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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
July 12, 2018 9:45AM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. CLOSED SESSION
4.1. Public Employee Appointment
Quick Summary / Abstract:
Title: Director, Maintenance/Operations, Transportation, and Technology
5. RECONVENE TO OPEN SESSION - 10:00 A.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
7. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
8. APPROVE MINUTES
8.1. Regular Meeting - June 11, 2018
Actions:
Motion
Passed with a motion by Donna McDougall and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 06-11-2018
8.2. Regular Meeting - June 21, 2018
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Abstain Lydia Sondhi, Ph.D..
Attachments:
Minutes 06-21-2018
9. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Sandra Lee.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
9.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the district by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period June 1-30, 2018.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period June 1-30, 2018.
Attachments:
Ex.1 Donations Jun'18
9.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the district by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period June 1-30, 2018.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Grant monies are used to supplement the district’s educational program.
Recommended Motion:
Approve acceptance of grants received during the period June 1-30, 2018.
Attachments:
Ex.1 Grants Jun'18
9.3. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the June 21, 2018, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the June 21, 2018, report.
Attachments:
Ex.1 CE Report
9.4. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the June 11, 2018, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the June 11, 2018, report.
Attachments:
Ex.1 CL Report
9.5. Approve Nonpublic, Nonsectarian School/Agency Service Expenses
Rationale:
Background: Per Board Policy 6159.2, when the district is unable to provide direct special education and/or related services to students with disabilities, the district may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs. 

Current Considerations: Exhibit 1 lists anticipated expenses for the 2018/19 school year. A detailed report of these expenditures is maintained in a confidential file in the Student Support Services office.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost of $376,000 will be paid from the General Fund.
Recommended Motion:
Approve the payment of nonpublic, nonsectarian school/agency service expenses totaling $376,000 for the 2018/19 school year.
Attachments:
Ex. 1 2018/19 NPS Expenses
9.6. Approve Revised Nonpublic, Nonsectarian School/Agency Master Agreement with Olive Crest Academy
Rationale:
Background: In accordance with Board Policy 6159.2, the Board previously approved renewal of a nonpublic, nonsectarian school/agency master agreement with Olive Crest Academy for the 2018/19 school year.

Current Considerations
: Olive Crest Academy was recently awarded a 2.71 percent increase in transportation and various other service fees by the Orange County SELPA Directors Rate Panel, necessitating revision to the previously approved master agreement (Exhibit 1).

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
There will be minimal financial impact associated with approval of this revised master agreement. Individual Student Agreements with specific costs will be presented for Board approval throughout the school year as necessary.
Recommended Motion:
Approve renewal of a revised nonpublic, nonsectarian school/agency master agreement with Olive Crest Academy for the 2018/19 school year.
Attachments:
Ex.1 Olive Crest Revised Rates
9.7. Ratify Contract Renewal for Student Support Services Department
Rationale:
Background: The Student Support Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreement will be renewed:

Agency: Orange County Health Care Agency
Service: Educationally Related Mental Health Services
Original Approval Date: April, 2011
Contract Term: July 1, 2018 - June 30, 2019
Not-to-Exceed Cost: $50,000
Funding Source: General Fund

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost for renewal of this agreement will not exceed $50,000 and will be paid from the General Fund.
Recommended Motion:
Approve renewal of the agreement listed above at a total cost not to exceed $50,000.
Attachments:
Ex.1 OC Health Care Agency
9.8. Approve Extension of Memorandum of Understanding with Playworks Education for Coaching Services at Clara J. King Elementary School
Rationale:
Background: In 2017/18, King School entered into a Memorandum of Understanding (MOU) with Playworks Education to improve the health and well-being of children by increasing opportunities for physical activity and safe, meaningful play. The program provides a structure that helps students develop problem-solving skills, resulting in fewer student conflicts both inside and outside the classroom.

