Facility project.

March 4, 2015 – March 30, 2016
Budget No.:  0170390385-6270
Linton/Construction & Facilities
Fee....................................................... not to exceed $34,965.00
Community Facilities District – CFD 86-1


ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to human resource/employee-employer relations. (Previously Board Approved June 24, 2014)

July 1, 2015 – June 30, 2016
Budget No.: 0101315174-5839
O’Donovan/Human Resources
Fee....................................................... not to exceed $50,000.00
Fee....................................................... not to exceed $90,000.00
Unrestricted General Fund


BRAIN LEARNING PSYCHOLOGICAL CORP.

Consultant to provide independent Educational Evaluations (IEE) for psycho-Educational Assessments at the direction the Special Education Department. (Previously Board Approved November 18, 2014, January 13, 2015 and February 17, 2015)

October 9, 2014 – June 30, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $21,000.00
Fee....................................................... not to exceed $40,000.00
Restricted General Fund


CALIFORNIA SCHOOL BOARDS ASSOCIATION – AGENDA ONLINE

Consultant to provide Agenda Online service, consisting of web-based application software and hosting service that enables the District to create board meeting agenda, attach or link supporting documents, record minutes and to publish these items on the web.

February 1, 2014 – January 31, 2015
Budget No.: 0100100171-5810
Walker/Superintendent’s Office
Fee...........................................................not to exceed $2,750.00
Unrestricted General Fund


CALIFORNIA SCHOOL BOARDS ASSOCIATION – GAMUT ONLINE
Consultant to provide Gamut Online Policy Services. Gamut is an online policy information service that incorporates the complete CSBA Policy Update Reference Manual which is updated continually throughout the year. Services include sample board policies, information and analysis on key education issues and assistance in updating policies.

July 1, 2015 – June 30, 2016
Budget No.: 0100100171-5810
Walker/Superintendent’s Office
Fee....................................................... not to exceed $4,750.00
Unrestricted General Fund


CDW GOVERNMENT LLC
Consultant to provide services to support low cost procurement, returns and exchanges, and warranty repairs or replacements on a variety of equipment from the company’s service catalogue.  Since CDWG resells a wide range of equipment and services to the District, IUSD has a need to create consistent expectations for support that extend to smaller, independent purchases not already covered under existing bids.  On June 25, 2013, the Board approved a two year Master Services and Product Sales Agreement (MPSA) with CDW Government, LLC which defined general terms and conditions for purchases from CDW Government LLC that are not currently defined under an IUSD Bid(s) or other procurement vehicle.  This agreement includes an option for both parties to renew the agreement for an additional one year term on the same terms and conditions.  This agreement is at no cost to IUSD.

June 25, 2015 – June 25, 2016
Ford/Information Technology Services


COLLABORATIVE LEARNING SOLUTIONS, LLC
Consultant to provide services involving planning, development and consultation surrounding existing programs for students with emotional and/or behavioral disorders; collaboration with district and site leadership to develop a comprehensive plan for improved programming and an implementation plan for the 2015-16 school year.

February 6, 2015 – June 30, 2015
Budget No.: 0101757618-5811
Miller/Special Education Services
Fee....................................................... not to exceed $26,100.00
Restricted General Fund


DYNTEK SERVICES INC
Consultant to provide consulting for migration of desktop management systems from Novel ZENworks to Microsoft SCCM, with the express goal of long term cost savings and increased manageability for IUSD computer systems.

March 4, 2015 – June 30, 2015
Budget No.: 4000980585-5810
Ford/Information Technology Services
Fee............................................................... not to exceed $10,000
Restricted General Fund - Fund 40


ORANGE COUNTY SUPERINTENDENT OF SCHOOLS
Contract with Consultant as the District’s Internet Service Provider.  Through the K-12 High Speed Network, Consultant is able to provide internet access to IUSD at no cost.  Should Consultant be unable to provide internet access and support at no cost, the District has the option to pay the actual expenses per the provided itemize invoice or terminate the agreement. (Previously Board Approved March 4, 2014)

July 1, 2014 – June 30, 2015
July 1, 2014 – June 30, 2016
Budget No.:  0190009072-5920
Ford/Information Technology Services
Fee............................................................... not to exceed $0.00
Unrestricted General Fund


ORANGE COUNTY SUPERINTENDENT OF SCHOOLS
Consultant to provide network support services for data connectivity and provide the District access to applications via the OCDE’s telecommunications network including access to Payroll, Financial, Human Resources, Time and Attendance Systems as well as Imaging, Cloud Storage and Email Archiving as needed.

