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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
February 14, 2019 5:15PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Confidential Student Matter: Expulsion (Education Code §35146, §48918)
Quick Summary / Abstract:
Education Code requires closed session in order to prevent disclosure of confidential student record information.
4.2. Confidential Student Matter: Due Process (Education Code §35146)
Quick Summary / Abstract:
Education Code requires closed session in order to prevent disclosure of confidential student record information.
4.3. Public Employee Performance Evaluation (Government Code §54957)
Quick Summary / Abstract:
Title: Superintendent
5. RECONVENE TO OPEN SESSION - 7:00 P.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance - Cub Scout Pack 735
6. SPECIAL ACTIVITIES
6.1. School Presentation: Margaret Landell Elementary School
Rationale:
As part of the Ancient Civilizations History-Social Science Standard, sixth grade students were asked to work together in small groups to create a project demonstrating their understanding of ancient Egyptian civilization. The focus was on the complexities of the civilization and how the environment impacted their daily lives. Students applied critical thinking, problem solving, creativity, and collaboration to demonstrate their learning.

Students will share their projects with the Board. In addition, the Landell Chamber Orchestra, comprised of six members, will perform two pieces conducted by Mr. Gary.
 
6.2. Recess to Dismiss Students
6.3. Staff Presentation: Local Control and Accountability Plan Progress Report
Rationale:
Tandy Taylor, Director, Instructional Services, will provide the Board with an update on the district’s Local Control and Accountability Plan (LCAP) which includes the following:
  • Year-to-date progress toward LCAP goals
  • Overview of the services that are being provided to support the district’s English learners, low-income students, and foster youth

 
6.4. Staff Presentation: Multi-Tiered System of Support (MTSS)
Rationale:
Scott Adams, Director, Student Support Services, and representatives from the district's MTSS Committee will provide a report on progress since the initial presentation in November, including results of the LEA Self-Assessment and trends from the site-based Fidelity Integrity Assessments conducted to date. The committee will also provide information regarding areas of focus for the 2019/20 school year.
 
7. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
8. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
9. APPROVE MINUTES
9.1. Regular Meeting - January 17, 2019
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Abstain Lydia Sondhi, Ph.D..
Attachments:
Minutes 01-17-2019
9.2. Special Meeting - January 31, 2019
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 01-31-2019
10. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
10.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the district by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period of January 1-31, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period of January 1-31, 2019.
Attachments:
Ex.1 Donations Jan'19
10.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the district by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period January 1-31, 2019.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Grant monies are used to supplement the district’s educational program.
Recommended Motion:
Approve acceptance of grants received during the period January 1-31, 2019.
Attachments:
Ex.1 Grants Jan'19
10.3. Approve Nonpublic, Nonsectarian School/Agency Service Expenses
Rationale:
Background: Per Board Policy 6159.2, when the district is unable to provide direct special education and/or related services to students with disabilities, the district may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs.

Current Considerations?: Exhibit 1 lists anticipated expenses/invoices for payment. A detailed report of these expenditures is maintained in a confidential file in the Student Support Services office.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost of $7,200.00 will be paid from the General Fund.
Recommended Motion:
Approve the payment of nonpublic, nonsectarian school/agency anticipated expenses/invoices totaling $7,200.00.
Attachments:
Ex.1 NPS Expenses
10.4. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the January 17, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the January 17, 2019, report.
Attachments:
Ex.1 CE Report
10.5. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the January 17, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the January 17, 2019, report.
Attachments:
Ex.1 CL Report
10.6. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period of January 1-31, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period of January 1-31, 2019.
Attachments:
Ex.1 Check Report Jan'18
10.7. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period of January 1-31, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period of January 1-31, 2019.
Attachments:
Ex.1 PO Report Jan'19
11. DISCUSSION/ACTION
11.1. Ratify Agreement With Orange County Department of Education for Introduction to Robotics Training for Vessels Staff
Rationale:
Background: In order to expand their STEM program, Vessels staff requested supplemental training in the area of robotics. Training is designed to support and augment the districtwide implementation of the California Next Generation Science Standards framework.

Current Considerations: The district contracted with the Orange County Department of Education for Introduction to Lego Robotics training for teachers in grades 5 and 6 at Vessels on December 13, 2018 (Exhibit 1).

