banner

REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
June 08, 2017 5:30PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Donna McDougall and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Public Employee Performance Evaluation (Government Code § 54957)
Quick Summary / Abstract:
Title: Superintendent
4.2. Public Employee Discipline/Dismissal/Release (Government Code § 54957)
5. RECONVENE TO OPEN SESSION - 7:00 P.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. SPECIAL ACTIVITIES
6.1. Recognition of 2016/17 Retirees
Rationale:

Background:  At the end of each school year, it is the tradition of the Cypress School District to recognize employees who have retired throughout the year and present them with a resolution and golden bell in appreciation for their service

Current Considerations:  During the 2016/17 fiscal year, the following ten employees resigned for retirement purposes:

Retiree

Position

Years of Service

Raymond Vasquez

Head Custodian

32

Richard Ross

Custodian

31

Leena Daga

Instructional Aide/ELD

30

Nancy Diamant

Teacher

20

Jacqueline Mooneyham

Secretary

20

Marta Hoch

Instructional Aide/SE

19

Gordon Hild

Teacher

18

Jennifer McShane

Teacher

18

Carol Bell

Teacher

16

Kenneth Ball

Grounds Equipment Operator

12

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resource/Induction

 
6.2. Recess for Cake Reception
7. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
8. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
9. APPROVE MINUTES FROM MAY 11, 2017 REGULAR MEETING
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 05-11-2017
10. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Candi Kern and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
10.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the District by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period May 1-31, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period May 1-31, 2017.
Attachments:
Ex.1 Gifts May'17
10.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the District by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period May 1-31, 2017.

Administrator: Tandy Taylor, Director of Instructional Services
 
Recommended Motion:

Approve acceptance of grants received during the period May 1-31, 2017.

Attachments:
Ex.1 Grants May'17
10.3. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the May 11, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the May 11, 2017 report.
Attachments:
Ex.1 Certificated Report
10.4. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the May 11, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the May 11, 2017 report.
Attachments:
Ex.1 Classified Report
10.5. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period May 1-31, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services

 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period May 1-31, 2017.
Attachments:
Ex.1 Check Report
10.6. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period May 1-31, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services

 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period May 1-31, 2017.
Attachments:
Ex.1 PO Report
10.7. Ratify Annual Property and Liability Insurance Rate for 2017/18
Rationale:
Background: Cypress School District is a member of the Northern Orange County Liability and Property Self-Insurance Authority, a public risk sharing pool established pursuant to a Joint Powers Agreement. This Joint Powers Authority (JPA) is comprised of 13 districts mostly from Orange County and is managed by Keenan & Associates.

Current Considerations: The 2017/18 property and liability rate set by the JPA is being presented for Board ratification. Rate setting is accomplished by studying varying configurations and options prepared by Keenan & Associates and heeding actuarial recommendations.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The 2017/18 total annual contribution is $202,767 and will be paid from the General Fund.
Recommended Motion:
Ratify the property and liability insurance contribution of $202,767 to the Northern Orange County Liability and Property Self-Insurance Authority for 2017/18.
10.8. Ratify Annual Workers' Compensation Insurance Rate for 2017/18
Rationale:
Background: Cypress School District is a member of the Northern Orange County Self-Funded Workers' Compensation Agency, a public risk-sharing pool established pursuant to a Joint Powers Agreement. The plan is administered by Keenan & Associates.

Current Considerations: The 2017/18 Workers’ Compensation rate set by the JPA is being presented for Board ratification. The JPA rate is set at $1.6869 per $100 of payroll. Application of the District’s experience modification factor of 72.84% brings a net rate of $1.22 for a total member contribution of $324,670 for Cypress School District.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total District contribution for the year, which includes administration fees by Keenan & Associates, is expected to be $324,670 and will be paid from the General Fund.
Recommended Motion:
Ratify the Workers' Compensation contribution of $324,670 to the Northern Orange County Self-Funded Workers’ Compensation Agency for 2017/18.
10.9. Approve Internship Contract Agreement with Chapman University
Rationale:
Background: The Cypress School District currently has agreements with several universities enabling the hiring of special education intern teachers enrolled in a credential program. Interns may be employed to fill special education assignments when already-credentialed candidates are not available.