July 1, 2015 – June 30, 2016
Budget No.: 0100910477-5810
Ford/Information Technology Services
Fee............................................................... not to exceed $1,750.00
Unrestricted General Fund


PLACEWORKS
Consultant to provide an environmental review of district-wide use of suppression materials.

March 4, 2015 – October 4, 2015
Budget No.:  0100505381-5811
Hoffman/Maintenance & Operations
Fee............................................................... not to exceed $8,335.00
Restricted General Fund


THOMAS, JAMES
Consultant to provide facilitating services for the Visual and Performing Arts Professional Learning Communities Day. 

March 6, 2015 –
Budget No.:  0100958424-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $1,000.00
Unrestricted General Fund


UC REGENTS – UC IRVINE HISTORY PROJECT
Consultant to services to design and implement sheltered and ELD courses aligned with CCSS at the secondary level.

December 1, 2014 – June 30, 2015
Budget No.: 0102220920-5810
Mennes/Language Minority Programs
Fee....................................................... not to exceed $3,500.00
Restricted General Fund


IUSD/Fogarty/Chavez
Board Agenda
March 3, 2015
 
Financial Impact:
Community Facilities District – not to exceed $34,965.00; Restricted General Fund - not to exceed $66,935.00; Unrestricted General Fund – not to exceed $50,250.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2014-15/12, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2014-15/12, as submitted.
15.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Chavez
Board Agenda
March 3, 2015

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated February 20, 2015.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated February 20, 2015.
Attachments:
03-03-15 PO Detail Report
15.d. Claim for Damages #03-2015
Rationale:
A claim for damages has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District’s claims administrator.


IUSD/Fogarty/Bayne
Board Agenda
March 3, 2015
 
Recommended Motion:
Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator.
Quick Summary / Abstract:
Deny the Claim for Damages on behalf of the named claimant and refer the matter to the District's claims administrator.
15.e. Piggy Back Authorization – Computer Equipment, Software, Peripherals and Related Systems – Hewlett Packard Company
Rationale:
School sites and programs have an ongoing need to purchase computer systems, software, and related equipment.

Irvine Unified School District will purchase equipment and related services pursuant to the California Participating Addendum Number B27164 to the Minnesota and Western States Contracting Alliance (WSCA), Master Price Agreement Number B27164.  The Master Price Agreement was awarded in response to Minnesota and WSCA Request for Proposals (RFP).  The Master Price Agreement B27164 was awarded to Hewlett Packard Company. The contract and California Participating Addendum allows Hewlett Packard Company to utilize Authorized Resellers to directly receive purchase orders, invoice customers and receive payment on behalf of Hewlett Packard Company.  District staff has verified that CDW Government LLC is an Authorized Reseller in California.


IUSD/Fogarty/Ford
Board Agenda
March 3, 2015
 
Financial Impact:
General Fund and Categoricals – amount of expenditure undetermined. School sites and programs make purchases within budget allocation amounts. Savings is anticipated, due to reduced pricing of bid.
Recommended Motion:
Authorize the purchase of computer equipment, software, peripherals, and related systems from Hewlett Packard Company through its authorized reseller, CDW Government LLC pursuant to the California Participating Addendum Number B27164 to the Minnesota and Western States Contracting Alliance Master Price Agreement Number B27164 awarded to Hewlett Packard Company.
Quick Summary / Abstract:
Authorize the purchase of computer equipment, software, peripherals and related systems from Hewlett Packard Company through its authorized reseller, CDW Government LLC pursuant to the California Participating Addendum Number B27164 to the Minnesota and Western States Contracting Alliance Master Price Agreement Number B27164 awarded to Hewlett Packard Company.
15.f. Authorization to Enter Contract – Digital Scepter (CMAS)
Rationale:
The Irvine Unified School District requires upgraded and additional equipment and services to secure and ensure the performance of the District’s technology infrastructure.  After evaluating multiple solutions, IUSD staff recommend the solutions and services available from Digital Scepter.

