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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
July 27, 2017 4:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
Attachments:
Ex.1 Contract Extension
1.1. Roll Call
1.2. Pledge of Allegiance
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
4. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
5. APPROVE MINUTES
5.1. Regular Meeting - June 8, 2017
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 06-08-2017
5.2. Regular Meeting - June 15, 2017
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 06-15-2017
6. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
6.1. Approve 2016/17 Nonpublic, Nonsectarian School/Agency Service Expenses Was edited within 72 hours of the Meeting
Rationale:
Background: Per Board Policy 6159.2, when the District is unable to provide direct special education and/or related services to students with disabilities, the District may enter into a contract with a nonpublic, nonsectarian school or agency to meet the student's needs.

Current Considerations: Exhibit 1 list invoices for payment from the 2016/17 school year. A detailed report of these expenditures is maintained in a confidential file in the Student Support Services office.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost of $3,119.75 will be paid from the General Fund.
Recommended Motion:
Approve the payment of nonpublic, nonsectarian school/agency service expense totaling $3,119.75 for the 2016/17 school year.
Comments:
! 8/5/17 - Corrected agenda item type
Attachments:
Ex.1 NPS 2016-17
6.2. Approve Renewal of Agreement with Orange County Department of Education for Administration of School-Based Medi-Cal Administrative Activities Program for 2017/18
Rationale:
Background: The goal of the School-Based Medi-Cal Administrative Activities (SMAA) program is to improve the availability and accessibility of Medi-Cal services to eligible individuals and families served by school districts. The program reimburses districts for the federal share (50%) of the certain costs for administering the Medi-Cal program, including outreach and referral, facilitating the Medi-Cal application, arranging non-emergency/non-medical transportation, program planning and policy development, and MAA claims coordination.

Current Considerations:  The District contracts annually with the Orange County Department of Education (OCDE) for administrative services related to participation in the SMAA program. The renewal agreement for 2017/18 is provided in Exhibit 1.  

Administrator:  Scott Adams, Director, Special Education/Student Services
 
Financial Impact:
On average, the District receives approximately $105,000 annually from this program.
Recommended Motion:
Approve School-Based Medi-Cal Administrative Activities (SMAA) Participation Agreement No. 44335 with the Orange County Department of Education for 2017/18.
Attachments:
Ex.1 SMAA Agreement 44335
6.3. Approve Renewal of Student Support Services Consultant Agreements for 2017/18
Rationale:
Background: Board Policy 3600 authorizes the use of consultants to provide expert professional advice or specialized technical or training services which are not needed on a continuing basis and which cannot be provided by District staff because of limitations of time, experience, or knowledge. Individuals, firms or organizations employed as consultants may assist management with decisions and/or project development related to financial, economic, accounting, engineering, legal, administrative, instructional, or other matters.

Current Considerations: The following consultant agreements will be renewed for the 2017/18 school year:

Best Best & Krieger LLP  Special Education/Pupil Services Legal Services  $30,000  Exhibit 1 
Harbottle Law Group Special Education Legal Services  $25,000 Exhibit 2
Jim Hemsley Special Education Consultant Services $40,000  Exhibit 3
Sanchez Investigations Child Welfare and Attendance Verification Services $20,000  Exhibit 4

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $115,000 and will be paid from the General Fund.
Recommended Motion:
Approve renewal of Student Support Services consultant agreements with Best Best & Krieger, LLP; Harbottle Law Group; Jim Hemsley; and Sanchez Investigations for 2017/18 at a total cost not to exceed $115,000.
Attachments:
Ex.1 Best Best Krieger
Ex.2 Harbottle
Ex.3 Hemsley
Ex.4 Sanchez Investigations
6.4. Approve Renewal of Student Support Services Agreements for 2017/18
Rationale:
Background: The district contracts with outside agencies to provide specialized programs and services for eligible students whose educational or mental health needs cannot be met with current district resources.

