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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
June 10, 2019 6:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Public Employee Performance Evaluation
Quick Summary / Abstract:
Title: Superintendent
4.2. Public Employee Employment
Quick Summary / Abstract:
Title: Superintendent
4.3. Conference With Labor Negotiators
Quick Summary / Abstract:
Agency-Designated Representative: Sandra Lee
Unrepresented Employee: Superintendent
5. RECONVENE TO OPEN SESSION
5.1. Closed Session Report
5.2. Pledge of Allegiance
6. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
7. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
8. APPROVE MINUTES FROM MAY 9, 2019, BOARD MEETING
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Candi Kern.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 5/9/2019
9. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
9.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the district by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists gifts received during the period May 1-31, 2019.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period May 1-31, 2019.
Attachments:
Ex.1 Donations May'19
9.2. Approve Grants Awarded to District
Rationale:
Background: Board Policy 3290 requires that any grant or bequest made to a school or the district by an individual or organization be presented to the Board of Trustees for approval.

Current Considerations: Exhibit 1 lists grants awarded during the period May 1-31, 2019.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
Grant monies are used to supplement the district's educational program.
Recommended Motion:
Approve acceptance of grants received during the period May 1-31, 2019.
Attachments:
Ex.1 Grants Jun'19
9.3. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the May 9, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the May 9, 2019, report.
Attachments:
Ex.1 Certificated Report
9.4. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the May 9, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the May 9, 2019, report.
Attachments:
Ex.1 Classified Report
9.5. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period May 1-31, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period May 1-31, 2019.
Attachments:
Ex. 1 Check Report May'19
9.6. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period May 1-31, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period May 1-31, 2019.
Attachments:
Ex. 1 PO Report May'19
9.7. Ratify Annual Property and Liability Insurance Rate
Rationale:
Background: Cypress School District is a member of the Northern Orange County Liability and Property Self-Insurance Authority, a public risk-sharing pool established pursuant to a Joint Powers Agreement. This Joint Powers Authority (JPA) is comprised of 13 districts mostly from Orange County and is managed by Keenan & Associates.

Current Considerations: The 2019/20 property and liability rate set by the JPA is being presented for Board ratification. Rate setting is accomplished by studying varying configurations and options prepared by Keenan & Associates and heeding actuarial recommendations.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total district contribution for the year, which includes administration fees by Keenan & Associates, is $241,283 and will be paid from the General Fund.
Recommended Motion:
Ratify the property and liability insurance contribution of $241,283 to the Northern Orange County Liability and Property Self-Insurance Authority for 2019/20.
9.8. Ratify Annual Workers' Compensation Insurance Rate
Rationale:
Background: Cypress School District is a member of the Northern Orange County Self-Funded Workers' Compensation Agency, a public risk-sharing pool established pursuant to a Joint Powers Agreement. This Joint Powers Authority (JPA) is managed by Keenan & Associates.

Current Considerations: The 2019/20 Workers’ Compensation rate set by the JPA is being presented for Board ratification. The JPA rate is set at $1.94 per $100 of payroll. Application of the district’s experience modification factor of 0.7255% brings a net rate of $1.34 for a total member contribution of $366,119 for Cypress School District.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total district contribution for the year, which includes administration fees by Keenan & Associates, is expected to be $366,119 and will be paid from the General Fund.
Recommended Motion:
Ratify the Workers' Compensation contribution of $366,119 to the Northern Orange County Self-Funded Workers’ Compensation Agency for 2019/20.
9.9. Approve 403(b) Plan Document Restatement for SchoolsFirst Federal Credit Union
Rationale:
Background: SchoolsFirst Federal Credit Union is the third-party administrator for the district's 403(b) tax-sheltered annuity plan. In 2007, the Internal Revenue Service (IRS) published regulations requiring that all 403(b) plans have a written plan document in place by December 31, 2009. However, as of December 31, 2009, there was not an IRS 403(b) pre-approved plan document program, so plan sponsors were required to create a good faith attempt to document their plan provisions with sample documents available from plan document providers.

