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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
June 11, 2018 4:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Public Employee Performance Evaluation
Quick Summary / Abstract:
Title: Superintendent
4.2. Conference with Labor Negotiators
Quick Summary / Abstract:
Agency designated representatives: Anne Silavs, Superintendent; Tim McLellan, Assistant Superintendent, Business Services; Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction

Employee organization: California School Employees Association, Chapter 325
4.3. Public Employee Appointment
Quick Summary / Abstract:
Title: Principal
5. RECONVENE TO OPEN SESSION - 5:00 P.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
7. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
8. APPROVE MINUTES FROM MAY 10, 2018 MEETING
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 05-10-2018
9. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
9.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the district by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period May 1-31, 2018.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:

Approve acceptance of gifts received during the period May 1-31, 2018.

Attachments:
Ex.1 Donations May'18
9.2. Approve Grants Awarded to DistrictWas edited within 72 hours of the Meeting
Comments:
Deleted exhibit in error. Reattached original exhibit on 7/2/18.
Attachments:
Ex.1 Grants May'18
9.3. Approve Nonpublic, Nonsectarian School/Agency Service Expenses
Rationale:
Background: Per Board Policy 6159.2, when the District is unable to provide direct special education and/or related services to students with disabilities, the District may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs. 

Current Considerations: Exhibit 1 lists invoices for payment. A detailed report of these expenditures is maintained in a confidential file in the Student Support Services office.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost of $9,270.00 will be paid from the General Fund.
Recommended Motion:
Approve the payment of nonpublic, nonsectarian school/agency service invoices totaling $9,270.00.
Attachments:
Ex.1 NPS Expenses
9.4. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the May 10, 2018, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the May 10, 2018, report.
Attachments:
Ex.1 CE Report
9.5. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the May 10, 2018, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the May 10, 2018, report.
Attachments:
Ex.1 CL Report
9.6. Approve Student Fieldwork Agreement with California State University, Los Angeles
Rationale:
Background:  California State University, Los Angeles, wishes to partner with Cypress School District in order to provide unpaid fieldwork experience for their teacher, counselor, administrator, and specialist training program students.

Current Considerations:  The fieldwork agreement (Exhibit 1) specifies the terms and conditions for fieldwork placements and the responsibilities of all participants.  Upon approval and execution, the agreement will be effective through June 30, 2021.

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Approve the Student Fieldwork Agreement with California State University, Los Angeles, effective through June 30, 2021, at no cost to the district.
Attachments:
Ex.1 CSULA Agreement
9.7. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period May 1-31, 2018.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period May 1-31, 2018.
Attachments:
Ex. 1 Check Report May'18
9.8. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period May 1-31, 2018.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period May 1-31, 2018.
Attachments:
Ex. 1 PO Report May'18
9.9. Ratify Annual Property and Liability Insurance Rate for 2018/19
Rationale:
Background: Cypress School District is a member of the Northern Orange County Liability and Property Self-Insurance Authority, a public risk sharing pool established pursuant to a Joint Powers Agreement. This Joint Powers Authority (JPA) is comprised of 13 districts mostly from Orange County and is managed by Keenan & Associates.

Current Considerations: The 2018/19 property and liability rate set by the JPA is being presented for Board ratification. Rate setting is accomplished by studying varying configurations and options prepared by Keenan & Associates and heeding actuarial recommendations.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total district contribution for the year, which includes administration fees by Keenan & Associates, is $205,267 and will be paid from the General Fund.
Recommended Motion:
Ratify the property and liability insurance contribution of $205,267 to the Northern Orange County Liability and Property Self-Insurance Authority for 2018/19.
9.10. Ratify Annual Workers' Compensation Insurance Rate for 2018/19
Rationale:
Background: Cypress School District is a member of the Northern Orange County Self-Funded Workers' Compensation Agency, a public risk-sharing pool established pursuant to a Joint Powers Agreement. The plan is administered by Keenan & Associates.