IUSD will purchase equipment and related services pursuant to CMAS Contract Number 3-08-70-2626A awarded by the California Department of General Services (DGS) to Digital Scepter.  The term of the CMAS contract extends from January 1, 2013 through September 30, 2017.  The awarded contract includes firewall and network security solutions and services.  Public Contracts Code sections 10298, 10299, and 12100 etc., provide IUSD with the authorization to procure equipment and services through DGS-awarded contracts


IUSD/Fogarty/Ford
Board Agenda
March 3, 2015
 
Financial Impact:
Approximately $180,000 in 2014-15 (Fund 40-Technology Infrastructure) Ongoing savings of 30-40% on network security equipment and services.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter a contract with Digital Scepter for the purchase of firewall equipment, network security tools and related services and systems, pursuant to CMAS Contract Number 3-08-70-2626A awarded by the California Department of General Services.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter a contract with Digital Scepter for the purchase of firewall equipment, network security tools and related services and systems, pursuant to CMAS Contract Number 3-08-70-2626A awarded by the California Department of General Services.
16. CONSENT CALENDAR - Education Services
16.a. Proposed Plan for Providing Educational Services to all Expelled Students in Irvine Unified School District
Rationale:

Every three years, school districts are required to update their district plan for providing education services for all expelled students within the county. 


All school districts in Orange County have developed their own plan utilizing a model created by the Orange County Department of Education (Countywide Expulsion Plan). The Irvine Unified School District has updated its plan, which was first approved by the Board of Trustees in March, 1997, and revised in 2000, 2003, 2006, 2009, and 2012.


IUSD/Parham/Wirth
Board Agenda
March 3, 2015

Attachment(s)
 
Recommended Motion:
Approve the updated 2015-18 “Plan for Providing Educational Services to all Expelled Students in Orange County,” which follows the Countywide Expulsion Plan developed with the Orange County Department of Education.
Quick Summary / Abstract:
Approve the updated 2015-18 “Plan for Providing Educational Services to all Expelled Students in Orange County,” which follows the Countywide Expulsion Plan developed with the Orange County Department of Education.
Attachments:
a IUSD Expulsion Plan
b County Expulsion Plan
c Education Code-Background Information
16.b. Field Trips and ExcursionsWas edited within 72 hours of the Meeting
Rationale:
District policy states that field trips or excursions to destinations outside the State of California, requiring solicitation of funds in excess of $1,500, or requiring teacher release from regular duties shall receive Board approval prior to planning the field trip or excursion.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the following field trips were received for approval. These trips fall within District overnight field trip restrictions. District liability will apply.

IUSD/Parham
Board Agenda
March 3, 2015

Attachment
 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field trips
17. CONSENT CALENDAR - Human Resources
17.a. Certificated Personnel Action Report 2014-15/12
Rationale:
The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.


IUSD/O'Donovan/Krumes
Board Agenda
March 3, 2015

Attachment
 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2014-15/12 as submitted for Employment.
Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2014-15/12 as submitted for Employment.
Attachments:
Certificated Personnel Action Report 2014-15/12
17.b. Classified Personnel Action Report 2014-15/11
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.

IUSD/O'Donovan/Baum
Board Agenda
March 3, 2015

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2014-15/11 as submitted for Employment, Retirement, Resignation, and Separation.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2014-15/11 as submitted for Employment, Retirement, Resignation, and Separation.
Attachments:
Classified Personnel Action Report - 2014-15/11
18. CONSENT CALENDAR - Special Education
18.a. Payment for Nonpublic School/ Agency Services for Special Education Students
Rationale:

The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities

Education Act (IDEA) for one or more of the following reasons:

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.

IUSD/Parham/Miller
Board Agenda
March 3, 2015

 
Financial Impact:
$43,975.71 for the 2014-15 school year in special education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
18.b. Payment in Accordance with the Terms of the Settlement Agreement(s)
Rationale:
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Miller
Board Agenda
March 3, 2014
 
Financial Impact:
$0.00 special education related services.
Recommended Motion:
Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
Quick Summary / Abstract:
Approve agreement to settle one case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
19. CONSENT CALENDAR - Superintendent
19.a. Conference Attendance
Rationale:
Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:

Event: NCSM Annual Conference
Location: Boston, MA
Dates: April 13-15, 2015
Attendees: Michele Ogden, Eric Shulman, Kristie Donavan and Martha Barrett
Cost: $9,680.00
Budget: 0102020424-5210


IUSD/Walker
Board Agenda
March 3, 2015
 
Recommended Motion:
Approve/ratify out-of-state conference attendance for staff, as follows: 1) Michele Ogden, Eric Shulman, Kristie Donavan and Martha Barrett to Boston, MA April 13-15, 2015, for $9,680.00.
Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows: 1) Michele Ogden, Eric Shulman, Kristie Donavan and Martha Barrett to Boston, MA April 13-15, 2015, for $9,680.00.
19.b. Gifts
Rationale:

