Regular Meeting of the Board of Education
Irvine USD
March 17, 2015 6:30PM
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
6:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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| President Lauren Brooks called the meeting to order at 6:00 pm |
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Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
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| Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting. |
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| Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting. |
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| D.C. Case No. 2:10-cv-01431-JVS-MLG |
| D.C. Case No. 2:10-cv-01431-JVS-MLG |
| The Board met with legal counsel to discuss and provide direction regarding an existing litigation issue |
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| President Brooks reconvened the meeting at 6:41 PM |
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| The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Camille Hizon and was followed by a moment of silence in memory of former Executive Assistant to the Superintendent, Lee Brooks, who passed away on March 4. |
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| The Board met with legal counsel to discuss and provide direction regarding an existing litigation issue. |
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| Approve the minutes of the following meeting(s), as presented:
March 3, 2015 Regular Meeting |
Approve the minutes of the following meeting(s), with the following Amendment:
Item 13: Add Member Brooks as reporting on school visits, conference attendance and meeting participation
March 3, 2015 Regular Meeting Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| Approve the minutes of the following meeting(s), as presented:
March 3, 2015 Regular Meeting |
Minutes - 030315
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| Adopt the agenda, as presented. |
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| Adopt Agenda as presented. |
Adopt Agenda as presented. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| Adopt Agenda as presented. |
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| Connie Stone, President |
| Connie Stone, President |
PTSA Reflections - 3 students, one from Brywood, Stonegate and Northwood High School are going on to State.
College Park PTA President, Matthew Binesiak, compared the inequity to newer schools and College Park.
Brywood PTA President, Kandie Schmehr, reported that the Brywood technology infrastructure needs to be updated, cannot support the school needs. Fundraising efforts cannot support goals.
Eastshore PTA member Scott Koepeke,shared that there were technology issues, classroom sharing, and inadequate teaching space at Eastshore.
Students Alex Williams and Steve She NHS; Joseph Kim WHS reported on their March 10, 2015 Student Advocacy trip to Sacremento, wherein they met with legislators. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic. |
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Speaking to the topic of Integrated Math:
Erica Fowler
Janelle Cranch, CSEA President, remarked on the G.O. Bond and Appreciating Classified Employee Day (ACE) on April 23, 2015. Encouraged people to participate. |
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| Student Members Hibbard, Hizon, Qwan for Trask, Verdegan reported on school activities. |
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Math Pathways Committee:
Would like to thank our diverse stakeholder group for committing to this process. We will continue to use their feedback to guide our efforts and investment in our implementation plans. We appreciate and recognize that we will need to develop communications and understandings that support our evolution in math instruction, but are proud that our team selected a pathway that best meets the interests of our students.
Northwood High School - Grammy Signature School:
For the third straight year, and for the sixth time since 1999 NHS has been recognized as a Grammy Signature School by the Grammy Foundation. The Grammy Foundation recognizes schools that provide exceptional music opportunities for students. More than 20,000 high schools are eligible. This is an amazing testament to our K-12 Visual and Performing arts programs, teachers, staff and students.
Sacramento Student Advocacy:
Our Board values opportunities to support students in unique and meaningful educational experiences Was proud to see our students engage with legislative movers and shakers, including an opportunity to provide public comment during an Educational Finance hearing. The whole story is in our Newsflash (written by one of our student participants).
Staff Recognitions:
Passing of Lee Brooks, March 4, 2015
The sudden and tragic loss of someone so uniquely special, capable and talented is emotionally devastating and organizationally painful. On behalf of our Board of Education, Cabinet and District Office I want to thank our entire IUSD family, partners and community, for the support and care during this time.
Our collective thoughts and condolences continue to be extended to her family. |
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Members Bokota, Brooks, Glasky and Wallin reported on school visits, conference attendance and meeting participation.
Member Wallin:
Lee Brooks embodied everything, always answered questions and will be so missed. Thanked staff for filling in.
Wallin thanked all of the organizers involved in the Student Advocacy Trip to Sacramento.
Member Glasky: Lee Brooks was important to the Board. Her legacy goes on well beyond IUSD.
Glasky participated in the Sacremento Trip. Represented the Board at the Chamber of Commerce recently. He reported that there are more registered teens than ever before and we need to encourage them to go to the polls.