Current Considerations: SchoolsFirst Federal Credit Union has been informed that the IRS has finally approved documents previously submitted for pre-approved status. As a result, SchoolsFirst Plan Administration is requiring all districts to sign new 403(b) adoption agreements that will adopt an IRS pre-approved 403(b) plan document that complies with regulations. The new document will have no effect on the current administration of the district's 403(b) plan.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Recommended Motion:
Approve Adoption Agreement #002, Governmental, 403(b) Non-ERISA Volume Submitter Plan for the district's 403(b) plan administered by SchoolsFirst Federal Credit Union.
Attachments:
Ex.1 Plan Adoption Agreement
9.10. Approve/Ratify Renewal Agreements – Business Services
Rationale:
Background: The Business Services department contracts with various companies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed (Exhibits 1-9):

Vendor: Barry D. Blade
Service: Asset management consultant services
Original Approval Date: 7/1/13
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $50,000

Vendor: CSM Consulting, Inc.
Service: E-rate compliance consulting services
Original Approval Date: 7/11/13
Contract Term: 7/1/19-6/30/20
Cost: $6,000

Vendor: GBC/ACCO Brands USA, Inc.
Service: Maintenance agreement for district-owned laminator
Original Approval Date: 7/17/12
Contract Term: 6/20/19-6/19/20
Cost: $392.84

Vendor: Lynde-Ordway Company, Inc.
Service: Maintenance agreement for district-owned paper cutter
Original Approval Date: 3/3/09
Contract Term: 4/1/19-3/31/20
Cost: $825

Vendor: Myers-Stevens & Toohey & Co., Inc.
Service: Voluntary student accident insurance
Original Approval Date: 6/26/03
Contract Term: 7/1/19-6/30/20
Cost: No Cost to District

Agency: Orange County Department of Education
Service: Software maintenance & support for Human Resources Application
Original Approval Date: 6/1/01
Contract Term: 7/1/19-6/30/20
Cost: $21,377

Agency: Orange County Department of Education
Service: Software maintenance & support for Sungard Business-Plus Financial Application
Original Approval Date: 4/13/15
Contract Term: 7/1/19-6/30/20
Cost: $38,297

Vendor: Raptor Technologies
Service: Raptor Alert Monitoring license and technical support
Original Approval Date: 6/2/18
Contract Term: 6/2/19-6/1/20
Cost: $3,240

Vendor: Schoolhaus Advisors, Inc.
Service: School construction project management consultant services
Original Approval Date: 1/13/09
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $300,000

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $420,131.84, and will be paid from the General Fund.
Recommended Motion:
Approve/ratify renewal of the following agreements at a total cost not to exceed $420,131.84.

Barry D. Blade, Asset management consultant services, 7/1/19-6/30/20, not to exceed $50,000
CSM Consulting, Inc., E-rate compliance consulting services, 7/1/19-6/30/20, $6,000
GBC/ACCO Brands USA, Inc., Laminator maintenance agreement, 6/20/19-6/19/20, $392.84
Lynde-Ordway Company, Inc., Paper cutter maintenance agreement, 4/1/19-3/31/20, $825
Myers-Stevens & Toohey & Co., Inc., 7/1/19-6/30/20, $0
Orange County Department of Education, Human Resources Application software support, 7/1/19-6/30/20, $21,377
Orange County Department of Education, Sungard Business-Plus Financial Application software support, 7/1/19-6/30/20, $38,297
Raptor Technologies, Raptor Alert Monitoring license/support, 6/2/19-6/1/20, $3,240
Schoolhaus Advisors, Inc., School construction project management consultant services, 7/1/19-6/30/20, not to exceed $300,000
Attachments:
Ex.1 Barry Blade Agreement
Ex.2 CSM Contract-Auto Renewal
Ex.3 GBC Renewal Invoice
Ex.4 Lynde-Ordway
Ex.5 Myers-Stevens & Toohey & Co
Ex.6 OCDE Human Resources Renewal
Ex.7 OCDE Business-Plus Renewal
Ex.8 Raptor Renewal Invoice
Ex.9 Schoolhaus Renewal
9.11. Approve Renewal Agreements – Human Resources Department
Rationale:
Background: The Human Resources department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed (Exhibits 1-2):

Vendor: Frontline Education
Service: Absence reporting and substitute management system
Original Approval Date: 8/28/06 (CRS Incorporated)
Contract Term: 7/1/19-6/30/20
Cost: $8,256.07
Funding Source: General Fund

Agency: CODESP (Cooperative Organization for the Development of Employee Selection Procedures)
Service: Employee recruitment testing and interview materials
Original Approval Date: 8/13/15
Contract Term: 7/1/19-6/30/20
Cost: $2,200.00
Funding Source: General Fund

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
The total cost for renewal of these agreements is $10,456.07
Recommended Motion:
Approve renewal of the following agreements at a total cost of $10,456.07.

