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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
November 10, 2016 6:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Conference with Legal Counsel – Anticipated Litigation (§ 54956.9)
Quick Summary / Abstract:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (1) of subdivision (3) of Government Code Section 54956.9: 1 case
4.2. Public Employee Performance Evaluation (§ 54957)
Quick Summary / Abstract:
Title: Superintendent
5. RECONVENE TO OPEN SESSION - 7:00 PM
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
7. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
8. APPROVE MINUTES
8.1. Special Meeting - October 6, 2016
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 10-06-2016
8.2. Regular Meeting - October 13, 2016
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 10-13-2016
9. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
9.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the District by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period October 1-31, 2016.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period October 1-31, 2016.
Attachments:
Ex.1 Donations Oct'16 (Updated)
9.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the District by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period October 1-31, 2016.

Administrator: Tandy Taylor, Director, Instructional Services
 
Recommended Motion:
Approve acceptance of grants received during the period October 1-31, 2016.
Attachments:
Ex.1 Grants Oct'16
9.3. Renew Public Performance Site License from Movie Licensing USA for 2017
Rationale:
Background: Many schools use commercial films on occasion to enhance the instructional program, as well as for other entertainment purposes outside the school day. U.S. copyright law prohibits public showing of a film outside the home setting without a license from the copyright holder. In 2016, the District contracted with Movie Licensing USA for a Public Performance Site License covering movies from most major Hollywood studios.

Current Considerations: The renewal license covers all six of the District's schools for the period December 11, 2016 through December 10, 2017 (Exhibit 1).

Administrator:  Tandy, Taylor, Director, Instructional Services
 
Financial Impact:
The 2017 license cost is $2,664 and will be paid from the general fund.
Recommended Motion:
Approve renewal of an annual Public Performance Site License from Movie Licensing USA for 2017 at a cost of $2,664.
Attachments:
Ex.1 Site License Invoice
9.4. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the October 13, 2016 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the October 13, 2016 report.
Attachments:
Ex.1 CE Report
9.5. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the October 13, 2016 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the October 13, 2016 report.
Attachments:
Ex.1 CL Report
9.6. Approve Memorandums of Understanding with Orange County Superintendent of Schools for 2016/17 General Education and Education Specialist Induction Programs
Rationale:
Background:  Cypress School District has participated in the Orange County Teacher Induction Program (formerly known as BTSA) for many years.  Each year, the Orange County Superintendent of Schools enters into Memorandums of Understanding (MOU) with participating school districts and institutions of higher education to establish a formal working relationship and set forth operating conditions for the General Education and Education Specialist (Special Education) Induction Program Consortiums.

Current Considerations:  The 2016/17 MOUs with the Orange County Superintendent of Schools (Exhibits 1 and 2) describe compensation for experienced teachers to mentor new teachers ($1,200 per participating new teacher).  This year, our mentors will support 12 general education participating teachers in our District, including 2 music teachers.  One Cypress School District special education teacher will be supported by a consortium mentor not employed by the District.  The MOUs also provide for mentor compensation for attending professional development ($15 per training hour), reimbursement for substitute coverage for observations, training, and assessment (up to $125 per day), and compensation for a lead mentor to run the District's general education program (which is on a sliding scale depending on the number of participating teachers). 

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The District's financial responsibility is mainly related to administration of the program - administration, clerical, and facilities.  In addition, the District is expected to incur the cost of substitute expenditures exceeding the maximum days allowed (36) or the daily amount reimbursed by the consortium, and for eight lead mentor meeting release days.  Educator Effectiveness grant funding will be used for substitute release day expenditures. 
Recommended Motion:
Approve Memorandum of Understanding Number 43381 for the Teacher Induction Program and Number 43362 for the Education Specialist Induction Program with the Orange County Superintendent of Schools for 2016/17.
Attachments:
Ex.1 General Ed Induction MOU
Ex.2 Ed Specialist Induction MOU
9.7. Ratify Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period October 1-31, 2016.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Ratify the Check Report listing all checks written during the period October 1-31, 2016.
Attachments:
Ex.1 Check Report Oct'16
9.8. Ratify Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period October 1-31, 2016.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:

Ratify the Purchase Order Report listing all purchase orders issued during the period October 1-31, 2016.