Member Bokota: Lee Brooks made lives easier, and did an outstanding job helping everyone to do their job. Institutional loss. Bokota encouraged dialogue to continue with Sacramento.
Attended Educational Partnership Meeting with the City of Irvine and District regarding Measure BB. Met with ITA. Recently attended History Day.
Member Brooks: Lee Brooks was always available personally and professionally. Felt strongly about students and had intergenerational discussions with students within the District.
Thanked PTA Seth and Dolores, ITA, CSEA,Teachers, Principals and the Board for their participation in the Student Advocacy Trip. Attended ROP Board Meeting at Coastline College who are undergoing WASC Accredidation. Irvine teacher, Tina Murphy (NHS) was named Film and Production Teacher of the Year. Visited Gates Elementary Lake Forest tour to observe K-6 emersion program. Attended Holocaust Writing Award, UHS Hopefest fundraiser in which all High Schools and several Elementary Schools participated.
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| All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion. |
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Approve Consent Calendar Item Nos. 15.a.-19.a. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedure and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00208053 through 00208782
District 50, CFD No. 01-1 - Numbers 00001693 through 00001694
District 44, CFD No. 86-1 - Numbers 00005727 through 00005746
District 41, Irvine Child Care Project - Numbers 00003044 through 00003054
Revolving Cash - Numbers 41025 through 41095
IUSD/Fogarty/Chavez
Board Agenda
March 17, 2015
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
03-17-15 Check Register Report
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ADVANCED GEOTECHNICAL SOLUTIONS, INC.
Consultant to provide an updated Geotechnical Report for the Jeffrey Trail Middle School Relocatable 2015 project and perform DSA required construction soils testing and inspection services.
March 18, 2015 – November 30, 2015
Budget No.: 3570099785-6225
Linton/Construction & Facilities
Fee....................................................... not to exceed $10,000.00
Community Facilities District – CFD 09-1
ASURE SOFTWARE
Consultant to provide implementation services and software licensing/hosting for a web-based calendaring (room and resource reservation) system to support IUSD’s growing facilities use and support needs.
March 18, 2015 – June 30, 2016
Budget No.: 0100910477-5810
Ford/Information Technology
Fee............................................................... not to exceed $20,000.00
Unrestricted General Fund
CAPITAL ENGINEERING CONSULTANTS, INC.
Consultant to provide Commissioning of High Performance Schools (CHPS) Fundamental Commissioning services for the Beacon Park School project.
March 18, 2015 – November 30, 2016
Budget No.: 3570190185-6267
Linton/Construction & Facilities
Fee....................................................... not to exceed $28,098.00
County School Facilities Fund –Fund 35 (to be reimbursed by Heritage Fields El Toro, LLC)
DYNTEK SERVICES INC
Consultant to provide consulting for migration of desktop management systems from Novel ZENworks to Microsoft SCCM, with the express goal of long term cost savings and increased manageability for IUSD computer systems. (Originally Board Approved on March 3, 2015)
March 4, 2015 – June 30, 2015
Budget No.: 4000980585-5810
Ford/Information Technology Services
Fee............................................................... not to exceed $10,000.00
Fee............................................................... not to exceed $20,000.00
Restricted General Fund - Fund 40
ED TECH TEAM
Consultant to provide a workshop for Springbrook Elementary staff on using Google Docs for Readers/Writers.
March 18, 2015 –
Budget No.: 0115020610-5810
Keeley/Springbrook ES
Fee............................................................... not to exceed $2,000.00
Restricted General Fund
FBA ENGINEERING
Consultant to provide professional electrical engineering services to support the design, specification, bid and project oversight process for the first phase of technology infrastructure upgrades at IUSD High Schools and the District Office.
March 18, 2015 – December 31, 2015
Budget No.: 4000980585-5810
Ford/Information Technology
Fee............................................................... not to exceed $45,000.00
Restricted General Fund - Fund 40
FOLLETT SCHOOL SOLUTIONS, INC.
Consultant to provide a browser-based, centralized system that manages both library and textbook resources. Renewal of Destiny Resource Management Solution.
April 1, 2015 – March 31, 2016
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $58,343.91
Unrestricted General Fund
LEARNING A-Z
Consultant to provide services Common Core aligned texts and resourc3es for students participating in Extended Learning Summer School.