Frontline Education, Absence/substitute management system, 7/1/19-6/30/20, $8,256.07
CODESP, Employee recruitment testing/interview materials, 7/1/19-6/30/20, $2,200.00
Attachments:
Ex.1 Frontline
Ex.2 CODESP
9.12. Approve Renewal Agreements – Instructional Services
Rationale:
Background: The Instructional Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed (Exhibits 1-8):

Vendor: Aeries Student Information System
Service: Student information software system
Original Approval Date: 7/1/14
Contract Term: 7/1/19-6/30/20
Cost: $38,476.20
Funding Source: General Fund

Vendor: Follett School Solutions
Service: Destiny Library Manager/Resource Manager
Original Approval Date: 7/11/12
Contract Term: 9/1/19-8/31/20
Cost: $13,263.81
Funding Source: General Fund

Vendor: High Trails Outdoor Science School
Program: Outdoor education for sixth grade students
Original Approval Date: 2004
Contract Term: 1/1/20-3/20/20
Cost: No cost to district
Funding Source: School PTAs and fundraising

Vendor: Illuminate Education (formerly EADMS)
Service: Student assessment software system
Original Approval Date: 7/1/14
Contract Term: 7/1/19-6/30/20
Cost: $22,010.16
Funding Source: General Fund

Vendor: McGraw-Hill Education
Service: ALEKS artificial intelligence assessment and learning system
Original Approval Date: 4/1/16
Contract Term: 7/1/19-6/30/20
Cost: $8,500.00
Funding Source: General Fund

Vendor: PBS SoCal (KCET)
Service: Discovery Education streaming
Original Approval Date: 10/11/12
Contract Term: 7/1/19-6/30/20
Cost: $5,416.60
Funding Source: General Fund

Vendor: Starfall Education Foundation
Service: Online educational games in reading, phonics, and math
Original Approval Date: 9/1/12
Contract Term: 7/1/19-6/30/20
Cost: $1,620.00
Funding Source: General Fund

Vendor: Voyager Sopris Learning
Service: We Can online early learning curriculum and assessments
Original Approval Date: 7/1/15
Contract Term: 8/1/19-7/31/20
Cost: $809.73
Funding Source: General Fund & California State Preschool Program

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $90,096.50
Recommended Motion:
Approve renewal of the following agreements listed above at a total cost not to exceed $90,096.50:

Aeries, Student information software system, 7/1/19-6/30/20, $38,476.20
Follett School Solutions, Destiny Library Manager/Resource Manager, 9/1/19-8/31/20, $13,263.81
High Trails Outdoor Science School, Outdoor education for sixth grade students, 1/1/20-3/20/20, No cost to district
Illuminate Education, Student assessment software system, 7/1/19-6/30/20, $22,010.16
McGraw-Hill Education, ALEKS artificial intelligence assessment and learning system, 7/1/19-6/30/20, $8,500.00
PBS SoCal (KCET), Discovery Education streaming, 7/1/19-6/30/20, $5,416.60
Starfall Education Foundation, Online educational games in reading, phonics, and math, 7/1/19-6/30/20, $1,620.00
Voyager Sopris Learning, We Can online early learning curriculum and assessments, 8/1/19-7/31/20, $809.73
Attachments:
Ex.1 Aeries Renewal
Ex.2 Follett Renewal
Ex.3 High Trails Renewal
Ex.4 Illuminate Education Renewal
Ex.5 McGraw Hill Renewal
Ex.6 PBS SoCal Renewal
Ex.7 Starfall Renewal
Ex.8 Voyager Sopris Renewal
9.13. Approve Renewal Agreements – Student Support Services Department
Rationale:
Background: The Student Support Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreement/s will be renewed (Exhibits 1-5):