Current Considerations: The following Special Education/Student Services consulting agreements will be renewed for the 2017/18 school year:

Orange County Department of Education Special Schools Program
Special Education Programs & Services, Including Deaf and Hard of Hearing Program
$51,464 Exhibit 1
Orange County Health Care Agency
Educationally Related Mental Health Services
$50,000 Exhibit 2
Western Youth Services
Student Counseling Services
$125,000 Exhibit 3

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $226,464 and will be paid from the General Fund.
Recommended Motion:
Approve renewal of Student Support Services agreements with OCDE Special Schools Program, Orange County Health Care Agency, and Western Youth Services for 2017/18 at a total cost not to exceed $226,464.
Attachments:
Ex.1 OCDE Special Schools
Ex.2 OC Health Care Agency
Ex.3 Western Youth Services
6.5. Approve Renewal of Nonpublic, Nonsectarian School/Agency Master Agreements for 2017/18
Rationale:
Background: Per Board Policy 6159.2, when the District is unable to provide direct special education and/or related services to students with disabilities, the District may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs.

Current Considerations: The following agreements will be renewed for the 2017/18 school year:

Behavioral Health Works Exhibit 1
Del Sol, Inc. Exhibit 2
Olive Crest Academy Exhibit 3
Speech and Language Development Center Exhibit 4


Administrator:  Scott Adams, Director, Student Support Services
 
Financial Impact:
There is no financial impact associated with approval of these master agreements. Individual Student Agreements with specific costs will be presented for Board approval throughout the year.
Recommended Motion:
Approve renewal of nonpublic, nonsectarian school/agency master agreements with Behavioral Health Works; Del Sol, Inc.; Olive Crest Academy; and Speech and Language Development Center for the 2017/18 school year.
Attachments:
Ex.1 Behavioral Health Works
Ex.2 Del Sol
Ex.3 Olive Crest
Ex.4 Speech & Language Development Center
6.6. Approve 2017/18 Nonpublic, Nonsectarian School/Agency Service Expenses
Rationale:
Background: Per Board Policy 6159.2, when the District is unable to provide direct special education and/or related services to students with disabilities, the District may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs. 

Current Considerations:  Exhibit 1 lists invoices for payment and/or anticipated expenses for the 2017/18 school year. A detailed report of these expenditures is maintained in a confidential file in the Special Education office.

Administrator: Scott Adams, Director, Special Education/Student Services
 
Financial Impact:
The total cost of $492,000 will be paid from the General Fund.
Recommended Motion:
Approve the payment of nonpublic, nonsectarian school/agency service expenses totaling $492,000 for the 2017/18 school year.
Attachments:
Ex.1 2017/18 NPS
6.7. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the June 15, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the June 15, 2017 report.
Attachments:
Ex.1 HR Report-Certificated
6.8. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the June 8, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the June 8, 2017 report.
Attachments:
Ex.1 HR Report-Classified
6.9. Approve Student Teaching Agreement with Western Governors UniversityWas edited within 72 hours of the Meeting
Rationale:
Background: The Cypress School District currently partners with several institutions of higher education to provide student teaching experience to credential candidates. University students placed at our schools are assigned to experienced District mentor teachers. This arrangement benefits both the students and potential future employers. Since May 2015, the District has partnered with Western Governors University, an accredited, non-profit, online university, for nursing program fieldwork. The University now wishes to partner with Cypress School District for local student teacher placements.

Current Considerations: The Student Teaching Affiliation Agreement between Western Governor University and Cypress School District (Exhibit 1) specifies the terms and conditions for practice teaching fieldwork experience and the responsibilities of all participants.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Approve the Student Teaching Affiliation Agreement with Western Governors University, effective upon approval and continuing until terminated by either party.
Comments:
! 8/5/17 - Corrected agenda item type
Attachments:
Ex.1 WGU Agreement
7. DISCUSSION/ACTION
7.1. Approve Management Employees' Salary Schedule
Rationale:
Background: Contract agreements with the Association of Cypress Teachers (ACT) and the California School Employees Association (CSEA), Chapter 325, are made through the collective bargaining process. Management employees, who are not part of any bargaining unit, instead meet with the Superintendent to discuss contract settlements on a “meet and confer” basis. Traditionally, these non-represented employees request and are granted the same salary benefit increases as agreed to with ACT and/or CSEA.

