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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
March 07, 2019 7:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
1.2. Pledge of Allegiance
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Candi Kern.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
3. SPECIAL ACTIVITIES
3.1. Recognition of 2019 Cypress School District Teacher of the Year and Nominees
Rationale:
Background:  Annually since 1998/99, the Association of Cypress Teachers (ACT) and the Cypress School District have joined efforts to recognize the many outstanding teachers providing service to children in our schools.  Each school selects its own Teacher of the Year, who then becomes the school's nominee for the district-wide contest to determine the Teacher of the Year for the Cypress School District.  The district's Teacher of the Year goes on to compete at the county level, with county finalists advancing to the state and then national competitions.  A historical listing of previous district winners is provided as Exhibit 1.

Current Considerations:  The 2018/19 Teacher of the Year nominees are:

Arnold School

Cindy Corbin

Third Grade Teacher

King School

Denise Bergmann

Fourth Grade Teacher

Landell School

Dana Gonzalez

Fourth Grade Teacher

Luther School

Sue Ochoa

Education Specialist

Morris School

Jackie McBain

First Grade Teacher

Vessels School

Tracey Perez

Kindergarten Teacher

District Office

Cathy Kim

Music Teacher


From amongst the seven site winners, Sue Ochoa was voted by her peers as the district's Teacher of the Year.  Her name and photo will be added to the perpetual plaque displayed at the District Office.  The Teacher of the Year program is sponsored by several notable organizations.  At the local level, a representative from the Cypress Rotary Club will present Ms. Ochoa with a monetary gift as winner of the Cypress Rotary Club Dr. William Eller Memorial Teacher of the Year Award.  At the county level, the Orange County Department of Education (OCDE) Teacher of the Year program is supported by SchoolsFirst Federal Credit Union, Disneyland, and prominent private donors.  Cash prizes, gifts, and trips are awarded to county nominees, and a banquet on November 1, 2019, will recognize them and their guests in a celebratory ceremony at the Disneyland Hotel.

Administrator:  Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Attachments:
Ex.1 TOTY Historical List
3.2. Recognition of 2019 Cypress School District Classified Employee of the Year and Nominees
Rationale:
Background:  Cypress School District has participated in the Orange County Department of Education (OCDE) Classified School Employee of the Year program since 2013.  This program highlights and recognizes the contributions of classified employees who support the education of California's public school students.  Districts may submit a maximum of six nominations to the OCDE competition, limited to one candidate per employment category.  One finalist from each category in the county competition will advance to the state-level competition.  A historical listing of previous district winners is provided as Exhibit 1.

Current Considerations:  The district's 2018/19 Classified Employee of the Year nominees are:

Nominee

Title

Category

Alfonso Lopez

Lead Grounds/Irrigation Technician

Maintenance, Operations, and Facilities

Terry Lopp

Credentials Analyst/HR Specialist

Office and Technical

Noelle Negrete

Paraeducator/SH

Para-Educator and Instructional Assistance

Linda Sasaki

Instructional Aide/SE

Para-Educator and Instructional Assistance

Stacy Wallace

Administrative Assistant

Office and Technical


From among the nominees, Terry Lopp is the district's 2019 Cypress School District Classified Employee of the Year and nominee to the OCDE competition.  Ms. Lopp's name and photo will be added to the perpetual plaque displayed at the District Office and she will be awarded a certificate of merit and commemorative pin from the County Superintendent.  The Classified Employee of the Year program is also sponsored at the local level.  A representative from the Cypress Rotary Club will present Ms. Lopp with a monetary gift as winner of the Cypress Rotary Club Dr. William Eller Memorial Classified Employee of the Year Award.

Administrator:  Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Attachments:
Ex.1 CSEY Historical List
3.3. Recognition of 2019 Association of California School Administrators, Region 17, Classified Champion Award Recipient
Rationale:
Background: One of the priorities of the Association of California School Administrators (ACSA) is to ensure school leaders are recognized for their excellence. As part of their annual awards program, ACSA honors individual administrators, classified managers, and confidential employees in a number of job categories for their outstanding service to education.

