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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
August 10, 2017 7:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
1.2. Pledge of Allegiance
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
4. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
5. APPROVE MINUTES FROM REGULAR MEETING OF JULY 27, 2017
Actions:
Motion
Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
07-27-2017 Minutes
6. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
6.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the District by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period June 1, 2017 - July 31, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period June 1, 2017 - July 31, 2017.
Attachments:
Ex.1 Gifts Jun-Jul'17
6.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the District by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period July 1-31, 2017.

Administrator
: Tandy Taylor, Director, Instructional Services
 
Recommended Motion:
Approve acceptance of grants received during the period July 1-31, 2017.
Attachments:
Ex.1 Grants Jul'17
6.3. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the July 27, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the July 27, 2017 report.
Attachments:
Ex.1 Certificated Report
6.4. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the July 27, 2017 report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the July 27, 2017 report.
Attachments:
Ex.1 Classified Report
6.5. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period June 1, 2017 - July 31, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period June 1, 2017 - July 31, 2017.
Attachments:
Ex. 1 - Check Report
6.6. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period June 1, 2017 - July 31, 2017.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services

 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period June 1, 2017 - July 31, 2017.
Attachments:
Ex. 1 - PO Report
6.7. Approve Renewal of Independent Contractor Agreements for the Districtwide Music Program for the 2017/18 School Year
Rationale:
Background: In the 2016/17 school year, the district contracted with Brian Dennis and Debora Wondercheck of the Arts & Learning Conservatory to provide technical assistance and support for the districtwide music program.

Current Considerations: Renewal of the Independent Contractor Agreements with Brian Dennis (Exhibit 1) and Arts & Learning Conservatory (Exhibit 2) will provide the district with ongoing consulting services and technical assistance related to the music program for the 2017/18 school year. Compensation to Mr. Dennis and the Arts & Learning Conservatory will not exceed $10,000 each.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost for renewal of these two agreements will not exceed $20,000 and will be paid from the general fund.
Recommended Motion:
Approve Independent Contractor Agreements with Brian Dennis and Arts & Learning Conservatory for consulting services related to the district’s music program during 2017/18 school year at a total cost not to exceed $20,000.
Attachments:
Ex.1 Brian Dennis
Ex.2 Arts & Learning
6.8. Ratify Renewal of Web-Based Educational Programs for 2017/18
Rationale:

Background:  The District contracts with a number of companies for web-based educational programs for students.

 

Current Considerations:  The following agreements will be renewed for the 2017/18 school year:

 

VENDOR

PROGRAM

COST

Edmentum

Education City, Study Island (Multiple Subjects)

$23,688.00

Houghton Mifflin Harcourt

Reading Counts (Reading)

$6,971.00

McGraw Hill Education

Imagine It (Reading)

$21,166.56

McGraw Hill Education

ALEKS (Math)

$13,500.00

PBS SoCal

Educational Television Streaming Service

$5,316.30

Starfall

Starfall (Reading & Math)

$1,620.00

Voyager Sopris Learning

We Can (Early Learning Curriculum)

$599.80

Total

$72,861.66

 

Administrators:  

Tim McLellan, Ed.D., Assistant Superintendent, Business Services

Tandy Taylor, Director,  Instructional Services


 
Financial Impact:
The total cost for renewal of these agreements is $72,861.66 and will be paid from the General Fund.
Recommended Motion:
Approve renewing annual agreements for web-based educational programs for 2017/18, as listed above, at a cost of $72,861.66.
Attachments:
Ex.1 Edmentum
Ex.2 Houghton Mifflin Harcourt
Ex.3 McGraw Hill-Imagine It
Ex.4 McGraw Hill-ALEKS
Ex.5 PBS
Ex.6 Starfall
Ex.7 Voyager Sopris
6.9. Ratify Renewal of Agreements for Contracted Services for 2017/18
Rationale:

Background:  The District contracts with a number of companies for services to support district programs and other business.

 

Current Considerations: The following agreements will be renewed for the 2017/18 school year:

 

VENDOR NAME

SERVICE PROVIDED

DEPT

FUNDING SOURCE

COST

Center for Educational Development and Research

EDJOIN - Employee job posting

Human Resources

General fund

$575.70

Central Drug System, Inc.

Administration of drug & alcohol testing program for DOT covered drivers

Human Resources

General fund

$700.00

Constant Contact

District communication

Superintendent

General fund

$1,500.00

Cooperative Organization for the Development of Employee Selection Procedures (CODESP)

Employee selection/hiring tools

Human Resources

General fund

$2,050.00

Document Tracking Services

Mandated state report preparation and translation

Instructional Svcs

General fund

$895.00

Eagle Software

Aeries Student Information System

Instructional Services

General fund

$35,508.60

Edlio

Website hosting

Superintendent

General fund

$5,280.00

Follett School Solutions

Destiny Library School Library Management System

Instructional Services

General fund

$12,368.36

Frontline Technologies

Employee Absence Reporting

Human Resources

General fund

$6,378.84

High Trails Outdoor Science School

6th grade camp

Instructional Services

PTA/school fundraisers

$176,640.00*

I.O. Education (Formerly EADMS)

EADMS student data management system

Instructional Services

General fund

$21,804.68

Myers-Stevens & Toohey & Co., Inc.