Current Considerations: On June 8, 2017, the Board approved an agreement with ACT providing a two percent (2%) salary increase retroactive to July 1, 2016, which is in addition to the one-half percent (0.5%) increase for 2016/17 approved on February 11, 2016; and a one-half percent (0.5%) salary increase effective July 1, 2017. It is recommended to the Board that the same increases be granted to certificated and classified management employees.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The cost of increasing the base salary for management employees by 2% in 2016/17 is $45,175, and the cost of a 0.5% increase in 2017/18 is $11,124. The cost for awarding the same percentage salary increase to all employees, including those unrepresented, is accounted for when agreements are made.
Recommended Motion:
Approve a two percent (2%) salary increase retroactive to July 1, 2016 and a one-half percent (0.5%) salary increase effective July 1, 2017 for all certificated and classified management employees, as reflected in the attached salary schedules (Exhibits 1 and 2).
Actions:
Motion
Approve a two percent (2%) salary increase retroactive to July 1, 2016 and a one-half percent (0.5%) salary increase effective July 1, 2017 for all certificated and classified management employees, as reflected in the attached salary schedules (Exhibits 1 and 2). Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Mgmt Salary Schedule 2016
Ex.2 Mgmt Salary Schedule 2017
7.2. Approve Confidential Employees' Salary Schedule
Rationale:
Background:  Contract agreements with the Association of Cypress Teachers (ACT) and the California School Employees Association (CSEA), Chapter 325, are made through the collective bargaining process. Confidential employees, who are not part of any bargaining unit, instead meet with the Superintendent to discuss contract settlements on a “meet and confer” basis. Traditionally, these non-represented employees request and are granted the same salary benefit increases as agreed to with ACT and/or CSEA.

Current Considerations:  On June 8, 2017, the Board approved an agreement with ACT providing a two percent (2%) salary increase retroactive to July 1, 2016, which is in addition to the one-half percent (0.5%) increase for 2016/17 approved on February 11, 2016, and a one-half percent (0.5%) salary increase effective July 1, 2017. The Board also approved an agreement with CSEA providing a 1.6% salary increase retroactive to July 1, 2016, which is in addition to the one-half percent (0.5%) increase for 2016/17 approved on February 11, 2016, and a one-half percent (0.5%) salary increase effective July 1, 2017. It was also agreed that longevity benchmarks after years 21 and 26 be changed to years 20 and 25 for classified bargaining unit members, effective July 1, 2016.

It is recommended to the Board that the following be granted to confidential  employees:

  • A two percent (2%) salary increase, effective July 1, 2016, which is in addition to the half-percent (0.5%) increase for 2016/17 approved on February 11, 2016

  • A half-percent (0.5%) salary increase, effective July 1, 2017

  • Change longevity increment of 13.25% beginning service year 22 to 14% beginning service year 21, effective July 1, 2016


Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The cost of increasing the base salary for confidential employees by 2% in 2016/17 is $8,000, and the cost of a 0.5% increase in 2017/18 is $2,068. There is no cost associated with the change in longevity schedule during the 2016/17 or 2017/18 fiscal years. The cost for awarding the same percentage salary increase to all employees, including those unrepresented, is accounted for when agreements are made.
Recommended Motion:
Approve a two percent (2%) salary increase and change in the  longevity increment of 13.25% beginning service year 22 to 14% beginning service year 21 retroactive to July 1, 2016, as well as a one-half percent (0.5%) salary increase effective July 1, 2017, for all confidential employees, as reflected in the attached salary schedules (Exhibits 1 and 2).
Actions:
Motion
Approve a two percent (2%) salary increase and change in the  longevity increment of 13.25% beginning service year 22 to 14% beginning service year 21 retroactive to July 1, 2016, as well as a one-half percent (0.5%) salary increase effective July 1, 2017, for all confidential employees, as reflected in the attached salary schedules (Exhibits 1 and 2). Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Confidential Salary Schedule 2016
Ex.2 Confidential Salary Schedule 2017
7.3. Approve Employment Contract for Superintendent
Rationale:
Background: Superintendent is a contracted management position.

