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Regular Meeting of the Governing Board of the Hemet Unified School District
Hemet USD
July 21, 2020 5:30PM
Professional Development Service Center Board Room, 1791 W. Acacia Ave., Hemet, CA 92545 MEETING VIA HUSD WEBLINK ONLY -- Closed Session 4:00 p.m. -- -- Open Session 5:30 p.m. -- Public comments must be e-mailed to cdunaway@hemetusd.org prior to 2 p.m. Tuesday, July 21, 2020.

A. To Listen to the Board Meeting Live, Click the Link Below
Quick Summary / Abstract:

Link to HUSD Webpage where you can listen to the Board meeting live.

Minutes:
Dr. Barrett read the following statement prior to Roll Call:
Prior to roll call, I would like to make clear for the record of this meeting, and it should be reflected in the minutes, that the meeting is being held via teleconference from the HUSD Board Room.
On March 17, 2020, Governor Newsom acting on an emergency basis pursuant to Government Code 8571 – issued Order N-29-20 (at item #3) which partially suspends certain provisions of the Brown Act while “social distancing” measures are ordered or recommended by state or local public health officials
I would now like to advise the President and Board members, that votes taken during this teleconference meeting must be taken by roll call vote.

B. Call to Order
Minutes:
Mrs. Haley called the meeting to order at 4:00 p.m.
C. Roll Call/Establishment of Quorum
Minutes:
A quorum was established.

Staff Present:
Dr. Christi Barrett, Superintendent
Darrin Watters, Deputy Superintendent
Tracy Chambers, Assistant Superintendent
Dr. Derek Jindra, Assistant Superintendent
Christina Dunaway, Executive Assistant
D. Hearing Session - Opportunity to Address the Board
Quick Summary / Abstract:
This is an opportunity for citizens to make suggestions, identify concerns, request information, or offer objective criticism about matters affecting the school district. The President invites anyone wishing to address the Board regarding any item, to do so at this time. If you wish to address the Board regarding an item on the agenda, you may do so now, or when the item appears on the agenda - prior to a vote being taken. To address the Board, please complete a Comments Card, located in the foyer area, and give it to the Superintendent's Executive Assistant. The President will call upon you during the Hearing Session or at the time the item appears on the agenda, as indicated on your Comments Card. When called upon, please give your name and then make your statement. You will be allowed a maximum of three minutes to address the Board. Individual speakers shall not give their time to another speaker.
Minutes:
There were no speakers.
E. Announcement of Closed Session
Minutes:
Mrs. Haley moved the meeting to Closed Session at 4:02 p.m.
F. Closed Session
F.1. To discuss negotiations with the Chief Negotiator, per Government Code 3549.1 and 54957.6
F.2. To discuss the employee items as listed, per Government Code 54957, 54957.6 and 3549.1; Public Employee Employment/Discipline/Dismissal/Release pursuant to Government Code 54957
F.3. To discuss Pupil Personnel Items as listed, per 49070 and 76232 of the Education Code; deliberations regarding the expulsion of students; reconsideration of inter- or intra-district transfer requests
F.4. To confer with the Real Property Negotiator, per Government Code 54956.8
F.5. To confer with legal counsel - anticipated/threatened litigation, per Government Code 54956.9
F.6. To discuss Certificated Personnel Assignment Order #CE 20-10 and Classified Personnel Assignment Order #CL 20-10
G. Reconvene to Open Session/Report Out from Closed if Needed
Minutes:
Mrs. Haley reconvened the meeting at 5:30 p.m.
Actions:
Motion
Dr. Barrett reported the Board took action in Closed Session to appoint Dr. Jennifer Martin to the position of Assistant Superintendent, Student Services, effective date to be determined. Passed with a motion by Rob Davis and a second by Stacey Bailey.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
H. Pledge of Allegiance and Moment of Silence
Minutes:
Mrs. Haley led the Pledge of Allegiance which was followed by a moment of silence.
I. Revision/Adoption/Ordering of Agenda
J. Public Relations
K. Information/Discussion/Reports
K.1. Costs of Issuance for the Hemet Unified School District 2020 General Obligation Bonds, Election of 2018, Series B
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Section 15146(d)(1) of the Education Code of the State of California (the “Education Code”) requires that actual costs of issuance of general obligations bonds sold by or on behalf of a school district be presented to the governing board and disclosed to the public at a meeting of such governing board following the sale of such Bonds.

Section 15146(b)(1)(C) of the Education Code requires that the underwriter of the Bonds be disclosed.  The Bonds were awarded to Robert W. Baird & Co., Inc. (the “Underwriter”) at the competitive sale held on June 24, 2020 and were delivered on July 15, 2020 in the aggregate principal amounts and at the prices shown on Exhibit A.

In compliance with Sections 15146(d)(1) and 15146(b)(1)(C) of the Education Code, the Board has been informed of the actual costs of sale of the Bonds and the Underwriter who was awarded the Bonds at the competitive sale, as displayed on Exhibit A hereto.

The actual costs of the sale of the Bonds was $654,106.12.

 
Quick Summary / Abstract:

Accept staff report, provide guidance/direction as appropriate.

Attachments:
COI
L. Hearing Session - Opportunity to Address the Board
Quick Summary / Abstract:
This is an opportunity for citizens to make suggestions, identify concerns, request information, or offer objective criticism about matters affecting the school district. The President invites anyone wishing to address the Board regarding any item, to do so at this time. If you wish to address the Board regarding an item on the agenda, you may do so now, or when the item appears on the agenda - prior to a vote being taken. To address the Board, please complete a Comments Card, located in the foyer area, and give it to the Superintendent's Executive Assistant. The President will call upon you during the Hearing Session or at the time the item appears on the agenda, as indicated on your Comments Card. When called upon, please give your name and then make your statement. You will be allowed a maximum of three minutes to address the Board. Individual speakers shall not give their time to another speaker.
Minutes:
Dr. Barrett read the following statements received for the Public Comments section:

Paul Clay, Community Member, addressed the Board regarding returning to the classroom for the 2020-2021 school year.

Kenneth Prado, parent, addressed the Board regarding returning to the classroom for the 2020-2021 school year.

Jody Tru, parent, asked what online and special needs lessons are available.

Allison Brown,teacher, asked if there is a possibility to start school after Labor Day.

Adriana Lovado, parent, addressed the lack of K students in the SAFE program for the 2020-2021 school year.

Yvonne Sisk, teacher, addressed the Board regarding opening the 2020-2021 school year and meeting with students.

Jason Chrest, HTA President, addressed the Board in support of opening the 2020-2021 school year online.

Katie Thompson, CSEA Ch. 104 Vice President, addressed the Board in support of opening the 2020-2021 school year online.
M. Action Items
M.1. Adoption of Resolution No. 2725 to Remunerate Trustee Megan Haley for the June 23, 2020 Board Meeting
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

Board Bylaw 9250 states: A member may be paid for any meeting for which he or she is absent if the Board, by resolution duly adopted and included in its minutes, finds that at the time he or she was performing services outside the meeting on behalf of the Board, he or she was ill or on jury duty, or the absence was due to hardship deemed acceptable by the Board (Education Code 35120).

Trustee Megan Haley was unable to attend the June 23, 2020 Governing Board meeting due to hardship deemed acceptable by the Board (illness).  Therefore, it is proposed that the Governing Board adopt the Resolution to Remunerate Trustee Megan Haley for the Regular Meeting of the Governing Board.