Voluntary student accident insurance

Business Services

n/a

No Cost

Pan American Properties, Inc.

Property Management - Azure Apartments in Redondo Beach

Business Services

Rental income

$11,000.00

Pan American Properties, Inc.

Property Management - Coast Apartments in Costa Mesa

Business Services

Rental income

$26,000.00

Perseus Associates, LLC

TransTraks online transportation management system

Business Services

General fund

$6,275.00

School Employers Association of California (SEAC)

Collective bargaining support, workshops, and training for administrators on issues related to Human Resources

Human Resources

General fund

$694.00

TOTAL NOT-TO-EXCEED AMOUNT:

131,030.18

*Not paid by district

 

Administrators: 

Tim McLellan, Ed.D., Assistant Superintendent, Business Services

Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction

Tandy Taylor, Director, Instructional Services

Anne Silavs, Superintendent

 
Financial Impact:
The total cost for renewal of all agreements is $131,030.18 and will be paid from various funding sources as noted above.
Recommended Motion:
Approve renewal of service agreements for the 2017/18 school year, as listed above, at a total cost not to exceed $131,030.18.
Attachments:
Ex.1 Center for Educational Development & Research
Ex.10 High Trails Outdoor Science School
Ex.11 IO Education
Ex.12 Myers-Stevens & Toohey
Ex.13 Pan American-Azure
Ex.14 Pan American-Coast
Ex.15 Perseus Associates
Ex.16 SEAC
Ex.2 Central Drug System
Ex.3 Constant Contact
Ex.4 CODESP
Ex.5 Document Tracking
Ex.6 Eagle Software
Ex.7 Edlio
Ex.8 Follett School Solutions
Ex.9 Frontline Tech
6.10. Ratify Renewal of Independent Consultant Agreements for 2017/18
Rationale:

Background:  Board Policy 3600 authorizes the use of consultants to provide expert professional advice or specialized technical or training services which are not needed on a continuing basis and which cannot be provided by District staff because of limitations of time, experience, or knowledge. Individuals, firms, or organizations employed as consultants may assist management with decisions and/or project development related to financial, economic, accounting, engineering, legal, administrative, instructional, or other matters.

 

Current Considerations: The following independent consultant agreements will be renewed for the 2017/18 school year:

 

VENDOR NAME

SERVICE PROVIDED

FUNDING SOURCE

NTE AMOUNT

Atkinson, Andelson, Loya, Ruud & Romo

Legal services for all aspects of district operations

General Fund, Fund 40

$100,000

Cooperative Strategies

Preparation and dissemination of disclosure reports for General Obligation Bonds and Certificates of Participation

General Fund, Fund 40

$1,300

CSM Consulting

E-Rate compliance services

General Fund

$6,000

Perseus Associates, LLC

Bus driver training and consulting

General Fund

$7,500

Schoolhaus Advisors, Inc.

School construction project management services

Fund 40

$300,000

TOTAL NOT-TO-EXCEED AMOUNT:

$414,800

 

Administrators:  Tim McLellan, Ed.D., Assistant Superintendent, Business Services


 
Financial Impact:
The total cost for renewal of these agreements will not exceed $414,800 and will be paid from various funding sources as described above.
Recommended Motion:
Approve renewal of independent consultant agreements for the 2017/18 school year, as listed above, at a total cost not to exceed $414,800.
Attachments:
Ex.1 AALRR
Ex.2 Cooperative Strategies
Ex.3 CSM Consulting
Ex.4 Perseus Associates
Ex.5 Schoolhaus
6.11. Ratify Renewal of Network and Software Support Service Agreements with the Orange County Department of Education for 2017/18
Rationale:

Background:  The District contracts annually with the Orange County Department of Education (OCDE) for network and software support services covering the Business Plus Financial System, Payroll Services, Human Resources Application, and Time and Attendance System.

 

Current Considerations:  The following agreements with OCDE will be renewed for the 2017/18 school year:

 

TITLE OF AGREEMENT

SERVICE PROVIDED

COST

Human Resources Application Implementation and Software Service Agreement #39388, Amendment #4

Software maintenance and support

$21,377

Internet Access Agreement #40341, Amendment #3

Internet access and support services

No Fee

Sungard Business-Plus System Support Implementation and Software Support Service Agreement #41660, Amendment #2

Software maintenance and support

$36,473

TOTAL

$57,850

 

Administrator:  Tim McLellan, Ed.D., Assistant Superintendent, Business Services

 
Financial Impact:
The total cost for these service agreements is $57,850 and will be paid from the General Fund.
Recommended Motion:
Ratify renewal of network and software support services agreements with the Orange County Department of Education for the 2017/18 school year, as listed above, at a total cost of $57,850.
Attachments:
Ex.1 Agreement 39388
Ex.2 Agreement 40341
Ex.3 Agreement 41660
7. DISCUSSION/ACTION
7.1. Approve Agreement with the Orange County Department of Education for Professional Development in Cognitively Guided Instruction for the 2017/18 School Year
Rationale:
Background: Cognitively Guided Instruction (CGI) is an approach to teaching mathematics that focuses on using children's mathematical thinking as the basis for instructional decisions. Professional development in CGI engages teachers in the development of children's mathematical thinking while building on their existing knowledge. Research shows that teacher understanding of a student's mathematical thinking results in greater student learning. Teachers at Arnold, King, Landell, and Luther have previously received CGI training.