Current Considerations: The 2018/19 Workers’ Compensation rate set by the JPA is being presented for Board ratification. The JPA rate is set at $1.7266 per $100 of payroll. Application of the district’s experience modification factor of 0.7159% brings a net rate of $1.23 for a total member contribution of $340,407 for Cypress School District.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total district contribution for the year, which includes administration fees by Keenan & Associates, is expected to be $340,407 and will be paid from the General Fund.
Recommended Motion:
Ratify the Workers' Compensation contribution of $340,407 to the Northern Orange County Self-Funded Workers’ Compensation Agency for 2018/19.
9.11. Approve Contract Renewals for Student Support Services
Rationale:
Background: The Student Support Services department contracts with various companies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed:

VENDOR NAME

SERVICE PROVIDED

NOT-TO-EXCEED COST

CONTRACT TERM
(Start/End Dates)

Best Best & Krieger LLP

Legal consultation services for special education and pupil services (based on hourly rates)

$30,000.00

7/1/18-6/30/19

Harbottle Law Group

Legal consultation services for special education and pupil services (based on hourly rates)

$15,000.00

7/1/18-6/30/19

Jim Hemsley Consulting Services

Special education administrative support (based on hourly rates)

$40,000.00

7/1/18-6/30/19

Orange County Department of Education

School-Based Medi-Cal Administrative Activities (SMAA) participation (4.5% of SMAA claims)

$4,500.00

7/1/18-6/30/19

Paul Sanchez Investigations

Child welfare and attendance verification services (based on hourly rates)

$10,000.00

7/1/18-6/30/19

Western Youth Services

JumpStart4kids at King School

$95,000.00

7/1/18-6/30/19

TOTAL NOT-TO-EXCEED COST

$194,500.00

 


Administrators: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $194,500.00 and will be paid from the General Fund, Fund 40, or Title I funds.
Recommended Motion:
Approve renewal of the agreements listed above at a total cost not to exceed $194,500.00.
Attachments:
Ex.1 Best Best & Krieger Renewal
Ex.2 Harbottle Law Group Renewal
Ex.3 Jim Hemsley Renewal
Ex.4 OCDE SMAA Renewal
Ex.5 Paul Sanchez Renewal
Ex.6 Western Youth Renewal
9.12. Approve Annual Contract Renewals for Instructional Services
Rationale:
The Instructional Services department contracts with various companies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed:

VENDOR NAME

SERVICE PROVIDED

NOT-TO-EXCEED COST

CONTRACT TERM (Start/End Dates)

Aeries Software

Aeries student information system

$38,595.80

7/1/18-6/30/19

Brookes Publishing Company

Ages & Stages Questionnaires (ASQ) for State Preschool

$499.90

5/1/18-4/30/19

Document Tracking Services

Federal/state report preparation and translation services

$4,485.00

9/15/18-9/14/19

Follett School Solutions

Destiny Library Manager/Resource Manager

$12,578.36

9/1/18 - 8/31/19

High Trails Outdoor Science School

6th Grade Science Camp (Paid from PTA and school fundraisers)

No cost to district

7/1/18-6/30/19

Houghton Mifflin Harcourt

Reading Counts! and Reading Inventory online reading programs

$6,971.00

10/1/18 - 9/30/19

IO Education

Student data management system

$22,250.16

7/1/18-6/30/19

McGraw Hill Education

ALEKS artificially intelligent assessment and learning system for math

$8,500.00

7/1/18-6/30/19

PBS SoCal

Educational television streaming service

$5,223.15

9/1/18 - 8/31/19

Starfall Education Foundation

Starfall online reading and math programs

$1,620.00

7/1/18-6/30/19

Thinking Maps, Inc.