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total not-to-exceed cost of $375 will be paid from the General Fund and subsequently reimbursed by the Vessels PTA.
Recommended Motion:
Ratify an agreement with the Orange County Department of Education for Introduction to Lego Robotics training for Vessels staff on December 13, 2018, at a not-to-exceed cost of $375, which will be reimbursed by the Vessels PTA.
Actions:
Motion
Ratify an agreement with the Orange County Department of Education for Introduction to Lego Robotics training for Vessels staff on December 13, 2018, at a not-to-exceed cost of $375, which will be reimbursed by the Vessels PTA. Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 OCDE Agreement
11.2. Approve Agreements with Thinking Maps for Teacher Professional Development
Rationale:
Background: The district implemented Thinking Maps as an instructional strategy to support student learning during the 2013/14 school year. In 2016/17, teachers began phase one of professional development on Write From the Beginning and Beyond, a writing curriculum based on the Thinking Maps program. In 2017/18, teachers continued with the second phase of training on the Write From the Beginning and Beyond curriculum.

Current Considerations: During the 2019/20 school year, the district will contract with Thinking Maps, Inc. for teacher training on expository/informative writing, completing the third and final phase of the Write From the Beginning and Beyond program (Exhibit 1). All teachers and Instructional Learning Coaches will participate. Two training sessions are scheduled for August 6, 2019, and October 7, 2019.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost is $10,800 and will be paid from Title II funds.
Recommended Motion:
Approve agreements with Thinking Maps for teacher professional development during the 2019/20 school year at a cost of $10,800.
Actions:
Motion
Approve agreements with Thinking Maps for teacher professional development during the 2019/20 school year at a cost of $10,800. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Thinking Maps Agreements
11.3. Approve Low-Performing Students Block Grant Plan
Rationale:
Background: The state's Low-Performing Students Block Grant provides funds to local educational agencies serving students identified as low-performing on state English language arts or mathematics assessments who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula or eligible for special education services. The goal is to address the persistent achievement gap in California’s public schools and to provide resources and evidence-based practices to initiate and sustain authentic systemic change. The state has allocated $300 million for 2018/19.

Current Considerations: As a condition of receiving grant funds, each district is required to develop a plan describing how the funds will increase or improve evidence-based services for identified students to accelerate increases in academic achievement and how the effectiveness of services will be measured. The plan must be discussed and adopted at a regularly scheduled meeting of the district's governing board. The district's plan is provided as Exhibit 1.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The district's grant award is $203,530.
Recommended Motion:
Approve the Cypress School District Low-Performing Students Block Grant Plan for 2018/19.
Actions:
Motion
Approve the Cypress School District Low-Performing Students Block Grant Plan for 2018/19. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 LPSBG Plan
11.4. Approve Agreement and Stipulation for Expulsion with Suspended Enforcement
Rationale:
Background: An agreement has been reached with parents pertaining to the expulsion of student #SS1819-01 for violation of Education Code Sections 48900(a)(1) and 48915(a)(1)(B).

Administrator: Scott Adams, Director, Student Support Services
 
Recommended Motion:
Expel student #SS1819-01 for violation of Education Code sections 48900(a)(1) and 48915(a)(1)(B) and suspend enforcement of the expulsion pursuant to a stipulated agreement.
Actions:
Motion
Expel student #SS1819-01 for violation of Education Code sections 48900(a)(1) and 48915(a)(1)(B) and suspend enforcement of the expulsion pursuant to a stipulated agreement. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
11.5. Approve Agreement with Autism Diagnostic and Intervention Connections, Inc., to Provide Special Education Evaluation Services
Rationale:
Background: Per Education Code 56365(a), the Board is authorized to place individuals with exceptional needs in nonpublic, nonsectarian schools or agencies or have them be assessed by a consultant when those pupils cannot be appropriately served within the program available in the school district or Special Education Local Plan Area (SELPA).

Current Considerations: Under this agreement (Exhibit 1), Dr. Helena Johnson, Ph.D., of Autism Diagnostic and Intervention Connections, Inc., will provide an Independent Educational Evaluation (IEE) for student #SE1819-08. Services will include in-office assessments, one on-site observation of the student in an educational setting, record review, communication with educators, report, and IEP attendance. The term of the agreement is February 14, 2019, through June 30, 2019.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost will not exceed $5,000 and will be paid from the General Fund.
Recommended Motion:
Approve an agreement with Autism Diagnostic and Intervention Connections, Inc., to provide special education evaluation services for student #SE1819-08 during the period February 14, 2019, through June 30, 2019, at a not-to-exceed cost of $5,000.
Actions:
Motion
Approve an agreement with Autism Diagnostic and Intervention Connections, Inc., to provide special education evaluation services for student #SE1819-08 during the period February 14, 2019, through June 30, 2019, at a not-to-exceed cost of $5,000. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 ADIC Agreement
11.6. Approve Agreement with Psychological & Educational Assessment Center for Student Threat/Clinical Assessment
Rationale:
Background: Per Education Code 56365(a), the Board is authorized to place individuals with exceptional needs in nonpublic, nonsectarian schools or agencies or have them be assessed by a consultant when those pupils cannot be appropriately served within the program available in the school district or Special Education Local Plan Area (SELPA).