In addition to the job categories recognized at the state level, ACSA Region 17 also honors the valuable support provided by classified managers and confidential employees through its Classified Champion award. The recipient of the Classified Champion award demonstrates exemplary performance in the following criteria:

  • Champions public education in service to students, parents, and community
  • Displays exceptional leadership abilities
  • Inspires others through dedication, commitment, and work ethic
  • Helps to create a positive environment by his or her outstanding service and optimistic attitude
  • Shows strong support for the district or school management team
  • Exhibits creativity and innovation in dealing with challenges
  • Maintains commitment to professional growth
Current Considerations: Debra Parker, Executive Assistant to the Superintendent, has been selected for the 2019 Classified Champion Award by ACSA Region 17. Ms. Parker will be recognized at the ACSA Region 17 Administrator of the Year and Friends of Education Celebration of Excellence dinner on May 13, 2019, at the Irvine Marriott.
 
3.4. Recess for Cake Reception
4. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
5. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
6. APPROVE MINUTES FROM FEBRUARY 14, 2019, MEETING
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 2-14-2019
7. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
7.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the district by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period February 1-28, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period February 1-28, 2019.
Attachments:
Ex.1 Donations Feb'19
7.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the district by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period February 1-28, 2019.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Grant monies are used to supplement the district’s educational program.
Recommended Motion:
Approve acceptance of grants received during the period February 1-28, 2019.
Attachments:
Ex.1 Grants Feb'19
7.3. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the February 14, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the February 14, 2019, report.
Attachments:
Ex.1 CE Report
7.4. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the February 14, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the February 14, 2019, report.
Attachments:
Ex.1 CL Report
7.5. Approve Affiliation Agreement for Student Teachers/Interns
Rationale:
Background:  The district partners with various institutions of higher education to provide fieldwork experience to their students.

Current Considerations:  The following affiliation agreement is submitted for approval:

School/Organization:  Brandman University
Service(s):  Supervised Fieldwork - Teacher Education and School Psychology
Term:  Renewal for the term March 13, 2019 - March 12, 2022

Administrator:  Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
None.
Recommended Motion:
Approve renewal of an affiliation agreement with Brandman University for student teachers/fieldwork during the term March 13, 2019, through March 12, 2022, at no cost to the district.
Attachments:
Ex.1 Brandman University
7.6. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period February 1-28, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:

Approve the Check Report listing all checks written during the period February 1-28, 2019.

Attachments:
Ex.1 Check Report
7.7. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period February 1-28, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:

Approve the Purchase Order Report listing all purchase orders issued during the period February 1-28, 2019.

Attachments:
Ex.1 PO Report
7.8. Approve Renewal of Agreements - Instructional Services
Rationale:
Background: The Instructional Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreement will be renewed:

Vendor/Agency: Qualtrics LLC
Service/Program: Subscription software for collecting and analyzing data
Original Approval Date: April 12, 2018
Contract Term: March 27, 2019 – March 26, 2020
Cost/Not-to-Exceed Cost: $15,100.01
Funding Source: General Fund

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost for renewal of this agreement is $15,100.01.
Recommended Motion:
Approve renewal of an agreement with Qualtrics LLC for the period March 27, 2019, through March 26, 2020, at a cost of $15,100.01.
Attachments:
Ex.1 Qualtrics Quote
7.9. Approve Renewal of Agreements - Business Services
Rationale:
Background: The Business Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations:

Vendor:  Colbi Technologies
Service:  Account-Ability Construction Management Software
Original Approval Date:  February 2, 2009
Contract Term:  March 20, 2019 - March 19, 2020
Cost:  $5,000
Funding Source: General Fund

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The cost for renewal of this agreement is $5,000.
Recommended Motion:
Approve renewal of an agreement with Colbi Technologies for the period March 20, 2019, through March 19, 2020, at a total cost of $5,000.
Attachments:
Ex.1 2019 Colbi Agreement
7.10. Approve Renewal of 2015 E-Rate Year 18 Unit Price Bid Master Agreement with ICS Services, Inc. (#03/2014-15)
Rationale:
Background: On March 12, 2015, ICS Services Inc. was awarded a 2015 E-Rate Year 18 Unit Price Bid Master Agreement for data system improvements within the district. This contract included a clause allowing annual renewal for up to five years. Since the initial award, the Board has approved three one-year renewals. 

Current Considerations: This master agreement is still being utilized on an as-needed basis. Therefore, an additional one-year renewal is needed. 