Current Considerations: With extension of this MOU for the 2018/19 school year (Exhibit 1), a dedicated Playworks coach will continue to be present at all regularly scheduled recess periods to coordinate core playground games, sports, skills-building activities, and cooperative games. Additionally, the coach will train staff on how on to sustain the program through staff and student ownership of some key school functions.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $35,405 and will be paid from Title I funds.
Recommended Motion:
Approve extension of the Memorandum of Understanding with Playworks Education for coaching services at Clara J. King Elementary School during the 2018/19 school year at a cost of $35,405.
Attachments:
Ex.1 Playworks Extension
9.9. Approve Service Agreement for Transportation Services With the Boys & Girls Club of Cypress
Rationale:
Background: On July 27, 2017, the Board approved a Service Agreement for Transportation Services with the Boys & Girls Club of Cypress for transportation of students from two of the district's schools to the Club during the regular school year. The agreement was for a one-year term, with the option to renew the agreement for two additional one-year periods.

Current Considerations: The Boys & Girls Club of Cypress has requested a one-year extension of the agreement for the 2018/19 school year (Exhibit 1). Approval of all transportation requests will be based on the availability of a bus and driver.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
There is no cost to the district. Fees charged will cover the driver’s salary and operational costs for the bus.
Recommended Motion:
Approve renewal of the Service Agreement for Transportation Services with the Boys & Girls Club of Cypress for the 2018/19 school year.
Attachments:
Ex.1 Transportation Service Agmt Renewal
9.10. Approve Contract Renewals for Technology Services Department
Rationale:
Background: The Technology Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed:

Vendor: Fortnet Security
Service: Network Security Firewall
Original Approval Date: New system purchased by PO in 2016
Contract Term: 9/10/18 - 11/9/19
Not-to-Exceed Cost: $19,500
Funding Source: General Fund

Vendor: Fortnet Security
Service: Web Filtering
Original Approval Date: New system purchased by PO in 2016
Contract Term: 9/23/18 - 9/23/19
Not-to-Exceed Cost: $16,500
Funding Source: General Fund

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $36,000.
Recommended Motion:
Approve renewal of the agreements listed above at a cost not to exceed $36,000.
Attachments:
Ex. 1 Fortnet Renewal - Firewall
Ex. 2 Fortnet Renewal - Web Filtering
10. DISCUSSION/ACTION
10.1. Approve Revised 2018/19 Academic Calendars
Rationale:
Background:  The Board of Trustees approved academic calendars for the 2018/19 school year on January 18, 2018. 

Current Considerations:  The revised 2018/19 traditional and year-round academic calendars (Exhibit 1) reflect a change in the staff development day scheduled in September 2018.  The date has been changed from September 10 to September 17 to avoid a conflict with the Jewish holiday Rosh Hashanah.

Administrator:  Tracy Mouren-Laurens, Administrative Director, Human Resources/Induction
 
Recommended Motion:
Approve the revised traditional and year-round academic calendars for 2018/19.
Actions:
Motion
Approve the revised traditional and year-round academic calendars for 2018/19. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Academic Calendars
10.2. Approve Additional funds for the 2017/18 Western Youth Services Agreement for Student Counseling Services
Rationale:
Background: On July 27, 2017, the Board approved an agreement with Western Youth Services for student counseling services for the period July 1, 2017, through June 30, 2018, at a not-to-exceed cost of $125,000 (Exhibit 1).

Current Considerations: The actual student counseling costs billed by Western Youth Services for the 2017/18 school year have exceeded the original agreement amount of $125,000. To ensure that all costs incurred for the 2017/18 school year are paid, authorization for an additional $33,500 is necessary.

Administrator: Scott Adams, Director Student Support Services
 
Financial Impact:
The additional not-to-exceed cost of $33,500 will be paid from the General Fund.
Recommended Motion:
Approve additional funds not to exceed $33,500 for the 2017/18 Western Youth Services Agreement for student counseling services.
Actions:
Motion
Approve additional funds not to exceed $33,500 for the 2017/18 Western Youth Services Agreement for student counseling services. Passed with a motion by Sandra Lee and a second by Brian Nakamura.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Fully Executed WYS Agreement 2017/18
10.3. Approve Contracting with Benchmark Education Company for Teacher Professional Development
Rationale:
Background: To support implementation of Benchmark Advance, the district's newly adopted English language arts/English language development curriculum, Benchmark Education will provide the district with two types of professional development: core materials implementation and demonstration lessons. As part of the adoption agreement with Benchmark Education, the district was allocated 11 trainers to use at its discretion. However, in order to provide grade-level specific training, it is necessary to contract for an additional 11 trainers.