June 2, 2015 – July 24, 2015
Budget No.: 0100901510-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $4,478.60
Unrestricted General Fund
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide an updated Geotechnical Report for the Cypress Village Relocatable 2015 project and perform DSA required construction soils testing and inspection services..
March 18, 2015 – November 30, 2015
Budget No.: 3511899785-6270
Linton/Construction & Facilities
Fee....................................................... not to exceed $7,000.00
Community Facilities District – CFD 09-1
SPEECH & MOTION
Consultant to provide Independent Educational Evaluation (IEE) services including Speech and Language Assessment.
February 24, 2015 – June 30, 2015
Budget No.: 0101755710-5811
Miller/Special Education Services
Fee....................................................... not to exceed $550.00
Restricted General Fund
STANTEC CONSULTING SERVICES, INC.
Consultant to provide engineering services related to the Nightmist Temporary Parking Lot for the Maintenance and Operations Modernization project. (Previously Board Approved July 8, 2014)
July 9, 2014 – December 30, 2014
July 9, 2014 – December 30, 2015
Budget No.: 0100586185-6117
Linton/Construction & Facilities
Fee....................................................... not to exceed $20,000.00
Fee....................................................... not to exceed $26,300.00
Community Facilities District – CFD 86-1
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide project management services to augment District staff for the Cypress Village Elementary School Relocatable 2015 project.
March 18, 2015 – November 30, 2015
Budget No.: 3511899785-6266
Linton/Construction & Facilities
Fee....................................................... not to exceed $47,250.00
Community Facilities District – CFD 09-1
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide project management services to augment District staff for the Northwood High School Culinary Arts project.
March 18, 2015 – November 30, 2015
Budget No.: 0100564485-6266
Linton/Construction & Facilities
Fee....................................................... not to exceed $47,250.00
Community Facilities District – CFD 86-1
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide project management services to augment District staff for the Jeffrey Trail Middle School Relocatable 2015 project.
March 18, 2015 – November 30, 2015
Budget No.: 3570099785-6266
Linton/Construction & Facilities
Fee....................................................... not to exceed $47,250.00
Community Facilities District – CFD 09-1
IUSD/Fogarty/Chavez
Board Agenda
March 17, 2015 |
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| Community Facilities District – not to exceed $165,050.00
County Schools Facilities Fund – not to exceed $28,098.00
Restricted General Fund - not to exceed $57,550.00
Unrestricted General Fund – not to exceed $82,822.51 |
| Approve and/or ratify the Contract Services Action Report 2014-15/13, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2014-15/13, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Chavez
Board Agenda
March 17, 2015
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated March 6, 2015. |
| Approve the Purchase Order Detail Report dated March 6, 2015. |
03-17-15 PO Detail Report
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In response to Request for Proposals (RFP) 14/15-0002 IT, issued January 12, 2015, IUSD received and reviewed proposals for network and wireless equipment, management tools and related services. Proposals were due on February 11, 2015.
Proposals were reviewed and scored based on the following evaluation components: (1) Price -40%, (2) Vendor Experience and Ability to Perform– 30%, and (3) Technical Requirements – 30%. The Board approved the RFP process and the criteria for evaluation at the December 9, 2014 public meeting (Resolution 14-15-29).
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Number of Proposals
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Cost Range
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Score Range
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Local Area Network
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4
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$1,353,981 - $2,313,100
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60 - 79
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Wireless
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4
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$1,262,601 - $1,530,195
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81 - 93
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Cost, for the purposes of evaluation, is based on a hypothetical scenario representing estimated District-wide need for the proposed equipment and services.
The following provider has been determined to have the highest scoring proposal and is within the amount budgeted for this project. Staff has verified references and proposal contents.