Current Considerations: The Amended Contract for Employment of Superintendent (Exhibit 1) reflects updates to align with statute as well as changes to the salary schedule and contract term. The Superintendent’s salary shall be $219,390 for 2017/18, which represents placement on Step 1 of the Superintendent Salary Schedule. The term of the contract has been extended to June 30, 2020.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The financial impact is detailed in the employment contract.
Recommended Motion:
Approve the Amended Contract for Employment of the Superintendent effective July 1, 2017.
Actions:
Motion
Approve the Amended Contract for Employment of the Superintendent effective July 1, 2017. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Employment Contract-Superintendent
7.4. Approve Employment Contract for Assistant Superintendent, Business Services
Rationale:
Background: Assistant Superintendent, Business Services, is a contracted management position.

Current Considerations: The Amended Contract for Employment for Assistant Superintendent, Business Services (Exhibit 1) reflects updates to align with statute as well as changes to the salary schedule and contract term. The Assistant Superintendent’s annual salary shall be as set forth in Step V of the Salary Schedule. Retroactive to July 1, 2016, the Assistant Superintendent’s salary shall be $187,105.85. Effective July 1, 2017, the Assistant Superintendent’s salary shall be $188,041.38. The Assistant Superintendent shall also be entitled to a 3.5% longevity increment as set forth on the Salary Schedule, based on his years of credited District service. Retroactive to August 10, 2016, the Assistant Superintendent’s longevity increment shall be $6,548.71 annually (prorated for a partial year of eligibility). Effective July 1, 2017, the Assistant Superintendent’s longevity increment shall be $6,581.45 annually. The term of the contract has been extended to June 30, 2020.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The financial impact is detailed in the employment contract.
Recommended Motion:
Approve the Amended Contract for Employment for Assistant Superintendent, Business Services.
Actions:
Motion
Approve the Amended Contract for Employment for Assistant Superintendent, Business Services. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Employment Contract-Assistant Superintendent
7.5. Approve Employment Contract for Administrative Director, Human Resources/Induction
Rationale:
Background: The Administrative Director, Human Resources, is currently subject to a Contract of Employment which specifies a limited term of employment through June 30, 2019.

Current Considerations: The Amendment to Contract for Employment for Administrative Director, Human Resources, (Exhibit 1) reflects updates to align with statute as well as changes to the salary schedule and contract term. The Administrative Director’s salary shall be $171,697.42 and longevity increment shall be $18,028.23. Effective July 1, 2017, the Administrative Director’s salary shall be $172,555.91 and longevity increment shall be $18,118.37. Without further action or notice by the Board, the Contract of Employment shall sunset on June 30, 2019.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The financial impact is detailed in the employment contract.
Recommended Motion:
Approve the Amendment to Contract for Employment for Administrative Director, Human Resources/Induction.
Actions:
Motion
Approve the Amendment to Contract for Employment for Administrative Director, Human Resources/Induction. Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Employment Contract-Administrative Director
7.6. Approve Special Education Settlement Agreement #2017-001
Rationale:
Background: A settlement agreement was reached regarding confidential student matter #2017-001.

Current Considerations: The settlement agreement includes payment of $9,800 for supplemental educational services.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total amount of $9,800 will be paid from the General Fund.
Recommended Motion:
Approve the payment of supplemental educational service fees, totaling $9,800 in accordance with the terms of the settlement agreement for confidential student matter #2017-001.
Actions:
Motion
Approve the payment of supplemental educational service fees, totaling $9,800 in accordance with the terms of the settlement agreement for confidential student matter #2017-001. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
7.7. Approve Agreement with Pacific Coast Speech Services for a Certified Speech Pathologist at Luther and Arnold through December 2017
Rationale:
Background: The Speech-Language Pathologists at Arnold and Luther provide speech therapy to a current caseload of 55 and 53 students, respectively. Additionally, they perform initial assessments for students who are potentially eligible for speech services and conduct IEP meetings.