The sites listed has been offered the following gift: 

Site:  Maintenance & Operations for Surplus
Donation: Exercise equipment with estimated value of $4,500.00
Donor:  Lloyd Linton


IUSD/Walker
Board Agenda
March 3, 2015

 
Recommended Motion:
Accept gift(s) to the District, as listed.
Quick Summary / Abstract:
Accept gift(s) to the District, as listed.
20. FACILITIES CONSENT CALENDAR
Rationale:
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
 
Actions:
Motion
Approved Facilities Consent Calendar Items Nos. 20.a.-c. Passed with a motion by Michael Parham and a second by Paul Bokota.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
20.a. Architectural Services for a Kindergarten Play Structure at Eastshore Elementary School
Rationale:

Pending approval from the Board of Education, staff would like to begin preparing the required plans for a kindergarten play structure at Eastshore Elementary School to serve as an age appropriate play area for kindergarten age students.  The site administration submitted a site modification request for the play structure as the campus does not currently have a play structure dedicated to the transitional kindergarten/kindergarten program.

In order to obtain the required approvals, staff will need to begin working with an architectural firm to prepare drawings for submission to the Division of the State Architect (DSA).

On February 15, 2011 the Board of Education approved a shortlist of architectural firms established from a Request for Qualifications (RFQ) issued by the Facilities and Construction Services Department for small projects of $1.5 million or less.  Staff is recommending Webb Cleff Architecture to provide architectural services for the play structure at Eastshore Elementary School due to their past work performance with the district and overall value.


IUSD/Fogarty/Linton
Board Agenda
March 3, 2015

 
Financial Impact:
TBD – Fund 40
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Webb Cleff Architecture to provide architectural services for a kindergarten play structure at Eastshore Elementary School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to negotiate and enter into a contract with Webb Cleff Architecture to provide architectural services for a kindergarten play structure at Eastshore Elementary School.
20.b. Receive Bids/Award Contracts Central Kitchen and Culinary Arts Facility Project
Rationale:

Bids were opened and publicly read aloud at 2:00 p.m. on February 12, 2015.

The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.

Bid Category

Number of Bids

Range of Bids

No. 1 Earthwork, Site Clearing, AC Paving & Striping

4

$371,427.00 - $558,900.00

No. 2 Site Concrete, Landscape & Irrigation, Fences & Gates

6

$428,000.00 - $579,480.00

No. 3 Masonry

3

$111,870.00 - $137,894.00

No. 4 Structural Concrete

5

$633,799.00 - $786,364.00

No. 5 Structural Steel, Metal Decking, Metal Rails, Misc. Metals

5

$462,801.00 - $682,891.00

No. 6 Bituminous Roofing

7

$316,032.00 - $428,000.00

No. 7  Metal Wall Panels, Flashing & Trim, Skylights, Roof Hatches

4

$362,000.00 - $461,010.00

No. 8 Metal Stud Framing, Drywall, Plaster, Firestopping, Insulation, Paint

6

$956,200.00 - $1,398,000.00

No. 9 Metal Door & Window Frames, Doors, Hardware

4

$133,000.00 - $159,814.00

No. 10 Glass & Glazing

3

$27,000.00 - $72,000.00

No. 11 Flooring and Tile

2

$204,955.00 - $214,680.00

No. 12 Specialties

4

$242,800.00 - $419,000.00

No. 13 Food Services

2

$1,375,787.00 - $1,463,000.00

No. 14 Fire Suppression

4

$77,800.00 - $148,550.00

No. 15 Site Utilities

5

$221,000.00 - $333,121.00

No. 16 Building Plumbing

6

$512,000.00 - $775,000.00

No. 17 Mechanical, Controls, Test & Balance

9

$529,950.00 - $733,900.00

No. 18 Electrical & Low Voltage

6

$1,258,000.00 - $1,955,555.00

 Staff is recommending the Board take action on the following items:

1)  One (1) bidder submitted a bid which was incomplete, or deficient in responding to the notice calling bids.  The bid category, contractor and the reason staff believes the following bidder should be declared non-responsive is as listed.

Bid Category

Contractor

Reason

No. 10 Glass & Glazing

Whitehead Construction, Inc.

Contractor failed to be prequalified for required license.

2)  The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for the category.  Staff has verified references and bid documentation.