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Proposal Type
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Proposal
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Cost Range
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Score Range
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Local Area Network
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CDW Government, LLC
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$2,211,110
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79
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Wireless
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CDW Government, LLC
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$1,262,601
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93
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IUSD/Fogarty/Ford
Board Agenda
March 17, 2015 |
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| Approximately $1,000,000 approved through LCAP process for High School and Core Infrastructure Upgrades (Fund 40). Additional expenditures TBD within school and district approved budgets. Pricing represents discounts between 8% and 66% off list prices. |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Local Area Network and Wireless Project, resulting from RFP 14/15-0002 IT, to CDW Government, LLC. |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Local Area Network and Wireless Project, resulting from RFP 14/15-0002 IT, to CDW Government, LLC. |
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In November of 2012, Irvine voters passed Measure BB authorizing the City of Irvine to continue financial support to Irvine schools through the Irvine Educational Partnership Fund and the Challenge Match Grant programs for the fiscal year 2013-14 through and including fiscal year 2015-16.
As in years past, in 2015-16 the Irvine Educational Partnership Fund (EPF) will allocate $2,000,000 in addition to the $500,000 allocated by Irvine Municipal Code to support Irvine students’ academic performance through enhanced and innovative programs and services. The measure detailed eleven prescriptive areas of support with allocations ranging from $100,000 to $500,000. Nine of those areas, in addition to the enhanced student services, relate directly to services offered through the school districts.
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Program Name
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Program Goal
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Allocation
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School Nurses
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To employ additional school nurses with consideration given to those nurses who specialize in school readiness and the developmental progress of students.
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$266,880
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Instructional Aides & Classroom Staff
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To employ instructional aides and classroom staff.
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$444,800
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Additional Classified Employees to Provide Hygienic Conditions
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To employ additional classified employees to provide for the hygienic conditions of restrooms and similar facilities.
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$177,920
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Service Learning Opportunities
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For public service instructional programs to support service learning opportunities.
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$88,960
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Classroom Supplies
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For acquisition of classroom supplies for teachers and for students in need of essential materials.
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$177,920
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Legal & Other Professional Services
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For legal and other professional services for the removal of barriers to securing health, nutritional, housing and other services necessary to provide students with the opportunity to meet appropriate educational objectives.
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$88,960
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Individuals with Disabilities Education Act Compliance
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To develop plans and programs to ensure the federal government’s faithful compliance with its commitment to the Individuals with Disabilities Act.
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$88,960
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Sports Facilities & Instant Stadiums
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To plan and develop joint use sports facilities at the Orange County Great Park, and to provide non-permanent “instant stadiums” at any high school or community college in Irvine.
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$88,960
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Educational Field Trips
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To develop and conduct educational field trips for students.
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$88,960
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Enhanced Student Services
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To support Irvine students (K-12) academic performance through enhanced and innovative programs and services, including without limitation student health and guidance.
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$444,800
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Irvine Unified School District (IUSD) staff has worked in collaboration with the City of Irvine staff to develop goals, work plans, including objectives and outcomes, and budgets in each of the areas. These plans will guide our utilization of funds allocated in 2015-16 to Irvine students attending IUSD schools. Our allocation in each area has slightly increased due to increased enrollment.
IUSD/Parham/Berumen
Board Agenda
March 17, 2015 |
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| Approve work plans and budgets for each of the ten areas, as presented. |
| Approve work plans and budgets for each of the ten areas, as presented. |
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Each year the Orange County Department of Education presents the Inside the Outdoors Field Program for the benefit of all Orange County school districts. This program provides students with experiences that connect classroom learning in science with field trips to points of interest such as Crystal Cove, Shipley Nature Center, Modjeska Canyon, Key Ranch, Upper Newport Bay, Wild Wetlands, Sea Base, Irvine Regional Park and the Orange County Great Park. Several IUSD elementary schools are participating during the 2014-15 school year. Schools participating in the Inside the Outdoors Field Program hold fundraisers to offset the cost and provide assistance so that all interested students may attend.
