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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
June 15, 2017 6:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Approve agenda, with removal of item 10.1 Review Board Self-Evaluation. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Public Employee Performance Evaluation (Government Code § 54957)
Quick Summary / Abstract:
Title: Superintendent
5. RECONVENE TO OPEN SESSION - 7:00 P.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
7. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
8. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Donna McDougall and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
8.1. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the June 8, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the June 8, 2017 report.
Attachments:
Ex.1 CE Report
9. DISCUSSION/ACTION
9.1. Adopt 2017/18 Local Control and Accountability Plan
Rationale:
Background: As a requirement of the Local Control Funding Formula, every school district in California is required to develop and adopt a Local Control and Accountability Plan (LCAP). Pursuant to Education Code Section 52060, the LCAP must describe goals and specific actions to achieve those goals for all pupils and each subgroup of pupils identified in Education Code Section 50252. Goals must be written in each of the identified eight state priority areas: Basic Services, Implementation of State Standards, Parental Involvement, Pupil Achievement, Pupil Engagement, School Climate, Course Access, Pupil Outcomes.

Current Considerations: As required by Education Code Section 52062, a public hearing was held on June 8, 2017, to solicit comments from members of the community regarding the specific actions and expenditures proposed in the LCAP. The LCAP is now presented for adoption by the Board (Exhibit 1).

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The LCAP reflects proposed expenditures based upon preliminary state budget allocations for the 2017/18 school year.
Recommended Motion:
Adopt the 2017/18 Local Control and Accountability Plan.
Actions:
Motion
Adopt the 2017/18 Local Control and Accountability Plan. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 2017/18 LCAP
9.2. Adopt 2017/18 Budget
Rationale:
Background: Education Code Section 42127 requires the governing board of each district to adopt a budget and file it with the County Superintendent of Schools on or before July 1 of each year.

Current Considerations: As required by Education Code Section 52062, a public hearing was held on June 8, 2017, to solicit comments from members of the community. The 2017/18 budget is now being presented for Board adoption (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The budget reflects proposed expenditures based upon preliminary state budget allocations for the 2017/18 school year.
Recommended Motion:
Adopt the Cypress School District 2017/18 budget.
Actions:
Motion
Adopt the Cypress School District 2017/18 budget. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 2017/18 Budget
9.3. Approve Submission of 2017/18 Consolidated Application
Rationale:
Background: The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds. Annually, in May, each local educational agency submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs. The winter release of the application is submitted in January of each year and contains the district entitlements for each funded program.

Current Considerations: The district must file the 2017/18 ConApp with the CDE by June 30, 2017,
to continue to receive categorical funds for the 2017/18 school year.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:

The 2017/18 ConApp represents approximately $359,298 in Title I, Title II and Title III categorical funding.

Recommended Motion:
Approve submission of the 2017/18 Consolidated Application to the California Department of Education.
Actions:
Motion
Approve submission of the 2017/18 Consolidated Application to the California Department of Education. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
9.4. Approve 2017/18 Single Plans for Student Achievement
Rationale:
Background: Education Code Section 64001 specifies that schools receiving state and federal or other applicable funding through the district’s Consolidated Application process prepare a Single Plan for Student Achievement (SPSA). The SPSA is a plan of action to improve student academic performance by coordinating all educational services and resources.

Current Considerations: Each school’s 2017/18 SPSA (Exhibits 1-6), includes the site’s Parent Involvement Policy and is aligned to the district’s Local Control and Accountability Plan (LCAP) and Local Educational Agency Plan (LEAP). All plans meet state and federal requirements.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Plans reflect school-proposed expenditures based upon preliminary budget allocations for the 2017/18 school year.
Recommended Motion:
Approve the 2017/18 Single Plan for Student Achievement for each of the District’s six schools.
Actions:
Motion
Approve the 2017/18 Single Plan for Student Achievement for each of the District’s six schools. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Arnold
Ex.2 King
Ex.3 Landell
Ex.4 Luther
Ex.5 Morris
Ex.6 Vessels
9.5. Approve Amendment to Agreement with the Orange County Department of Education Extending the Term for Installation of a Fit Kids Center at Landell
Rationale:
Background: On July 14, 2016, the Board approved an agreement with the Orange County Department of Education to establish a Fit Kid Center at Landell during the period August 1 through December 31, 2016.

Current Considerations: Installation of the Fit Kid Center equipment was delayed due to construction on the STEM and music classrooms. Amendment #1 to the original agreement extends the project term to June 30, 2017 (Exhibit 1).

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
There is no cost associated with this amendment.
Recommended Motion:
Approve Amendment #1 to Agreement 43081 with the Orange County Department of Education extending the Landell Fit Kid Center project term to June 30, 2017.
Actions:
Motion
Approve Amendment #1 to Agreement 43081 with the Orange County Department of Education extending the Landell Fit Kid Center project term to June 30, 2017. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Amendment #1 to OCDE Agreement
9.6. Adopt Resolution No. 167-24: Reduction in Classified Service Due to Lack of Work
Rationale:
Background: Due to a decreased need in pre-kindergarten special education services in the 2017/18 school year, the District must reduce classified staff to align with established staffing formulas.