Current Considerations: Under this agreement (Exhibit 1), Psychological & Educational Assessment Center will provide a clinical/threat assessment for student #SE1819-09. Services will include a diagnostic interview, record review, and written report with conclusions and recommendations. The term of the agreement is February 14, 2019, through June 30, 2019.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost will not exceed $2,000 and will be paid from the General Fund.
Recommended Motion:
Approve an agreement with Psychological & Educational Assessment Center to provide a clinical/threat assessment for student #SE1819-09 during the period February 14, 2019, through June 30, 2019, at a not-to-exceed cost of $2,000.
Actions:
Motion
Approve an agreement with Psychological & Educational Assessment Center to provide a clinical/threat assessment for student #SE1819-09 during the period February 14, 2019, through June 30, 2019, at a not-to-exceed cost of $2,000. Passed with a motion by Candi Kern and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 PEAC Agreement
11.7. Approve 2018/19 Comprehensive School Safety Plans
Rationale:
Background:  Board Policy 0450 requires that the School Site Council at each school develop a Comprehensive School Safety Plan relevant to the needs and resources of their particular school.  These plans must be reviewed and updated on an annual basis and submitted to the Board for approval.

Current Considerations:  All Comprehensive School Safety Plans (Exhibits 1-6) have been updated to ensure compliance with state law as well as Board Policy and Administrative Regulation 0450.  Each school's plan is posted on the district website.

Administrator:  Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Recommended Motion:
Approve the 2018/19 Comprehensive School Safety Plan for each school.
Actions:
Motion
Approve the 2018/19 Comprehensive School Safety Plan for each school. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Arnold
Ex.2 King
Ex.3 Landell
Ex.4 Luther
Ex.5 Morris
Ex.6 Vessels
11.8. Approve Deductive Change Order No. One for 2018 Multiple Campus HVAC Project by M.P. South (CSUB #02a-2018/19)
Rationale:
Background: On August 16, 2018, the Board approved HVAC deferred maintenance work at the Arnold, Damron, King, Landell, and Swain sites.

Current Considerations: Deductive Change Order No. One, in the amount of $31,479.41, reflects the difference between the initial estimate/bid and the actual cost for time and materials.

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The final project cost is $31,479.41 less than originally estimated.
Recommended Motion:
Approve Deductive Change Order No. One, in the amount of $31,479.41, for the 2018 Multiple Campus HVAC Project (CSUB #02a-2018/19) completed by M.P. South.
Actions:
Motion
Approve Deductive Change Order No. One, in the amount of $31,479.41, for the 2018 Multiple Campus HVAC Project (CSUB #02a-2018/19) completed by M.P. South. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Deductive Change Order
11.9. Approve Filing Notice of Completion for the 2018 Multiple Campus HVAC Project by M.P. South (CSUB #02a-2018/19)
Rationale:
Background: On August 16, 2018, the Board approved contracting with M.P. South for the 2018 Multiple Campus HVAC Project under a maintenance/construction unit price master agreement approved on November 13, 2017.

Current Considerations: Work on this project is now 100% complete, and a Notice of Completion must be filed with the County of Orange (Exhibit 1).

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The project had one Deductive Change Order in the amount of $31,479.41, resulting in a final cost of $73,431.59, which will be paid from the General Fund.
Recommended Motion:
Approve filing a Notice of Completion for the 2018 Multiple Campus HVAC Project (CSUB #02a-2018/19) by M.P. South at a cost of $73,431.59.
Actions:
Motion
Approve filing a Notice of Completion for the 2018 Multiple Campus HVAC Project (CSUB #02a-2018/19) by M.P. South at a cost of $73,431.59. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Notice of Completion-HVAC
11.10. Approve Filing Notice of Completion for the Landell Proposition 39 EEP3 Lighting Renovation Project, by M.P. South (CSUB #02b-2018/19)
Rationale:
Background: On October 11, 2018, the Board approved contracting with M.P. South for the Landell Proposition 39 EEP3 Lighting Renovation Project under a maintenance/construction unit price master agreement approved on November 13, 2017.

Current Considerations: Work on this project is now 100% complete, including all punchlist items, and a Notice of Completion must be filed with the County of Orange (Exhibit 1).