Attachments:
Ex.1 PO Report Oct'16
10. DISCUSSION/ACTION
10.1. Approve Revised Job Description for Teacher on Special Assignment-Instructional Learning Coach
Rationale:
Background:  The District currently employs six Teacher on Special Assignment (TOSA)-Instructional Learning Coaches, one per school, to coach and support staff regarding instruction. The job description for this assignment was initially approved in May 2013 and was revised in May 2016.

Current Considerations:  The job description for TOSA-Instructional Learning Coach (Exhibit 1) has been revised again to further fine-tune duties and emphasize the time spent on teacher coaching.

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Comments:
Approve the revised certificated job description for Teacher on Special Assignment-Instructional Learning Coach.
Attachments:
Ex.1 TOSA-ILC Job Description
10.2. Approve Job Description and Position for Education Specialist
Rationale:
Background: This year, the Cypress School District began implementation of the Learning Center Model at King and Luther Schools. Learning Centers allow for increased flexibility for providing special education services and supporting struggling students. Special education students attend their home school in the general education program and receive Learning Center support as determined by their IEPs or individual needs. This model requires teachers with an Educational Specialist credential who work together as a team to provide instruction/remediation services to all identified general and special education students.

Current Considerations: Due to caseload numbers, there is a need to add a teacher with an Educational Specialist credential in the Learning Center at Luther School. In order to recruit and hire a qualified candidate, a job description for this position has been developed (Exhibit 1).

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The cost of an additional teacher for the six months remaining in the 2016/17 school year will be approximately $28,373-$40,514, excluding benefits, depending on the candidate selected.
Recommended Motion:
Approve the new job description and one position for Educational Specialist.
Actions:
Motion
Approve the new job description and one position for Educational Specialist. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Education Specialist Job Description
10.3. Ratify Maintenance Agreements with Konica Minolta for Three Used Color Copier/Scanner/Fax Units Donated by the City of Cypress
Rationale:
Background: The City of Cypress recently donated seven gently used Konica Minolta copiers to the District. We have elected to place three of the units within the district – one in the new State Preschool office at King, one in the Instructional Services department located in the Ed Center at the District Office, and one in Business Services. The remaining four copiers were unusable without significant repair. In negotiating the service agreements with Konica, the district was able to secure a better rate by turning in the unusable equipment.

Current Considerations: Service agreements are necessary to maintain the three copiers. The agreements cover consumable supplies (toner and staples), preventative maintenance, and all labor and parts required to maintain the equipment in normal operating condition. The agreements initially cover a one-year term effective October 10, 2016, and are set to automatically renew for an additional year at prevailing rates unless terminated by either party.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Each 8.5" x 11" image generated by the equipment is considered a "print." The "print" charge is $0.09200 for color copies and $0.00920 for black and white.
Recommended Motion:
Ratify maintenance agreements with Konica Minolta for three color copier/scanner/fax units for the period October 10, 2016 through October 9, 2017, based on "per print" charges of $0.09200 for color and $0.00920 for black and white.
Actions:
Motion
Ratify maintenance agreements with Konica Minolta for three color copier/scanner/fax units for the period October 10, 2016 through October 9, 2017, based on "per print" charges of $0.09200 for color and $0.00920 for black and white. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Konica Maintenance Agmts
10.4. Approve the Purchase of One Portable Classroom Building from Elite Modular for the Cawthon Elementary/Grace Christian School Project (CSCP #03-2016/17)
Rationale:
Background: Grace Christian School (GCS) plans to establish a daycare program on the Cawthon campus, which it leases from the District. In order to obtain licensing for this program utilizing existing classrooms, GCS would have to upgrade the fire alarm system for the entire campus to current DSA codes. GCS has determined that it would be more feasible to add a two-classroom portable building to the campus that would to meet all codes and allow for expanded enrollment.