Bid Category

Contractor

Bid Amount

No. 1 Earthwork, Site Clearing, AC Paving & Striping

JRH Construction Company, Inc.

$371,427.00

No. 2 Site Concrete, Landscape & Irrigation, Fences & Gates

Robert Clapper Construction, Inc. dba R.C. Construction Services

$428,000.00

No. 3 Masonry

Kretschmar & Smith, Inc.

$111,870.00

No. 4 Structural Concrete

JRH Construction Company, Inc.

$633,799.00

No. 5 Structural Steel, Metal Decking, Metal Rails, Misc. Metals

VSC Incorporated dba Vulcan Steel Company

$462,801.00

No. 6 Bituminous Roofing

Chapman Coast Roof Co., Inc.

$316,032.00

No. 7  Metal Wall Panels, Flashing & Trim, Skylights, Roof Hatches

Danny Letner Inc. dba Letner Roofing Company

$362,000.00

No. 8 Metal Stud Framing, Drywall, Plaster, Firestopping, Insulation, Paint

Sierra Lathing Company, Inc.

$956,200.00

No. 9 Metal Door & Window Frames, Doors, Hardware

Whitehead Construction, Inc.

$133,000.00

No. 10 Glass & Glazing

E&R Glass Contractors, Inc.

$49,634.00

No. 12 Specialties

Inland Building Construction Companies, Inc.

$242,800.00

No. 13 Food Services

R.W. Smith & Company

$1,375,787.00

No. 14 Fire Suppression

First Responder Fire Protection, Corp.

$77,800.00

No. 15 Site Utilities

JPI Development Group, Inc.

$221,000.00

No. 16 Building Plumbing

JPI Development Group, Inc.

$512,000.00

No. 17 Mechanical, Controls, Test & Balance

West-Tech Mechanical, Inc.

$529,950.00

No. 18 Electrical & Low Voltage

Gilbert & Stearns, Inc.

$1,258,000.00

 

IUSD/Fogarty/Linton
Board Agenda
March 3, 2015

 
Financial Impact:
$8,042,100.00 CFD 86-1/Fund 40
Recommended Motion:
1) Reject the bid from Whitehead Construction, Inc. as indicated to be non-responsive. 2) Reject all bids for Bid Category No. 11 Flooring and Tile and rebid at a later date. 3) Authorize the Assistant Superintendent of Business Services to award the contracts for the Central Kitchen and Culinary Arts Facility project for each bid category as listed in the Board report.
Quick Summary / Abstract:
1) Reject the bid from Whitehead Construction, Inc. as indicated to be non-responsive. 2) Reject all bids for Bid Category No. 11 Flooring and Tile and rebid at a later date. 3) Authorize the Assistant Superintendent of Business Services to award the contracts for the Central Kitchen and Culinary Arts Facility project for each bid category as listed in the Board report.
20.c. Authorization for the Purchase of Four (4) Relocatable Classrooms and One (1) Shared Commons Area at Cypress Village Elementary School
Rationale:
Cypress Village Elementary School was master planned to accommodate 900 students with 700 students in permanent capacity per Board Policy 7112. Based on the initial and projected enrollment, there is a need to increase capacity by four (4) classrooms.  Staff is recommending these classrooms be placed this summer in anticipation of the projected enrollment needs. It is projected that the school site will need to house students at the maximum capacity for more than five (5) years; therefore, staff is recommending that modular classrooms (“villa-style”) are placed in lieu of standard relocatable classrooms. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these modular classrooms also include a student collaboration space similar to the permanent construction.

On February 3, 2015, the Board of Education authorized the retention of Ruhnau Ruhnau Clarke Architects to provide architectural services for the placement of four (4) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School.

On January 29, 2015 in accordance with Board Policy, staff mailed notices advising adjacent residents of Cypress Village Elementary School of the proposal to place four (4) relocatable classrooms and one (1) shared commons area. The public was informed of the public information meeting at which the topic would be discussed.

PUBLIC INFORMATION MEETING
On February 12, 2015, staff conducted a public information meeting at Cypress Village Elementary School to hear comments regarding the proposed placement of relocatable classrooms. Two (2) residents were present at the meeting and had no objection to the project as proposed.

At this time, staff is requesting Board approval to purchase the relocatables as set forth in the current contract Bid Package No. R-01 between the District and Silver Creek Industries, Inc.