Current Considerations: The Speech-Language Pathologist at Luther will be on leave through August 2017.The Arnold Speech-Language Pathologist will be on leave from September through December 2017. To ensure that student needs continue to be met, the district will contract with Pacific Coast Speech Services, Inc., to temporarily fill these positions. (Exhibit 1).

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost will not exceed $65,000 and will be paid from the General Fund.
Recommended Motion:
Approve an agreement with Pacific Coast Speech Services, Inc. to temporarily fill the Speech-Language Pathologist positions at Luther and Arnold at a not-to-exceed cost of $65,000.
Actions:
Motion
Approve an agreement with Pacific Coast Speech Services, Inc. to temporarily fill the Speech-Language Pathologist positions at Luther and Arnold at a not-to-exceed cost of $65,000. Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 PCSS Agreement
7.8. Approve List of School-Sponsored Field Trips
Rationale:
Background: School-sponsored field trips are an important component of a student’s development and supplement and enrich the classroom learning experience. Such trips may be conducted in connection with the district’s course of study or school-related social, educational, cultural, athletic, or other extracurricular or co-curricular activities. Board Policy 6153 dictates that the Board adopts a list of approved locations for school-sponsored field trips.

Current Considerations: Exhibit 1 identifies potential school-sponsored field trips.

Administrator: Tandy Taylor, Director, Instructional Services
 
Recommended Motion:
Approve the list of school-sponsored field trips.
Actions:
Motion
Approve the list of school-sponsored field trips. Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Field Trip List
7.9. Authorize Disposal of Obsolete and/or Damaged Library Books
Rationale:
Background: Periodically it is necessary to inventory and discard obsolete and/or damaged library books. Instructional materials, including library books, that are unusable by the district, have been replaced by more recent editions or new materials selected by the Board, or are not aligned with the district’s academic standards or course of study and have no foreseeable value in other instructional areas are considered to be obsolete. Instructional materials that are damaged beyond use or repair are not appropriate for sale or donation. Board Policy and Administrative Regulation 3270 outline the policies and procedures for the appropriate disposal of these books.

Current Considerations: Exhibit 1 identifies library books recommended for discard, which have no value.

Administrator: Tandy Taylor, Director, Instructional Services
 
Recommended Motion:
Authorize the disposal of obsolete and/or damaged library books as listed in Exhibit 1.
Actions:
Motion
Authorize the disposal of obsolete and/or damaged library books as listed in Exhibit 1. Passed with a motion by Donna McDougall and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 List of Books for Disposal
7.10. Approve Memorandum of Understanding with Parent Institute for Quality Education for Parent Education Services at Clara J. King Elementary School for the 2017/18 School Year
Rationale:
Background: The staff and principal at Clara J. King Elementary School believe that providing on-site learning opportunities for parents, delivered in their home language, will empower them and help them understand their role in their child’s education, irrespective of their own education experience. The Parent Institute for Quality Education (PIQE) has been identified as a way to provide this high-quality parent education.

Current Considerations: Under this Memorandum of Understanding (Exhibit 1), PIQE will provide a nine-week series of classes with the goal of educating, empowering, and inspiring parents to take an active role in encouraging and enabling their children to stay in school; improve their academic performance; develop healthy and constructive relationships with their parents, teachers, and counselors; and focus/prepare themselves for a post-secondary education. Classes will take place from August 22, 2017 through October 17, 2017. Parents who complete the program will receive a certificate and participate in a graduation ceremony. Additionally, the California State University system offers special entrance consideration to students of parents who have completed the PIQE program.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost, which is based on the number of participants, will not exceed $12,000 and will be paid from Title I and Title III funds.
Recommended Motion:
Approve a Memorandum of Understanding with Parent Institute for Quality Education for parent education services at King School during the 2017/18 school year at a cost not to exceed $12,000.
Actions:
Motion
Approve a Memorandum of Understanding with Parent Institute for Quality Education for parent education services at King School during the 2017/18 school year at a cost not to exceed $12,000. Passed with a motion by Donna McDougall and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 MOU with PIQE
7.11. Adopt Resolution No. 178-01 in Support of Local Agreement for Child Development Services No. CSPP-7340 for Fiscal Year 2017/18
Rationale:
Background: The district was awarded a contract by the California Department of Education (CDE) in 2016 to provide a State Preschool Program The district’s State Preschool opened on February 1, 2017, on the King School campus. The program is open to three and four-year olds whose families meet income eligibility requirements.