Current Considerations: This Internship Contract Agreement between Chapman University and Cypress School District (Exhibit 1) replaces the current agreement which will expire on August 31, 2017. The agreement outlines the details and legal requirements for teaching internships.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Approve the Internship Contract Agreement with Chapman University, effective August 1, 2017 and continuing until September 1, 2022.
Attachments:
Ex.1 Chapman Agreement
10.10. Approve Memorandum of Understanding with Azusa Pacific University for Student Teaching/Fieldwork and Internship Placements
Rationale:
Background: The Cypress School District currently partners with several institutions of higher education to provide fieldwork experience to credential candidates and to support employees holding intern credentials in hard-to-fill assignments. University students needing fieldwork experience are placed at our schools and assigned to experienced district mentor teachers. Students in credential programs hired as interns receive on-the-job support from like-credentialed district employees and from University supervisors as they as pursue a preliminary credential.

Current Considerations: The Memorandum of Understanding between Azusa Pacific University and Cypress School District (Exhibit 1) covers both student teaching/fieldwork and internship opportunities in general and special education teaching, school psychology, and administrative services. The agreement specifies the terms and conditions for each placement and the responsibilities of all participants. This agreement will replace the current intern agreement with Azusa Pacific approved in September 2014.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Approve the Memorandum of Understanding with Azusa Pacific University, effective July 1, 2017 through June 30, 2022.
Attachments:
Ex.1 APU Agreement
10.11. Renew Membership in Orange County School Boards Association for 2017/18
Rationale:
Background: The Orange County School Boards Association (OCSBA) provides a forum for local school and community college board members to network, exchange information, and participate in educational opportunities focused on topics pertinent to public education. OCSBA sponsors three dinner meetings a year, two of which are co-sponsored with the Association of California School Administrators (ACSA), Region XVII, featuring relevant speakers from the educational, governmental, and business communities. Up to three seminars are scheduled during the budget cycle as well. The Cypress School District Board of Trustees has been a member for a number of years.

Current Considerations: The membership term is July 1, 2017 through June 30, 2018 (Exhibit 1).

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The annual cost is $125 and will be paid from the General Fund.
Recommended Motion:
Renew membership in the Orange County School Boards Association for 2017/18 at a cost of $125.
Attachments:
Ex.1 OCSBA Membership Renewal
10.12. Renew Membership in California School Boards Association for 2017/18
Rationale:
Background: Cypress School District is a member of the California School Boards Association (CSBA) and the CSBA Education Legal Alliance (ELA).

CSBA is a nonprofit education association that brings together school governing boards and administrators from districts and county offices of education to advocate for effective policies that advance the education and well-being of students. The organization provides policy resources and training to members, and represents the statewide interests of public education through legal, political legislative, community, and media advocacy. The CSBA 2016 Year-in-Review is provided as Exhibit 1.

ELA pursues and defends the broad spectrum of statewide public education interests in the courts and before state agencies by initiating litigation and administrative actions; filing amicus briefs and letters to support school districts and county offices of education; drafting, reviewing, and analyzing legislation and regulations; and providing legal information to ELA members. The 2016 ELA Annual Report is provided as Exhibit 2.

Current Considerations: Renewal is for the period July 1, 2017 through June 30, 2018. The one-year membership renewal cost is $7,618 for CSBA and $1,905 for ELA.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The total 2017/18 membership renewal cost is $9,070 and will be paid from the General Fund.
Recommended Motion:
Renew California School Boards Association and Education Legal Alliance memberships for 2017/18 at a cost of $9,523.
Attachments:
Ex.1 CSBA 2016 Year-in-Review
Ex.2 ELA 2016 Annual Report
Ex.3 CSBA/ELA 2017/18 Renewal
10.13. Renew California School Boards Association Subscriptions to Agenda Online, GAMUT Online, and Manual Maintenance Plus
Rationale:
Background: The district subscribes to the following services through the California School Boards Association (CSBA):
  • Agenda Online – Online meeting management software.
  • Gamut Online – Online access to all of CSBA's sample policies, the entire Education Code and Title 5 of the California Code of Regulations, and other referenced state and federal code sections.
  • Manual Maintenance Plus – Policy updates released five times a year and publication of district policies on Gamut Online.

Current Considerations: Subscription renewals are for the period July 1, 2017 through June 30, 2018 (Exhibits 1 and 2). The annual fees for 2017/18 are as follows: Agenda Online $2,750, Gamut Online $2,555, and Manual Maintenance Plus $2,925.