IUSD/Parham/Machesky
Board Agenda
March 17, 2015 |
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| Approve participation for the following elementary schools in Inside the Outdoors Field Program with Orange County Department of Education for the 2014-15 school year:
College Park
Turtle Rock
University Park
Cypress Village
Stone Creek
Greentree |
| Approve participation for the following elementary schools in Inside the Outdoors Field Program with Orange County Department of Education for the 2014-15 school year:
College Park
Turtle Rock
University Park
Cypress Village
Stone Creek
Greentree |
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District policy states that field trips or excursions to destinations outside the State of California, requiring solicitation of funds in excess of $1,500 or requiring teacher release from regular duties shall receive Board approval prior to planning the field trip or excursion.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall within District overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
March 17, 2015
Attachment
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| Approve field trips and excursions funded by donations as submitted. |
| Approve field trips and excursions funded by donations as submitted. |
Field Trips 031715
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The Certificated Personnel Action report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
March 17, 2015
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2014-15/13 as submitted for Employment. |
| Approve and/or ratify the Certificated Personnel Action Report 2014-15/13 as submitted for Employment. |
Certificated Personnel Action Report 2014-15/13
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
March 17, 2015
Attachment |
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| Approve and/or ratify the Classified Personnel Action Report 2014-15/12 as submitted for Employment, Retirement, Resignation, and Separation. |
| Approve and/or ratify the Classified Personnel Action Report 2014-15/12 as submitted for Employment, Retirement, Resignation, and Separation. |
Classified Personnel Action Report - 2014-15/12
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The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Miller
Board Agenda
March 17, 2015 |
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| $206,203.00 for the 2014-15 school year in special education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been
reached.
IUSD/Parham/Miller
Board Agenda
March 17, 2014
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| $52,500.00 special education related services. |
| Approve agreement to settle two case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
| Approve agreement to settle two case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
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The sites listed has been offered the following gift:
Site: Stone Creek Elementary School
Donation: $989.00
Donor: Target - Take Charge of Education Program
Site: Stone Creek Elementary School
Donation: $500.00
Donor: Shu-Yu Wan Jhang
IUSD/Walker
Board Agenda
March 17, 2015 |
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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| All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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Approved Consent Calendar 20.a.-20.b. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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The Irvine Ranch Water District (IRWD) together with the City of Irvine, City of Tustin, Orange County Flood Control District, and Caltrans are working on a joint project that will divert water flows with high nitrate and selenium concentrations in Peters Canyon Channel to the Orange County Sanitation District for treatment and reuse.
The proposed joint project is adjacent to the Harvard/Barranca site that belongs to the Irvine Unified School District (IUSD). The IRWD has requested that IUSD dedicate an easement upon a portion of an existing easement already dedicated to the Orange County Flood Control District known as Parcel 12 of the former Marine Corps Air Station, in Tustin, California. A public hearing is required before the dedication of the easement may be approved. The dedication of the easement will allow IRWD to install and maintain an underground pipeline to transport water to the Orange County Sanitation District for treatment and reuse.
As required by the conveyance agreement with the U.S. Department of Education, on November 14, 2014, IUSD requested permission to dedicate the proposed easement that will exist on a portion of the property. The U.S. Department of Education authorized IUSD to grant the non-exclusive easement to the Irvine Ranch Water District.
IUSD/Fogarty/Linton
Board Agenda
March 17, 2015
Attachment |
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| Approve Resolution No. 14-15-31 to conduct a public hearing on April 14, 2015 on the subject of dedicating an easement to the Irvine Ranch Water District. Following the public hearing, provided that no protest has been received by the District pursuant to Education Code section 17560, the staff recommends adoption of a Resolution to authorize the conveyance of the easement to the Irvine Ranch Water District. |
| Approve Resolution No. 14-15-31 to conduct a public hearing on April 14, 2015 on the subject of dedicating an easement to the Irvine Ranch Water District. Following the public hearing, provided that no protest has been received by the District pursuant to Education Code section 17560, the staff recommends adoption of a Resolution to authorize the conveyance of the easement to the Irvine Ranch Water District. |
Res. No. 14-15-31 Notice of Intent to Dedicate Easement
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During construction of Jeffrey Trail Middle School, the Irvine Unified School District (IUSD) was provided access to the site under the terms of the purchase agreement. With the subsequent dedication of adjacent streets, it is now appropriate to process an easement request for the permanent ingress and egress to the school site. The Irvine Community Development Company LLC has provided the attached written documents and desires to grant a perpetual, non-exclusive easement over its property to the IUSD to allow permanent access to Jeffrey Trail Middle School. The easement will allow the permanent access to Jeffrey Trail Middle School from adjacent streets known as Visions and Roosevelt. Board approval is necessary to allow for the signing and recordation of a public agency certificate of acceptance for recordation of the Easement Deed. This easement will assist with any potential issues that may arise with the neighboring homeowners association.