 
Quick Summary / Abstract:
Adoption of Resolution No. 2725 to remunerate Trustee Megan Haley for the June 23, 2020 regular Governing Board meeting.
Actions:
Motion
Adopted as recommended. Passed with a motion by Stacey Bailey and a second by Eugene Hikel.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Abstain Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
Attachments:
Resolution 2725
M.2. Approval of the 2020-2021 Continuum of Instructional Models for the Reopening of Schools, Including Online, Hybrid and In-Person
Speaker:
Tracy Chambers, Assistant Superintendent
Quick Summary / Abstract:

Staff will present the instructional models for the reopening of schools for fall 2020.  The models include Online, Hybrid, In-Person, including the ability to phase in and out of the models. 

Actions:
Motion
Approved as recommended. Passed with a motion by Stacey Bailey and a second by Ross Valenzuela.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
Attachments:
Board Reopening Plan rev.
M.3. Approval of the 2020-2021 Opening of Schools Using the Online Instructional Model
Speaker:
Tracy Chambers, Assistant Superintendent
Rationale:

Administration recommends that Hemet Unified School District opens school on August 17, 2020 using the full Online Instructional model for the period of August 17, 2020 through November 6, 2020, at which time the Board of Education will determine if it is safe to transition to a blended learning model. Should conditions improve prior to November 6, 2020, the Board of Education may make a determination to transition to a hybrid or traditional instructional model prior to November 6, 2020. 

 
Quick Summary / Abstract:
Administration recommends that Hemet Unified School District opens school on August 17, 2020 using the full Online Instructional model for the period of August 17, 2020 through November 6, 2020, at which time the Board of Education will determine if it is safe to transition to a blended learning model. Should conditions improve prior to November 6, 2020, the Board of Education may make a determination to transition to a hybrid or traditional instructional model prior to November 6, 2020. 
Actions:
Motion
Approved as recommended. Passed with a motion by Eugene Hikel and a second by Stacey Bailey.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
M.4. Approval of Employee as Authorized Agent and Signer
Speaker:
Darrin Watters, Deputy Superintendent
Quick Summary / Abstract:

Approval of the following:

Jessica Garcia, Director, Fiscal Services, to serve as an authorized agent for the Hemet Unified School District including the signing of Warrant Orders, Orders for Salary Payment and Notices of Employment, Revolving Cash Checks and Abatement Account Checks, purchase orders, contracts and to act as an approving official for the Cal-Card program for the 2020 Governing Board year.

Actions:
Motion
Approved as recommended. Passed with a motion by Stacey Bailey and a second by Vic Scavarda.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
M.5. Approval of Master Installment Purchase Agreement with Mercedes-Benz Financial Services USA, LLC
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval of the Master Installment Purchase Agreement with Mercedes-Benz Financial Services USA, LLC for the purpose of purchasing 23 Thomas school buses for an approximate amount of $1,767,835 with annual arrears payments of $376,684 for the term August 1, 2020 – July 31, 2025 to be paid from Fund 63.

The new buses consist of three CNG Saf-T-Liner buses, twelve Minotour gasoline buses, and eight electric school buses which will replace older diesel buses.

Hemet Unified School District received financing quotes from Holman Capital for a five year term at the rate of 3.32 percent, and Mercedez-Benz Financial Services USA, LLC for a five year term at the rate of 2.28 percent.

 
Quick Summary / Abstract:

August 1, 2020 – July 31, 2025, Mercedes-Benz Financial Services USA, LLC will provide financing for the purchase of 23 Thomas school buses. 

Financial Impact: $1,767,835 over five years with annual arrears payments of $376,684

Funding Source: 2020-2021, 2021-2022, 2022-2023, 2023-2024, 2024-2025 Fund 63

Actions:
Motion
Approved as recommended. Passed with a motion by Stacey Bailey and a second by Vic Scavarda.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
Attachments:
Equipment Master Purchase Agreement
N. Consent Items
Actions:
Motion
Approved as recommended Consent Items N.1-25, 27-42. Passed with a motion by Ross Valenzuela and a second by Vic Scavarda.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
N.1. Approval of Minutes - June 23, 2020 Study Session and Regular Meeting
Minutes:
Approved as recommended.
Attachments:
06.23.2020 Study Session Unapproved Minutes
06.23.2020 Unapproved Minutes
N.2. Expulsion Approval of Reentries
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

When a student is expelled from the Hemet Unified School District, he or she must apply for a reentry after the designated period of expulsion.

The students involved in the following Pupil Personnel Cases have been met with for possible reentry into school and have been found to have satisfactorily fulfilled the requirements which were established by the Governing Board at the time of the expulsions.

 
Quick Summary / Abstract:

Approve the reentry of the students involved in the listed Pupil Personnel Cases into the Hemet Unified School District.

 PPC # 114-2016-2017PPC # 114-2018-2019 PPC # M-2018-2019 
 PPC # 15-2017-2018 PPC # 121-2018-2019 PPC # N-2018-2019
 PPC # 100-2017-2018 PPC # 123-2018-2019 PPC # 13-2019-2020
 PPC # 138-2017-2018 PPC # 137-2018-2019 PPC # 65-2019-2020
 PPC # 25-2018-2019 PPC # 158-2018-2019 PPC # 74-2019-2020
 PPC # 56-2018-2019 PPC # 160-2018-2019 PPC # 90-2019-2020
 PPC # 76-2018-2019 PPC # 161-2018-2019 PPC # 96-2019-2020
 PPC # 92-2018-2019 PPC # 162-2018-2019 PPC # N-2019-2020
 PPC # 95-2018-2019 PPC # K-2018-2019 
Minutes:
Approved as recommended.
N.3. Expulsion Denial of Reentries
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

When a student is expelled from the Hemet Unified School District, he or she must apply for a reentry after the designated period of expulsion.

The students involved in the following Pupil Personnel Cases have been met with for possible reentry into school and have NOT satisfactorily fulfilled the requirements, which were established by the Governing Board at the time of the expulsions.

 
Quick Summary / Abstract:

Deny the reentry of the students involved in the listed Pupil Personnel Cases into the Hemet Unified School District.

