Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.

As a result of the Williams Settlement, Ed. Code 35186(d) requires "A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records."

Quarter 3 Report (January 1 - March 31, 2015)

• Deficiency of instructional materials: zero complaints
• Emergency or urgent facilities conditions: zero complaints
• Teacher vacancy or misassignment: zero complaints

IUSD/Parham
Board Agenda
April 14, 2015

District policy states that field trips or excursions to destinations outside the State of California, requiring solicitation of funds in excess of $1,500 or requiring teacher release from regular duties shall receive Board approval prior to planning the field trip or excursion.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.

IUSD/Parham
Board Agenda
April 14, 2015

Attachment(s)

The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities

Education Act (IDEA) for one or more of the following reasons:

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.

IUSD/Parham/Miller
Board Agenda
April 14, 2015

The sites listed has been offered the following gifts: 

“Teacher Appreciation Week” celebrates and recognizes the teachers’ essential role in the student’s educational development.

The Parent and Teacher Association (PTA) established Teacher Appreciation Week in 1984 to honor the dedicated men and women who lend their passion and skills to educating our children. Each year, during May, communities across the country celebrate the contributions of teachers through school assemblies, special breakfasts, press releases, and other events and presentations.

By adopting this resolution, the Board will join PTA and our community on behalf of more than 1,400 teachers in this recognition.

IUSD/O’Donovan
Board Agenda
April 14, 2015

Attachment

“Classified School Employee Week” celebrates and recognizes the many contributions classified professionals make to the education community.

The third full week in May of each year was adopted by the California Legislature as Classified School Employee Week, by passage of SB 1552 (Campbell) in 1986.

Classified professionals include secretaries, custodians, paraeducators, bus drivers, maintenance technicians, clerks, nutrition services, and many other workers in the Irvine Unified School District.

By adopting this resolution, the Board will join the State Legislature and hundreds of school boards on behalf of more than 230,000 classified employees in this recognition.

IUSD/O’Donovan
Board Agenda
April 14, 2015

Attachment

Public Contract Code section 20118.2 allows school districts to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.

Schools sites are increasingly using tablets and other mobile devices to support instructional and operational needs throughout the District.  Currently, IUSD has over 2,000 tablets.  The number of devices will likely continue to grow as schools expand their technology integration efforts.

To better support mobile devices, IUSD requires a comprehensive Mobile Device Management (MDM) solution. MDM solutions provide tools for quickly distributing software, managing device settings, remotely supporting users and tracking devices that are lost or stolen.

Given the specialized nature of the proposed solution, the District intends to publish an RFP and conduct an inclusive selection process with the following evaluation components (1) Price - 40%; (2)  Functional and Technical Requirements - 40%; and  (3) Vendor Support and Ability to Perform - 20%

The award of the RFP will be brought to the Board under separate action in mid-2015.


IUSD/Fogarty/Ford
Board Agenda
April 14, 2015

Attachment

On April 8, 2014, the Board of Education awarded the contract for Furniture and Equipment to the following vendors: 2010 Office Furniture, Concepts School & Office Furnishings, Culver-Newlin and Virco Inc., for a one year term with four (4) one (1) year extension options.  As a growing District, the Irvine Unified School District envisions a continuing need to provide additional classroom and office furniture and equipment to school sites and various programs. 

As the first year of the five (5) year period is set to expire, District staff would like to recommend an additional one (1) year renewal of contract. 

At each renewal period the vendor has the option to negotiate a price increase.  The following vendors have agreed to continue to provide furniture and equipment at the prices established for the awarded line items and waive their right to negotiate price increases for the next year:  2010 Office Furniture, Concepts School & Office Furnishings, and Virco, Inc. 

Culver-Newlin indicated that not all their manufacturers are able to hold their prices for the awarded line items due to the cost increase of raw materials.  They are requesting a price increase in the range of 3% - 8% for the following manufacturers: 

The remaining manufacturers under Culver-Newlin have agreed to provide furniture and equipment at the prices established for the awarded line items and have waived their right to negotiate price increases for the next year.  Those manufactures are: ECD, Fireking, Fleetwood, Lazyboy, Maverick, SCM, Sisneros, Vanerum and Webcoat.

Catalog discount percentages (for all vendors) will remain the same.