Vendor: Jim Hemsley
Service: Special education consultation services
Original Approval Date: January 2011
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $40,000
Funding Source: General Fund

Vendor: Western Youth Services (JumpStart4Kids)
Service: Mental health and behavioral services
Original Approval Date: 3/8/18
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $95,000
Funding Source: General Fund

Vendor: Harbottle Law Group
Service: Special education legal Services
Original Approval Date: August 2010
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $15,000
Funding Source: General Fund

Agency: Orange County Department of Education
Service: Administration of Medi-Cal reimbursements
Original Approval Date: July 2010
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $4,500 (85% of State Fund Allocation)
Funding Source: General Fund

Vendor: Paradigm Healthcare
Service: Administration of Medi-Cal reimbursements
Original Approval Date: June 1998
Contract Term: 7/1/19-6/30/22
Cost: No direct financial impact to the district - All costs are funded through Medi-Cal reimbursements upon completion of each billing quarter
Funding Source: Medi-Cal

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total cost for renewal of these agreement will not exceed $154,500.
Recommended Motion:
Approve renewal of the following agreements at a total cost not to exceed $154,500.

Jim Hemsley, Special education consultation services, 7/1/19-6/30/20, not to exceed $40,000
Western Youth Services, Mental health and behavioral services, 7/1/19-6/30/20, not to exceed $95,000
Harbottle Law Group, Special education legal services, 7/1/19-6/30/20, not to exceed $15,000
Orange County Department of Education, Administration of Medi-Cal reimbursements, 7/1/19-6/30/20, not to exceed $4,500
Paradigm Healthcare, Administration of Medi-Cal reimbursements, 7/1/19-6/30/22, No direct cost to district
Attachments:
Ex.1 Hemsley
Ex.2 Western Youth Services
Ex.3 Harbottle
Ex.4 OCDE
Ex.5 Paradigm Healthcare
9.14. Approve Renewal of Nonpublic, Nonsectarian School/Agency Master Agreements
Rationale:
Background: Per Board Policy 6159.2, when the district is unable to provide direct special education and/or related services to students with disabilities, the district may enter into a contract with a nonpublic, nonsectarian school or agency to meet the students' needs.

Current Considerations: The following master agreements will be renewed for the 2019/20 school year: 

Del Sol, Inc., Exhibit 1
Speech and Language Development Center, Exhibit 2

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
There is no financial impact associated with approval of these master agreements. Individual Student Agreements with specific costs will be presented for Board approval throughout the year.
Recommended Motion:
Approve renewal of nonpublic, nonsectarian school/agency master agreements with Del Sol, Inc. and Speech and Language Development Center for the 2019/20 school year.
Attachments:
Ex.1 Del Sol
Ex.2 Speech & Language Development Center
9.15. Approve Revised Renewal Agreement for Membership in the Super USDA Foods Cooperative
Rationale:
Background: Cypress School District is a member of the Super USDA Foods Cooperative (Super Co-Op), a California cooperative consisting of public school districts for the purpose of obtaining USDA Foods for school meals.

Current Considerations: On November 8, 2018, the Board approved a renewal agreement for the district's membership in the Super Co-Op for the 2019/20 school year. Since that time, the lead agency has changed from the Santa Clarita Valley School Food Services Agency to the San Mateo-Foster City School District. Therefore, a new agreement must be approved for the 2019/20 school year (Exhibit 1).

Administrator: Brenda Marquez-Flores, Director, Child Nutrition Services
 
Financial Impact:
The annual renewal fee is 0.3% of the current-year USDA Foods estimated entitlement, which is expected to be approximately $450. Additionally, the state charges administrative and delivery fees based upon district usage. Fees are paid from Fund 13.
Recommended Motion:
Approve the revised renewal agreement with lead agency San Mateo-Foster City School District for membership in the Super USDA Foods Cooperative for the 2019/20 school year.
Attachments:
Ex.1 Super Co-Op Agmt
9.16. Approve Renewal of Membership in Orange County School Boards Association
Rationale:
Background: The Orange County School Boards Association (OCSBA) provides a forum for local school and community college board members to network, exchange information, and participate in educational opportunities focused on topics pertinent to public education. OCSBA sponsors three dinner meetings a year, two of which are co-sponsored with the Association of California School Administrators (ACSA), Region XVII, featuring relevant speakers from the educational, governmental, and business communities. Up to three seminars are scheduled during the budget cycle as well. The Cypress School District Board of Trustees has been a member for a number of years.