Current Considerations: Under this agreement (Exhibit 1), teachers will receive a full day of core implementation professional development on August 7, 2018, with follow-up professional development during districtwide mini-professional development days throughout the year. In addition, teachers will observe and debrief a Benchmark Advance demonstration lesson during the first trimester.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $62,300 and will be paid from the General Fund.
Recommended Motion:
Approve contracting with Benchmark Education Company for teacher professional development on the district's new English language arts/English language development curriculum during the 2018/19 school year at a total cost of $62,300.
Actions:
Motion
Approve contracting with Benchmark Education Company for teacher professional development on the district's new English language arts/English language development curriculum during the 2018/19 school year at a total cost of $62,300. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Benchmark Education Proposal
10.4. Approve Agreement with Thinking Maps for Teacher Professional Development
Rationale:
Background: In April, the Board of Trustees approved two districtwide professional development days (October 8, 2018, and February 1, 2019) with Thinking Maps to support the integration of Benchmark Advance with Thinking Maps and Write from the Beginning.

Current Considerations: Under this agreement (Exhibit 1), Thinking Maps will provide an additional nine days of grade-level specific demonstration lessons for teachers on integrating Thinking Maps, Write From the Beginning, and Benchmark Advance. Training will take place in January and February of 2019.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $16,200 and will be paid from Title II funds.
Recommended Motion:
Approve agreement 11124 with Thinking Maps for teacher professional development during the 2018/19 school year at a cost of $16,200.
Actions:
Motion
Approve agreement 11124 with Thinking Maps for teacher professional development during the 2018/19 school year at a cost of $16,200. Passed with a motion by Donna McDougall and a second by Brian Nakamura.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Thinking Maps Agreement
10.5. Approve Lease-Purchase Agreement with Conn-Selmer, Inc. for Musical Instruments
Rationale:
Background: The district will offer an afterschool band program in the 2018/19 school year for students enrolled in grades 5-6. Education Code 49011 states, "A pupil enrolled in a public school shall not be required to pay a pupil fee for participation in an educational activity." Since the band program would be considered a district education activity, it is necessary for the district to provide an enrolled student with an instrument if needed.

Current Considerations: The lease-purchase agreement with Conn-Selmer, Inc. (Exhibit 1) enables the district to accelerate implementation of the afterschool band program by obtaining all the necessary instruments in the 2018/19 school year while spreading the payments over a three-year period. A list of the instruments being purchased is provided in Section 1 of the agreement.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost of $108,928.89 will be paid over three years from the General Fund.
Recommended Motion:
Approve a lease-purchase agreement with Conn-Selmer, Inc. for musical instruments at a total cost of $108,928.89 paid over three years.
Actions:
Motion
Approve a lease-purchase agreement with Conn-Selmer, Inc. for musical instruments at a total cost of $108,928.89 paid over three years. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Conn-Selmer Agreement
10.6. Ratify Service Agreement for Transportation Services with the Cypress Community Festival
Rationale:
Background: The Cypress Community Festival is held each year on the last Saturday of July at Oak Knoll Park. This event is hosted by the Cypress Community Festival Association, a collaboration of the Cypress Chamber of Commerce, Cypress Kiwanis, Friends of Cypress Recreation & Parks, City of Cypress, and residents of Cypress. The association has asked the district to provide shuttle services for this year's festival on July 28, 2018.

Current Considerations: Under this agreement (Exhibit 1), the district will provide a bus and driver from 9:00 a.m. to 5:30 p.m. for shuttle services between Oak Knoll Park, the Cypress Library, St. Irenaeus Catholic Church, the Church of Jesus Christ of Latter-day Saints, and Oxford Academy. The district will charge an hourly rate of $50.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total amount to be paid to the district is $400.
Recommended Motion:
Ratify a Service Agreement for Transportation Services with the Cypress Community Festival Association for the Cypress Community Festival on July 28, 2018, at a rate of $400 for the day.
Actions:
Motion
Ratify a Service Agreement for Transportation Services with the Cypress Community Festival Association for the Cypress Community Festival on July 28, 2018, at a rate of $400 for the day. Passed with a motion by Brian Nakamura and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Transportation Agreement
10.7. Approve an Interagency Agreement with Del Sol School for Breakfast and Lunch Service Under the National School Lunch Program and School Breakfast Program
Rationale:
Background: The California Department of Education requires school districts to execute an Interagency Agreement in order to operate the National School Lunch Program and/or School Breakfast Program on behalf of an unaffiliated school. During the 2017/18 school year, the district provided approximately 5,500 lunches for students at Del Sol School.