PPC # 23-2015-2016PPC # 114-2017-2018PPC # 104-2018-2019PPC # 22-2019-2020
PPC # 84-2015-2016PPC # 116-2017-2018PPC # 111-2018-2019PPC # 32-2019-2020
PPC # 28-2016-2017PPC # 119-2017-2018PPC # 116-2018-2019PPC # 34-2019-2020
PPC # 37-2016-2017PPC # 120-2017-2018PPC # 119-2018-2019PPC # 42-2019-2020
PPC # 50-2016-2017PPC # 123-2017-2018PPC # 124-2018-2019PPC # 45-2019-2020
PPC # 79-2016-2017PPC # 128-2017-2018PPC # 132-2018-2019PPC # 48-2019-2020
PPC # 86-2016-2017PPC # 143-2017-2018PPC # 134-2018-2019PPC # 56-2019-2020
PPC # 96-2016-2017PPC # 19-2018-2019PPC # 140-2018-2019PPC # 57-2019-2020
PPC # 118-2016-2017PPC # 20-2018-2019PPC # 144-2018-2019PPC # 59-2019-2020
PPC # 130-2016-2017PPC # 24-2018-2019PPC # 145-2018-2019PPC # 64-2019-2020
PPC # 135-2016-2017PPC # 26-2018-2019PPC # 146-2018-2019PPC # 68-2019-2020
PPC # 136-2016-2017PPC # 31-2018-2019PPC # 153-2018-2019PPC # 73-2019-2020
PPC # 139-2016-2017PPC # 34-2018-2019PPC # 157-2018-2019PPC # 86-2019-2020
PPC # 152-2016-2017PPC # 42-2018-2019PPC # 179-2018-2019PPC # 93-2019-2020
PPC # 168-2016-2017PPC # 43-2018-2019PPC # 180-2018-2019PPC # 99-2019-2020
PPC # 174-2016-2017PPC # 50-2018-2019PPC # P-2018-2019PPC # 100-2019-2020
PPC # 184-2016-2017PPC # 53-2018-2019PPC # W-2018-2019PPC # A-2019-2020
PPC # 62-2017-2018PPC # 70-2018-2019PPC # 3-2019-2020PPC # D-2019-2020
PPC # 73-2017-2018PPC # 72-2018-2019PPC # 11-2019-2020PPC # J-2019-2020
PPC # 78-2017-2018PPC # 77-2018-2019PPC # 12-2019-2020PPC # M-2019-2020
PPC # 102-2017-2018PPC # 86-2018-2019PPC # 16-2019-2020
PPC # 109-2017-2018PPC # 87-2018-2019PPC # 21-2019-2020
PPC# 28-2019-2020PPC# 95-2019-2020






Minutes:
Approved as recommended.
N.4. Expulsion Approval of Suspended Enforcements
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

When a student is expelled from the Hemet Unified School District, and the Governing Board ordered a review meeting be scheduled, a review meeting was held after the designated period of expulsion.

The students involved in the following Pupil Personnel Cases have been met with for review meetings in order to consider suspending the enforcement of their expulsions and have been found to have satisfactorily fulfilled most of the requirements which were established by the Governing Board at the time of the expulsions.

 
Quick Summary / Abstract:

Approve the suspended enforcement of the expulsion of the students involved in the listed Pupil Personnel Cases into the Hemet Unified School District.

 PPC # 31-2016-2017 PPC # 147-2018-2019PPC # 82-2019-2020 
 PPC # 51-2016-2017 PPC # 150-2018-2019 PPC # 83-2019-2020
 PPC # 94-2016-2017 PPC # 154-2018-2019 PPC # 84-2019-2020
 PPC # 109-2016-2017 PPC # 163-2018-2019 PPC # 87-2019-2020
 PPC # 151-2016-2017 PPC # 1-2019-2020 PPC # 92-2019-2020
 PPC # 185-2016-2017 PPC # 20-2019-2020 PPC # 94-2019-2020
 PPC # 193-2016-2017 PPC # 26-2019-2020 
 PPC # 75-2017-2018  PPC # 97-2019-2020
 PPC # 106-2017-2018 PPC # 29-2019-2020 PPC # 102-2019-2020
 PPC # 36-2018-2019 PPC # 47-2019-2020 PPC # 111-2019-2020
 PPC # 68-2018-2019 PPC # 52-2019-2020 PPC # 112-2019-2020
 PPC # 82-2018-2019 PPC # 53-2019-2020 PPC # 113-2019-2020
 PPC # 103-2018-2019 PPC # 67-2019-2020 PPC # 124-2019-2020
 PPC # 108-2018-2019 PPC # 79-2019-2020 
 PPC # 128-2018-2019 PPC # 81-2019-2020 
Minutes:
Approved as recommended.
N.5. Expulsion Denial of Suspended Enforcements
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

When a student is expelled from the Hemet Unified School District, and the Governing Board ordered a review meeting be scheduled, a review meeting was held after the designated period of expulsion.

The students involved in the following Pupil Personnel Cases have been met with for review meetings in order to consider the suspending the enforcement of their expulsions and have NOT satisfactorily fulfilled the requirements, which were established by the Governing Board at the time of the expulsions.

 
Quick Summary / Abstract:

Deny the suspended enforcement of the expulsion of the students involved in the listed Pupil Personnel Cases into the Hemet Unified School District.


 PPC # 80-2019-2020
 PPC # 91-2019-2020
 PPC # 101-2019-2020
 PPC # 125-2019-2020
Minutes:
Approved as recommended.
N.6. Approval of CIF Application for New Multi-School Membership Status
Speaker:
Tracy Chambers, Assistant Superintendent
Rationale:
Educational Services requests approval of the CIF Application for New Multi-school Membership Status, to provide the opportunity for The Academy of Innovation students to participate in CIF sports at their respective school of residency within Hemet Unified School District.  Upon approval CIF grants permission to field multi-campus or unified sports teams as indicated in this application for the 2020-2021 school year.
 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, application to CIF for new multi-school membership status to field multi-campus or unified sports teams, for The Academy of Innovation, as indicated in the attached application.

Financial Impact: None

Minutes:
Approved as recommended.
Attachments:
CIF Form
N.7. Approval of Agreement with Riverside County Superintendent of Schools - C1007775
Speaker:
Tracy Chambers, Assistant Superintendent
Rationale:

Educational Services requests approval of agreement with Riverside County Superintendent of Schools to provide Differentiated Assistance subsidy to reimburse Hemet USD for costs related to the implementation of practices and programs designed to improve performance.  The maximum subsidy amount is $50,000.

 
Quick Summary / Abstract:

January 1, 2020 – December 31, 2021, Riverside County Superintendent of Schools will provide Differentiated Assistance subsidy to reimburse for costs related to the implementation of practices and programs designed to improve performance.

Financial Impact:  $50,000 subsidy
Minutes:
Approved as recommended.
Attachments:
C1007775 Hemet USD (NT58)
N.8. Ratification of Agreement with Riverside County Superintendent of Schools, IN50451 -IN50453
Speaker:
Tracy Chambers, Assistant Superintendent
Rationale:

Educational Services requests ratification of the 2019-2020 agreements to provide extra duty hours for the teachers listed for attending Standards for Quality Online Teaching (SQOT) training, not to exceed 15 hours per attached agreement IN50451 - IN50453. Ratification requested due to late receipt of agreements for training hours held in 2019-20 and 2020-21 school years.

IN50451 for Jordan Taylor in the amount of $948.30

IN50452 for Keasha Russell in the amount of $1,267.15

IN50453 for Daniel West in the amount of $1,024.49

The training is required by Mt San Jacinto College to allow them to teach Dual Enrollment courses for the 2019-2020 school year due to COVID school closure.  MSJC required all courses to be taught on line for the spring 2019-2020 school year online course cannot be taught without training.

 
Quick Summary / Abstract:

June 1, 2020 - June 30, 2020, RCOE provided Standards for Quality Online Teaching (SQOT) training for Keasha Russell, Jordan Taylor and Daniel West.

Financial Impact: $948.30

Funding Source: LCFF

Minutes:
Approved as recommended.
Attachments:
IN50451
IN50452 Keasha Russell
IN50453 Daniel West
N.9. Approval of Agreement with Riverside County Superintendent of Schools, IN60111-IN60113
Speaker:
Tracy Chambers, Assistant Superintendent
Rationale:

Educational Services request approval of agreementss to provide extra duty hours for teachers listed below to attend the Standards for Quality Online Teaching (SQOT) training, not to exceed 21 hours.   