Learning Community subscription

$19,770.00

7/1/18 - 6/30/19

Voyager Sopris Learning

We Can online program early learning curriculum

$749.75

8/1/18 -7/31/19

TOTAL NOT-TO-EXCEED COST

$121,243.12



Administrators: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $121,243.12 and will be paid from the General Fund.
Recommended Motion:
Approve renewal of the agreements listed above at a total cost not to exceed $121,243.12.
Attachments:
Ex.01 Aeries Renewal
Ex.02 Brookes Publishing Renewal
Ex.03 Document Tracking Renewal
Ex.04 Follett Renewal
Ex.05 High Trails Renewal
Ex.06 Houghton Mifflin Harcourt Renewal
Ex.07 IO Education Renewal
Ex.08 McGraw Hill Renewal
Ex.09 PBS SoCal Renewal
Ex.10 Starfall Renewal
Ex.11 Thinking Maps Renewal
Ex.12 Voyager Sopris Renewal
9.13. Approve Contract Renewals for Human Resources
Rationale:
Background: The Human Resources department contracts with various companies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed:

VENDOR NAME

SERVICE PROVIDED

NOT-TO-EXCEED COST

CONTRACT TERM
(Start/End Dates)

CODESP

Employee recruitment testing materials

$2,050.00

7/1/18-6/30/19

Frontline Education

Absence and substitute management system

$7,715.95

7/1/18-6/30/19

Tom, Darielle Marie

School library consultant services

$500.00

7/1/18-6/30/19

TOTAL NOT-TO-EXCEED COST

$10,265.95

 


Administrators: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $10,265.95 and will be paid from the General Fund.
Recommended Motion:
Approve renewal of the agreements listed above at a total cost not to exceed $10,265.95.
Attachments:
Ex.1 CODESP Renewal
Ex.2 Frontline Renewal
Ex.3 Darielle Tom Renewal
9.14. Approve/Ratify Contract Renewals for Business Services
Rationale:
Background: The Business Services department contracts with various companies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed:

VENDOR NAME

SERVICE PROVIDED

NOT-TO-EXCEED COST

CONTRACT TERM
(Start/End Dates)

Colbi Technologies

Account-Ability construction management software

$5,000.00

3/20/18-3/19/19

Edlio

Website hosting

$5,280.00

7/1/18-6/30/19

Myers-Stevens & Toohey & Co., Inc.

Voluntary Student Accident Insurance Program

No Cost

7/1/18-6/30/19

Nigro & Nigro, PC

Audit services for Cypress School District

$87,750.00

7/1/18-6/30/21

Nigro & Nigro, PC

Audit services for School Readiness Grant

$6,000.00

7/1/17-6/30/20

Orange County Department of Education

Software maintenance and support for Human Resources 2.0 program

$21,377.00

7/1/18-6/30/19

Orange County Department of Education

Software maintenance and support for Sungard Business-Plus program

$44,074.00

7/1/18-6/30/19

Raptor Technologies

Annual access fee for Raptor visitor management system

$3,240.00

6/2/18-6/1/19

Schoolhaus Advisors, Inc.

School construction project management services (based on hourly rates)

$300,000.00

7/1/18-6/30/19

TOTAL NOT-TO-EXCEED COST

$472,721.00

 


Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $472,721.00 and will be paid from the General Fund.
Recommended Motion:
Approve/ratify renewal of the agreements listed above at a total cost not to exceed $472,721.00 .
Attachments:
Ex. 1 Colbi Renewal
Ex. 2 Edlio Renewal
Ex. 3 Myers-Stevens & Toohey Renewal
Ex. 4 Nigro-District Renewal
Ex. 5 Nigro-School Readiness Renewal
Ex. 6 OCDE HR 2.0 Renewal
Ex. 7 OCDE Sungard Business-Plus Renewal
Ex. 8 Raptor Renewal
Ex. 9 Schoolhaus Renewal
9.15. Approve/Ratify Contract Renewals for the Superintendent's Office
Rationale:
Background: The Superintendent contracts with various companies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed:

VENDOR NAME

SERVICE PROVIDED

NOT-TO-EXCEED COST

CONTRACT TERM (Start/End Dates)

Constant Contact

Online communications program

$1,050.00

7/1/18-6/30/19

Fagen Friedman & Fulfrost LLP

Legal and consultant services (based on hourly rates)

$100,000.00

7/1/18-6/30/19

TOTAL NOT-TO-EXCEED COST

$101,050.00

 


Administrators: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
Anne Silavs, Superintendent
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $101,050.00 and will be paid from the General Fund.
Recommended Motion:
Approve/ratify renewal of the agreements listed above at a total cost not to exceed $101,050.00.
Attachments:
Ex.1 Constant Contact Renewal
Ex.2 Fagen Friedman & Fulfrost Agreement
9.16. Approve Renewal of Nonpublic, Nonsectarian School/Agency Master Agreements for 2018/19
Rationale:
Background: Per Board Policy 6159.2, when the district is unable to provide direct special education and/or related services to students with disabilities, the district may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs.