Current Considerations: A new 24' x 60' portable building containing two daycare classrooms and two ADA restrooms will be purchased from Elite Modular. The unit will be installed on a raised wooden foundation with ramps leading up to the doors. Elite Modular was selected on the basis of best value. Although Elite is a new company, it is staffed with management from other companies with whom the District has a long history of high quality work and service. Contracts for other work associated with this project will be presented to the Board separately. All project costs will be reimbursed by GCS. Upon payment, GCS will own the building itself, but the District will retain ownership of any permanent upgrades made at the site, such as ADA parking lot improvements. The District's License to Use Agreement with GCS for the Cawthon School site will be amended and presented for Board approval at a later date.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total estimated cost of $86,500 will be reimbursed by Grace Christian School.
Recommended Motion:
Approve the purchase of one portable classroom building from Elite Modular at a not-to-exceed cost of $86,500, which will be reimbursed by Grace Christian School, for placement on the Cawthon School campus (Project CSCP #03-2016/17).
Actions:
Motion
Approve the purchase of one portable classroom building from Elite Modular at a not-to-exceed cost of $86,500, which will be reimbursed by Grace Christian School, for placement on the Cawthon School campus (Project CSCP #03-2016/17).
Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
10.5. Approve Amendment #1 to Agreement with Climate Smart Schools for Districtwide Energy Efficiency (Proposition 39) Consulting Services (CSEE #01-2015/16)
Rationale:
Background: An agreement with Climate Resolve/Climate Smart Schools (CSS) for districtwide energy efficiency (Proposition 39) consulting services was approved by the Board on October 8, 2015, in the amount of $65,000. This agreement primarily covered work to determine if Proposition 39 funds could be used to “rebate” the District for energy efficiency improvements completed as part of the Arnold modernization project. As a result, the District has received $328,167 to date and will receive an additional $15,667 with the next Proposition 39 funding cycle.

Current Considerations: The District has chosen to focus on the non-modernized Landell site to access the balance of its Proposition 39 allocation, which is estimated to be $264,681. To most efficiently use these funds (and those previously received) staff is proposing to expand the Landell STEM/arts project to replace the obsolete and inefficient lighting and heating, ventilation, and air conditioning (HVAC) system in the entire 500 building. This amendment to the Climate Resolve/Climate Smart Schools agreement (Exhibit 1) increases the total contract amount by $19,902 for additional consulting services through June 30, 2017. Services will include all applications and reports for the Landell project as well as all reporting and closeout activities through the completion of the Proposition 39 program. The company will also analyze obsolete lighting throughout the remainder of the Landell site to determine if the cost to upgrade might be offset by energy and maintenance savings.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
This Amendment brings the total not-to-exceed contract amount to $84,902, which will be paid from Proposition 39 funds.
Recommended Motion:
Approve Consulting Services Amendment #1 to the agreement with Climate Resolve/Climate Smart Schools for Districtwide energy efficiency (Proposition 39) consulting services at an increased cost not to exceed $19,902 (Project CSEE #01-2015/16).
Actions:
Motion
Approve Consulting Services Amendment #1 to the agreement with Climate Resolve/Climate Smart Schools for Districtwide energy efficiency (Proposition 39) consulting services at an increased cost not to exceed $19,902 (Project CSEE #01-2015/16). Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Amendment #1
10.6. Approve Filing Notice of Completion for the 2016 Districtwide STEM and Arts Modular Classroom and Luther Preschool SDC Relocation Project (CSSTb #05-2015/16)
Rationale:
Background: On June 16, 2016, the Board ratified an agreement with M.P. South for construction of the District's new STEM and arts classrooms and relocation of the preschool SDC program from Landell to Luther.

Current Considerations: There were no change orders for this project. Work is now 100% complete, including all corrective (punchlist) items, and a Notice of Completion must be filed with the County of Orange (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The cost of $2,162,922 will be paid from Funds 25 and 40.
Recommended Motion:
Approve filing a notice of completion for the 2016 Districtwide STEM and Arts Modular Classroom and Luther Preschool SDC Relocation Project at a total cost of $2,162,922 (CSSTb #05-2015/16).
Actions:
Motion
Approve filing a notice of completion for the 2016 Districtwide STEM and Arts Modular Classroom and Luther Preschool SDC Relocation Project at a total cost of $2,162,922 (CSSTb #05-2015/16). Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Notice of Completion
10.7. Ratify 2016 Maintenance/Construction Unit Price Bid Master Agreement with M.P. South, Inc. (CSUB #02/2016-17)
Rationale:
Background: This is a publicly bid project for an annual agreement to provide maintenance/construction services on a unit price and time and materials basis. The contract will be used for projects too large or complex to be completed by in-house maintenance personnel, but too small to merit the administrative work required to conduct a separate public bid process.