Current Considerations: The membership term is July 1, 2019, through June 30, 2020.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The annual cost of $175 will be paid from the General Fund.
Recommended Motion:
Renew membership in the Orange County School Boards Association for 2019/20 at a cost of $175.
9.17. Approve Renewal of Membership in California School Boards Association
Rationale:
Background: Cypress School District is a member of the California School Boards Association (CSBA) and the CSBA Education Legal Alliance (ELA).

CSBA is a nonprofit education association that brings together school governing boards and administrators from districts and county offices of education to advocate for effective policies that advance the education and well-being of students. The organization provides policy resources and training to members, and represents the statewide interests of public education through legal, political legislative, community, and media advocacy.

ELA pursues and defends the broad spectrum of statewide public education interests in the courts and before state agencies by initiating litigation and administrative actions; filing amicus briefs and letters to support school districts and county offices of education; drafting, reviewing, and analyzing legislation and regulations; and providing legal information to ELA members.

Current Considerations: Renewal is for the period July 1, 2019, through June 30, 2020. The annual renewal cost is $8,334 for CSBA (increase of $386 from 2018/19) and $2084 for ELA (increase of $97 from 2018/19).

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The total 2019/20 membership renewal cost of $10,418 will be paid from the General Fund.
Recommended Motion:
Renew California School Boards Association and Education Legal Alliance memberships for 2019/20 at a cost of $10,418.
Attachments:
Ex.1 CSBA Membership Renewal
9.18. Approve Renewal of Annual Subscriptions for GAMUT Online and Manual Maintenance
Rationale:
Background: The district subscribes to the California School Boards Association's GAMUT Online and Manual Maintenance services for updating and publication of its Board Policies, Administrative Regulations, and Board Bylaws.

Current Considerations: Subscription renewals are for the period July 1, 2019, through June 30, 2020 (Exhibit 1).

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The total cost of $5,735.00 will be paid from the General Fund.
Recommended Motion:
Approve subscription renewals with the California School Boards Association for GAMUT Online and Manual Maintenance services for the period July 1, 2019, through June 30, 2020, at a cost of $5,735.00.
Attachments:
Ex.1 GAMUT Renewal
10. DISCUSSION/ACTION
10.1. Adopt Declaration of Need for Fully Qualified Educators
Rationale:
Background:  In order to meet district staffing needs, it is sometimes necessary to file for short-term teaching authorizations with the California Commission on Teacher Credentialing (CCTC) for individuals who are not fully credentialed in the specialty area(s) to which they are assigned.  Before filing for such an authorization, a Declaration of Need for Fully Qualified Educators must have been adopted by the school district governing board.

Current Considerations:  The district's 2019/20 Declaration of Need for Fully Qualified Educators (Exhibit 1) estimates a need for two Limited Assignment Permits in the area of Special Education and one English learner authorization emergency permit.

Administrator:  Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Recommended Motion:
Adopt the 2019/20 Declaration of Need for Fully Qualified Educators indicating the potential need for two Limited Assignment permits in the area of Special Education and one English learner authorization emergency permit.
Actions:
Motion
Adopt the 2019/20 Declaration of Need for Fully Qualified Educators indicating the potential need for two Limited Assignment permits in the area of Special Education and one English learner authorization emergency permit. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Declaration of Need
10.2. Approve District Membership with Mystery Science
Rationale:
Background: Mystery Science is a web-based program that provides teachers with lessons that are based on the Next Generation Science Standards and support Common Core performance expectations. This past year, our teachers were granted free access to Mystery Science, and we received positive feedback.