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

As the Irvine Unified School District continues to grow, there is a continual need to purchase and replace furniture throughout the District.

Pursuant to Public Contract Code Section 20118, school districts may purchase under another school district’s contract when procuring similar items from the district’s awarded vendor under the same price, terms and conditions.  This procedure is often referred to as “piggybacking.”

On February 26, 2014, the Hawthorne School District awarded Bid No. 13-14-1 to Culver-Newlin for the Purchase of Furniture and Accessories, for a contract period of one year with the option to renew the contract for an additional four (4) years. The contract period is from through June 30, 2015. 

District Staff has reviewed the bid pricing and finds these prices to be extremely competitive, and have obtained authorization from the Orange County Department of Education Legal Counsel to use this bid.

District Staff recommends authorization be granted to acquire furniture and accessories pursuant to Hawthorne School District Bid No. 13-14-1, for the 2014-15 school year.

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

Certain modifications were required during the construction phase of the Portola High School Increment 01 project, which require a change order.  A list of the item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category contractor, change order amount, and brief description.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

The total contract amount awarded for the project to date is $111,603,837.00.  The total of all change orders is $426,954.00 or .38% of the project.   The new total of all contract amounts shall be $112,030,791.00.

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

Bids were opened and publicly read aloud at 2:00 p.m. on March 19, 2015.

The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.

Staff is recommending the Board take action on the following items:

1)  One (1) bid was received for Bid Category No. 05-2 Building Deck Drains.  Staff believes that it is in the best interest of the District to move forward with the award recommendation.  The low bidder is within the budget for the category and the project is nearing a critical point in construction that requires the work to begin.

2)  Three (3) bidders submitted bids which where were incomplete, or deficient in responding to the notice calling for bids.   The bid category, contract and the reason staff believes the following bidders should be declared non-responsive is as listed.  Orange County Department of Education Legal Services was consulted and recommends the District deem the bidders non-responsive.

3)  One (1) bidder, Rosendin Electric Inc., has requested relief from their bid and has provided documentation that specifies in detail how an error(s) occurred within their bid, in accordance with the requirements of Public Contract Code 5103 et seq.  This Public Contract Code section grants the Board authority to relieve bidders who demonstrate that a substantive error was made in their bid. 

4)  Of the four (4) bids received for Bid Category No. 27-1, the low bidder, Rosendin Electric Inc. requested relief from their bid and staff is recommending that Digital Networks Group, Inc., the second low bidder, be declared non-responsive.  Given the disparity in the bids from second and third bidder, staff recommends rebidding the category. 

5)  The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category.  Staff has verified references and bid documentation.

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

The following list contains the bid category, contractor and the date the Board of Education approved the listed contract for the Portola High School Increment 01 project. 

This contract is substantially complete and ready for acceptance by the Board of Education

At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed, with the County of Orange Recorder’s Office.

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

On May 6, 2014, the Board authorized the Assistant Superintendent of Business Services to enter into a fixed fee contract with Balfour Beatty Construction to provide construction management services for the Central Kitchen and Culinary Arts Facility project.  It is now necessary to retain a consultant to perform Building Information Modeling (BIM) to coordinate the Mechanical, Electrical, Plumbing, and Fire Sprinkler (MEPS) systems with the Food Service Equipment. 

Design drawings are used as the basis to develop 3D construction shop drawings utilized by the Trade Contractors for fabrication and installation of the MEPS building systems.  Balfour Beatty Construction shall act as the “lead” in preparing composite coordination drawings and utilizing NavisWorks software to perform clash detection exercises. Trade Contractors shall attend weekly meetings on a schedule determined by the Construction Manager for the purpose of reviewing progress of the MEPS coordination effort.

Staff is recommending Balfour Beatty Construction perform the additional services as they are currently providing construction management services on this project and have a proven track record of accurate, timely, and efficient delivery of BIM services on various K-14 school projects.


IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

Bids were opened and publicly read aloud at 1:00 p.m. on March 19, 2015.

On March 1 and 8, 2015, the District advertised Bid No. 2014/15-3 consisting of various size yard bins for the purpose of collecting, separating, and disposing of construction debris generated from different construction projects.  A mandatory bidders meeting was held on March 9, 2015.  Two (2) bids were received.  

The bids received were evaluated by Facilities and Construction staff to ensure adherence to district specifications and responsiveness according to Public Contract Code.  

