Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.

• Superintendent's Goals and Objectives 2015-16
• Assistant Superintendents
• Chief Technology Officer

• Superintendent's Goals and Objectives 2015-16
• Assistant Superintendents
• Chief Technology Officer

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.

In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.


IUSD/Parham/Wirth
Board Agenda
May 19, 2015

Approve the staff recommendation to expel Case No. 13H-1415 through the end of the second semester of the 2014-15 school year and the first semester of the 2015-16 school year; however, the expulsion order is suspended through January 2016.

ATKINSON ANDELSON LOYA RUUD & ROMO
Consultant to provide professional legal services related to surplus property. (Previously Board Approved on August 6, 2013 and January 14, 2014.)

July 1, 2013 – June 30, 2014
July 1, 2013 – June 30, 2015
Budget No.:  4000564081-5839
Fogarty/Business Services
Fee....................................................... not to exceed $15,000.00
Special Reserve Fund – Fund 40

ATKINSON ANDELSON LOYA RUUD & ROMO
Consultant to provide professional legal services related to Construction and facilities specifically regarding Heritage Fields K-8 Mitigation Agreement.  (Extended date only.  Previously Board approved November 15, 2011, April 20, 2012, June 26, 2012, September 11, 2012, and December 11, 2012.)

November 16, 2011 – June 30, 2013
November 16, 2011 – June 30, 2016
Budget No.: 2500580481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $46,500.00
Developer Fee Fund – Fund 25


CONNOR FLETCHER & WILLIAMS
Consultant to provide professional legal and consulting services related to Construction and Facilities on PA-40 Middle School for fiscal year 2013-14.(Originally Board Approved on August 6, 2013.)

July 1, 2013 – June 30, 2014
July 1, 2013 – June 30, 2015
Budget No.:  3512090385-5839
Fogarty/Business Services
Fee....................................................... not to exceed $5,000.00
Fee....................................................... not to exceed $10,000.00
County School Facilities Fund – Fund 35


CUMMING CONSTRUCTION MANAGEMENT, INC.
Consultant to provide Proposition 39 Program Management and Coordination services to develop and submit the District’s Prop 39 Energy Expenditure Plans.

May 20, 2015 – May 19, 2018
Budget No.: 0100558581-5811
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $120,984.00
Restricted General Fund


FIELDMAN, ROLAPP & ASSOCIATES
Consultant to provide financial advisory services related to surplus property.

April 15, 2015 – June 30, 2015
Budget No.:  4000564081-5811
Fogarty/Business Services
Fee....................................................... not to exceed $3,000.00
Special Reserve Fund – Fund 40


GLADSTONE INTERNATIONAL, INC.
Consultant to provide on-call issues and crisis communications counseling services including strategic public relations guidance, media and speaker training and related services.

May 20, 2015 – June 30, 2016
Budget No.:  0100100271-5811
Walker/Superintendent’s Office
Fee....................................................... not to exceed $20,000.00
Unrestricted General Fund


HANOVER RESEARCH
Consultant to provide a three year membership to an organization-wide framework for addressing questions and concerns that all administrators face when determining the effectiveness of curriculum and instruction practices.  This framework provides districts with access to research-based components such as: Learning Outcomes Evaluation, Instructional Model Effectiveness, Instructional Coaching Evaluations, and Cost-Benefit-Achievement Analysis.  Beyond determining instructional effectiveness, Consultant provides a host of solutions related to instructional integrity, including:  Achievement Gap Analysis, State Standards Alignment, Curriculum Implementation Strategies, Program Scaling and Sustainability, Review of Formative and Summative Assessments, and Professional Learning Communities. (Increased amount requested for additional services. Previously Board Approved on September 16, 2014 and January 13, 2015.)

January 1, 2015 – December 31, 2017
Budget No.:  010090427-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $105,000.00
Fee....................................................... not to exceed $122,500.00
Restricted General Fund


THE LIQUIDATION COMPANY
Consultant to provide disposal services of surplus discarded equipment.

July 1, 2015 – June 30, 2016
Hoffman/Maintenance & Operations
Fee....................................................... Off-Setting Fee Income
Unrestricted General Fund


MIND RESEARCH INSTITUTE
Consultant to provide students with a research-based, visual approach to learning math.

August 1, 2015 – July 31, 2016
Budget No.:  0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $106,096.00
Restricted General Fund


PACIFIC AUDIOLOGICS
Consultant to provide vision and hearing initial screening as mandated by the State.  Vision Acuity testing (near and far) and Puretone Hearing testing for grades TK, K, 2, 5, 8 and all new students.  Retest fail for vision and hearing. Color Vision screening for grade 1 boys.

August 1, 2015 – April 30, 2016
Budget No.:  0102382533-5810
Noonan/Health Services
Fee....................................................... not to exceed $65,000.00
Unrestricted General Fund


PLACEWORKS
Consultant to provide services to implement and monitor a mitigation monitoring and documentation program to ensure compliance with the mitigation pertaining to Tier 3 Equipment Requirement, Unknown Hazardous Material Protocol Plan, and also Paleontologist Service for Portola High School. (Previously Board Approved July 8, 2014 and April 14, 2015.)

July 9, 2014 – October 30, 2016
Budget No.:  3570290185-6117
Linton/Construction & Facilities
Fee....................................................... not to exceed $34,050.00
Fee....................................................... not to exceed $44,050.00
County School Facilities Fund – Fund 35


RAEL & LETSON CONSULTANTS AND ACTUARIES
Consultant to complete the Health Benefit Actuarial Study for the GASB 45 Compliance Report.