Current Considerations: Mystery Science membership (Exhibit 1) will provide each school access to the web-based program for the 2019/20 school year.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost of $2,994 will be paid from the General Fund.
Recommended Motion:
Approve membership with Mystery Science during the 2019/20 school year at a cost of $2,994.
Actions:
Motion
Approve membership with Mystery Science during the 2019/20 school year at a cost of $2,994. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Mystery Science
10.3. Authorize Disposal of Obsolete and/or Damaged Instructional Materials
Rationale:
Background: Periodically, it is necessary to dispose of obsolete and/or damaged instructional materials, including library books. Instructional materials that are unusable by the district, have been replaced by more recent editions or new materials selected by the Board, or are not aligned with the district’s academic standards or course of study and have no foreseeable value in other instructional areas are considered to be obsolete. Materials that are damaged beyond use or repair are not appropriate for sale or donation. Board Policy and Administrative Regulation 3270 outline the policies and procedures for the appropriate disposal of these materials.

Current Considerations: Exhibit 1 lists library books deemed obsolete and/or damaged.

Administrator: Tandy Taylor, Director, Instructional Services
 
Recommended Motion:
Declare the instructional materials listed in Exhibit 1 as obsolete and/or damaged and authorize disposal.
Actions:
Motion
Declare the instructional materials listed in Exhibit 1 as obsolete and/or damaged and authorize disposal. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Instructional Materials for Disposal
10.4. Authorize Disposal of District-Owned Personal Property
Rationale:
Background: Board Policy 3270 allows the district to dispose of district-owned personal property that is unusable, obsolete, or no longer needed.

Current Considerations: Exhibit 1 lists kitchen equipment that is obsolete and no longer usable. Each piece of equipment is a minimum of 20 years old, and the cost to maintain and repair them far exceeds their current value. It is recommended that these items be recycled as scrap metal.

Administrator: Brenda Marquez-Flores, Child Nutrition Services
 
Recommended Motion:
Declare the district-owned property as unusable and obsolete and authorize recycling of the items.
Actions:
Motion
Declare the district-owned property listed in Exhibit 1 as unusable and obsolete and authorize recycling of the items. Passed with a motion by Candi Kern and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Property for Disposal
10.5. Approve Filing Notice of Completion for the Landell Child Nutrition Services Project (CSLF #01-2018/19)
Rationale:
Background: On November 8, 2018, the Board awarded an agreement to M.P. South for the Landell Child Nutrition Services Project (CSLF #01-2018/19) at a cost of $1,164,485. The construction schedule was from December 8, 2018 through May 10, 2019.

Current Considerations: Work on this project is now complete, including all corrective (punchlist) items, and a Notice of Completion must be filed with the County of Orange (Exhibit 1). The project was completed on time with no change orders.

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The final total cost was $1,164,485 and was paid from the General Fund.
Recommended Motion:
Approve the project and direct staff to file a Notice of Completion for the Landell Child Nutrition Services Project (CSLF #01-2018/19) completed by M.P. South.
Actions:
Motion
Approve the project and direct staff to file a Notice of Completion for the Landell Child Nutrition Services Project (CSLF #01-2018/19) completed by M.P. South. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 MP South NOC
10.6. Approve Filing Notice of Completion for the Landell Child Nutrition Services Low Voltage Improvements Project (CSLF #03m-2018/19)
Rationale:
Background: On November 8, 2018, the Board awarded an agreement to ICS Services, Inc. for the Landell Child Nutrition Services Low Voltage Improvements Project (CSLF #03m-2018/19) at a cost of $24,586.68. The construction schedule was from December 8, 2018 through May 10, 2019.

Current Considerations: Work on this project is now complete, including all corrective (punchlist) items, and a Notice of Completion must be filed with the County of Orange (Exhibit 1). The project was completed on time with no change orders.