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The project was completed on time, with no change orders. The final cost for all work is $47,003.78, which will be paid from monies already received from Proposition 39.
Recommended Motion:
Approve filing a Notice of Completion for the Landell Proposition 39 EEP3 Lighting Renovation Project (CSUB #02b-2018/19), by M.P. South at a cost of $47,003.78.
Actions:
Motion
Approve filing a Notice of Completion for the Landell Proposition 39 EEP3 Lighting Renovation Project (CSUB #02b-2018/19), by M.P. South at a cost of $47,003.78. Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Notice of Completion-EEP3 Lighting
11.11. Approve 2018/19 Update to the Facilities Master Plan
Rationale:
Background: A Special Board Meeting was held on January 31, 2019, to review the 2018/19 update to the district's Facilities Master Plan.

The Facilities Master Plan was originally developed in 2008 for the primary purpose of addressing issues related to modernization, declining enrollment trends, program impact, transportation, facilities needs, school closure, property development, and financial resources. The Facilities Master Plan is an important assessment and implementation plan that is updated annually and used as a working tool within the Cypress School District as staff and the Board of Trustees seek to keep pace with facilities demands in the years ahead.

The 2018/19 update to the Facilities Master Plan includes:
  • Progress to date
  • Projected facilities needs
  • Facilities funding sources
  • Recommendations and next steps

Current Considerations: The 2018/19 update to the Facilities Master Plan (Exhibit 1) includes needs for the District Office, including the Maintenance/Operations, Transportation, and Technology department, and possible plans to reopen and modernize a closed school. Any projects approved under this plan will be undertaken as funding sources become available. Potential funding sources include state matching funds, local Measure M General Obligation Bond funds, Special Reserve Capital Outlay funds, and asset management program funds. 

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology


 
Financial Impact:
None at this time.
Recommended Motion:
Approve the 2018/19 update to the Facilities Master Plan.
Actions:
Motion
Approve the 2018/19 update to the Facilities Master Plan. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
2018/19 FMP
11.12. Hold Public Hearing and Adopt Resolution No. 189-11 Authorizing Request for Waiver of the Surplus Property Competitive Bidding Procedures
Rationale:
Background: The Governing Board, by way of Board Resolution on March 13, 2013, previously declared the District Office site of approximately 6.337 acres, located at 9470 Moody Street, Cypress, California 90630, surplus property.

Current Considerations: Adoption of Resolution No. 189-11 (Exhibit 1) declares the Board’s intention to seek a waiver of competitive bidding requirements under Education Code section 17466 et seq. and authorizes the district to pursue either a sale or lease of the District Office property pursuant to a Request for Proposal process.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
There is no financial impact associated with adoption of this resolution. Adoption will, however, begin a process which may allow for the future generation of General Fund income to support programs and services for students and staff.
Comments:
The Board will hold a public hearing to allow public testimony regarding this matter.
Recommended Motion:
Adopt Resolution No. 189-11 Authorizing Request for Waiver of the Surplus Property Competitive Bidding Procedures under Education Code Section 17466 et. seq. for the District Office Property.
Actions:
Motion
Adopt Resolution No. 189-11 Authorizing Request for Waiver of the Surplus Property Competitive Bidding Procedures under Education Code Section 17466 et. seq. for the District Office Property. Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 189-11
11.13. Adopt Resolution 189-09 on Board Compensation for Missed Meeting
Rationale:
Background: Education Code 35120 states, "A member may be paid for any meeting when absent if the Board by resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board."

Current Considerations: Trustee Lydia Sondhi was unable to attend the January 17, 2019, Regular Board Meeting due to hardship. Resolution 189-09 (Exhibit 1) approves full compensation for Trustee Sondhi for the month of January 2019.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
Under Education Code Section 35120 (5), Trustees are entitled to a monthly stipend of $240.
Recommended Motion:
Adopt Resolution No. 189-09, Resolution on Board Compensation for Missed Meeting, approving payment of the total monthly stipend to Trustee Lydia Sondhi for the month of January 2019.
Actions:
Motion
Adopt Resolution No. 189-09, Resolution on Board Compensation for Missed Meeting, approving payment of the total monthly stipend to Trustee Lydia Sondhi for the month of January 2019. Passed with a motion by Candi Kern and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 189-09
11.14. Adopt Resolution 189-10 on Board Compensation for Missed Meeting
Rationale:
Background: Education Code 35120 states, "A member may be paid for any meeting when absent if the Board by resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board."