Administrator: Anne Silavs, Superintendent

 
Financial Impact:
The total cost for all three services is $8,230 and will be paid from the General Fund.
Recommended Motion:
Renew Agenda Online, Gamut Online, and Manual Maintenance Plus subscriptions through the California School Boards Association for the 2017/18 school year at a total cost of $8,230.
Attachments:
Ex.1 Agenda Online Renewal
Ex.2 GAMUT Renewal
11. DISCUSSION/ACTION
11.1. Conduct Public Hearing and Adopt Resolution No. 167-23 Authorizing Submission of a State Board of Education Request to Waive Election Requirements of Education Code Sections 5019-5021 and 5030 for the Establishment of Trustee Areas and Adoption of By-Trustee Area Elections
Rationale:
Background: The District has explored the option of redistricting since early 2016. In doing so, the District’s goal is to ensure compliance with the California Voting Rights Act (“CVRA”) or, at minimum, avoid the potential for costly litigation under the CVRA.

At its meeting on November 17, 2016, the Board adopted Resolution No. 167-06 to initiate the process of changing election methodology, adopting a map of trustee areas, and identifying trustee areas for election in November 2018. At the Board Meeting on May 11, 2017, the Board adopted Resolution No. 167-21 determining to change its election methodology to the by-trustee area method, selecting trustee area Map 2b, identifying the sequencing of elections by trustee area, and directing submission of the resolution and it’s attachments to the Orange County Committee on School District Organization.

Current Considerations: This resolution will initiate the process of obtaining a waiver from the State Board of Education (SBE) of those Education Code sections that would require an expensive election on the change in election methodology. The waiver provisions of the Education Code require that a public hearing be held prior to the Board's adoption of the resolution requesting a waiver from the SBE.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The financial impact should be minimal. Waiver requests relating to the California Voting Rights Act are routinely granted by the State Board of Education. The only costs involved would be minimal attorney consultation time in assisting with the waiver submission.
Recommended Motion:
Adopt Resolution No. 167-23 authorizing submission to the State Board of Education of a request for the waiver of Education Code Sections 5019, 5020, 5021, and 5030 to the extent they require an election in advance of the establishment of trustee areas and adoption of the "by-trustee area" election methodology.
Actions:
Motion
Adopt Resolution No. 167-23 authorizing submission to the State Board of Education of a request for the waiver of Education Code Sections 5019, 5020, 5021, and 5030 to the extent they require an election in advance of the establishment of trustee areas and adoption of the "by-trustee area" election methodology. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Abstain Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 167-23
11.2. Adopt Declaration of Need for Fully Qualified Educators for 2017/18
Rationale:
Background: In order to meet District staffing needs, it is sometimes necessary to file for short-term teaching authorizations with the California Commission on Teacher Credentialing (CCTC) for individuals who are not fully credentialed in the specialty area(s) to which they are assigned. Before filing for such an authorization, a Declaration of Need for Fully Qualified Educators must have been adopted by the school district governing board.

Current Considerations: The District's 2017/18 Declaration of Need for Fully Qualified Educators (Exhibit 1) estimates a need for two Limited Assignment Permits in the area of Special Education.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Adopt the 2017/18 Declaration of Need for Fully Qualified Educators indicating the potential need for two Limited Assignment permits in the area of Special Education.
Actions:
Motion
Adopt the 2017/18 Declaration of Need for Fully Qualified Educators indicating the potential need for two Limited Assignment permits in the area of Special Education. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Declaration of Need
11.3. Adopt Resolution No. 167-22: Reduction in Classified Service Due to Lack of Funds
Rationale:

Background: Due to the California economic climate, the district is reducing its expenditures for next year. As a result, management and the budget committee have recommended the elimination of a district office administrator position as part of Level 1 cuts away from the classroom.

Current Considerations: This layoff will eliminate the classified management position, Director, Technology Services, as presented in Resolution No. 167-22 (Exhibit 1). The layoff will affect one full-time employee and will become effective August 8, 2017.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction

 
Financial Impact:
The elimination of this position results in a savings of approximately $148,000, including statutory benefits.
Recommended Motion:
Adopt Resolution No. 167-22 for the layoff of the Director, Technology Services, position, due to lack of funds, effective August 8, 2017.
Actions:
Motion
Adopt Resolution No. 167-22 for the layoff of the Director, Technology Services, position, due to lack of funds, effective August 8, 2017. Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 167-22
11.4. Approve Contract Agreement with Association of Cypress Teachers
Rationale:
Background:  Government Code Section 3547.5 requires public disclosure of any written collective bargaining agreement between a public school employer and an exclusive representative before entering into such an agreement.