Current Considerations: The following agreements will be renewed for the 2018/19 school year:
Behavioral Health Works, Exhibit 1
Del Sol, Inc., Exhibit 2
Olive Crest Academy, Exhibit 3
Speech and Language Development Center, Exhibit 4

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
There is no financial impact associated with approval of these master agreements. Individual Student Agreements with specific costs will be presented for Board approval throughout the year.
Recommended Motion:
Approve renewal of nonpublic, nonsectarian school/agency master agreements with Behavioral Health Works; Del Sol, Inc.; Olive Crest Academy; and Speech and Language Development Center for the 2018/19 school year.
Attachments:
Ex.1 BHW 18/19 Master Contract
Ex.2 Del Sol 18/19 Master Contract
Ex.3 Olive Crest 18/19 Master Contract
Ex.4 SLDC 18/19 Master Contract
9.17. Renew Membership in Orange County School Boards Association for 2018/19
Rationale:
Background: The Orange County School Boards Association (OCSBA) provides a forum for local school and community college board members to network, exchange information, and participate in educational opportunities focused on topics pertinent to public education. OCSBA sponsors three dinner meetings a year, two of which are co-sponsored with the Association of California School Administrators (ACSA), Region XVII, featuring relevant speakers from the educational, governmental, and business communities. Up to three seminars are scheduled during the budget cycle as well. The Cypress School District Board of Trustees has been a member for a number of years.

Current Considerations: The membership term is July 1, 2018 through June 30, 2019 (Exhibit 1).

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The annual cost is $125 and will be paid from the General Fund.
Recommended Motion:
Renew membership in the Orange County School Boards Association for 2018/19 at a cost of $125.
Attachments:
Ex.1 OCSBA Renewal
9.18. Renew Membership in California School Boards Association for 2018/19
Rationale:
Background: Cypress School District is a member of the California School Boards Association (CSBA) and the CSBA Education Legal Alliance (ELA).

CSBA is a nonprofit education association that brings together school governing boards and administrators from districts and county offices of education to advocate for effective policies that advance the education and well-being of students. The organization provides policy resources and training to members, and represents the statewide interests of public education through legal, political legislative, community, and media advocacy.

ELA pursues and defends the broad spectrum of statewide public education interests in the courts and before state agencies by initiating litigation and administrative actions; filing amicus briefs and letters to support school districts and county offices of education; drafting, reviewing, and analyzing legislation and regulations; and providing legal information to ELA members.

Current Considerations: Renewal is for the period July 1, 2018, through June 30, 2019. The annual renewal cost is $7,948 for CSBA (increase of $330 from 2017/18) and $1,987 for ELA (increase of $82 from 2017/18).

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The total 2018/19 membership renewal cost is $9,935 and will be paid from the General Fund.
Recommended Motion:
Renew California School Boards Association and Education Legal Alliance memberships for 2018/19 at a cost of $9,935.
Attachments:
Ex.1 CSBA Invoice
10. DISCUSSION/ACTION
10.1. Adopt Resolution No. 178-19 in Support of Local Agreement for Child Development Services No. CSPP-8341 for Fiscal Year 2018/19
Rationale:
Background: The district was awarded a contract by the California Department of Education (CDE) in 2016 to provide a State Preschool Program. The district’s State Preschool opened on February 1, 2017, on the King School campus. The program is open to three and four-year-olds whose families meet income eligibility requirements.