IN60111 for Keasha Russell in the amount of $1,774.01.

IN60112 for Jordan Taylor in the amount of $1,327.63

IN60113 for Daniel West in the amount of $1,434.29

The training is required by Mt San Jacinto College to allow them to teach Dual Enrollment courses for the 2020-2021 school year due to COVID school closure.  MSJC required all courses to be taught on line for the fall 2020-2021 school year online course cannot be taught without training.

 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, RCOE will provide Standards for Quality Online Teaching (SQOT) training for Keasha Russell, Jordan Taylor and Daniel West.

Financial Impact: $4,535.93

Funding Source: LCFF

Minutes:
Approved as recommended.
Attachments:
IN60111 Keasha Russell
IN60112 Jordan Taylor
IN60113 Daniel West
N.10. Approval for Submission of the Application for Funding Agricultural Vocational Education Incentive Grant 2020-2021 for Hemet High School
Speaker:
Tracy Chambers, Assistant Superintendent
Rationale:
The purpose of this grant is to improve the quality of the agricultural vocational education programs. The grant is being submitted for Hemet High School. This annual grant provides funds to support materials and supplies, services, operating expenses and capital outlay. This grant will generate $20,120 for the 2020-2021 academic year. Required matching funds have been budgeted from the 2020-2021 CTE Carl D. Perkins Grant.
 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, Agricultural Vocational Education Incentive Grant Application for Hemet High School.

Financial Impact: $20,120

Funding Source: Matching funds from CTE Carl D. Perkins Grant

Minutes:
Approved as recommended.
Attachments:
Hemet High Ag Incentive Grant application
N.11. Approval of Amendment to Grant Award Notification for the Tobacco Use Prevention Education (TUPE) for 2017-2020
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

Student Support Services is requests approval of an extension to the award date for the Tobacco Use Prevention Education (TUPE) for Grades Six through Twelve, Cohort M, Tier 2 Grant.  This grant awarded HUSD $194,479 over a two year period to provide universal prevention education, intervention services and youth development activities for students in grades 6-12 at all district secondary school sites.  Due to COVID-19, the district was not able to complete all activities prior to the end of the budget window, June 30, 2020.  For this reason, the California Department of Education extended the term of the grant through December 31, 2020.

 
Quick Summary / Abstract:

Through December 31, 2020, the Tobacco Use Prevention Education (TUPE) Grant period has been extended.

Financial Impact: None

Minutes:
Approved as recommended.
Attachments:
TUPE GAN 20.21 date extension
N.12. Approval of Amendment to Grant Award Notification for the School Climate Transformation Initiative Grant for 2018-2020
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:
Student Services requests approval of an extension to the award date for the School Climate Transformation Initiative Grant.  The grant awarded HUSD $1,617,918 over an eight year period to provide support for multi-tiered interventions and school based teams to review data and develop interventions.  Due to COVID-19, the district was not able to complete all activities prior to the end of the budget window, June 30, 2020.  For this reason, the Department of Education has extended the term of the grant through June 30, 2021.
 
Quick Summary / Abstract:

Through June 30, 2021, the School Climate Transformation Initiative Grant period has been extended.  

Financial Impact: None

Minutes:
Approved as recommended.
Attachments:
SCTI GAN 20.21
N.13. Acceptance of Grant Award Notification Date Extension for the 2019-2020 21st Century High School After School Safety and Enrichment for Teens- Equitable Access
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

HUSD received a Grant Award Notification that the 21st Century High School After School Safety and Enrichment for Teens- Equitable Access grant has been given a date extension to extend the use of Fiscal Year 2019-20 grant funds until December 31, 2020.  The grant supports the Think Together, Inc, program at Tahquitz High School.  The purpose of this grant is to provide students with homework assistance, tutoring, physical education, and enrichment and support for English Learners.  Services are offered on all school days a well as Saturdays.

 
Quick Summary / Abstract:

July 1, 2019 - December 31, 2020, 21st Century High School After School Safety and Enrichment for Teens- Equitable Access grant will provide after school services to include educational and literacy elements, such as homework assistance, tutoring, physical education and enrichment and support for English Learners.

Financial Impact: None

Minutes:
Approved as recommended.
Attachments:
19.20 Think Together $25K date extension
N.14. Acceptance of Grant Award Notification Date Extension for the 2019-2020 21st Century High School After School Safety and Enrichment for Teens- Core
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

HUSD received a Grant Award Notification that the 21st Century High School After School Safety and Enrichment for Teens Core grant has been given a date extension to extend the use of Fiscal Year 2019-20 grant funds until December 31, 2020. The grant supports the Think Together, Inc. program at Tahquitz and West Valley High Schools.  The purpose of this grant is to provide students with homework assistance, tutoring, physical education, and enrichment and support for English Learners.  Services are offered on all school days as well as Saturdays.

 
Quick Summary / Abstract:

July 1, 2019 - December 30, 2020, 21st Century School After School Safety and Enrichment for Teens - Core grant, will provide after school services to include educational and literacy elements, such as homework assistance, tutoring, physical education and enrichment and support for English Learners.

Financial Impact: None

Minutes:
Approved as recommended.
Attachments:
19.20 Think Together $500K date extension
N.15. Acceptance of Grant Award Notification Date Extension for the 2019-2020 After School Education and Safety Program
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

HUSD received a Grant Award Notification that the 2019-20 After School Education and Safety Program grant has been given a date extension to extend the use of Fiscal Year 2019-20 grant funds until December 31, 2020.  The After School Education and Safety Program grant will provide after school services to include educational and literacy elements, such as homework assistance, tutoring and physical education.

 
Quick Summary / Abstract:

July 1, 2019 - December 31, 2020, After School Education and Safety Program will provide students with educational and literacy elements, as well as educational enrichment elements from school dismissal until 6:00 p.m.

Financial Impact:  $3,192,962.24

Funding Source:  Income to the After School Education and Safety Program Grant

Minutes:
Approved as recommended.
Attachments:
19.20 SAFE.ZONE date extension
N.16. Approval of Amendment to Agreement with Fagen, Friedman & Fulfrost, LLP
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

Special Education has identified the need to increase the agreement with Fagen, Friedman & Fulfrost, LLP.  Fagen, Friedman & Fulfrost, LLP will provide legal services and expertise to the Special Education Department at HUSD, per the attached rate sheet, increasing the current agreement by $185,000, bringing the total amount of the contract to $200,000; Special Education funding. 

 
Quick Summary / Abstract:

July 21, 2020 - June 30, 2021, Fagen, Friedman & Fulfrost, LLP will provide legal services and expertise to the Special Education department at HUSD. 

Financial Impact:  $185,000

Funding Source:  Special Education

Minutes:
Approved as recommended.
Attachments:
20.21 Fagen Friedman & Fulfrost rate sheet
Fagen Friedman & Fulfrost 20.21 SPS-1521
N.17. Approval of Agreement with Atkinson, Andelson, Loya, Ruud & Romo
Speaker:
Dr. Derek Jindra, Assistant Superintendent
Rationale:

The District requests approval of agreement for Special Services with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) for the term July 1, 2020 - June 30, 2021. The District desires to retain and engage the Law Firm to perform legal services on the District’s behalf, and the Law Firm is willing to accept said engagement on the terms and conditions contained in this Agreement. The Law firm agrees to provide legal services to the District, including representation in administrative and court proceedings, and, upon request, engage non-legal consultants, as requested by the District. The scope, place and time for such services are to be designated by the Superintendent of the District or designee.