Current Considerations:  On May 16, 2017, the Association of Cypress Teachers (ACT) and District negotiating teams reached a tentative agreement for extension of the current agreement dated July 1, 2013 through June 30, 2016, to June 30, 2018.

Provisions of the agreement include:
  • A two percent (2%) salary increase, effective July 1, 2016, which is in addition to the half-percent (0.5%) increase for 2016/17 approved on February 11, 2016.
  • A half-percent (0.5%) salary increase, effective July 1, 2017.
  • No re-openers in 2017/18 unless specific changes to the State budget assumptions occur.
  • Revision of Article 6 (Leaves) to add State-enacted parental leave benefits, reorganization of child care and other leave sections, and modification of industrial accident and illness compensation leave restrictions.
  • Both parties will present proposals for 2018/19 negotiations in the spring of 2018.
Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The salary costs realized by the agreement are provided for public information and comment in the document titled Public Disclosure of Collective Bargaining Agreement.  The disclosure document does not include costs that may be realized due to agreements made with other employee groups (California School Employees Association, Chapter 325, as well as confidential, management, and contracted employees). 
Recommended Motion:
Approve the agreement with Association of Cypress Teachers, which includes the following documents:
  1. Public Disclosure of Collective Bargaining Agreement (Exhibit 1)
  2. Tentative Agreement between Association of Cypress Teachers and Cypress School District (Exhibit 2)
  3. Revised Certificated Wage Schedule, effective July 1, 2016 (Exhibit 3)
  4. Certificated Wage Schedule, effective July 1, 2017 (Exhibit 4)
Actions:
Motion
Approve the agreement with Association of Cypress Teachers, which includes the following documents:
  1. Public Disclosure of Collective Bargaining Agreement (Exhibit 1)
  2. Tentative Agreement between Association of Cypress Teachers and Cypress School District (Exhibit 2)
  3. Revised Certificated Wage Schedule, effective July 1, 2016 (Exhibit 3)
  4. Certificated Wage Schedule, effective July 1, 2017 (Exhibit 4)
Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Public Disclosure of Collective Bargaining Agreement
Ex.2 Tentative Agreement
Ex.3 Certificated Salary Schedule, 2016/17, Revised
Ex.4 Certificated Salary Schedule, 2017/18
11.5. Approve Contract Agreement with California School Employees Association, #325
Rationale:
Background:  Government Code Section 3547.5 requires public disclosure of any written collective bargaining agreement between a public school employer and an exclusive representative before entering into such an agreement.

Current Considerations:  On May 18, 2017 the California School Employees Association, Chapter 325 (CSEA), and District negotiating teams reached a tentative agreement for revisions to the current agreement dated November 1, 2015 through October 31, 2018.

Provisions of the agreement include:
  • A 1.6% salary increase effective July 1, 2016, which is in addition to the 0.5% increase for 2016/17 approved on April 14, 2016.
  • A 0.5% salary increase, effective July 1, 2017.
  • Longevity increase benchmarks after years 21 and 26 changed to after years 20 and 25.
  • Employees who retire after July 1st but prior to ratification of a salary increase for that year will no longer need to request retroactive payment in writing.
  • Revision of Article 6 (Leaves) to add State-enacted parental leave benefits, reorganize maternity, child care, and other leave provision sections, and adjust sick leave differential computation method.
  • No re-openers in 2017/18 unless salaries are increased by more than 0.5% for other bargaining units.
Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The salary costs realized by the agreement are provided for public information and comment in the document titled Public Disclosure of Collective Bargaining Agreement.  The disclosure document does not include costs that may be realized due to agreements made with other employee groups (Association of Cypress Teachers, as well as confidential, management, and contracted employees).
Recommended Motion:
Approve the agreement with California School Employees Association, Chapter 325, which includes the following documents:
  1. Public Disclosure of Collective Bargaining Agreement (Exhibit 1)
  2. Tentative Agreement between California School Employees Association, Chapter 325, and Cypress School District (Exhibit 2)
  3. Revised Classified Salary Schedules, effective July 1, 2016 (Exhibit 3)
  4. Classified Salary Schedules, effective July 1, 2017 (Exhibit 4)
Actions:
Motion
Approve the agreement with California School Employees Association, Chapter 325, which includes the following documents:
  1. Public Disclosure of Collective Bargaining Agreement (Exhibit 1)
  2. Tentative Agreement between California School Employees Association, Chapter 325, and Cypress School District (Exhibit 2)
  3. Revised Classified Salary Schedules, effective July 1, 2016 (Exhibit 3)
  4. Classified Salary Schedules, effective July 1, 2017 (Exhibit 4)
Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Public Disclosure of Collective Bargaining Agreement
Ex.2 Tentative Agreement
Ex.3 Classified Salary Schedule, 2016/17, Revised
Ex.4 Classified Salary Schedule, 2017/18
11.6. Approve Additional Cost for Previously Approved Contract with Thinking Maps for Professional Development
Rationale:
Background: On May 11, 2017, the Board approved a contract with Thinking Maps, Inc. for two days of professional development on Write From the Beginning during the 2017/18 school year at a total cost of $2,250. It was subsequently noted that the dollar amount approved was for only one day.