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The final total cost was $24,586.68 and was paid from the General Fund.
Recommended Motion:
Approve the project and direct staff to file a Notice of Completion for the Landell Child Nutrition Services Low Voltage Improvements Project (CSLF #03m-2018/19) completed by ICS Services, Inc.
Actions:
Motion
Approve the project and direct staff to file a Notice of Completion for the Landell Child Nutrition Services Low Voltage Improvements Project (CSLF #03m-2018/19) completed by ICS Services, Inc. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 ICS Services NOC
10.7. Approve Contracting with Peachjar for Parent Communication
Rationale:
Background: Board Policy 1325, Advertising and Promotion, describes the Board's desire to promote positive relationships between the district and the community in order to enhance community partnerships, support, and involvement in the schools. To that end, the superintendent may, consistent with the criteria established in Board Policy 1325, approve the distribution of noncommercial materials that publicize services, special events, public meetings, or other gatherings of interest to students or parents/guardians.

Currently, parents receive information about school, PTA, and district events via School Messenger emails and/or paper copies. Information regarding community programs is posted to a "Community Bulletin Board" on the district's website.

Current Considerations: Peachjar is an online platform that streamlines school-to-home communication. Information is posted online and provided directly to parents via email. Parents can manage the email frequency or opt out of receiving emails altogether if they prefer. Peachjar can also be integrated with a digital app.

There is a one-time setup fee of $750 per school, and the district will receive a 10% discount for signing up by June 14 (Exhibit 1). There is no other cost to the district. Peachjar charges outside program providers $25 per flyer per school to advertise their programs. This fee is waived for programs and events for which there is no cost to participate. Dissemination of school, PTA, and district information is also free of charge.

A number Orange County school districts use Peachjar, including Fountain Valley, Fullerton, Garden Grove Unified, Newport Mesa Unified, Ocean View, and Santa Ana Unified.

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The total one-time cost of $4,050 ($4,500 minus 10%) will be paid from the General Fund.
Recommended Motion:
Approve contracting with Peachjar for parent communication for a total one-time cost of $4,050.
Actions:
Motion
Approve contracting with Peachjar for parent communication for a total one-time cost of $4,050. Passed with a motion by Brian Nakamura and a second by Bonnie Peat.
Vote:
Yes Candi Kern.
Yes Sandra Lee.
Yes Brian Nakamura.
Yes Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Peachjar Quote
11. INFORMATION/DISCUSSION
11.1. Staff Presentation: 2019/20 Budget and Local Control and Accountability Plan
Rationale:
Tim McLellan, Assistant Superintendent, Business Services, and Tandy Taylor, Director, Instructional Services, will provide an overview of the district's 2019/20 budget and Local Control and Accountability Plan.
 
11.2. Public Hearing on Proposed 2019/20 Budget
Rationale:
Background: Education Code Section 42127 requires the governing board of each district to adopt a budget and file it with the County Superintendent of Schools on or before July 1 of each year.

Current Considerations:  Education Code Section 42127 requires the governing board to hold a public hearing to solicit comments from members of the community regarding the budget for the upcoming fiscal year (Exhibit 1). The public hearing must be held at the same meeting as the hearing for the Local Control and Accountability Plan (LCAP). The governing board shall adopt the proposed budget and LCAP at a subsequent public meeting on or before June 30.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Attachments:
Ex.1 2019/20 Proposed Budget
11.3. Public Hearing on Proposed 2019/20 Local Control and Accountability Plan
Rationale:
Background: As a requirement of the Local Control Funding Formula, every school district in California is required to develop and adopt a Local Control and Accountability Plan (LCAP). Pursuant to Education Code Section 52060, the LCAP must describe goals and specific actions to achieve those goals for all pupils and each subgroup of pupils identified in Education Code Section 52052. Goals must be written in each of the identified eight state priority areas, which include Basic Services, Climate, Pupil Achievement, and Other Pupil Outcomes.

Current Considerations: Education Code 52060 requires the governing board to hold a public hearing to solicit comments from members of the community regarding the specific actions and expenditures proposed in the LCAP (Exhibit 1). The public hearing must be held at the same meeting as the hearing for the proposed budget. The governing board shall adopt the LCAP and proposed budget at a subsequent public meeting on or before June 30.

Administrator: Tandy Taylor, Director, Instructional Services
 
Attachments:
Ex.1 2019/20 LCAP
12. REQUESTS FROM THE BOARD
13. ANNOUNCEMENTS AND REPORTS FROM THE BOARD
14. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
15. ADJOURNMENT

Published: June 5, 2019, 4:32 PM

The resubmit was successful.