Hemet Unified School District is a member of the Inland Personnel Council (IPC), an association of school employers of San Bernardino and Riverside counties.  As a member in good standing of the Inland personnel Council (IPC), legal services rendered in connection with personnel, labor, employee relations, and other consortium-related services, will be charged at the following hourly rates specified in the IPC Agreement for Special Services: for 2020-21, $290.00 for all partners and $280.00 for all attorneys.  Hourly rates for all other services, including facilities, special education, charter schools and board/governance are listed in the agreement.

Funding source from General Fund of the following departments:

Superintendent $10,000
Ed Services $25,000
Pupil Services $15,000
Student Services $5,000
Business Services $30,000
Facilities $20,000
HR $190,000
 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, Atkinson, Andelson, Loya, Ruud & Romo (AALRR) will provide legal services to Hemet Unified School District.

Financial Impact: $295,000 

Funding Source: General fund
Minutes:
Approved as recommended.
Attachments:
AALRR Agreement 2020-21
N.18. Approval of Agreement with Maxim Health Care Services, Inc.
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:
Health Services has identified the need to enter into an agreement with Maxim Health Care Services, Inc. to provide on-call/short-term substitute service providers in various disciplines according to the attached rate sheet, to HUSD identified students, not to exceed $15,000; Health Services funding.
 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, Maxim Health Care Services, Inc., will provide on-call/short-term substitute service providers in various disciplines to identified HUSD students on an as-needed basis.

Financial Impact:  $15,000

Funding Source:  Health Services

Minutes:
Approved as recommended.
Attachments:
Maxim 20.21 Health Services agreement
Maxim 20.21 Health Services amendment
Maxim 20.21 Health Services rate sheet
N.19. Approval of Agreement with Maxim Healthcare Services, Inc.
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:
Special Education has identified the need to enter into an agreement with Maxim Heathcare Services, Inc. to provide on-call/short-term substitute service providers in various disciplines according to the attached rate sheet to identified HUSD students, not to exceed $250,000; Special Education funding.
 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2020, Maxim Heathcare Services, Inc. will provide on-call/short-term substitute service providers in various disciplines to identified HUSD students.

Financial Impact:  $250,000

Funding Source:  Special Education

Minutes:
Approved as recommended.
Attachments:
Maxim Healthcare Services, Inc. 20.21 rate sheet
Maxim Healthcare Services, Inc. 20.21 SPS-C0821
N.20. Approval of Agreement with Dr. Thomas Mohr
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:
Health Services has identified the need to enter into an agreement with Dr. Thomas Mohr to serve as a physician consultant to credentialed school nurses in HUSD.  Dr. Mohr will review protocols for emergency treatment such as anaphylaxis and provide prescriptions for emergency drugs such as Epinephrine, not to exceed $2,500; Health Services funding.
 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, Dr. Thomas Mohr will provide consultation services as needed to HUSD credentialed nursing staff.

Financial Impact:  $2,500

Funding Source:  Health Services

Minutes:
Approved as recommended.
Attachments:
Dr. Mohr 20.21 Health Services agreement
N.21. Approval of Updated Agreement with Paradigm Healthcare Services, LLC
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

Student Services requests approval of agreement with Paradigm Healthcare Services LLC.  Paradigm coordinates, prepares and submits documentation for reimbursement of district expenses incurred in providing Medi-Cal and Local Education Agency (LEA) services. Paradigm also submits School Medi-Cal Administration Activities (SMAA) for reimbursement from the state, not to exceed billing services as noted in Appendix A of agreement; Medi-Cal and MAA Funding.

Paradigm is updating district agreements before the end of the term of the original contract (June 30, 2023) in order to reflect the State Plan Amendment that will become effective on July 22, 2020.

The new State Plan reflects significant changes for school districts in billing procedures, expanded reimbursement for mental health services for General Education students and the addition of new qualifying services and providers.

 
Quick Summary / Abstract:

July 22, 2020 - June 30, 2024, Paradigm Healthcare Services, LLC will coordinate, prepare and submit School Medi-Cal Administration Activities, Medi-Cal and LEA reimbursement documentation for HUSD.

Financial Impact: Paradigm will charge the district on a flat fee not to exceed:

13.5% of the dollar value of interim approved claims up to $500,000

10.8% of the dollar value of interim approved claims for $500,001 - $1,000,000

9% of the dollar value of interim approved claims in excess of $1,000,000

Funding Source:  2020-21 Medi-Cal and MAA

Minutes:
Approved as recommended.
Attachments:
20.21 Paradigm agreement
N.22. Approval of Memorandum of Understanding with Renewing Hope Family Counseling Center
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:
Student Services requests approval of a Memorandum of Understanding (MOU) with Renewing Hope Family Counseling Center. Renewing Hope provides behavioral health services to children and families enrolled in Inland Empire Health Plan (IEHP), Kaiser, Blue Shield and other major insurance providers. Renewing Hope with collaborate with school staffs to assist students with improving mental, behavioral, social and academic functioning. Research shows that students are 21 times more likely to receive behavioral health supports in schools than if the services are provided at a different location. Renewing Hope will provide services to students at HUSD school sites.  There is no financial impact to the District.
 
Quick Summary / Abstract:

July 22, 2020 - June 30, 2021, Renewing Hope will provide behavioral health services to children and families enrolled in Inland Empire Health Plan (IEHP), Kaiser, Blue Shield and other major insurance providers at HUSD school sites.

Financial Impact:  None

Minutes:
Approved as recommended.
Attachments:
20.21 Renewing Hope MOU
N.23. Approval of Agreement with Think Together, Inc., funded by the Core After School Safety and Enrichment for Teens (ASSETS) Grant
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

Think Together, Inc. administers the Think Together program during the school year and Saturdays during the school year.  The program includes homework assistance, tutoring, physical education, and enrichment and support for English Learners.  The program is available at Tahquitz and West Valley High Schools, not to exceed $500,000; Core After School Safety and Enrichment for Teens (ASSET) grant funding.

 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, Think Together, Inc. will provide after school and Saturday services to two HUSD comprehensive high schools during the 2020-21 school year.

Financial Impact: $500,000

Funding Source: ASSETS Grant

Minutes:
Approved as recommended.
Attachments:
20.21 Think Together agreement $500K
20.21 Think Together agreement $500K.
N.24. Approval of Agreement with Think Together, Inc., funded by the Equitable Access After School Safety and Enrichment for Teens (ASSET) Grant
Speaker:
Dr. Christi Barrett, Superintendent
Rationale:

Think Together, Inc. administers the Think Together program during the school year and Saturdays during the school year.  The program includes homework assistance, tutoring, physical education, and enrichment and support for English Learners.  The program is available at Tahquitz High School, not to exceed $25,000; Equitable Access After School Safety and Enrichment for Teens (ASSETS) Grant Program funding.

 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021, Think Together, Inc. will provide after school and Saturday services to Tahquitz High School.

Financial Impact: $25,000

Funding Source: ASSET Grant

Minutes:
Approved as recommended.
Attachments:
20.21 Think Together $25K HUSD
20.21 Think Together $25K.
N.25. Approval of Purchases/Encumbrances
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Purchases by designated employees are authorized by District policy.  Lists of such purchases/encumbrances in the form of contracts, purchase orders and direct payments in the amount of $7,017,707.18 are presented for approval.