Current Considerations: This layoff will reduce one 5.0-hour Instructional Aide/Special Education position to 3.75 hours per day, as presented in Resolution No. 167-24 (Exhibit 1). There are currently three Instructional Aide/Special Education positions with hours greater than 3.75 per day, and this layoff will affect the employee with the least seniority amongst those three. The effective date of the proposed layoff is August 15, 2017, which provides more than the legal requirement of 60 days notice.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The annual savings realized by this classified layoff will be approximately $6,500.
Recommended Motion:
Adopt Resolution No. 167-24 for the layoff of classified service equivalent to 1.25 hours per day due to lack of work, effective August 15, 2017.
Actions:
Motion
Adopt Resolution No. 167-24 for the layoff of classified service equivalent to 1.25 hours per day due to lack of work, effective August 15, 2017. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 167-24
9.7. Approve Job Description, Position, and Salary for Technology Services Lead
Rationale:
Background: On June 8, 2017 the Board of Trustees adopted Resolution No. 167-22 to reduce classified management services by eliminating the Director of Technology Services position. To provide continuation of necessary duties in the technology department, creation of a new position is recommended.

Current Considerations: The District and CSEA have worked together to create a job description titled Technology Services Lead (Exhibit 1). Placement at Range 38 on the classified salary schedule is recommended. This full-time position would be the highest-ranking classified position in the technology class series.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The decrease in salary from the Director of Technology Services to Technology Services Lead is approximately $45,000 annually.
Recommended Motion:
Approve the new job description for Technology Services Lead and creation of one full-time position at salary range 38 on the classified salary schedule.
Actions:
Motion
Approve the new job description for Technology Services Lead and creation of one full-time position at salary range 38 on the classified salary schedule. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Tech Lead Job Description
9.8. Approve Contracting with Steve Zuieback, Synectics LLC, for Leadership and Professional Development Services
Rationale:
Background: With the many shifts occurring in public education, administrative leaders need strong coaching and facilitation skills to successfully lead change at the site and district levels.

Current Considerations: Steve Zuieback, president of Synectics LLC, provides professional development for leaders, consultants, and coaches in “Leading Change in Chaotic Times.” He provides training in the private and public sectors to help leaders develop a deeper understanding of organizational systems, enhance their ability to diagnose and plan system interventions, shift their organizations toward more sustainable ways of operating, facilitate critical group conversations essential for change, and develop high functioning teams.

Under this agreement (Exhibit 1), Cypress School District administrators will receive four days of professional development during the 2017/18 school year on effectively facilitating change. The daily rate for a full-day of training is $3,650, which is inclusive of materials and all travel expenses.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:

The total cost for four days of training is $14,600 and will be paid from the General Fund.

Recommended Motion:
Approve contracting with Steve Zuieback, Synectics LLC, for administrative professional development services during the 2017/18 school year at a cost of $14,600.
Actions:
Motion
Approve contracting with Steve Zuieback, Synectics LLC, for administrative professional development services during the 2017/18 school year at a cost of $14,600. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Contractor Agreement
9.9. Adopt Governance Handbook and Governance Calendar
Rationale:
Background: During Special Board Meetings held on April 25 and 26, 2017, the Governance Team revised its Governance Handbook and developed a Board Governance Calendar.

Current Considerations: Drafts of the Governance Handbook (Exhibit 1) and Board Governance Calendar (Exhibit 2) were presented for first reading by the Board on June 8, 2017. No changes were requested.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Adopt the Cypress School District Governance Handbook developed on April 25, 2017 and Cypress School District Governance Calendar developed on April 26, 2017.
Actions:
Motion
Adopt the Cypress School District Governance Handbook developed on April 25, 2017 and Cypress School District Governance Calendar developed on April 26, 2017. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Governance Handbook
Ex.2 Governance Calendar
10. INFORMATION/DISCUSSION
10.1. Review Board Self-Evaluation
Rationale:
Background: On November 10, 2016, the Board made the decision to utilize the California School Boards Association's Board Self-Evaluation tool to evaluate their effectiveness and ability to create a positive organizational culture focused on improved student learning and achievement. The evaluation was scheduled for May 22, 2017 through June 4, 2017.

Current Considerations: All five Trustees completed the self-evaluation, and the results are now available for review and discussion.

Administrator: Anne Silavs, Superintendent
 
Attachments:
Ex.1 Board Self Evaluation Report
11. ANNOUNCEMENTS OR REQUESTS FROM THE BOARD
12. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
13. ADJOURNMENT

Published: June 9, 2017, 4:17 PM

The resubmit was successful.