Current Considerations: Resolution No. 178-19 (Exhibit 1) authorizes execution of Local Agreement for Child Development Services No. CSPP-8341 (Exhibit 2) for continuation of the district’s State Preschool Program for the 2018/19 school year.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Funding for 2018/19 is $519,356.
Recommended Motion:
Adopt Resolution No. 178-19 in Support of Local Agreement for Child Development Services No. CSPP-8341 for Fiscal Year 2018/19.
Actions:
Motion
Adopt Resolution No. 178-19 in Support of Local Agreement for Child Development Services No. CSPP-8341 for Fiscal Year 2018/19. Passed with a motion by Donna McDougall and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 178-19
Ex.2 Agreement CSPP-8341
10.2. Authorize Disposal of Obsolete and/or Damaged Instructional Materials
Rationale:
Background: Periodically it is necessary to dispose of obsolete and/or damaged instructional materials, including library books. Instructional materials that are unusable by the district, have been replaced by more recent editions or new materials selected by the Board, or are not aligned with the district’s academic standards or course of study and have no foreseeable value in other instructional areas are considered to be obsolete. Materials that are damaged beyond use or repair are not appropriate for sale or donation. Board Policy and Administrative Regulation 3270 outline the policies and procedures for the appropriate disposal of these materials.

Current Considerations: Exhibit 1 lists instructional materials that have been identified for disposal. These include English Language Arts/English Language Development curriculum materials and library books. Usable curriculum materials will be sold to Follett Corporation for credit.

Administrator: Tandy Taylor, Director, Instructional Services
 
Recommended Motion:
Authorize the disposal of obsolete and/or damaged instructional materials as listed in Exhibit 1.
Actions:
Motion
Authorize the disposal of obsolete and/or damaged instructional materials as listed in Exhibit 1. Passed with a motion by Candi Kern and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Instructional Materials for Disposal
10.3. Ratify Agreement with Thinking Maps for Professional Development in the 2017/18 School Year
Rationale:
Background: In the 2018/19 school year, the district will begin implementation of the new Benchmark Advance English language arts (ELA)/English language development (ELD) curriculum adopted by the Board on March 8, 2018.

Current Considerations: The agreement (Exhibit 1) provides for one day of professional development for Instructional Learning Coaches and the Director of Instructional Services to plan integration of Thinking Maps and Write from the Beginning instructional strategies into the new ELA/ELD curriculum.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $1,800 and will be paid Title II funds.
Recommended Motion:
Ratify agreement 11091 with Thinking Maps for professional development for Instructional Learning Coaches and the Director of Instructional Services on June 4, 2018, at a cost of $1,800.
Actions:
Motion
Ratify agreement 11091 with Thinking Maps for professional development for Instructional Learning Coaches and the Director of Instructional Services on June 4, 2018, at a cost of $1,800. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Thinking Maps Agreement
10.4. Public Hearing on Initial Proposal from California School Employees Association, Chapter 325, to Cypress School District
Rationale:
Background:  The current contract agreement between the district and the California School Employees Association (CSEA), Chapter 325, is effective November 1, 2015, through October 31, 2018.  Prior to the commencement of collective bargaining, Government Code Section 3547 and Board Policy No. 4243.1 require that there be an opportunity for public input on employee and district initial proposals.

Current Considerations:  CSEA has submitted the following articles for 2018/19 contract negotiations (Exhibit 1):
  • Article 3 - Wages
  • Article 4 - Hours of Employment
  • Article 5 - Health and Welfare Benefits
  • Article 6 - Leaves
  • Article 10 - Organizational Security

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Unknown at this time.
Recommended Motion:
Accept the initial proposal for 2018/19 negotiations from CSEA, Chapter 325.
Actions:
Motion
Accept the initial proposal for 2018/19 negotiations from CSEA, Chapter 325. Passed with a motion by Donna McDougall and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Comments:
The Board President shall conduct a public hearing to accept input from the community on the initial proposal presented by CSEA, Chapter 325.
Attachments:
Ex.1 CSEA Proposal
10.5. Public Hearing on Initial Proposal from Cypress School District to California School Employees Association, Chapter 325
Rationale:
Background:  The current contract agreement between the district and the California School Employees Association (CSEA), Chapter 325, is effective November 1, 2015, through October 31, 2018.  Prior to the commencement of collective bargaining negotiations for a successor agreement, Government Code Section 3547 and Board Policy No. 4243.1 require that there be an opportunity for public input on employee and district initial proposals.