The Purchasing Department generates this agenda item to reflect purchases processed in the Riverside County Data Service Accounts Payable encumbrance and payment system.

The report, as generated, utilizes the attached codes to designate locations and funds.

 
Quick Summary / Abstract:

Contracts, purchase orders and direct payments in the amount of $7,017,707.18 are presented.

Minutes:
Approved as recommended.
Attachments:
Code Descriptions
Purchases Report
N.26. Approval of Purchases/Encumbrances No. 2
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Purchases by designated employees are authorized by District policy.  Lists of such purchases/encumbrances in the form of contracts, purchase orders and direct payments in the amount of $51,000 are presented for approval.

The Purchasing Department generates this agenda item to reflect purchases processed in the Riverside County Data Service Accounts Payable encumbrance and payment system.

The report, as generated, utilizes the attached codes to designate locations and funds.

 
Quick Summary / Abstract:

Contracts, purchase orders and direct payments in the amount of $51,000 are presented.

Minutes:
Approved as recommended.
Actions:
Motion
Approved as recommended. Passed with a motion by Stacey Bailey and a second by Ross Valenzuela.
Vote:
Yes Stacey Bailey.
Abstain Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
Attachments:
Code Descriptions
Purchases Report #2
N.27. Approval of Agreement Renewal with Clover Enterprises, Inc.
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval to renew the agreement with Clover Enterprises, Inc. to provide athletic training at Hamilton, Tahquitz, Hemet and West Valley High Schools from the period of July 1, 2020 - May 30, 2021 in the amount of $68,244.66 per site to be paid from the General Fund.  Hemet High School and an extra trainer were added to the agreement this year.

 
Quick Summary / Abstract:

July 1, 2020 - May 30, 2021, Clover Enterprises, Inc. will provide athletic training services at Hamilton, Tahquitz, Hemet and West Valley High Schools.

Fiscal Impact: $68,244.66 per site (total $272,978.64).  Any additional hours needed will be the site’s responsibility at $41.63 per hour.

Funding Source: General Fund  

Minutes:
Approved as recommended.
Attachments:
Clover Enterprises Agreement
N.28. Acceptance of Grant Award Notification with the South Coast Air Quality Management District (SCAQMD)
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests acceptance of the SCAQMD in the amount of $200,000 for the term July 22, 2020 – June 30, 2027.  Funding will be used to replace Compressed Natural Gas (CNG) tanks on 10 buses.

 
Quick Summary / Abstract:

July 22, 2020 – June 30, 2027, SCAQMD grant award will provide funds for the replacement of CNG tanks on 10 buses.

Financial Impact: Grant Award of $200,000

Funding Source:  SCAQMD

Minutes:
Approved as recommended.
Attachments:
SCAQMD Grant Award
N.29. Approval of Agreement with Keenan & Associates
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval of the agreement with Keenan & Associates to provide property and casualty broker and consulting services.  The cost of the agreement is $20,000 annually for the term of July 1, 2020 – June 30, 2023 to be paid from the General Fund.

 
Quick Summary / Abstract:

July 1, 2020 – June 30, 2023, Keenan & Associates will provide broker and consulting services.

Financial Impact: 2020-2021 $20,000, 2021-2022 $20,000, 2022-2023 $20,000

Funding Source:  2020-2021, 2021-2022, 2022-2023  General Fund

Minutes:
Approved as recommended.
Attachments:
Keenan Prop & Casualty Broker Consultant
N.30. Approval of Amendment No. 1 to Agreement with Keenan & Associates
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval of Amendment No. 1 to agreement with Keenan & Associates to provide loss control services to the District to promote safety awareness, assist in the identification of conditions that may pose a risk of bodily injury and/or property damage and offer recommendations and/or suggestion to help mitigate risk of loss.

The cost of the proposal is not to exceed $6,500 to be paid from the Risk Management budget for the term of July 1, 2020 – June 30, 2021.

 
Quick Summary / Abstract:

July 1, 2020 – June 30, 2021, Keenan & Associates will provide loss control services to the District.

Financial Impact:   Not to exceed $6,500

Funding Source:  Risk Management

Minutes:
Approved as recommended.
Attachments:
Keenan Amendment No 1
Keenan Loss Control Svcs Agmt
N.31. Approval to Award Various Contracts for Invitation for Bid #2020-21-02 DRY GOODS
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services is requesting authorization for the Deputy Superintendent to enter into contracts with the following vendors for the pricing and distribution of dry goods per #2020-21-02 DRY GOODS  for the term of July 22, 2020-June 30, 2021. Hemet Unified School District Nutrition Services Department is awarding contracts to the following vendors:   

Gold Star Foods                                $   285,788.56  

Sysco Riverside                                 $   737,290.09

TOTAL                                                $1,023,078.65

The Invitation for Bid was awarded by line item to vendors with best pricing.  The term of base contract is July 22, 2020 – June 30, 2021 fiscal year with two one-year renewal terms in accordance with Education Code sections 17596 and 81644 at the option of the Board of Trustees.

 
Quick Summary / Abstract:

July 22, 2020 - June 30, 2021, vendors listed above will provide dry goods to the Nutrition Services Department.

Financial Impact:  $1,023,078.65

Funding Source:  Cafeteria Fund 13

Minutes:
Approved as recommended.
Attachments:
Contract
Dry Goods Recap
Summary
N.32. Approval to Award Hollandia Dairy for Invitation for Bid #2020-21-01 DAIRY
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services is requesting authorization for the Deputy Superintendent to enter into a contract with Hollandia Dairy for the pricing and distribution of dairy goods per Bid #2020-21-01 DAIRY for the term of July 22, 2020-June 30, 2021. Hemet Unified School District Nutrition Services Department is awarding contracts to the following vendors:   

Hollandia Dairy         $906,006.13 

The Invitation for Bid was awarded to the OVERALL lowest responsive bid and responsible bidder meeting all the terms and specifications of the bid documents. The term of base contract is July 22, 2020 – June 30, 2021 fiscal year with two one-year renewal terms in accordance with Education Code sections 17596 and 81644 at the option of the Board of Trustees.

 
Quick Summary / Abstract:

July 22, 2020 - June 30, 2021, Hollandia Dairy will provide dairy goods to the Nutrition Services Department.

Financial Impact:  $   906,006.13

Funding Source:  Cafeteria Fund 13

Minutes:
Approved as recommended.
Attachments:
Contract
Dairy Recap
Summary
N.33. Approval of Agreement with Zero & Associates
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval of agreement with Zero & Associates to provide engineering services for the Nutrition Center boiler replacement in the amount of $13,000 to be paid from Nutrition Center funds.

The boiler provides hot water to the central kitchen’s cook chill system and the warewashing area.  It has reached the end of its useful life and is in need of replacement.  Engineering services are required to ensure proper design and installation for the replacement. 

 
Quick Summary / Abstract:

2020-2021, Zero & Associates will provide engineering services for the boiler replacement at the Nutrition Center.

Financial Impact: $13,000

Funding Source:  Nutrition Center funds

Minutes:
Approved as recommended.
Attachments:
Zero & Assoc Agmt
N.34. Approval of Change Order #0001 from Exbon Development, Inc.
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval for Change Order #0001 from Exbon Development, Inc. for the West Valley High School Roofing Project in the amount of $10,221.23 to be paid from Measure X Proceeds and Deferred Maintenance funds.