Current Considerations: This Interagency Agreement (Exhibit 1) is for the period July 1, 2018, through June 30, 2019, and will include both the National School Lunch Program and School Breakfast Program.

Administrator: Brenda Marques-Flores, Director, Child Nutrition Services
 
Financial Impact:
The anticipated revenue for 2018/19 is $14,500 for lunch and an additional $3,000 for breakfast, depending on participation, for a total of $17,500.
Recommended Motion:
Approve an Interagency Agreement with Del Sol School for breakfast and lunch service under the National School Lunch Program and School Breakfast Program for the 2018/19 school year.
Actions:
Motion
Approve an Interagency Agreement with Del Sol School for breakfast and lunch service under the National School Lunch Program and School Breakfast Program for the 2018/19 school year. Passed with a motion by Sandra Lee and a second by Brian Nakamura.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Interagency Agreement
10.8. Approve Increase to Student Breakfast and Lunch Prices
Rationale:
Background: Federal regulations require School Food Authorities (SFAs) participating in the National School Lunch Program (NSLP) to provide the same level of financial support for lunches served to students who are not eligible for free or reduced price lunches (i.e., paid lunches) as for lunches served to students eligible for free lunches. This helps ensure that schools are not charging less for school meals than it costs to produce the meal, Federal funds intended for free and reduced price lunches are not subsidizing paid student meals, and schools have funding available to support serving nutritious meals to all students. The USDA provides a Paid Lunch Equity (PLE) Tool that must be completed annually to determine if a price increase is required.

Current Considerations: The district has a positive balance in the Child Nutrition Services Fund 13 as of January 31, 2018, and has an available exemption from PLE requirements for the 2018/19 school year. The PLE tool for 2018/19 indicates a suggested price increase for paid lunches from $2.85 to $2.90. The PLE tool does not address breakfast prices. However, a gradual increase of $0.10 in breakfast and lunch prices in 2018/19 will lessen the burden of a larger increase to families the following school year. Additionally, it will assist the district in maintaining the financial health of the Child Nutrition Services Fund 13. A $0.10 increase will raise lunch prices from $2.85 to $2.95 and breakfast prices from $1.25 to $1.35.

Administrator: Brenda Marquez-Flores, Director, Child Nutrition Services
 
Financial Impact:
A $0.10 increase will result in approximately $22,000 in additional revenue for the 2018/19 school year, assuming participation remains relatively stable.
Recommended Motion:
Approve a price increase of $0.10 for student breakfast from $1.25 to $1.35 and lunch from $2.85 to $2.95 effective the 2018/19 school year.
Actions:
Motion
Approve a price increase of $0.10 for student breakfast from $1.25 to $1.35 and lunch from $2.85 to $2.95 effective the 2018/19 school year. Passed with a motion by Sandra Lee and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Lunch Price Calculation
10.9. Approve Agreement with Adams Educational Consulting for District Keynote Address
Rationale:
Background: Prior to the start of a new school year, the Cypress School District hosts a welcome back event for staff. In addition to breakfast, the program often includes a speaker or presentation and honors its certificated and classified employees for their years of service to the district.

Current Considerations: In support of the district goal for student achievement, Julie Adams will provide a keynote presentation entitled “FULLY CHARGED – The Neuroscience of Student Success” during the welcome back breakfast event on August 6, 2018 (Exhibit 1). Her keynote address will focus on brain research as it relates to students – development of the young brain, learning, and school success. Both certificated and classified staff will be introduced to evidence-based practices to support the students they serve.

Julie Adams is a Nationally Board Certified Teacher, Educator of the Year, author, speaker, professional developer, and international educational consultant. Her areas of expertise include neuroscience, cognitive capacity, social-emotional learning, school culture, instructional leadership, and best practices for literacy, critical thinking, and student engagement.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The keynote speaker fee is $2,800. A grant from SchoolsFirst Federal Union will offset the cost by $1,200. The remaining $1,600 will be paid from the General Fund.
Recommended Motion:
Approve an agreement with Adams Educational Consulting for a district keynote address during the welcome back breakfast on August 6, 2018, at a total cost of $2,800.
Actions:
Motion
Approve an agreement with Adams Educational Consulting for a district keynote address during the welcome back breakfast on August 6, 2018, at a total cost of $2,800. Passed with a motion by Sandra Lee and a second by Brian Nakamura.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Adams Agreement
10.10. Adopt Resolution 189-01 on Board Compensation for Missed Meeting
Rationale:
Background: Education Code 35120 states, "A member may be paid for any meeting when absent if the Board by resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board."