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
There is no financial impact associated with renewal of this master agreement. Each project initiated under the agreement will be approved separately. The cost for each project will be based on the unit bid prices contained in the master agreement.
Recommended Motion:
Approve a fourth renewal of the 2015 E-Rate Year 18 Unit Price Bid Master Agreement (#03/2014-15) with ICS Services, Inc. for use through the 2019/20 school year.
8. DISCUSSION/ACTION
8.1. Public Hearing on Initial Proposal from Association of Cypress Teachers to Cypress School District
Rationale:
Background:  The current contract agreement between the district and the Association of Cypress Teachers (ACT) is effective July 1, 2018, through June 30, 2019.  Prior to the commencement of collective bargaining, Government Code Section 3547 and Board Policy No. 4143.1 require that there be an opportunity for public input on employee and district proposals.

Current Considerations:  ACT has submitted the following articles for 2019/20 contract negotiations (Exhibit 1):

  • Article 3 - Wages
  • Article 4 - Hours of Employment
  • Article 5 - Health and Welfare Benefits
  • Article 13 - Organizational Security
Administrator:  Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
None at this time.
Comments:
The Board President shall conduct a public hearing to accept input from the community on the initial proposal presented by the Association of Cypress Teachers.
Recommended Motion:
Accept the initial proposal for 2019/20 negotiations from the Association of Cypress Teachers.
Actions:
Motion
Accept the initial proposal for 2019/20 negotiations from the Association of Cypress Teachers. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Proposal from ACT
8.2. Adopt Resolution No. 189-12 for Reduced Days of Operation or Attendance of the California State Preschool Program Due to Emergency Conditions
Rationale:
Background: With the recent heavy rains, the Cypress School District State Preschool Program was required to close a classroom on January 17, 2019, and February 4, 2019, due to a roof leak that caused a safety hazard and rendered the classroom uninhabitable.

Current Considerations: Education Code 8271 provides against loss of funds due to circumstances that are beyond the control of a California State Preschool Program contractor. To request reimbursement from the state, the Board of Trustees must adopt a resolution (Exhibit 1) that clearly and fully describes the nature of the emergency condition and specific effect on program operations, the dates program operations were suspended or reduced, and the daily attendance for certified and noncertified children for the week prior to the dates that operation was suspended or reduced.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Unknown at this time.
Recommended Motion:
Adopt Resolution No. 189-12 for Reduced Days of Operation or Attendance of the California State Preschool Program Due to Emergency Conditions.
Actions:
Motion
Adopt Resolution No. 189-12 for Reduced Days of Operation or Attendance of the California State Preschool Program Due to Emergency Conditions. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Resolution 189-12
8.3. Approve Library Book Donation in Recognition of Day of the Teacher and Classified School Employee Week
Rationale:
Background: For the past 15 years, the Board of Trustees has donated a book to each school library in recognition of Day of the Teacher and Classified School Employee Week.

Current Considerations: School Library Clerks were asked for a book recommendation, and they selected Hidden Figures, Young Reader Edition. The book’s overarching theme of perseverance was recognized not only as being aligned to the district’s STEM program, but also as an approach to learning in our classrooms.

Following is an overview from the Barnes and Noble website:

The uplifting, amazing true story—a New York Times bestseller.

This edition of Margot Lee Shetterly’s acclaimed book is perfect for young readers. It is the powerful story of four African-American female mathematicians at NASA who helped achieve some of the greatest moments in our space program. Now a major motion picture starring Taraji P. Henson, Octavia Spencer, Janelle Monae, Kirsten Dunst, and Kevin Costner.

Before John Glenn orbited the earth, or Neil Armstrong walked on the moon, a group of dedicated female mathematicians known as “human computers” used pencils, slide rules, and adding machines to calculate the numbers that would launch rockets, and astronauts, into space.

This book brings to life the stories of Dorothy Vaughan, Mary Jackson, Katherine Johnson, and Christine Darden, who lived through the Civil Rights era, the Space Race, the Cold War, and the movement for gender equality, and whose work forever changed the face of NASA and the country.


Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The cost for each paperback book is $7.99, plus tax. The total cost will be reimbursed by the Board of Trustees.
Recommended Motion:
Approve the purchase of six copies of Hidden Figures, Young Reader Edition for donation to each school library with the cost to be reimbursed by the Board of Trustees.
Actions:
Motion
Approve the purchase of six copies of Hidden Figures, Young Reader Edition for donation to each school library with the cost to be reimbursed by the Board of Trustees.
Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
8.4. Approve Special Education Settlement Agreement #2018-002
Rationale:
Background: A settlement agreement was reached regarding confidential student matter #2018-002.