IUSD/Fogarty/Linton
Board Agenda
March 17, 2015
Attachments |
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| Approve Resolution No. 14-15-32 Approving Acquisition of Access Easement to Jeffrey Trail Middle School and Approval of the Public Certificate of Acceptance.
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| Approve Resolution No. 14-15-32 Approving Acquisition of Access Easement to Jeffrey Trail Middle School and Approval of the Public Certificate of Acceptance. |
1. Resolution No. 14-15-32 Approving Acquisition of Access Easement
2. Easement Deed
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| All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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Approved Facilities Consent Calendar Items Nos. 21.a.-20.f. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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Bids were opened and publicly read aloud at 2:00 p.m. on March 5, 2015.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 7 Wood Framing, Rough Carpentry
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5
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$2,259,000.00 - 3,765,600.00
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No. 16 Acoustical Ceiling Tile
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4
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$204,685.00 - $215,990.00
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Staff is recommending the Board take action on the following item:
The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category. Staff has verified references and bid documentation.
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Bid Category
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Contractor
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Bid Amount
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No. 7 Wood Framing, Rough Carpentry
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Neff Construction, Inc.
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$2,259,000.00
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No. 16 Acoustical Ceiling Tile
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Southcoast Acoustical Interiors, Inc.
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$204,685.00
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IUSD/Fogarty/Linton
Board Agenda
March 17, 2015 |
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| $2,463,685.00 County School Facilities Fund/Developer Fees (to be reimbursed by Heritage Fields El Toro, LLC) |
| Authorize the Assistant Superintendent of Business Services to award the contracts for the Beacon Park School Project – Phase 2, for each bid category as listed in the Board report. |
| Authorize the Assistant Superintendent of Business Services to award the contracts for the Beacon Park School Project – Phase 2, for each bid category as listed in the Board report. |
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Bids were opened and publicly read aloud at 2:00 p.m. on February 27, 2015.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 14 Landscape and Irrigation
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4
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$59,000.00 - $167,700.00
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Staff is recommending the Board take action on the following item:
The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category. Staff has verified references and bid documentation.
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Bid Category
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Contractor
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Bid Amount
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No. 14 Landscape and Irrigation
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Marina Landscape, Inc.
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$59,000.00
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IUSD/Fogarty/Linton
Board Agenda
March 17, 2015 |
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| $59,000.00 County School Facilities Fund-Fund 35 / CFD 86-1 |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Irvine High School Classroom Addition project for the bid category as listed in the Board report. |
| Authorize the Assistant Superintendent of Business Services to award the contract for the Irvine High School Classroom Addition project for the bid category as listed in the Board report. |
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In order to provide shade structures in a timely manner, when needed, staff has sought out the best piggy-back purchase agreement offered through another local school district.
Pursuant to Public Contract Code Section 20118, school districts may purchase under another school district’s contract when procuring similar items from that district's awarded vendor under the same price, terms and conditions. This procedure is often referred to as “piggy-backing.”
On February 12, 2013, the Santa Ana Unified School (SAUSD) awarded Bid No. 07-13 for the Purchase of Shade Structures to U.S. Shade and Fabric Structures, Inc., for a contract period of one year with the option to renew the contract for an additional four (4) years. On June 11, 2013 and June 10, 2014 the SAUSD renewed its contract for an additional year.
District Staff has reviewed the bid pricing and finds these prices to be extremely competitive, and have obtained authorization from the Orange County Department of Education to use this bid.
District Staff recommends authorization be granted to acquire shade structures pursuant to Santa Ana Unified School District Bid No. 07-13, for the 2014-15 school year.
IUSD/Fogarty/Linton
Board Agenda
March 17, 2015 |
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| Funding may be provided by various categories, including, but not limited to: Fund 40 (Special Reserves).
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| Authorize the use of the Santa Ana Unified School District Piggy-Back Bid No. 07-13 for the purchase of Shade Structures with U.S. Shade and Fabric Structures, Inc., for the 2014-15 school year. |
| Authorize the use of the Santa Ana Unified School District Piggy-Back Bid No. 07-13 for the purchase of Shade Structures with U.S. Shade and Fabric Structures, Inc., for the 2014-15 school year. |
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On March 4, 2014, the Board of Education authorized staff to enter into a contract to renew the lease of two (2) 24’ x 40’ DSA relocatable offices to house maintenance and operations staff.
