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REGULAR MEETING - BOARD OF TRUSTEES
Cypress SD
October 10, 2019 6:00PM
9470 Moody Street, Cypress, California 90630 (714) 220-6900

1. CALL TO ORDER
1.1. Roll Call
2. APPROVE AGENDA
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
3. PUBLIC COMMENTS - CLOSED SESSION
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any closed session agenda item may be recognized at this time.
4. RECESS TO CLOSED SESSION
4.1. Public Employee Performance Evaluation
Quick Summary / Abstract:
Government Code 54957
Title: Superintendent
4.2. Confidential Student Matter
Quick Summary / Abstract:
Action Under Consideration: Due Process
Student Identification Number: 2019/20-003

4.3. Conference with Real Property Negotiators (Government Code 54956.8)
Quick Summary / Abstract:
Government Code 54956.8

Property: 5816 Corporate Avenue, Cypress, CA 90630
District Negotiators: Anne Silavs, Superintendent; Tim McLellan, Assistant Superintendent, Business Services; Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology; David Knowlton, Executive Vice President, NAI Capital
Negotiating Party: Sayeeda Ahmed
Under Negotiation: Items essential to arriving at the authorized price and payment terms

Property: 9470 Moody Street, Cypress, CA 90630
District Negotiators: Anne Silavs, Superintendent; Tim McLellan, Assistant Superintendent, Business Services; Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology; David Knowlton, Executive Vice President, NAI Capital
Negotiating Party: None at this time
Under Negotiation: Items essential to arriving at the authorized price and payment terms
4.4. Conference with Labor Negotiators
Quick Summary / Abstract:
Government Code 54957.6

District-Designated Representatives: Anne Silavs, Superintendent; Tim McLellan, Assistant Superintendent, Business Services; Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
Employee organization: Association of Cypress Teachers

5. RECONVENE TO OPEN SESSION - 7:00 P.M.
5.1. Closed Session Report
5.2. Pledge of Allegiance - Cub Scout Pack 676
6. SPECIAL ACTIVITIES
6.1. School Presentation: Juliet Morris Elementary School
Rationale:
Sixth grade students will provide an overview of a project they are working on in which they learn about the culture, traditions, and other facts about their country of origin.
 
6.2. Recess
7. PUBLIC COMMENTS
Quick Summary / Abstract:
In accordance with Government Code Section 54954.3, anyone who wishes to address the Board on any item of interest to the public that is within the jurisdiction of the Board may be recognized at this time. Matters not on the agenda may not be acted on by the Board of trustees, but may be received and referred to staff or be placed on a subsequent Board agenda for consideration. Items on the agenda may be addressed at the time agendized.
8. PUBLIC RECOGNITION
Quick Summary / Abstract:
Introduction of employee organization leadership, Educational Leaders, and special visitors.
9. APPROVE MINUTES
9.1. September 10, 2019, Special Board Meeting
Actions:
Motion
Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 09-10-2019
9.2. September 12, 2019, Regular Board Meeting
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Minutes 09-12-2019
10. CONSENT ITEMS
Quick Summary / Abstract:
Consent Items require one motion only. Items may be removed from Consent to be acted on individually at any Board Member's request.
Actions:
Motion
Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
10.1. Approve Gifts to District
Rationale:
Background: Board Policy 3290 requires that any grant or gift made to a school or the district by an individual or organization be presented to the Board of Trustees for approval. 

Current Considerations: Exhibit 1 lists gifts received during the period September 1-30, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Gifts of cash are placed in the appropriate budget accounts. Items other than cash gifts have no financial impact on the budget.
Recommended Motion:
Approve acceptance of gifts received during the period September 1-30, 2019.
Attachments:
Ex.1 Donations Sep'19
10.2. Approve Human Resources Report, Certificated
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the September 12, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Certificated, listing transactions occurring since the September 12, 2019, report.
Attachments:
Ex.1 Certificated Report
10.3. Approve Human Resources Report, Classified
Rationale:
Background: Human Resources transactions that are of a routine nature are authorized by the Superintendent or designee. These transactions are presented for Board approval/ratification as consent items that require little or no explanation or discussion due to either the nature of the transaction or a previous item where the action implements Board direction.

Current Considerations: Human Resources transactions occurring since the September 12, 2019, report are listed in Exhibit 1.

Administrator: Tracy Mouren-Laurens, Executive Director, Human Resources/Induction
 
Financial Impact:
Listed positions and expenditures are within approved budget amounts.
Recommended Motion:
Approve Human Resources Report, Classified, listing transactions occurring since the September 12, 2019, report.
Attachments:
Ex.1 Classified Report
10.4. Approve Check Report
Rationale:
Background: Per Board Policy 3314, the Board shall approve all warrants at a regularly scheduled Board Meeting.

Current Considerations: Exhibit 1 lists all checks written during the period September 1-30, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Checks are within approved budget amounts.
Recommended Motion:
Approve the Check Report listing all checks written during the period September 1-30, 2019.
Attachments:
Ex.1 Check Report Sep'19
10.5. Approve Purchase Order Report
Rationale:
Background: Per Board Policy 3300, the Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board.

Current Considerations: Exhibit 1 lists purchase orders issued during the period September 1-30, 2019.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Purchase orders are within approved budget amounts.
Recommended Motion:
Approve the Purchase Order Report listing all purchase orders issued during the period September 1-30, 2019.
Attachments:
Ex.1 PO Report Sep'19
10.6. Approve/Ratify Renewal Agreements - Instructional Services
Rationale:
Background: The Instructional Services department contracts with various vendors and agencies for services to support district programs and other business.