Current Considerations: Under this agreement (Exhibit 1), OCDE will provide 12 days of ongoing professional development in CGI for teachers at Arnold, King, Landell, and Luther during the 2017/18 school year.

Administrator:  Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $18,000 and will be paid from state Educator Effectiveness funds.
Recommended Motion:
Approve Orange County Department of Education Agreement Number 44608 for professional development in Cognitively Guided Instruction for teachers at Arnold, King, Landell, and Luther during the 2017/18 school year at a cost of $18,000.
Actions:
Motion
Approve Orange County Department of Education Agreement Number 44608 for professional development in Cognitively Guided Instruction for teachers at Arnold, King, Landell, and Luther during the 2017/18 school year at a cost of $18,000. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 OCDE Agreement 44608
7.2. Approve Agreement with Educational Testing and Assessment, Inc. to provide Special Education Evaluation Services
Rationale:
Background: Per Education Code 56365(a), the Board is authorized to place individuals with exceptional needs in nonpublic, nonsectarian schools or agencies or have them be assessed by a consultant when those pupils cannot be appropriately served within the program available in the school district or Special Education Local Plan Area (SELPA).

Current Considerations: Under this agreement, Dr. Chris Davidson of Educational Testing and Assessment, Inc., will provide an Independent Educational Evaluation (IEE) for student #SE178-09. Services will include a review of records, two to three testing sessions, school observation, goals and recommendations report, and two-hour Individualized Education Program (IEP) meeting.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total contracted cost will not exceed $5,900 and will be paid from the General Fund.
Recommended Motion:
Approve an agreement with Educational Testing and Assessment, Inc. to provide special education evaluation services for student #SE1718-09.
Actions:
Motion
Approve an agreement with Educational Testing and Assessment, Inc. to provide special education evaluation services for student #SE1718-09. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Consultant Agreement
8. INFORMATION/DISCUSSION
8.1. First Reading of Updated Board Policies, Administrative Regulations, and Board Bylaws
Rationale:

Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

 

Current Considerations: The following updated Board Policies, Administrative Regulations, and Board Bylaws are presented for first reading by the Board:

AR

0000

Vision

BP

0100

Philosophy

BP

2140

Evaluation of the Superintendent

AR

4112.2

Certification

BP

4112.61 4212.61 4312.61

Employment References

AR

4112.61 4212.61 4312.61

Employment References

BP

6161.1

Selection and Evaluation of Instructional Materials

BB

9121

President

BB

9230

Orientation

BB

9400

Board Self-Evaluation

 

Administrator:  Anne Silavs, Superintendent

 
Recommended Motion:
Information/discussion only.
Attachments:
0000-AR
0100-BP
2140-BP
4112.2-AR
4112.61-AR
4112.61-BP
6161.1-BP
9121-BB
9230-BB
9400-BB
8.2. Review Mission, Vision, and Core Values
Rationale:
Background: The following mission, vision, and core value statements were adopted by the Board on October 13, 2016:

Mission
We inspire and empower
Every student,
Every Moment, for
Every opportunity!

Vision
Engaging in dynamic learning for success in an ever-changing world.

Core Values
In the Cypress School District,
We work with respect and integrity;
We embrace innovation and diversity; and
We model compassion, resilience, and perseverance.

Current Considerations: The Board Governance Calendar provides an annual opportunity for the Board to review and update, as needed, the district’s Mission, Vision, and Core Values.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Information/discussion only.
8.3. Review District Goals
Rationale:
Background: In accordance with Board Bylaws and Board Policy, on November 10, 2016, the Board adopted the following district goals:

Goal 1: Provide a data-driven, evidence-based instructional program that effectively addresses the educational needs of all students and supports high levels of academic achievement and student success. (District Priority Area 1: Student Achievement)

Goal 2: Promote student innovation and creativity through the development of STEM and music programs that serve all students. (District Priority Area 2: STEM & Music)

Goal 3: Foster a positive district climate by building strong internal and external relationships to support student achievement. (District Priority Area 3: District Climate)

Goal 4: Effectively manage resources to maximize student success while maintaining the financial health of the district. (District Priority Area 4: Resource Management)

Current Considerations: The Board Governance Calendar provides an annual opportunity for the Board to review and update, as needed, the district goals.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Information/discussion only.
9. ANNOUNCEMENTS OR REQUESTS FROM THE BOARD
10. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
11. ADJOURNMENT

Published: August 4, 2017, 5:23 PM

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