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Site
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Number of Offices
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Monthly Lease Amount
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Maintenance & Operations Yard
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2
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$364.00 per office
$8,736.00 per year
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The lease for the relocatable offices are on a year to year basis with the previous Board of Education authorized funding now fully expended. The annual cost to renew the lease for the 2015-16 will be $8,736.00.
IUSD/Fogarty/Linton
Board Agenda
March 17, 2015 |
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| $8,736.00 CFD No. 86-1 |
| Acting as the governing body of Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) 24’ x 40’ DSA relocatable offices for district staff housing needs at the Maintenance and Operations yard. |
| Acting as the governing body of Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) 24’ x 40’ DSA relocatable offices for district staff housing needs at the Maintenance and Operations yard. |
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On August 19, 2014, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with UltraSystems to provide Environmental Hazard Studies for the proposed site in Planning Area 5B (Eastwood Village). At the time of the Board approval, the approved amount was an estimate.
Further research of the historical use of the land, as well as discussions with the Department of Toxic Substances Control (DTSC) indicates additional testing is required to obtain a final determination from DTSC.
IUSD/Fogarty/Linton
Board Agenda
March 17, 2015 |
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| $25,000.00 CFD 09-1 for additional testing |
| Acting as the governing body of Community Facilities District No. 09-1, approve the additional services request for UltraSystems. |
| Acting as the governing body of Community Facilities District No. 09-1, approve the additional services request for UltraSystems. |
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Jeffrey Trail Middle School was master planned to accommodate 1,200 students with 800 students in permanent capacity per Board Policy 7112. Based on the projected enrollment, there is a need to increase capacity by six (6) classrooms to accommodate up to 1,200 students. Staff is recommending these classrooms be placed this summer in anticipation of the enrollment needs. It is projected that this school site will need to house students at the maximum capacity for more than five (5) years; therefore, staff is recommending that modular classrooms (“villa-style”) be placed in lieu of standard relocatable classrooms. Staff recommends these modular classrooms will be required to be purchased and staff will seek any available state funding to off-set the project costs.
On February 17, 2015, the Board of Education authorized the retention of IBI Group to provide architectural services for the placement of six (6) relocatable classrooms at Jeffrey Trail Elementary School.
At this time, staff is requesting Board approval to purchase the relocatables as set forth in the current contract Bid Package No. R-01 between the District and Silver Creek Industries, Inc.
IUSD/Fogarty/Linton
Board Agenda
March 17, 2015 |
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| $1,216,654.00 CFD 09-1 |
| Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase six (6) relocatable classrooms at Jeffrey Trail Middle School for installation this summer. |
| Acting as the governing body of Community Facilities District No. 09-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Silver Creek Industries, Inc. to purchase six (6) relocatable classrooms at Jeffrey Trail Middle School for installation this summer. |
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The California Education Code requires the Governing Board of each school district to approve annually the curriculum for secondary schools under its jurisdiction.
The Course of Study Report contains a listing of course titles by curricular area by school, along with indications of new and deleted courses.
The curriculum improvement process allows each school the flexibility needed to develop and implement curriculum changes to reflect the immediate needs of the students in the community served. Each school has parent, student, and faculty participation in curriculum improvement through department groups, subcommittees, and / or School Site Councils.
The Program of Studies and Course Description Catalogues prepared by each school are available to parents and students. High school and middle school course descriptions are accessible from each school’s website.
IUSD high school graduation requirements can be reviewed at www.iusd.org/education_services/GraduationRequirements.html
IUSD/Parham/Tuominen
Board Agenda
March 17, 2015
Attachments |
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| Approve the Secondary Course of Study Grades 7-12 for the 2015-16 school year. |
After discussion Approved the Secondary Course of Study Grades 7-12 for the 2015-16 school year. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| Approve the Secondary Course of Study Grades 7-12 for the 2015-16 school year. |
2015-16 High School Course of Studies
2015-16 Middle School Course of Studies
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Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools. This certification responds to the ability of each school district to meet its current and multi-year financial commitments. The First Interim Report reflects the district’s financial condition as of October 31 and is due at the Orange County Department of Education by December 15 annually. The Second Interim Report reflects the financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.