IUSD/Fogarty/Linton
Board Agenda
March 3, 2015  
 
Financial Impact:
$1,045,478.00 CFD 09-1
Recommended Motion:
Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase four (4) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School this summer.
Quick Summary / Abstract:
Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase four (4) relocatable classrooms and one (1) shared commons area at Cypress Village Elementary School this summer.
21. ITEMS REMOVED FROM THE CONSENT CALENDAR
22. ITEMS OF BUSINESS
22.a. Designation of Name for K-8 School in Heritage Fields District 1N
Rationale:
As we prepare for the start of construction, staff would like to initiate the process of naming the future K-8 school.  The school is scheduled to open in August 2016, and the official name is needed to complete planning and construction related items.

In accordance with Board Policy 7140, elementary schools shall be named by using an adjacent street, park, or village name.  The proposed school site is located within the Beacon Park community, bordered by Cultivate, Benchmark, Paramount, and Beacon streets. 

Staff requests the Board consider the names provided below:

   - Beacon Park School
   - Beacon School
   - Benchmark School
   - Cultivate School
   - Paramount School

Staff recommends the Board review and approve one of the five names provided above.


IUSD/Fogarty/Linton
Board Agenda
March 3, 2015  
 
Recommended Motion:
Select an official name for the K-8 school located in Heritage Fields District 1N.
Actions:
Motion
Official name for the K-8 school located in Heritage Fields District 1N will be Beacon Park Passed with a motion by Lauren Brooks and a second by Paul Bokota.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Motion
Select an official name for the K-8 school located in Heritage Fields District 1N. Passed with a motion by Lauren Brooks and a second by Paul Bokota.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Quick Summary / Abstract:
Select an official name for the K-8 school located in Heritage Fields District 1N.
Minutes:
Board Members expressed their individual opinions and considerations regarding the five recommended names
22.b. Finance Committee
Rationale:
Largely in response to the Orange County bankruptcy, the District’s Finance Committee was formed in 1995 to review perpetual budget challenges and provide oversight and input. Over the years the Finance Committee has evolved and currently serves as an independent advisory committee on the District’s financial affairs.  The current membership includes one appointee per Board member.  In addition, representatives from ITA, CSEA, IAA, PTA and IPSF participate as advisory members.  The Assistant Superintendent of Business Services and Director of Fiscal Services facilitate the meetings and provide frequent updates on the District’s finances. 

In 2013-14, California adopted and implemented a new funding model for K-12 Education, the Local Control Funding Formula.  The new funding model represents a fundamental change in how K-12 school districts had been funded for nearly forty years.  Accompanying the new funding model are accountability requirements which necessitate the annual development and/or modification of a Local Control Accountability Plan.  The Local Control Accountability Plan (LCAP) is required to illustrate how school districts are using specific revenues generated under the Local Control Funding Formula to benefit disadvantaged students.

The development of the Local Control Accountability Plan involves soliciting and receiving input and feedback on budgetary and programmatic expenditures from all community stakeholder groups.  The opportunity for input, along with the continual transparency provided through board meeting presentations, budget study sessions, and the availability of presentations and financial documents on the district’s website provide ample opportunities for community oversight and input.

With the expanded role of stakeholder involvement due to the LCAP process, the IUSD Governing Board has requested a discussion surrounding the continued need and/or relevance of the Finance Committee.


IUSD/Fogarty
Board Agenda
March 3, 2015
 
Recommended Motion:
For discussion and direction.
Quick Summary / Abstract:
For discussion and direction.
Minutes:
The Board discussed the Finance Committee parameters and weighed in with individual perspectives regarding the utilization of the committee.

Board members discussed the need to utilize the committee as a task force to investigate and research financial matters such as equity, LCAP issues, and a parcel tax, and provide recommendations. Assistant Superintendent Fogarty acknowledged the task force concept is within the current Finance Committee mission statement.

Member Parham expressed the possibility of the Board to generate or reevaluate topics for the Finance Committee annually at the December reorganization board meeting.

The Board directed the Finance Committee to continue with a focus on equity and to provide periodic updates to the Board.

23. ORAL COMMUNICATION
Rationale:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
 
Minutes:
None
24. CLOSED SESSION
25. ADJOURNMENT
25.a. Adjournment.
Actions:
Motion
The Meeting was adjourned at 8:06 pm Passed with a motion by Paul Bokota and a second by Ira Glasky.
Vote:
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
3/3/2015 5:33:00 PM ( Original )
PresentPaul Bokota
PresentLauren Brooks
PresentIra Glasky
PresentMichael Parham
PresentSharon Wallin

The resubmit was successful.