Current Considerations: The cost for this professional development is $2,250 per day, for a total of $4,450. The contract is provided as Exhibit 1.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $4,500 ($2,250 more than previously approved) and will be paid from Title II funds.
Recommended Motion:
Approve an additional cost of $2,250 for Contract #10593 with Thinking Maps for professional development on Write from the Beginning during the 2017/18 school year.
Actions:
Motion
Approve an additional cost of $2,250 for Contract #10593 with Thinking Maps for professional development on Write from the Beginning during the 2017/18 school year. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Thinking Maps Agreement
11.7. Approve Memorandum of Understanding with Playworks Education Energized for Coach Services at Clara J. King Elementary School During the 2017/18 School Year
Rationale:
Background: The staff at King has identified an issue with discipline-related problems occurring during recess and lunch. Playworks Education Energized is a nonprofit organization whose mission is to improve the health and wellbeing of children by increasing opportunities for physical activity and safe, meaningful play. Their goal is for every student to feel included, be active, and build valuable social and emotional skills including sportsmanlike behaviors and appropriate ways to handle disappointment and conflict.

Current Considerations: Under this Memorandum of Understanding (Exhibit 1), a dedicated Playworks "Coach" will be present at all regularly scheduled recess periods to coordinate core playground games, sports, skills-building activities, and cooperative games. "Class Game Time" may also be scheduled to teach students and teachers the rules, expectations, and skills of the games and activities provided during recess. In addition, Playworks will provide a Junior Coach Leadership Program to help establish student leadership within the school and build student ownership of some key school functions.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $36,500 and will be paid from Title I funds.
Recommended Motion:
Approve a Memorandum of Understanding with Playworks Education Energized for coach services at King School during the 2017/18 school year at a cost of $36,500.
Actions:
Motion
Approve a Memorandum of Understanding with Playworks Education Energized for coach services at King School during the 2017/18 school year at a cost of $36,500. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Playworks MOU
11.8. Accept After School Education and Safety Program Grant Funds and Approve Memorandum of Understanding with Boys and Girls Club of Cypress
Rationale:
Background: The state's After School Education and Safety (ASES) program funds the establishment of local after school education and enrichment programs through partnerships between schools and local community resources. The district has participated in this program since 2007, partnering with the Boys and Girls Club of Cypress for the operation of Club King.

Current Considerations: The district has been notified by the California Department of Education that the ASES grant will be renewed for a three-year period beginning July 1, 2017 (Exhibit 1). In conjunction with this grant, the district will enter into a Memorandum of Understanding with the Boys and Girls Club of Cypress for continued operation of "Club King" for the duration of the grant (Exhibit 2).