The existing roofing system at building D did not include roofing crickets for proper drainage.  Staff has requested that the contractor provide and install roofing crickets at the overhang roof section for a complete system.

Original contract:                $682,152.00

Current contract:                $682,152.00 

Change Order #0001:        $  10,221.23         

Revised contract sum:       $692,373.23

 
Quick Summary / Abstract:

Change Order #0001 from Exbon Development, Inc. for the West Valley High School Roofing Project is presented.

Financial Impact:  $10,221.23

Funding Source:  Measure X Proceeds and Deferred Maintenance funds as necessary

Minutes:
Approved as recommended.
Attachments:
CO1 Exbon - WVHS
N.35. Approval of Agreement Renewal with MERGE Risk Management JPA (MERGE) Darrin Watters, Deputy Superintendent
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests approval to renew the agreement with MERGE to provide home to school and curbside transportation services for the term August 1, 2020 – July 31, 2021 for MERGE SELPA students at the rate of $8,358 per Non-SD/OI student; $10,586 per SD/OI student; $10,586 per student provided transportation outside of the SELPA.

The Transportation Department will provide on call, as needed activity trips for $94 per hour, per bus upon availability when scheduled less than five working days from date of trip; $166 per bus for trips completed between 8:30 AM-1:30 PM Mondays, Tuesdays, Wednesdays and Fridays and 8:30 AM-12:30 PM Thursdays when El Monte City School District is operating on a regular bell schedule; $73 per hour, per bus for all other trips.

Hemet will compensate MERGE five percent of per student rate for SDOI/Non-SDOI students utilizing MERGE assigned proprietary routes, services, or equipment and one percent of per student rate for SDOI/Non-SDOI students utilizing Hemet transportation services within the Los Angeles County.

 
Quick Summary / Abstract:

August 1, 2020 – July 31, 2021, the Transportation Department will provide transportation services to MERGE.

Financial Impact: SELPA students $8,358 per Non-SD/OI student; $10,586 per SD/OI student; out of SELPA students $10,586 per student; on call/as needed trips $94 per hour, per bus upon availability when scheduled less than five working days from date of trip; $166 per bus for trips completed between 8:30 AM-1:30 PM Mondays, Tuesdays Wednesdays and Fridays and 8:30 AM-12:30 PM Thursdays when El Monte City School District is operating on a regular bell schedule; $73 per hour, per bus for all other trips.

Funding Source:  2020-2021 Income to Fund 63

Minutes:
Approved as recommended.
Attachments:
MERGE and HEMET USD Final Agreement 2020-2021
N.36. Ratification of Agreement Renewal with SSD Alarm (formerly Pacific Alarm) for Fire Alarm Monitoring Services
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests ratification to renew the agreement with SSD Alarm (formerly Pacific Alarm) to provide fire alarm monitoring services District-wide, as per Attachment A of the agreement, for the term July 1, 2020 – June 30, 2021 in the amount of $23,288.04 to be paid from District Utility Account.

 
Quick Summary / Abstract:

July 1, 2020 – June 30, 2021, SSD Alarm will provide fire alarm monitoring services District-wide.

Financial Impact:  $23,288.04 ($1,940.67 per month)

Funding Source:  District Utility Account

Minutes:
Approved as recommended.
Attachments:
SSD Alarm Fire Agmt
N.37. Ratification of Agreement Renewal with SSD Alarm (formerly Pacific Alarm) for Burglar Alarm Monitoring Services
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests ratification to renew the agreement with SSD Alarm (formerly Pacific Alarm) to provide burglar alarm monitoring services District-wide, as per Attachment A of the Agreement, for the term July 1, 2020 – June 30, 2021 in the amount of $95,799.84 to be paid from District Utility Account.

 
Quick Summary / Abstract:

July 1, 2020 – June 30, 2021, Security Signal Devices, Inc. will provide burglar alarm monitoring services District-wide.

Financial Impact: $95,799.84 ($7,983.32 per month)

Funding Source:  District Utility Account 
Minutes:
Approved as recommended.
Attachments:
SSD Alarm Burglar Agmt
N.38. Ratification of Agreement Renewal with SSD Alarm (formerly Pacific Alarm) for Burglar and Fire Alarm Monitoring Services at the Nutrition Center
Speaker:
Darrin Watters, Deputy Superintendent
Rationale:

Business Services requests ratification to renew the agreement with SSD Alarm (formerly Pacific Alarm) to provide burglar and fire alarm monitoring services at the Nutrition Center, as per Attachment A of the Agreement, for the term July 1, 2020 – June 30, 2021 in the amount of $2,892.36 to be paid from District Utility Account.

 
Quick Summary / Abstract:

July 1, 2020 – June 30, 2021, SSD Alarm will provide burglar and fire alarm monitoring services at the Nutrition Center.

Financial Impact: $2,892.36 ($241.03 per month)

Funding Source:  District Utility Account 

Minutes:
Approved as recommended.
Attachments:
SSD Alarm Nutrition Center Agmt
N.39. Approval of Certificated Personnel Assignment Order No. CE 20-10
Speaker:
Dr. Derek Jindra, Assistant Superintendent
Rationale:
The Governing Board will review Certificated Personnel Assignment Order No. CE 20-10 and any addenda or modifications and take action in Open Session to approve/disapprove any items. The Certificated Personnel Assignment Order will become part of the minutes.
 
Quick Summary / Abstract:
Approval of Certificated Personnel Assignment Order No. CE 20-10.
Minutes:
Approved as recommended.
Attachments:
07.21.2020 CE PAO
N.40. Approval of Classified Personnel Assignment Order No. CL 20-10
Speaker:
Dr. Derek Jindra, Assistant Superintendent
Rationale:
The Governing Board will review Classified Personnel Assignment Order No. CL 20-10 and any addenda or modifications and take action in Open Session to approve/disapprove any items. The Classified Personnel Assignment Order will become part of the minutes.
 
Quick Summary / Abstract:

Approval of Classified Personnel Assignment Order No. CL 20-10.

Minutes:
Approved as recommended.
Attachments:
07.21.2020 CL PAO
N.41. Approval of Agreement with Alder GSE
Speaker:
Dr. Derek Jindra, Assistant Superintendent
Rationale:

The District requests approval of Education Services Agreement with Alder GSE for the term of July 1, 2020 to June 30, 2022.   to participate in teacher preparation program that will provide multiple, single subject, and/or educational specialist teaching credentials from either Alder GSE or its contractual partner Teachers College of San Joaquin.  Support in completing requirements for bilingual authorization:  and either a Master of Arts with a concentration in Teaching or a Master of Arts with a concentration in Special Education from Alder GSE;  as well as a year-long apprenticeship with a mentor teacher. 

This agreement will create a pipeline of excellent diverse teachers to recruit, train and potentially hire to stay within Hemet, a pathway into the profession for IAs, paras and others working in Hemet. Elevate teacher leaders in classrooms as Mentors, increase opportunities to develop teachers for high need areas and allow teacher candidates to fully focus on learning to be excellent teachers all year and engage all stakeholders.   

This Agreement will renew automatically for one year unless either party provides the other party with written notice via email by January 1 of their intention not to renew on June 30 of that same year.