Current Considerations:  Cypress School District submits the following articles for 2018/19 contract negotiations (Exhibit 1):
  • Article 3 - Wages
  • Article 4 - Hours of Employment
  • Article 6 - Leaves
Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction

 
Financial Impact:
Unknown at this time.
Recommended Motion:
Adopt Cypress School District's initial proposal for 2018/19 negotiations with the California School Employees Association, Chapter 325.
Actions:
Motion
Adopt Cypress School District's initial proposal for 2018/19 negotiations with the California School Employees Association, Chapter 325. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Comments:
The Board President shall conduct a public hearing to accept input from the community on the initial proposal presented to CSEA by Cypress School District.
Attachments:
Ex.1 Proposal
10.6. Adopt Declaration of Need for Fully Qualified Educators for 2018/19
Rationale:
Background:  In order to meet district staffing needs, it is sometimes necessary to file for short-term teaching authorizations with the California Commission on Teacher Credentialing (CCTC) for individuals who are not fully credentialed in the specialty area(s) to which they are assigned.  Before filing for such an authorization, a Declaration of Need for Fully Qualified Educators must have been adopted by the school district governing board.

Current Considerations:  The district's 2018/19 Declaration of Need for Fully Qualified Educators (Exhibit 1) estimates a need for two Limited Assignment Permits in the area of Special Education.

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Adopt the 2018/19 Declaration of Need for Fully Qualified Educators indicating the potential need for two Limited Assignment permits in the area of Special Education.
Actions:
Motion
Adopt the 2018/19 Declaration of Need for Fully Qualified Educators indicating the potential need for two Limited Assignment permits in the area of Special Education. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Declaration of Need
10.7. Ratify Memorandum of Understanding with the Boys and Girls Club of Cypress for the Seamless Summer Feeding Program
Rationale:
Background: The Boys and Girls Club of Cypress provides enrichment activities for students during the summer and has asked the district to provide meal service for their summer program.

Current Considerations: The Memorandum of Understanding with the Boys and Girls Club of Cypress (Exhibit 1) establishes a formal working relationship between the parties and sets forth operating conditions. The term of the agreement is June 4, 2018, through August 3, 2018.

Administrators: Brenda Marquez-Flores, Director, Child Nutrition Services
Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Program expenses will be paid from Fund 13.
Recommended Motion:
Ratify a Memorandum of Understanding with the Boys and Girls Club of Cypress for the Seamless Summer Feeding Program during the period June 4, 2018, through August 3, 2018.
Actions:
Motion
Ratify a Memorandum of Understanding with the Boys and Girls Club of Cypress for the Seamless Summer Feeding Program during the period June 4, 2018, through August 3, 2018. Passed with a motion by Brian Nakamura and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 SSFP MOU
10.8. Award a Provisioning Contract for Bid 019-01 for the Distribution of Processed USDA Foods and Commercial Food Products to Gold Star Foods
Rationale:
Background: On April 12, 2018, the Board approved a Request for Proposals for the Distribution of Processed USDA Foods and Commercial Food Products. A notice to bidders was advertised on April 18, 2018, and April 25, 2018, and a public bid opening was held on May 31, 2018. The district received only one bid response, which was from Gold Star Foods. All required bid documents and pricing worksheets were received and have been reviewed by the Director of Child Nutrition Services and Business Services.

Current Considerations: Under this provisioning contract (Exhibit 1), Gold Star Foods will distribute processed USDA foods and commercial food products necessary for our School Nutrition Program. The initial term of the agreement is one year starting July 1, 2018. The agreement may be extended upon mutual agreement for an additional four one-year periods. Extensions will be brought to the Board for approval.