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total grant award is $337,500, less state-approved indirect costs, for three years.
Recommended Motion:
Accept After School Education and Safety program grant funding of $337,500 and approve entering into a Memorandum of Understanding with the Boys and Girls Club of Cypress for operation of "Club King" at Clara J. King Elementary School for the period July 1, 2017 through June 30, 2020.
Actions:
Motion
Accept After School Education and Safety program grant funding of $337,500 and approve entering into a Memorandum of Understanding with the Boys and Girls Club of Cypress for operation of "Club King" at Clara J. King Elementary School for the period July 1, 2017 through June 30, 2020. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 ASES Grant Award Letter
Ex.2 Boys & Girls Club MOU
11.9. Approve Increase to Student Lunch Price Effective the 2017/18 School Year
Rationale:
Background: The federal government currently reimburses Child Nutrition Services $3.22 for every free lunch meal served. Effective July 1, 2011, federal regulations require that school districts increase the meal price charged to paying students a minimum of 2% above inflation annually until it meets the rate of reimbursement received for free meals. A Price Adjustment Calculator tool has been made available to assist districts in calculating the appropriate price increases. Districts may use an average price to avoid having to raise meal prices every year.

Current Considerations: The district currently charges paying students $2.75 per meal. The Price Adjustment Calculator recommends increasing our student lunch meal price to $2.85 effective the 2017/18 school year (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:

The increased lunch price will result in approximately $2,400 of additional revenue per year, assuming the daily lunch count remains relatively stable.

Recommended Motion:

Approve an increase to the student lunch price from $2.75 to $2.85 effective the 2017/18 school year.

Actions:
Motion

Approve an increase to the student lunch price from $2.75 to $2.85 effective the 2017/18 school year.

Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Price Adjustment Calc
11.10. Approve Contracting With Dave Bang Associates, Inc., for the 2017 Luther Playground Equipment Upgrade Project (CSPM #08-2016/17)
Rationale:
Background: The play equipment at Luther is at the end of its usable lifespan and no longer meets safety or accessibility codes.

Current Considerations: The district received two design build quotes from companies with existing piggybackable contracts, allowing procurement without a costly bid process. Dave Bang Associates was selected on the basis of better responsiveness and best value. The contract will be executed via a purchase order issued against Dave Bang’s existing California Multiple Award Schedule (CMAS) Contract #4-15-78-0013E (Exhibit 1). Use of this statewide contract ensures unit costs at or below those offered to public agencies throughout the state and satisfies public bidding requirements. The scope of work includes the purchase and installation of new playground equipment and surfacing for the kindergarten and upper grade playground areas (Exhibit 2).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The complete project cost of $110,096.84 will be paid from the General Fund.
Recommended Motion:
Approve contracting with Dave Bang Associates, Inc., for the 2017 Luther Playground Equipment Upgrade Project (CSPM #08-2016/17) at a total cost of $110,096.84.
Actions:
Motion
Approve contracting with Dave Bang Associates, Inc., for the 2017 Luther Playground Equipment Upgrade Project (CSPM #08-2016/17) at a total cost of $110,096.84. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 CMAS Award Notice
Ex.2 Project Quotes
11.11. Approve Filing a Notice of Completion for the Landell STEM 500 Building Renovation Project (CSSTg #05-2016/17) by M.P. South, Inc.
Rationale:
Background: On December 8, 2016, the Board approved a lease-leaseback agreement with M.P. South for the Landell STEM 500 Building Renovation Project. The scope of work included a partial remodel of the 500 classroom building to convert four existing classrooms into new STEM and arts classrooms, as well as energy efficiency upgrades to entire 500 building. On May 11, 2017, the Board approved an additive change order for additional lighting upgrades, which increased the project cost and postponed the project completion date to July 11, 2017. M.P. South was able to accelerate the work schedule and finish the project early.

Current Considerations: Work on this project is now 100% complete, and a Notice of Completion must be filed with the County of Orange to close out the project (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total project cost, including the additive change order, is $1,083.639.43 and will be paid from Funds 25 and 40.
Recommended Motion:
Approve filing a Notice of Completion for the Landell STEM 500 Building Renovation Project by M.P. South (CSSTg, #05-2016/17) at a final cost of $1,083,639.43.
Actions:
Motion
Approve filing a Notice of Completion for the Landell STEM 500 Building Renovation Project by M.P. South (CSSTg, #05-2016/17) at a final cost of $1,083,639.43. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Notice of Completion
11.12. Approve Filing a Notice of Completion for the King Site Work Project (CSUB #02b-2016/17) by M.P. South, Inc.
Rationale:
Background: On March 8, 2017, the Board awarded the King Site Work Project to M.P. South, Inc. The scope included site work, paving, and fencing at the daycare/preschool parking area.