Current Considerations: A Notice Calling for Bids was issued on October 5, 2016 and advertised in the News Enterprise on October 5, 2016, and October 12, 2016. A mandatory pre-bid conference was held on October 13, 2016, with the following eight contractors attending: 2H Construction, Inc.; M.P. South, Inc.; Wicketts Int. Plumbing; Airemasters AC; Giannelli Electric; Pastusak Plumbing; South Bay HVAC; and ICS Service Co. The basis for establishing the low bidder was analysis of pricing based on a “sample project." This included units of time and materials in quantities that the District is most likely to purchase on this bid in the first calendar year. Only bids from companies prequalified via the District’s annual prequalification process were accepted. M.P. South, Inc. submitted the only complete bid. A second bid was received from Airemasters AC, but was determined nonresponsive as Bid Form 2 was incomplete. The bid tabulation is provided as Exhibit 1, and the unit price bid from M.P. South is provided as Exhibit 2. The contract with M.P. South will be valid for one year, effective October 10, 2016, and will be renewed on an as-needed basis for up to five years, in accordance with Education Code regulations.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
No funds are currently allocated for this master agreement. Each project initiated under this master agreement will be presented to the Board for approval. The funding source for each project will be determined when the scope and location of the work are defined.
Recommended Motion:
Approve award of a Maintenance/Construction Unit Price Bid Master Agreement to M.P. South, Inc. for one year, effective October 10, 2016, renewable for a period of up to five years (CSUB #02/2016-17).
Actions:
Motion
Approve award of a Maintenance/Construction Unit Price Bid Master Agreement to M.P. South, Inc. for one year, effective October 10, 2016, renewable for a period of up to five years (CSUB #02/2016-17). Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex. 1 - Bid Results
Ex. 2 - Sample Project Bid Pricing
10.8. Approve District Office Data Systems Infrastructure Improvement Project Utilizing the ICS Services 2015 E-Rate Year 18 Unit Price Bid Master Agreement (# 03j/2014-15)
Rationale:
Background: On March 9, 2016, the Board renewed an E-rate unit price bid master agreement with ICS Services, Inc., for a second year to be used on an as-needed basis.

Current Considerations: Several data system modifications are required at the District Office, including replacement of fiber optic lines, relocation of intermediate distribution frames and wireless access points, and creation/modification of work stations in the Education Center building. This project will not be funded by E-rate. However, pricing will be based on the ICS Services 2015 E-Rate Year 18 Unit Price Bid Master Agreement (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total project cost of $18,890.33 will be paid from the general fund.
Recommended Motion:
Approve contracting with ICS Services, Inc., utilizing pricing from their 2015 E-Rate Year 18 Unit Price Bid Master Agreement (# 03j/2014-15) for data systems infrastructure improvements at the District office at a cost not to exceed $18,890.33.
Actions:
Motion
Approve contracting with ICS Services, Inc., utilizing pricing from their 2015 E-Rate Year 18 Unit Price Bid Master Agreement (# 03j/2014-15) for data systems infrastructure improvements at the District office at a cost not to exceed $18,890.33. Passed with a motion by Candi Kern and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 ICS UPB Quote for DO
10.9. Establish Annual Organizational Meeting
Rationale:
Background: Education Code Sections 35143 and 72000 require the governing board of each school district and community college district to hold an annual organizational meeting within a prescribed 15-day period commencing with the first day of the term of office following the November election. For 2016, this 15-day period is December 2 through December 16.

Education Code further requires that, unless otherwise provided by rule of the governing board, the day and time of the annual organizational meeting shall be selected by the board at its regular meeting held immediately prior to the first day of the 15-day period and that the county superintendent of schools be notified of the time and day selected.

Current Considerations: At the December 10, 2015 Board meeting, the Board selected Thursday, December 8, 2016, at 7:00 p.m. as the date and time for the 2016 annual organizational meeting.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Set Thursday, December 8, 2016, at 7:00 p.m. as the date and time for the annual organizational meeting, which falls within the prescribed 15-day period set by Education Code.
Actions:
Motion
Set Thursday, December 8, 2016, at 7:00 p.m. as the date and time for the annual organizational meeting, which falls within the prescribed 15-day period set by Education Code. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
10.10. Adopt District Goals
Rationale:
Background: Board Bylaws and Board Policy specify that it is the responsibility of the Board of Trustees to set direction for the school district and adopt long-term goals aligned with the district’s mission, vision, philosophy, and priorities.