Current Considerations: Trustee Bonnie Peat was unable to attend the January 17, 2019, Regular Board Meeting due to hardship. Resolution 189-10 (Exhibit 1) approves full compensation for Trustee Peat for the month of January 2019.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
Under Education Code Section 35120 (5), Trustees are entitled to a monthly stipend of $240.
Recommended Motion:
Adopt Resolution No. 189-10, Resolution on Board Compensation for Missed Meeting, approving payment of the total monthly stipend to Trustee Bonnie Peat for the month of January 2019.
Actions:
Motion
Adopt Resolution No. 189-10, Resolution on Board Compensation for Missed Meeting, approving payment of the total monthly stipend to Trustee Bonnie Peat for the month of January 2019. Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 189-10
11.15. Adopt Updated Board Policies, Administrative Regulations, and Board Bylaws
Rationale:
Background: The California School Boards Association (CSBA) releases Board Policy, Administrative Regulation, and Board Bylaw updates at least five times a year. These updates are presented to the Board for first reading and final adoption at two consecutive Board Meetings.

Current Considerations: The following Board Policy and Administrative Regulation updates, which were presented to the Board for first reading on January 17, 2019, are presented for adoption. No changes or corrections were requested.

BP 0420 School Plans/Site Councils
AR 0420 School Plans/Site Councils
BP 0450 Comprehensive Safety Plan
AR 0450 Comprehensive Safety Plan
BP 0460 Local Control and Accountability Plan
AR 0460 Local Control and Accountability Plan
AR 1220 Citizen Advisory Committees
AR 3311.1 Uniform Public Construction Cost Accounting Procedures
AR 3543 Transportation Safety and Emergencies
AR 4200 Classified Personnel
AR 5113 Absences and Excuses
AR 5131.41 Use of Seclusion and Restraint
BP 5141.52 Suicide Prevention
AR 5141.52 Suicide Prevention
BP 5144 Discipline
AR 5144 Discipline
BP 5148.3 Preschool/Early Childhood Education
AR 5148.3 Preschool/Early Childhood Education
BP 6170.1 Transitional Kindergarten
AR 6173.2 Education of Children of Military Families
AR 6183 Home and Hospital Instruction
BB 9322 Agenda/Meeting Materials
BB 9324 Minutes and Recordings

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Adopt the updated Board Policies, Administrative Regulations, and Board Bylaws listed above effective February 14, 2019.
Actions:
Motion
Adopt the updated Board Policies, Administrative Regulations, and Board Bylaws listed above effective February 14, 2019. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
0420 AR
0420 BP
0450 AR
0450 BP
0460 AR
0460 BP
1220 AR
3311.1 AR
3543 AR
4200 AR
5113 AR
5131.41 AR
5141.52 AR
5141.52 BP
5144 AR
5144 BP
5148.3 AR
5148.3 BP
6170.1 BP
6173.2 AR
6183 AR
9322 BB
9324 BB
12. INFORMATION/DISCUSSION
12.1. 2019/20 Budget Development: Calendar, Guidelines, Assumptions
Rationale:
Background: On January 10, 2019, Governor Newsom released a proposal for the 2019/20 fiscal year budget. District staff members attended the School Services of California Governor's Budget Workshop on Wednesday, January 16, 2019, at which time the details of the budget were outlined as they pertained to schools.

Current Considerations: The district's Budget Calendar, Budget Guidelines, and Budget Assumptions are critical components of the budget development process. Following is an overview of these components:

The first step in the budget development process is a revision of the Budget Calendar (Exhibit 1). Establishing a Budget Calendar creates a timeline to ensure the district completes the work necessary to adopt a balanced and on-time budget.

The second step is to update the Budget Guidelines (Exhibit 2) and Budget Assumptions (Exhibit 3) to reflect information from the Governor's January budget proposal. In order to create a framework for building the ensuing budget, staff makes certain assumptions regarding the components upon which the budget is constructed; these are known as Budget Guidelines and Assumptions. Additionally, the Guidelines and Assumptions take into account the many internal and external factors affecting revenue and expenditure activity of the district. The Guidelines and Assumptions are updated and revised throughout the spring as additional information is released and then finalized following release of the Governor's budget revision in May.

The Board of Trustees may provide input to staff at this time regarding possible revisions to these documents.

Administrator:  Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Recommended Motion:
Information only.
Attachments:
Ex.1 Budget Calendar
Ex.2 Budget Guidelines
Ex.3 Budget Assumptions
13. REQUESTS FROM THE BOARD
14. ANNOUNCEMENTS AND REPORTS FROM THE BOARD
15. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
16. ADJOURNMENT

Published: February 8, 2019, 1:52 PM

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