May 11, 2015 – August 31, 2015
Budget No.:  6900516960-5811
Bayne/Risk Management
Fee....................................................... not to exceed $15,250.00
Self Insurance Fund


RIVER CITY TESTING
Consultant to provide specialty inspection and materials testing services for the
Jeffrey Trail Middle School Relocatable 2015 project.

May 20, 2015 – October 31, 2015
Budget No.: 3570099785-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $16,000.00
County School Facilities Fund – Fund 35


RIVER CITY TESTING
Consultant to provide relocatable building in-plant inspection and project site specialty inspection and materials testing services for the Cypress Village Elementary School Relocatable 2015 project.

May 20, 2015 – October 31, 2015
Budget No.: 3511899785-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $15,000.00
County School Facilities Fund – Fund 35


SOLUTION TREE, INC.
Consultant to provide professional learning on understanding the assessment literacy and developing  a site plan that uses common formative assessment to guide instruction.

September 14, 2015 – October 31, 2015
Budget No.: 0100920624-5811
Holmes/Education Services
Fee....................................................... not to exceed $64,000.00
Restricted General Fund


UCMI, INC.
Consultant to provide Division of the State Architect inspection services for the Jeffrey Trail Middle School Relocatables 2015 project. 

May 20, 2015 – October 31, 2015
Budget No.: 3570099785-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $20,304.00
County School Facilities Fund – Fund 35


UCMI, INC.
Consultant to provide Division of the State Architect inspection services for the Cypress Village Elementary School Relocatables 2015 project. 

May 20, 2015 – October 31, 2015
Budget No.: 3511899785-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $20,304.00
County School Facilities Fund – Fund 35


UCMI, INC.
Consultant to provide Division of the State Architect inspection services for the Northwood High School Culinary Arts project. 

May 20, 2015 – October 31, 2015
Budget No.: 0100564485-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $13,536.00
Community Facilities District – CFD 86-1

Community Facilities District – not to exceed $13,536.00
County Schools Facilities Fund – not to exceed $86,608.00
Restricted General Fund - not to exceed $308,580.00
Self Insurance Fund – not to exceed $15,250.00
Special Reserve Fund – not to exceed $18,000.00
Unrestricted General Fund – not to exceed $85,000.00

District policy states that field trips or excursions to destinations outside the State of California, requiring solicitation of funds in excess of $1,500 or requiring teacher release from regular duties shall receive Board approval prior to planning the field trip or excursion.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program.  If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided.  The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval.  These trips fall with district overnight field trip restrictions.  District liability will apply.


IUSD/Parham
Board Agenda
May 19, 2015

Attachment

Education Act (IDEA) for one or more of the following reasons:

- Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

- Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

- District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

- Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.


IUSD/Parham/Miller
Board Agenda
May 19, 2015

The site listed has been offered the following gift: 

On May 5, 2013, the Board of Education awarded the contract for Bid Package No. 02-1 Grading to FM & Sons Construction, Inc. for the Cypress Village Elementary School project, in the amount of $680,000.00.

On August 8, 2014, FM & Sons Construction, Inc. submitted an additional cost proposal to the District in the amount of $252,051.31.  The District denied the cost proposal on October 14, 2014.   A dispute then arose between FM & Sons Construction, Inc. and the District relating to the cost proposal.

Per staff, the initial contract work awarded on May 5, 2013, was complete. Therefore, on February 3, 2015, staff recommended the Board of Education accept the contract as complete and authorize staff to file a Notice of Completion with the Orange County Recorder’s Office.

At this time with the assistance of legal counsel, staff has negotiated a Settlement and Release Agreement without admitting any liability or wrongdoing whatsoever relating to the additional cost proposal.  The District shall make a payment to FM & Sons Construction, Inc. in the amount of $80,000.00 as final settlement.


IUSD/Fogarty/Okino
Board Agenda
May 19, 2015

$80,000.00 CFD 09-1

Certain modifications were required during the construction phase of the Portola Springs Elementary School project, which require a change order.  A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.

The following list contains the bid category, contractor, change order amount, and brief description of the change order.  The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.

The total contract amount awarded for the project to date is $25,360,187.00.  The total of all change orders is $20,290.00 or .08% of the project.   The new total of all contract amounts shall be $25,380,477.00.

IUSD/Fogarty/Okino
Board Agenda
May 19, 2015

Bids were opened and publicly read aloud at 2:00 p.m. on May 6, 2015.

The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.

Staff is recommending the Board take action on the following items:

The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category.  Staff has verified references and bid documentation.

IUSD/Fogarty/Okino
Board Agenda
May 19, 2015

Authorize the Assistant Superintendent of Business Services to award the contract for the Northwood High School Culinary Arts project as listed in the Board report.

Bids were opened and publicly read aloud at 2:00 p.m. on May 5, 2015. 

The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.

Staff is recommending the Board take action on the following items:

1)  One (1) bidder submitted a bid which was incomplete, or deficient in responding to the notice calling for bids.   The bid category, contract and the reason staff believes the following bidder should be declared non-responsive is as listed.  Orange County Department of Education Legal Services was consulted and recommends the District deem the bidders non-responsive.

2)  The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category.  Staff has verified references and bid documentation.

IUSD/Fogarty/Okino
Board Agenda
May 19, 2015

Bids were opened and publicly read aloud at 2:00 p.m. on May 4, 2015.

The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.

Staff is recommending the Board take action on the following item:

The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category.  Staff has verified references and bid documentation. 

IUSD/Fogarty/Okino
Board Agenda
May 19, 2015

$444,000.00 CFD 09-1