Current Considerations: Resolution No. 178-01 (Exhibit 1) authorizes execution of Local Agreement for Child Development Services No. CSPP-7340 (Exhibit 2) for continuation of the district’s State Preschool Program for the 2017/18 school year.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Funding for 2017/18 is $459,378.
Recommended Motion:
Adopt Resolution No. 178-01 in Support of Local Agreement for Child Development Services No. CSPP-7340 for Fiscal Year 2017/18.
Actions:
Motion
Adopt Resolution No. 178-01 in Support of Local Agreement for Child Development Services No. CSPP-7340 for Fiscal Year 2017/18. Passed with a motion by Donna McDougall and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 178-01
Ex.2 Agreement CSPP 7340
7.12. Approve Fee Schedule for Use of District Facilities
Rationale:
Background: District facilities are made available under the Civic Center Act to members of the community, charitable nonprofit organizations, youth organizations, religious organizations, and government agencies without disruption to regular school activities.

Current Considerations: The district recognizes that there are costs involved in non-school-related use of facilities and charges are necessary so that school funds that would otherwise be dedicated to the instructional program are not used to support non-school-related activities. Fees related to facility use may be adjusted annually for inflation. The attached Schedule of Fees (Exhibit 1) reflects a 3 percent increase effective July 1, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
There is no cost associated with this fee schedule.
Recommended Motion:
Approve the revised Use of Facilities-Schedule of Fees effective July 1, 2017.
Actions:
Motion
Approve the revised Use of Facilities-Schedule of Fees effective July 1, 2017. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Schedule of Fees
7.13. Approve Service Agreement for Transportation with the Boys & Girls Club of Cypress for the 2017/18 School Year
Rationale:
Background: The Boys & Girls Club of Cypress (B&GC) provides free and low-cost afterschool and summer programs for school-age children, including many from the Cypress School District. The Club is headquartered at Cedar Glen Park in Cypress and has satellite locations on the King and Arnold school campuses. As part of its services, the BG&C offers after-school transportation.

Current Considerations: The B&GC needs assistance in transporting students from two of the district’s schools during the regular school year. Under this agreement (Exhibit 1), the Boys & Girls Club of Cypress may request transportation services from the district. Approval will be based on availability of a bus and driver. The agreement is for a one-year term, and may be renewed for two additional one-year terms.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Fees charged to the B&GC will cover the driver’s salary and operational costs for the bus.
Recommended Motion:
Approve a Service Agreement for Transportation with the Boys & Girls Club of Cypress for the 2017/18 school year.
Actions:
Motion
Approve a Service Agreement for Transportation with the Boys & Girls Club of Cypress for the 2017/18 school year. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Transportation Agreement
7.14. Approve Filing Notice of Completion for the 2017 Arnold and Vessels Paving Project by M.P. South (CSUB #02c/2016-17)
Rationale:
Background: On May 11, 2017, the Board approved an asphalt paving project at Arnold and Vessels based on the 2016 Maintenance/Construction Unit Price Bid (UPB) Master Agreement with M.P. South.

Current Considerations: Work on this project is 100% complete, including all punch list items. The project was completed on time with no change orders. A Notice of Completion must now be filed with the County of Orange (Exhibit 1).

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The final cost of $175,597.30 is paid from the General Fund.
Recommended Motion:
Approve filing a Notice of Completion for the 2017 Arnold and Vessels Paving Project by M.P. South (CSUB #02c/2016-17) at a cost of $175,597.30.
Actions:
Motion
Approve filing a Notice of Completion for the 2017 Arnold and Vessels Paving Project by M.P. South (CSUB #02c/2016-17) at a cost of $175,597.30. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Notice of Completion
7.15. Adopt Updated Board Policies, Administrative Regulations, and Board Bylaws
Rationale:
Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following Board Policy and Administrative Regulation updates were presented to the Board for first reading on June 8, 2017.  No changes or corrections were requested.

