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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
October 12, 2017 6:30PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Confidential Student Matter: Due Process
Quick Summary / Abstract:
Education Code requires closed session in order to prevent disclosure of confidential student record information.
4.2. Public Employee Performance Evaluation (Government Code § 54957)
Quick Summary / Abstract:
Title:  Superintendent
5. RECONVENE TO OPEN SESSION - 7:00 P.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. SPECIAL ACTIVITIES
6.1. School Presentation - Morris
Rationale:
Morris sixth graders, with their teacher Mrs. Moore, will present an overview of some of the project-based learning activities they are working on in their GATE cluster class this year. Students will demonstrate what they have learned about Newton’s laws of physics.
 
6.2. Introduction of New Employees
6.3. Recess
6.4. FCMAT Report
Rationale:
In May 2017, the Fiscal Crisis Management and Assistance Team (FCMAT) conducted a special education program review at the district’s request. Scott Adams, Director, Student Support Services, will provide an overview of the FCMAT final report.
 
6.5. ELA/ELD Adoption Overview
Rationale:
Tandy Taylor, Director, Instructional Services, will provide an overview of the district’s English language arts/English language development textbook pilot and adoption process.
 
7. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
8. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
9. APPROVE MINUTES FROM SEPTEMBER 13, 2017 REGULAR MEETING
Actions:
Motion
Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes - Regular Meeting 09-13-2017
10. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Candi Kern and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
10.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the District by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period September 1-30, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period September 1-30, 2017.
Attachments:
Ex.1 Gifts Sep'17
10.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the District by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period September 1-30, 2017.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Grant monies are used to supplement the district’s educational program.
Recommended Motion:
Approve acceptance of grants received during the period September 1-30, 2017.
Attachments:
Ex.1 Grants Sep'17
10.3. Approve Nonpublic, Nonsectarian School/Agency Service Expenses
Rationale:
Background: Per Board Policy 6159.2, when the District is unable to provide direct special education and/or related services to students with disabilities, the District may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs. 

Current Considerations:  Exhibit 1 lists invoices for payment and/or anticipated expenses for the 2017/18 school year. A detailed report of these expenditures is maintained in a confidential file in the Student Support Services office.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost of $8,125.00 will be paid from the General Fund.
Recommended Motion:
Approve the payment of nonpublic, nonsectarian school/agency service expenses totaling $8,125.00.
Attachments:
Ex.1 NPNS Expense
10.4. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the September 13, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the September 13, 2017 report.
Attachments:
Ex.1 Certificated Report
10.5. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the September 13, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the September 13, 2017 report.
Attachments:
Ex.1 Classified Report
10.6. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period September 1-30, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period September 1-30, 2017.
Attachments:
Ex.1 Check Report Sep'17
10.7. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period September 1-30, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period September 1-30, 2017.
Attachments:
Ex.1 PO Report Sep'17
11. DISCUSSION/ACTION
11.1. Ratify Contracting with Partnership for Education and Professional Development for Classified Staff Professional Development
Rationale:
Background: Cypress School District has historically provided professional development to classified staff working in the instructional setting. In 2016/17, the District contracted with Partnership for Education and Professional Development (PEPD) to provide training in the area of student behavior management and appropriate response. Based on feedback from staff, ongoing professional development in this area continues to be a need for classified employees.

Current Considerations: PEPD will provide professional development for classified staff focusing on instructional strategies, behavior management, and behavior response for all students. Two full-day training sessions are planned for October 9, 2017 and January 26, 2018, with one instructor for each session. The cost for services is outlined in the proposal provided as Exhibit 1.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost of $3,500 will be paid from the General Fund.
Recommended Motion:
Ratify contracting with Partnership for Education and Professional Development for behavior management training for classified staff on October 9, 2017 and January 26, 2018 at a cost of $3,500.
Actions:
Motion
Ratify contracting with Partnership for Education and Professional Development for behavior management training for classified staff on October 9, 2017 and January 26, 2018 at a cost of $3,500. Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 PEPD proposal
11.2. Approve Acceptance of Increased After School Education and Safety Program Grant Funding and Amendment to Memorandum of Understanding with Boys & Girls Club of Cypress
Rationale:
Background: On June 8, 2017, the Board of Trustees approved acceptance of After School Education and Safety (ASES) Program grant funding of $337,500 and a Memorandum of Understanding with the Boys & Girls Club of Cypress for operation of Club King for a three-year period beginning July 1, 2017, and ending June 30, 2020.

Current Considerations: The district was notified by the California Department of Education that the ASES grant funding has been increased to $368,550 for the three-year period (Exhibit 1). The existing Memorandum of Understanding with the Boys & Girls Club of Cypress is amended to reflect the increased funding (Exhibit 2).