Administrators: Brenda Marquez-Flores, Director, Child Nutrition Services
Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The cost for distribution services for the 2018/19 school year is anticipated to be comparable to the 2017/18 school year, which is approximately $300,000.
Recommended Motion:
Award a provisioning contract for Bid No. 019-01 for the Distribution of Processed USDA Foods and Commercial Food Products to Gold Star Foods for the 2018/19 school year at an anticipated cost of $300,000.
Actions:
Motion
Award a provisioning contract for Bid No. 019-01 for the Distribution of Processed USDA Foods and Commercial Food Products to Gold Star Foods for the 2018/19 school year at an anticipated cost of $300,000. Passed with a motion by Candi Kern and a second by Sandra Lee.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Provisioning Contract
10.9. Accept Grant from the California Department of Education for Expansion of the District's School Breakfast Program
Rationale:
Background: This year, the Child Nutrition Services department applied to receive grant funds to improve and expand the School Breakfast Program (SBP) to all six of our schools. Currently, breakfast is only served at Arnold, King, and Morris.

Current Considerations: Cypress School District was awarded a grant in the amount of $70,605 for the 2018/19 school year at Arnold, King, Luther, Morris, and Vessels. Landell was not included due to the low number of enrolled students who qualify for the free or reduced-price lunch program. This grant will pay for portable point-of-service equipment, mobile food station carts, promotional materials, and other kitchen equipment that will support the breakfast program as well as improve the overall quality of the school lunch program for students.

Administrator: Brenda Marquez-Flores, Director, Child Nutrition Services
Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total grant award for 2018/19 is $70,605.
Recommended Motion:
Accept a grant from the California Department of Education in the amount of $70,605 for expansion of the district's School Breakfast Program at Arnold, King, Luther, Morris, and Vessels during the 2018/19 school year.
Actions:
Motion
Accept a grant from the California Department of Education in the amount of $70,605 for expansion of the district's School Breakfast Program at Arnold, King, Luther, Morris, and Vessels during the 2018/19 school year. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex. 1 SBP Grant Award List
10.10. Approve Contracting with MP South for the 2018 Multiple Campus Paving Project (CSUB #02D/2017-18)
Rationale:
Background: On November 10, 2016, the Board awarded a maintenance/construction unit price bid master agreement to M.P. South for projects too large or complex to be completed by in-house maintenance personnel, but too small to require a separate public bid process. The agreement allows for annual renewals for up to five years. The Board approved the first one-year renewal on November 13, 2017.

Current Considerations: Paving deferred maintenance work is needed at the King, Landell, Luther, and Morris school sites. The project scope includes paving of the kindergarten play areas at Landell and Luther and the front parking lots at King and Landell. A breakdown of the costs for this project is provided in Exhibit 1.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total cost of this project is $175,369.95 and will be paid from the General Fund.
Recommended Motion:
Approve contracting with MP South for the 2018 Multiple Campus Paving Project (CSUB #02d/2017-18) based on the 2016 Maintenance/Construction Unit Price Bid Master Agreement, at a cost of $175,369.95.
Actions:
Motion
Approve contracting with MP South for the 2018 Multiple Campus Paving Project (CSUB #02d/2017-18) based on the 2016 Maintenance/Construction Unit Price Bid Master Agreement, at a cost of $175,369.95. Passed with a motion by Brian Nakamura and a second by Donna McDougall.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Project Quote
10.11. Approve Consulting Services Agreement with Total Compensation Systems, Inc. for GASB 68 Report PreparationWas edited within 72 hours of the Meeting
Rationale:
Background: Governmental Accounting Standards Board (GASB) Statement No. 68 - Accounting and Financial Reporting for Pensions requires governmental agencies providing defined benefit pensions to recognize their long-term obligation for pension benefits as a liability.