Current Considerations: Trustee Lydia Sondhi was unable to attend the June 21, 2018, Regular Board Meeting due to hardship. Resolution 189-01 (Exhibit 1) approves full compensation for Trustee Sondhi for the month of June 2018.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
Under Education Code Section 35120 (5), Trustees are entitled to a monthly stipend of $240.
Recommended Motion:
Adopt Resolution No. 189-01, Resolution on Board Compensation for Missed Meeting, approving payment of the total monthly stipend to Trustee Lydia Sondhi for the month of June 2018.
Actions:
Motion
Adopt Resolution No. 189-01, Resolution on Board Compensation for Missed Meeting, approving payment of the total monthly stipend to Trustee Lydia Sondhi for the month of June 2018. Passed with a motion by Sandra Lee and a second by Brian Nakamura.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Abstain Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 189-01
10.11. Adopt Updated Board Policies and Administrative Regulations
Rationale:
Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following Board Policy and Administrative Regulation updates, which were presented to the Board for first reading on June 11, 2018, are presented for adoption. No changes or corrections were requested.

BP 0410 Nondiscrimination in District Programs and Activities
BP/AR 3514 Environmental Safety
BP 3514.1 Hazardous Substances
BP/AR 3516 Emergencies and Disaster Preparedness Plan
AR 3541 Transportation Routes and Services
BP/AR 4158/4258/4358 Employee Security
BP/AR 5111 Admission
BP/AR 5111.1 District Residency
BP/AR 5125 Student Records
AR 5125.1 Release of Directory Information
BP 5131.2 Bullying
BP/AR 5145.3 Nondiscrimination/Harassment
BP 5145.9 Hate-Motivated Behavior
BP/AR 5145.13 Response to Immigration Enforcement
BP 6161.3 Toxic Art Supplies

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Adopt the updated Board Policies and Administrative Regulations listed above effective July 12, 2018.
Actions:
Motion
Adopt the updated Board Policies and Administrative Regulations listed above effective July 12, 2018. Passed with a motion by Brian Nakamura and a second by Donna McDougall.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Donna McDougall.
Yes Brian Nakamura.
Yes Lydia Sondhi, Ph.D..
Attachments:
0410 BP
3514 AR
3514 BP
3514.1 BP
3516 AR
3516 BP
3541 AR
4158 AR
4158 BP
5111 AR
5111 BP
5111.1 AR
5111.1 BP
5125 AR
5125 BP
5125.1 AR
5131.2 BP
5145.13 AR
5145.13 BP
5145.3 AR
5145.3 BP
5145.9 BP
6161.3 BP
11. INFORMATION/DISCUSSION
11.1. Public Hearing: Student Records from Social Media
Rationale:
Board Policy and Administrative Regulation 5125 and pursuant to Education Code 48980, allows the District to gather information from students' social media, following proper parental notification and permission, as it pertains directly to school or student safety.

As required by Board Policy 5125, the Board of Trustees must provide an opportunity for public comment.
 
11.2. Williams Legislation Uniform Complaints, Fourth Quarter 2017/18
Rationale:
Background: Education Code 35186 mandates that the District establish policies and procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that might pose a threat to the health or safety of students or staff, and teacher vacancy or misassignment. Additionally, it requires that the Superintendent report summarized data to the Board of Trustees quarterly regarding the nature and resolutions of all complaints.

Current Considerations: The District received no complaints during the fourth quarter of the 2017/18 school year (Exhibit 1).

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Recommended Motion:
Information only.
Attachments:
Ex.1 Williams 4th Qtr
12. REQUESTS FROM THE BOARD
13. ANNOUNCEMENTS FROM THE BOARD
14. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
15. ADJOURNMENT

Published: July 6, 2018, 3:42 PM

The resubmit was successful.