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total grant award is $368,550 for three years.
Recommended Motion:
Accept the revised After School Education and Safety Program funding of $368,550 and approve the Amendment to the Memorandum of Understanding with the Boys & Girls Club of Cypress for the operation of “Club King” for the period July 1, 2017 through June 30, 2020.
Actions:
Motion
Accept the revised After School Education and Safety Program funding of $368,550 and approve the Amendment to the Memorandum of Understanding with the Boys & Girls Club of Cypress for the operation of “Club King” for the period July 1, 2017 through June 30, 2020. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 ASES Grant Award Notification
Ex.1 B&GC MOU Amendment
11.3. Approve Job Description and Creation of Position for Teacher on Special Assignment-Behavior/Inclusion Specialist
Rationale:
Background:  At the end of the 2016/17 school year, the Program Specialist administrative position was eliminated following the resignation of the incumbent employee.  Due to continuing need for support to address student behavior, and upon the recommendation of the recent FCMAT study, staff recommends the addition of a new Teacher on Special Assignment (TOSA) position to support students and staff.

Current Considerations:  A new job description for TOSA-Behavior/Inclusion Specialist (Exhibit 1) has been created and a current employee has been identified to serve in the position.

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The annual cost will be $49,296-$70,391, plus benefits, depending on the education and experience level of the candidate hired to replace the teacher who will fill the TOSA-Behavior/Inclusion Specialist position.
Recommended Motion:
Approve new position and certificated job description for Teacher on Special Assignment-Behavior/Inclusion Specialist.
Actions:
Motion
Approve new position and certificated job description for Teacher on Special Assignment-Behavior/Inclusion Specialist. Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Job Description-TOSA/Behavior
11.4. Renew Contract with California Schools Voluntary Employees Benefits Association (VEBA) for 2018 Employee Health Insurance
Rationale:
Background: The California Schools Voluntary Employees Benefits Association (VEBA) is a joint labor-management benefits organization specializing in providing health care benefits for education employees. Cypress School District has been a member since 2011. Health insurance plans offered through VEBA are: Kaiser HMO, United Healthcare HMO, and United Healthcare PPO. The benefits plan year runs from January to December.

Current Considerations:  The VEBA 2018 renewal rates reflect the following increases from 2017:

Kaiser HMO +2.8%
United Healthcare HMO +5.6%
United Healthcare PPO  +5.2%

The District contributes a specific percentage toward the cost of health insurance for eligible employees and retirees, as agreed to in the District’s Collective Bargaining Agreements with ACT and CSEA. A breakdown of the premium costs per employee, based on plan selection, is provided as Exhibit 1.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Exact financial implications are not known at this time. However, it is anticipated that the difference in cost to the District from last year will be minimal and in proportion to the renewal increase percentages noted above. After the open enrollment period, the District will be able to determine final costs.
Recommended Motion:
Approve renewing a contract with the California Schools Voluntary Employees Benefits Association (VEBA) for employee health insurance for the plan year January 1 through December 31, 2018.
Actions:
Motion
Approve renewing a contract with the California Schools Voluntary Employees Benefits Association (VEBA) for employee health insurance for the plan year January 1 through December 31, 2018. Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 2018 Health Insurance Rates
11.5. Approve Budget Plan for 2018/19 One-Time Proposition 98 Discretionary FundingWas edited within 72 hours of the Meeting
Rationale:
Background: The 2018/19 California state budget included _____ million in one-time discretionary funding to reimburse K-12 districts for the costs of state-mandated programs. Legislative intent is that these funds be prioritized for deferred maintenance, professional development, beginning teacher induction programs, instructional materials, technology infrastructure, and any other investments necessary to support the implementation of state academic standards. District allocations were based on $___ per 2017/18 P-2 ADA.

Current Considerations: The district’s goal is to utilize these one-time monies as detailed below:

Technology Equipment (Teacher Devices & Smartboards) $
Professional Development (Induction Program & Teacher Support) $0
      Total Expenditures   $

Administrator:  Tim McLellan, Ed.D., Assistant Superintendent, Business Services

 
Financial Impact:

Cypress School District anticipates receiving a total of $_______.

Recommended Motion:

Approve the proposed budget plan for 2018/19 one-time Proposition 98 discretionary funding totaling $___________.

Actions:
Motion
Approve the proposed budget plan for 2017/18 one-time Proposition 98 discretionary funding totaling $558,239. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
12. INFORMATION/DISCUSSION
12.1. Williams Uniform Complaint, 1st Quarter 2017/18
Rationale:
Background:  Education Code 35186 mandates that the District establish policies and procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that might pose a threat to the health or safety of students or staff, and teacher vacancy or misassignment. Additionally, it requires that the Superintendent report summarized data to the Board of Trustees quarterly regarding the nature and resolutions of all complaints.

Current Considerations:  The District received no complaints during the first quarter of the 2017/18 school year (Exhibit 1).

Administrator:  Robert Daley, Director, Maintenance & Operations/Transportation
 
Attachments:
Ex.1 Williams 1st Qtr
12.2. Process for Electing Board Officers
Rationale:
Background: During a review of Board Self-Evaluation results at the July 2017 Board Meeting, there was an interest to discuss the process for electing Board officers. The Board agreed to schedule this discussion prior to the next annual organizational meeting in December.

Current Considerations: The Board will review and discuss its process for annually electing Board officers.

Administrator: Anne Silavs, Superintendent
 
13. ANNOUNCEMENTS OR REQUESTS FROM THE BOARD
14. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
15. ADJOURNMENT

Published: October 6, 2017, 4:57 PM

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