BP 0450 Comprehensive Safety Plan
BP/AR 1312.3 Uniform Complaint Procedures
BP 1340 Access to District Records
BP 2121 Superintendent's Contract
BP/AR 3551 Food Service Operations/Cafeteria Fund
AR 3580 District Records
BP 4312.1 Contracts
AR  5111.1 District Residency
AR 5145.3 Nondiscrimination/Harassment
BP 6145 Extracurricular and Cocurricular Activities
BP 7214 General Obligation Bonds
BB 9012 Board Member Electronic Communications

Administrator:  Anne Silavs, Superintendent
 
Recommended Motion:
Adopt the updated Board Policies, Administrative Regulations, and Board Bylaws listed above effective July 27, 2017.
Actions:
Motion
Adopt the updated Board Policies, Administrative Regulations, and Board Bylaws listed above effective July 27, 2017. Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
0450 BP
1312.3 AR
1312.3 BP
1340 BP
2121 BP
3551 AR
3551 BP
3580 AR
4312.1 BP
5111.1 AR
5145.3 AR
6145 BP
7214 BP
9012 BB
8. INFORMATION/DISCUSSION
8.1. Williams Uniform Complaint, 4th Quarter 2016/17
Rationale:
Background: Education Code 35186 mandates that the District establish policies and procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that might pose a threat to the health or safety of students or staff, and teacher vacancy or misassignment. Additionally, it requires that the superintendent report summarized data to the board of Trustees quarterly regarding the nature and resolution of all complaints.

Current Considerations: The District received no complaints during the 4th quarter of the 2016/17 school year (Exhibit 1).

Administrator: Robert Daley, Director, Maintenance, Operations & Transportation
 
Recommended Motion:
Information only.
Attachments:
Ex.1 Williams 4th Quarter
8.2. 2017/18 Staff Presentation Topics
Rationale:
Background: In addition to reports required by statute, district staff makes a number of presentations on various topics during regularly scheduled Board Meetings to ensure the Board of Trustees is well informed about district programs and operations.

Current Considerations: In an effort to ensure presentations cover areas of Board interest, the Board will discuss preferred topics for presentations during the 2017/18 school year.

Some areas of interest may include:
• School Safety
• School Readiness/State Preschool Program
• Instructional Coaching
• Learning Center Model
• Music
• STEM
• Technology

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Discussion only.
8.3. Review Board Self-Evaluation
Rationale:
Background: On November 10, 2016, the Board made the decision to utilize the California School Boards Association's Board Self-Evaluation tool to evaluate their effectiveness and ability to create a positive organizational culture focused on improved student learning and achievement. The evaluation was scheduled for May 22, 2017 through June 4, 2017.

Current Considerations: All five Trustees completed the self-evaluation, and the results are now available for review and discussion.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Discussion only.
Attachments:
Ex.1 Board Self Evaluation Report
9. ANNOUNCEMENTS OR REQUESTS FROM THE BOARD
10. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
11. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
12. RECESS TO CLOSED SESSION
12.1. Conference with Real Property Negotiators (Government Code Section 54956.8)
Quick Summary / Abstract:
Property:  Approximately 3.7 acres of land located at 9470 Moody Street,  Cypress, CA 90630, generally known the District Office Property

Agency Negotiators:  Anne Silavs, Superintendent; Tim McLellan, Assistant Superintendent, Business Services; Barry Blade, District Consultant; and Andreas Chialtas, District Legal Counsel

Negotiating parties:  Cypress School District (Proposed Exchangor) and one or more potential interested parties which may acquire the Property through property exchange pursuant to a request for proposals process (Proposed Exchangee(s))

Under negotiation:  Instruction to Negotiators will concern both terms and price issues associated with possible exchange of the identified Property
13. RECONVENE TO OPEN SESSION
13.1. Closed Session Report
14. ADJOURNMENT

Published: July 21, 2017, 7:13 PM

The resubmit was successful.