Funding will be provided from both Alder and Hemet Unified School District (HUSD has applied for aTeacher Quality Partnership (TQP) Grant to potentially pay for half of HUSD costs).

Planning Year (2020-2021) cost: $2,000 - Alder, $2,000 - HUSD costs and income of $20,000 startup cost to HUSD from Alder

2021-2022, 2022-2023 subsequent to the Planning year cost: $104,400 per year- Alder

2021-2022, 2022-2023 subsequent to the Planning year cost:  $262,000 per year-Hemet Unified

 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2022, Alder GSE will provide a pathway into the teaching profession.

Financial impact:

2020-2021 (Year 1) Alder GSE will provide up to $22,000 to HUSD to cover start-up costs.
2020-2021 (Year 1)  HUSD will provide up to $2,000 for start-up costs.

2021-2022 (Year 2) Alder GSE will provide $104,400 to HUSD for Certificated personnel costs.
2021-2022 (Year 2)  HUSD will fund up to an additional $262,000 for Certificated personnel and program costs.

2022-2023 (Year 3) Alder GSE will provide up to $104,400 to HUSD for Certificated personnel costs.
2022-2023 (Year 3) HUSD will fund up to an additional $262,000 for Certificated personnel and program costs.

Funding Source: Alder GSE and Hemet Unified School District General Fund
Minutes:
Approved as recommended.
Attachments:
Alder GSE Education Services Agreement
N.42. Approval of Agreement with Department of General Services/Office of Administrative Hearings (OAH)
Speaker:
Dr. Derek Jindra, Assistant Superintendent
Rationale:

The District request approval of agreement with the Office of Administrative Hearings (OAH) to furnish the services of Administrative Law Judges (ALJs) and case management staff to Hemet Unified School District, for the purpose of managing cases and conducting hearings under Government Code section 27727.  The term of agreement is upon the date of approval and execution by all parties through five years.

The maximum amount of this agreement is $48,000; General Fund 2020-2021, 2021-2022, 2022-2023, 2023-2024, 2024-2025

 
Quick Summary / Abstract:

July 1, 2020 - June 30, 2021 the Office of Administrative Hearings will provide Administrative Law Judges and case management staff to Hemet Unified School District.

Financial Impact:  Not to exceed $48,000

Funding Source:  2020-2021, 2021-2022, 2022-2023, 2023-2024, 2024-2025 General Fund

Minutes:
Approved as recommended.
Attachments:
DGS Agreement
O. Information/Discussion/Reports
P. Items from the Governing Board
Minutes:
Mr. Davis stated that he has talked with a lot of employees and the vast majority want to get back and provide the best education for kids while keeping our staff and students safe. He thanked Dr. Barrett and Cabinet for their non-stop work towards what is best for students. He stated no parent wants their students to fall behind. He believes the District can help parents solve issues and be as flexible as possible. Within the vagueness of Sacramento, the District needs to help fill the gaps to help students and parents.
Mr. Valenzuela thanked Mrs. Chambers and staff for the presentation on the re-opening. He congratulated Dr. Martin on her appointment as Assistant Superintendent. He stated that he has two children as teachers, and they are anxious for things to start and get back to a regular routine after COVID. He stated he hopes and prays the community can come together to work with the District and be a progressive agent.
Mr. Hikel thanked staff for their report. He encouraged the public to attend the study session on August 4 to see how the first few months of school will play out. He stated it is going to require adult supervision for young kids and the he looks forward to creative ways for families to work out issues and work together. He stated the Board supports staff, we need to make it work, and that we will be better for it in the end. He stated technology has been changing the way we do things and we need to look at this as an opportunity to learn.

Mr. Scavarda acknowledged the increase in COVID cases and stated given the desire for the safety of students and staff, Distance Learning is the best option. He stated the District needs to look at changing conditions and transition; there is no argument that classroom learning is the best place for kids, but kids and staff need to be safe and a lot of questions remain to be answered. We will all work together collaboratively and keep foremost in our minds how we serve all kids in our community.

Ms. Bailey stated it is obvious the District has done a lot of work and that the presentation tonight was very reassuring. We want our students and staff safe first, then we will work everything else around that. Rigor is important; we are educators. She stated she appreciates the support for staff to be successful and that if they are successful our students will be successful. She thanked staff for looking at the SpEd and homeless population and stated she is proud to be a part of Hemet Unified.

Mrs. Haley welcomed and congratulated Dr. Martin. She stated the Board made some tough decisions tonight. She stated her personal family has been impacted as well, she doesn’t have an answer, her husband and family will need to work it out. She stated she never ran for the Board and thought she would be making health and safety decisions for our students. She stated the District has a good plan in place and that it will be bumpy. She asked families to please bear with us. Education will look different after this year and the tools provided will help in the future.
Q. Items from the Superintendent
Minutes:
Dr Barrett welcomed Dr. Martin and stated she is pleased to have her as part of the Executive Cabinet team. She thanked the Board for their questions and stated the difficult questions are necessary and that the District has an obligation to be thorough for our students and will bring in depth details to the August 4th Study Session. Dr. Barrett stated that COVID-19 hasn’t just had implications related to public education. There are a variety of opinions when you are charged to solve a problem, it is imperative that we step back and understand the big picture. Lives will be changed, people lost lives, retirements and businesses. There are challenges to daycare and the wellbeing of families, etc. Dr. Barrett stated that It is critical that we offer stability to our families. As humans, we need to look at the bigger picture and what is to happening to people. We need to recognize the losses for people, memories we create with our children, like the first day of Kindergarten, are important. Rituals and traditions remain important and as humans we must have empathy for all. Dr. Barrett extended her gratitude to those on staff who have been doing the heavy lift as we prepare for the 2020-2021 school year.
R. Closed Session (if necessary)
Minutes:
Not necessary.
S. Reconvene in Open Session/Report Out from Closed if Needed
Minutes:
Not necessary.
T. Adjournment
Actions:
Motion
Mrs. Haley adjourned the meeting at 7:38 p.m. Passed with a motion by Stacey Bailey and a second by Eugene Hikel.
Vote:
Yes Stacey Bailey.
Yes Rob Davis.
Yes Megan Haley.
Yes Eugene Hikel.
Yes Vic Scavarda.
Absent Patrick Searl.
Yes Ross Valenzuela.
U. Future Meetings
U.1. Regular Meeting of the Governing Board Tuesday, August 11, 2020; Closed Session at 4:00 p.m.; Open Session at 5:30 p.m. Meeting to be held at the Professional Development Service Center Board Room, 1791 W. Acacia Ave., Hemet, CA 92545
U.2. Regular Meeting of the Governing Board Tuesday, September 1, 2020; Closed Session at 4:00 p.m.; Open Session at 5:30 p.m. Pending COVID19 Guidelines, meeting to be held at the Idyllwild School Gym, 26700 CA-243, Idyllwild, CA 92549
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District’s governing board, please contact the office of the District Superintendent at (951)765-5100. ----- Notification 36 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with a disability.
7/21/2020 4:00:00 PM ( Original )
PresentStacey Bailey
PresentRob Davis
PresentMegan Haley
AbsentEugene Hikel
PresentVic Scavarda
AbsentPatrick Searl
AbsentRoss Valenzuela
7/21/2020 5:17:00 PM
PresentRoss Valenzuela
7/21/2020 4:30:00 PM
PresentEugene Hikel

The resubmit was successful.