Current Considerations: On September 26, Alan Rasmussen, Ed.D., and Paul Mercier from Educational Support Services Group served as facilitators during a special Board Study Session on district goals. During the meeting, the Board of Trustees identified four primary focus areas for district goals: student achievement, STEM and music, district climate, and resources. Following Board direction, staff developed three- to five-year goals for the district in each identified focus area as well as strategies that would be employed during the 2016/2017 school year to help accomplish these goals (Exhibit 1).

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Adopt long-term district goals and strategies, as listed in Exhibit 1, for the 2016/2017 school year.
Actions:
Motion
Adopt long-term district goals and strategies, as listed in Exhibit 1, for the 2016/2017 school year. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 District Goals
10.11. Second Reading and Adoption of Updated Board Policies and Administrative Regulations
Rationale:

Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following Board Policy and Administrative Regulation updates were presented to the Board for first reading on October 13, 2016. There were no comments or changes.

BP  1312.3  Uniform Complaint Procedures 
AR 1312.3 Uniform Complaint Procedures
BP  3230 Federal Grant Funds
AR 3230 Federal Grant Funds
BP  3270 Sale and Disposal of Books, Equipment, and Supplies 
AR 3270 Sale and Disposal of Books, Equipment, and Supplies 
AR  3440  Inventories
AR 3460 Financial Reports and Accountability
AR 3512 Equipment
BP 5145.3 Nondiscrimination/Harassment 
AR 5145.3  Nondiscrimination/Harassment 
BP 5145.7 Sexual Harassment
AR 5145.7 Sexual Harassment  

Administrator: Anne Silavs, Superintendent

 
Recommended Motion:
Adopt the updated Board Policies and Administrative Regulations listed above effective November 10, 2016.
Actions:
Motion
Adopt the updated Board Policies and Administrative Regulations listed above effective November 10, 2016. Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
1312.3-AR
1312.3-BP
3230-AR
3230-BP
3270-AR
3270-BP
3440-AR
3460-AR
3512-AR
5145.3-AR
5145.3-BP
5145.7-AR
5145.7-BP
11. INFORMATION/DISCUSSION
11.1. California School Boards Association Workshops
Rationale:
Background Information: The California School Boards Association (CSBA) provides a variety of tools, workshops, and consulting services to support governing boards.

Current Considerations: At the October 13 meeting of the Board of Trustees, there was a request for information on the topics of school board self-evaluation and development of a board governance calendar. CSBA provides resources to assist in these areas. The fee for using the CSBA online self-evaluation tool is $200. The cost for a consultant to facilitate a workshop is $2,000 for up to six hours plus reasonable travel expenses. CSBA consultants can facilitate a number of workshop topics including analysis of self-evaluation results, the development of a board governance calendar, and a Good Beginnings workshop to assist with the orientation of new board members. Six-hour workshops can also be scheduled over a two-day period for an additional cost of $700.

Administrator: Anne Silavs, Superintendent
 
11.2. First Reading of Updated Board Policies and Administrative Regulations
Rationale:
Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following updated Board Policies and Administrative Regulations are presented for first reading by the Board:

BP 0410 Nondiscrimination in District Programs and Activities
BP  4151/4251/4351 Employee Compensation
BP 4157.1/4257.1/4357.1 Work-Related Injuries
AR  4157.1/4257.1/4357.1  Work-Related Injuries
AR 5125.3 Challenging Student Records
AR 5148 Child Care and Development
AR  5148.3 Preschool/Early Childhood Education
AR  6143 Courses of Study
BP 6173 Education for Homeless Children
AR  6173 Education for Homeless Children

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Information only.
Attachments:
0410-BP
4151-BP
4157.1-AR
4157.1-BP
5125.3-AR
5148-AR
5148.3-AR
6143-AR
6173-AR
6173-BP
12. ANNOUNCEMENTS OR REQUESTS FROM THE BOARD
13. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
14. ADJOURNMENT

Published: November 4, 2016, 4:53 PM

The resubmit was successful.