As required by the Orange County of Department of Education, the Facilities Planning and Construction Department solicited bids for Waste Diversion Services for a one (1) year term with an option to extend the contract by mutual consent for an additional four (4) one (1) year periods in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed five (5) years from bid award.

Bidders were asked to provide pricing for size 3, 10, and 40 yard bins (to accommodate up to eight (8) tons of construction debris) and the combined total of these bins was used as the basis for award.

The following list contains the bidder’s name and bid amounts:

Ware Disposal, Inc. has been determined to be the lowest qualified and responsive bidder.  Staff has verified references and bid documentation.

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

In compliance with the California Environmental Quality Act (CEQA), a Notice of Availability was published on February 24, 2015 regarding the Initial Study and Mitigated Negative Declaration (IS-MND) for public review and comment. The 30-day public review and comment period ended March 25, 2015. In addition, the IS-MND was filed with all appropriate agencies. The purpose of the IS-MND environmental review is to determine whether the project will have a significant effect on the environment. Based on the outcome of the study conducted, the project would not have any significant effect on the environment, since several mitigation measures would be incorporated into the project; therefore, a Mitigated Negative Declaration was prepared.

This agenda item seeks consideration of the IS-MND, comments from other parties and responses prepared by our consultant, Rincon Consultants, Inc., on behalf of Irvine Unified School District. Following such a review, the Board is asked to consider adoption of the IS-MND for the proposed Maintenance and Operations Yard Expansion/ Modernization.

Project Description

The Maintenance and Operations Yard Expansion/Modernization project consists of a three-phase plan to redevelop the existing yard to more efficiently use the space. The plan replaces and modernizes aging buildings and makes improvements intended to accommodate growing needs for support and maintenance services across the district.

Site Size: 7.8 acres
Site Location: 100 Nightmist, City of Irvine, County of Orange

Public Review Agencies Consulted
State Clearinghouse
Orange County Clerk
County of Orange
Orange County Fire Authority
Native American Heritage Commission
City of Irvine
Irvine Police Department
California Regional Water Quality Control Board
Southern California Gas Company
Southern California Association of Governments
Irvine Ranch Water District
California Department of Transportation
County of Orange, Planning and Development
South Coast Air Quality Management District
Southern California Edison
Integrated Waste Management District

Public Comments and Responses
Comments and Responses are available for review upon request.


IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

Background

During the April 22, 2014 Facilities Study Session, staff presented demographic enrollment projections that indicated the need for the opening of a new elementary school in fall 2017.  Current enrollment projections still demonstrate the need for an opening date of fall 2017.

On August 19, 2014, the Board authorized a contract for UltraSystems to prepare an Initial Study and Negative Declaration for the Planning Area (PA) 5B site, which were approved at that time.

Project Location

The proposed 10 acre school site is centrally located within the PA 5B development (Eastwood Village), bordered by future streets Meander to the south, Rotunda to the west, a paseo to the east, and a public park to the north, identified as Lot 15 of Tract 17523.

Project Description

The District proposed to develop and operate an elementary school with a maximum enrollment capacity of 1,000 students on approximately 10 acres of land.  The school would consist of centrally located learning spaces, a transitional kindergarten and kindergarten with separate play area, an administration building, a multipurpose/performing arts center, food services, daycare buildings, ball fields, and play structures.  Other features include a lunch court, bike storage area, and other grade specific courts for student use.  Turf and asphalt play areas would be located on the northern portion of the school.  The play areas would not be illuminated with high-intensity light standards for nighttime use.  Buildings on the property would be no greater than two stories and would collectively occupy approximately 62,000 square feet of the school property.

C.E.Q.A. Compliance

An Initial Study (IS) and Mitigated Negative Declaration (MND) has been prepared pursuant to the California Environmental Quality Act (CEQA), the State CEQA guidelines, and IUSD procedures.

This agenda seeks consideration of the IS/MND, comments from other parties and responses prepared by our consultant, UltraSystems, on behalf of IUSD.  Following such a review, the Board is asked to consider adoption of the MND for the design and construction of the proposed PA 5B Elementary School, subject to compliance with all applicable regulations as described in more detail in Resolution No. 14-15-35. 

IUSD/Fogarty/Linton
Board Agenda
April 14, 2015

Attachments