Current Considerations: There were no change orders for this project. Work is 100% complete, including all punchlist items, and a Notice of Completion must be filed with the County of Orange to close out the project (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The final cost of $94,129.50 will paid from the General Fund.
Recommended Motion:
Approve filing a Notice of Completion for the King Site Work Project by M.P. South, Inc. (CSUB #02b-2016/17) at a final cost of $94,129.50.
Actions:
Motion
Approve filing a Notice of Completion for the King Site Work Project by M.P. South, Inc. (CSUB #02b-2016/17) at a final cost of $94,129.50. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Notice of Completion
12. INFORMATION/DISCUSSION
12.1. Presentation: 2017/18 Budget and Local Control & Accountability Plan
Rationale:
Tim McLellan, Assistant Superintendent, Business Services, and Tandy Taylor, Director, Instructional Services, will provide a presentation regarding the 2017/18 Budget and 2017/18 Local Control and Accountability Plan.
 
12.2. Public Hearing on Proposed 2017/18 Local Control Accountability PlanWas edited within 72 hours of the Meeting
Rationale:
Background: As a requirement of the Local Control Funding Formula, every school district in California is required to develop and adopt a Local Control Accountability Plan (LCAP).  Pursuant to Education Code Section 52060, the LCAP must describe goals and specific actions to achieve those goals for all pupils and each subgroup of pupils identified in Education Code Section 52052.  Goals must be written in each of the identified eight state priority areas, which include Basic Services, Implementation of State Standards, Course Access, Parent Engagement, Pupil Engagement, School Climate, Pupil Achievement, and Other Pupil Outcomes.

Current Considerations:   Education Code requires the governing board to hold a public hearing to solicit comments from members of the community regarding the specific actions and expenditures proposed in the LCAP (Exhibit 1).  The public hearing must be held at the same meeting as the hearing for the proposed budget.  The governing board shall adopt the LCAP and proposed budget at a subsequent public meeting on or before June 30.

Administrator:  Tandy Taylor, Director, Instructional Services
 
Comments:
! - Corrected formatting in LCAP 6/6/17
Attachments:
Ex.1 2017/18 LCAP
12.3. Public Hearing on Proposed 2017/18 Budget
Rationale:
Background: Education Code Section 42127 requires the governing board of each district to adopt a budget and file it with the County Superintendent of Schools on or before July 1 of each year.

Current Considerations:  Education Code Section 52062 requires the governing board to hold a public hearing to solicit comments from members of the community regarding the budget for the upcoming fiscal year (Exhibit 1). The public hearing must be held at the same meeting as the hearing for the Local Control and Accountability Plan (LCAP). The governing board shall adopt the proposed budget and LCAP at a subsequent public meeting on or before June 30.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Attachments:
Ex.1 2017/18 Budget
12.4. First Reading of Board Governance Handbook and Board Governance Calendar
Rationale:
Background: During Special Board Meetings held on April 25 and 26, 2017, the Governance Team revised its Governance Handbook and developed a Board Governance Calendar.

Current Considerations: Draft copies of the Governance Handbook (Exhibit 1) and Board Governance Calendar (Exhibit 2) are presented for first reading by the Board.
 
Attachments:
Ex.1 Draft Governance Handbook
Ex.2 Draft Governance Calendar
12.5. First Reading of Updated Board Policies, Administrative Regulations, and Board Bylaws
Rationale:
Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following updated Board Policies, Administrative Regulations, and Board Bylaws are presented for first reading by the Board:
BP 0450 Comprehensive Safety Plan
BP/AR 1312.3 Uniform Complaint Procedures
BP 1340 Access to District Records
BP 2121 Superintendent's Contract
BP/AR 3551 Food Service Operations/Cafeteria Fund
AR 3580 District Records
BP 4312.1 Contracts
AR  5111.1 District Residency
AR 5145.3 Nondiscrimination/Harassment
BP 6145 Extracurricular and Cocurricular Activities
BP 7214 General Obligation Bonds
BB 9012 Board Member Electronic Communications

Administrator:  Anne Silavs, Superintendent

 
Attachments:
0450 BP
1312.3 AR
1312.3 BP
1340 BP
2121 BP
3551 AR
3551 BP
3580 AR
4312.1 BP
5111.1 AR
5145.3 AR
6145 BP
7214 BP
9012 BB
13. ANNOUNCEMENTS OR REQUESTS FROM THE BOARD
14. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
15. ADJOURNMENT

Published: June 2, 2017, 5:17 PM

The resubmit was successful.