The requirement of the President of the Board of Education is to certify the financial condition of the Irvine Unified School District in one of three categories as follows:
- Positive Certification,
Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
- Qualified Certification,
Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
- Negative Certification,
Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years.
The General Fund is comprised of unrestricted and restricted monies. Restricted monies are those dollars that are designated for specific expenses. Unrestricted monies are discretionary and are used for the general operations of the District. The focus of this report is on the unrestricted monies of the General Fund.
Second Interim Budget Assumptions
ADA Growth....................................1,156 Students
LCFF COLA......................................0.85%
LCFF Funding Rate...........................29.273%
Basic Aid Funding.............................No
Step/Column Increase Cert ...............2.00%
Step/Column Increase Class...............2.00%
Redevelopment Monies (Tustin & Great Park)
(Transfer to Special Reserve Fund)......$533,420
| Unrestricted Revenue/Expense |
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| Revenue |
$ 217.4 million |
| Expense |
($ 197.5 million) |
| Contributions/Transfers |
($ 37.2 million) |
Change in Fund Balance
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($ 17.3 million) |
| Ending Balance |
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| Beginning Unrestricted Balance |
$ 45.7 million |
| Decrease in Fund Balance |
($ 17.3 million) |
| Ending Unrestricted Balance |
$ 28.4 million |
| Ending Balance Components |
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| Revolving Cash |
$ 0.1 million |
| Stores |
$ 0.4 million |
| 2% Economic Uncertainties |
$ 5.8 million |
| Designated Monies |
$ 22.1 million |
| Total |
$ 28.4 million |
Contributions to Restricted Programs
Within the Other Sources/Uses category are Contributions to Restricted Programs. Unrestricted monies are contributed to restricted programs that are under-funded and/or need to comply with accounting standards. Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.
| Restricted Revenue/Expense |
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| Revenue |
$ 40.2 million |
| Expense |
($ 84.6 million) |
| Contributions/Transfers |
$ 31.9 million |
Change in Fund Balance
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($ 12.5 million) |
| Ending Balance |
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| Beginning Restricted Balance |
$ 12.8 million |
| Decrease in Fund Balance |
($ 12.5 million) |
| Ending Restricted Balance |
$ 0.3 million |
Multi-Year Projections
Based on current financial projections and related assumptions, staff certifies that the multi-year projections for 2015-16 and 2016-17 allow IUSD to recommend a positive certification.
Conclusion
Based on the information supporting the calculations included in the Second Interim Report, the District is confident that it will be able to meet its multi-year obligations and therefore recommends the Board of Education certify a Positive certification for the 2014-15 Second Interim Report as required by AB 1200, Chapter 1213, Statures of 1991.
IUSD/Fogarty
Board Agenda
March 17, 2015
Attachment |
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| Certify the Second Interim Report of 2014-15 as “Positive” based on information presented. |
Certify the Second Interim Report of 2014-15 as “Positive” based on information presented. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| Certify the Second Interim Report of 2014-15 as “Positive” based on information presented. |
John Fogarty had powerpoint presentation with detailed explanation of major components of Local Control Funding Formula.
Member Glasky thanked John Fogarty and his staff for an excellent job. |
2014-15 Second Interim Report
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At the February 3, 2015 School Board meeting, staff was directed to agendize, at a future meeting, a discussion regarding the potential of a General Obligation Bond.
Fieldman Rolapp & Associates, IUSD's financial consultant, has provided a draft timeline for either a June 7, 2016 or November 1, 2016 election, to help facilitate the discussion.
Adam Bauer, President of Fieldman, Rolapp & Associates, will be at the meeting to field any questions.
IUSD/Walker/Fogarty
Board Agenda
March 17, 2015
Attachments |
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| For discussion and direction. |
| For discussion and direction. |
After discussion Member Brooks recommended that we move to the next step.
Terry Walker confirmed |
Draft June 2016 Schedule
Draft Novmeber 2016 Schedule
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic. |
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The Meeting was adjourned at 9:03 PM. Passed with a motion by Lauren Brooks and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Absent Michael Parham.
Yes Sharon Wallin.
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Absent | Michael Parham |
| Present | Sharon Wallin |
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