Current Considerations: The settlement agreement includes an Independent Educational Evaluation and Assistive Technology Assessment at a cost not to exceed $6,000 and supplemental educational services at a cost not to exceed $15,000.

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total amount of $21,000 will be paid from the General Fund.
Recommended Motion:
Approve entering into a special education settlement agreement for student #2018-002 which includes an Independent Educational Evaluation, Assistive Technology Assessment, and supplemental educational services totaling a not-to-exceed amount of $21,000.
Actions:
Motion
Approve entering into a special education settlement agreement for student #2018-002 which includes an Independent Educational Evaluation, Assistive Technology Assessment, and supplemental educational services totaling a not-to-exceed amount of $21,000. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
8.5. Approve Purchase of HP Desktop Computers from IT Saavy LLC Based on CMAS contract 3-17-70-3483A
Rationale:
Background: As the district introduces new educational programs requiring more technology integration, teacher desktop workstations must be upgraded. Approximately 75 computer teacher workstations have already been upgraded utilizing existing district resources.

Current Considerations: The district will purchase 75 HP ProDesk 400 G5 units from IT Saavy LLC on the basis of best responsiveness and value. The quote for this purchase is based on California Multiple Awards Schedule (CMAS) contract 3-17-70-3483A (Exhibit 1). Use of CMAS contracts ensures unit costs at or below those offered to public agencies throughout the state and satisfies all requirements of public bidding and contract codes. Installation is scheduled for this summer.

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The total cost of $59,604.88 will be paid from one-time discretionary funds.
Recommended Motion:
Approve the purchase of 75 HP ProDesk 400 G5 units from IT Saavy LLC at a cost of $59,604.88 based on California Multiple Awards Schedule (CMAS) contract 3-17-70-3483A.
Actions:
Motion
Approve the purchase of 75 HP ProDesk 400 G5 units from IT Saavy LLC at a cost of $59,604.88 based on California Multiple Awards Schedule (CMAS) contract 3-17-70-3483A. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Exhibit 1 IT Saavy Quote
8.6. Approve Positive District Certification of 2018/19 Second Interim Report
Rationale:
Background: Ed Code 42130 requires that districts submit two major financial updates throughout the fiscal year: the First Interim Report, which is based on activity through October, and the Second Interim Report, which is based on activity through January. After receiving the information, the Board is required to certify that the District “will” (positive certification), “will not” (negative certification), or “might” (qualified certification) meet its financial obligations for the current fiscal year and the two succeeding fiscal years. 

Current Considerations: Cypress School District is filing a “positive certification” for the Second Interim Report (Exhibit 1), indicating that the district will be able to meet its financial obligations for the next two years. 

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services 
 
Comments:
Assistant Superintendent Tim McLellan will provide the Board with a presentation regarding the Second Interim Report.
Recommended Motion:
Approve the Second Interim Report and positive certification for 2018/19.
Actions:
Motion
Approve the Second Interim Report and positive certification for 2018/19. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Second Interim 2018/19 Report
8.7. Vote for 2019 California School Boards Association Delegate Assembly
Rationale:
Background: The Cypress School District Board of Trustees, as a member of the California School Boards Association (CSBA), has an opportunity annually to nominate and then vote on Delegate Assembly members.

Current Considerations: Trustees may vote for up to nine candidates for Region 15. Elected Delegates will serve a two-year term, beginning April 1, 2019. The Superintendent, as Secretary to the Board, will submit the Official 2019 Delegate Assembly Ballot (Exhibit 1), to be postmarked by March 15, 2019.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Vote for no more than nine nominees for the 2019 California School Boards Association Delegate Assembly.
Actions:
Motion
Vote for no more than nine nominees for the 2019 California School Boards Association Delegate Assembly. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Motion
To amend the motion from: "Vote for no more than nine nominees for the 2019 California School Boards Association Delegate Assembly. " to: "Vote for the five incumbents for the 2019 California School Boards Association Delegate Assembly." Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Absent Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 CSBA Delegate Assembly Ballot
9. REQUESTS FROM THE BOARD
10. ANNOUNCEMENTS AND REPORTS FROM THE BOARD
11. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
12. ADJOURNMENT

Published: March 1, 2019, 4:14 PM

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