Current Considerations: Under this agreement (Exhibit 1), Total Compensation Systems, Inc. will perform the necessary calculations and prepare draft disclosures and schedules required for GASB 68 compliance. The term of the agreement is July 1, 2018, through June 30, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The cost is $1,200 and will be paid from the General Fund.
Recommended Motion:
Approve a Consulting Services Agreement with Total Compensation Systems, Inc. for 2018 GASB 68 reporting services at a cost of $1,200.
Actions:
Motion
Approve a Consulting Services Agreement with Total Compensation Systems, Inc. for 2018 GASB 68 reporting services at a cost of $1,200. Passed with a motion by Sandra Lee and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Comments:
!Corrected agenda item type
Attachments:
Ex. 1 Consulting Agreement
11. INFORMATION/DISCUSSION
11.1. Public Hearing on Proposed 2018/19 Local Control and Accountability Plan
Rationale:
Background: As a requirement of the Local Control Funding Formula, every school district in California is required to develop and adopt a Local Control and Accountability Plan (LCAP). Pursuant to Education Code Section 52060, the LCAP must describe goals and specific actions to achieve those goals for all pupils and each subgroup of pupils identified in Education Code Section 52052. Goals must be written in each of the identified eight state priority areas, which include Basic Services, Implementation of State Standards, Course Access, Parent Engagement, Pupil Engagement, School Climate, Pupil Achievement, and Other Pupil Outcomes.

Current Considerations: Education Code requires the governing board to hold a public hearing to solicit comments from members of the community regarding the specific actions and expenditures proposed in the LCAP (Exhibit 1). The public hearing must be held at the same meeting as the hearing for the proposed budget. The governing board shall adopt the LCAP and proposed budget at a subsequent public meeting on or before June 30.

Administrator: Tandy Taylor, Director, Instructional Services
 
Attachments:
Ex.2018-19 LCAP
11.2. Public Hearing on Proposed 2018/19 Budget
Rationale:
Background: Education Code Section 42127 requires the governing board of each district to adopt a budget and file it with the County Superintendent of Schools on or before July 1 of each year.

Current Considerations:  Education Code Section 52062 requires the governing board to hold a public hearing to solicit comments from members of the community regarding the budget for the upcoming fiscal year (Exhibit 1). The public hearing must be held at the same meeting as the hearing for the Local Control and Accountability Plan (LCAP). The governing board shall adopt the proposed budget and LCAP at a subsequent public meeting on or before June 30.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Attachments:
Ex. 1 2018/19 Budget Report
11.3. First Reading of Updated Board Policies and Administrative Regulations
Rationale:
Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following updated Board Policies and Administrative Regulations are presented for first reading by the Board:

BP 0410 Nondiscrimination in District Programs and Activities
BP/AR 3514 Environmental Safety
BP 3514.1 Hazardous Substances
BP/AR 3516 Emergencies and Disaster Preparedness Plan
AR 3541 Transportation Routes and Services
BP/AR 4158/4258/4358 Employee Security
BP/AR 4161.9/4261.9/4361.9 Catastrophic Leave Program
BP/AR 5111 Admission
BP/AR 5111.1 District Residency
BP/AR 5125 Student Records
AR 5125.1 Release of Directory Information
BP 5131.2 Bullying
BP/AR 5145.3 Nondiscrimination/Harassment
BP 5145.9 Hate-Motivated Behavior
BP/AR 5145.13 Response to Immigration Enforcement
BP 6161.3 Toxic Art Supplies

Administrator: Anne Silavs, Superintendent
 
Attachments:
0410 BP
3514 AR
3514 BP
3514.1 BP
3516 AR
3516 BP
3541 AR
4158 AR
4158 BP
5111 AR
5111 BP
5111.1 AR
5111.1 BP
5125 AR
5125 BP
5125.1 AR
5131.2 BP
5145.13 AR
5145.13 BP
5145.3 AR
5145.3 BP
5145.9 BP
6161.3 BP
11.4. Review Board Self-Evaluation
Rationale:
Background: Annually, the Board utilizes the California School Boards Association's Board Self-Evaluation tool to evaluate their effectiveness and ability to create a positive organizational culture focused on improved student learning and achievement. The evaluation window was May 21, 2018, through June 3, 2018.

Current Considerations: All five Trustees completed the self-evaluation, and the results are now available for review and discussion (Exhibit 1).

Administrator: Anne Silavs, Superintendent
 
Attachments:
Ex.1 Board Self-Evaluation
12. REQUESTS FROM THE BOARD
13. ANNOUNCEMENTS FROM THE BOARD
14. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
15. ADJOURNMENT

Published: June 6, 2018, 5:58 PM

The resubmit was successful.