Current Considerations: The following agreements will be renewed (Exhibits 1-4):

Vendor: Swank Movie Licensing USA
Service: Public performance site license
Original Approval Date: 12/10/15
Contract Term: 12/11/19-12/10/20
Cost: $3,162
Funding Source: General Fund

Vendor: Thinking Maps, Inc.
Service: Thinking Maps Learning Community site license
Original Approval Date: 7/1/14
Contract Term: 11/23/19-11/22/20
Cost: $21,570
Funding Source: General Fund

Vendor: Houghton Mifflin Harcourt
Service: Reading Counts! – 100 additional licenses
(In addition to 4,250 licenses approved on 6/20/2019)
Original Approval Date: 9/1/13
Contract Term: 7/1/19-6/30/20
Cost: $400
Funding: General Fund

Vendor: Language Network
Service: Interpretation/translation services
Original Approval Date: 9/1/15
Contract Term: 7/1/19-6/30/20
Not-to-Exceed Cost: $2,000
Funding: General Fund

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost for renewal of these agreements will not exceed $27,132.
Recommended Motion:
Recommended Motion: Approve renewal of the following agreements: Swank Movie Licensing, Public performance site license, 12/11/19-12/10/20, $3,162 Thinking Maps, Learning Community site license, 11/23/19-11/22/20, $21,570 Houghton Mifflin Harcourt, 100 additional Reading Counts! licenses, 7/1/19-6/30/20, $400 Language Network, Inc., Interpretation/translation services, 7/1/19-6/30/20, not to exceed $2,000
Attachments:
Ex.1 Swank Movie Licensing
Ex.2 Thinking Maps
Ex.3 Houghton Mifflin Harcourt
Ex.4 Language Network
10.7. Ratify Renewal Contract with California Schools Voluntary Employees Benefits Association (VEBA) for 2020 Employee Health Insurance
Rationale:
Background: The California Schools Voluntary Employees Benefits Association (VEBA) is a joint labor-management benefits organization specializing in providing health care benefits for education employees. Cypress School District has been a member since 2011. Health insurance plans offered through VEBA are Kaiser HMO, United Healthcare HMO, and United Healthcare PPO. The benefits plan year runs from January to December. 

Current Considerations:  The California Schools VEBA Participation Agreement (Exhibit 1) summarizes the health insurance plans and rates for 2020. The renewal rates reflect the following increases from 2019: Kaiser HMO +4.29%, United Healthcare HMO +1.58%, United Healthcare PPO +9.76%.

For eligible employees and retirees, the district pays 100% of the premium for the single HMO plans and a specific percentage toward the cost of the PPO plan and insurance coverage for family members, as agreed to in the district’s collective bargaining agreements with ACT and CSEA. A breakdown of the premium costs per employee, based on plan selection, is provided as Exhibit 2.
 
Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The exact cost is not known at this time. However, it is anticipated that the difference in cost to the district from last year will be minimal and in proportion to the renewal increase percentages noted above. After the open enrollment period, the district will be able to determine final costs.
Recommended Motion:
Ratify the California Schools Voluntary Employees Benefits Association (VEBA) Participation Agreement for employee health insurance for the plan year January 1 through December 31, 2020.
Attachments:
Ex.1 VEBA Participation Agreement
Ex.2 Employee Premiums
10.8. Approve Annual Renewal of 2016 Maintenance/Construction Unit Price Bid Master Agreement with M.P. South, Inc. (CSUB #02-2016/17)
Rationale:
Background: On November 10, 2016, the Board awarded a maintenance/construction unit price bid master agreement to M.P. South, Inc. for projects too large or complex to be completed by in-house maintenance personnel, but too small to require a separate public bid process. The agreement allows for annual renewals for up to five years.  The Board has previously approved two one-year renewals.

Current Considerations: This one-year renewal will cover new projects through November 9, 2020.

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
There is no financial impact associated with renewal of this master agreement. Each project initiated under the agreement will be presented for approval by the Board.
Recommended Motion:
Approve a third one-year renewal of the existing 2016 Maintenance/Construction Unit Price Bid Master Agreement with M. P. South, Inc. (CSUB #02/2016-17) through November 9, 2020.
11. DISCUSSION/ACTION
11.1. Ratify Agreement for Frank Vessels Elementary School's Participation in the Segerstrom Center for the Arts Disney Musicals in Schools Program
Rationale:
Background: Segerstrom Center for the Arts Disney Musicals in Schools is a free program offered to a limited number of public elementary schools each year. Vessels was selected to participate this year. The program is designed to create sustainable musical theater programs in public elementary schools. School teams are provided with the training and tools necessary to support student productions and empower them to continue keeping musical theater programs alive for years to come. The schools receive performance rights, educational support materials, and guidance from professional Segerstrom Center for the Arts teaching artists.

Current Considerations: Under this agreement (Exhibit 1) Vessels will receive a free license to produce and perform a Disney KIDS musical, free ShowKit materials, and free onsite support from a team of two Segerstrom Center for the Arts Teaching Artists for 17 weeks (90-minute school visit each week). Although the program is free, the school will be responsible for costs associated with the production and travel to a Student Share Celebration at Segerstrom Center.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost will not exceed $1,500 and will be reimbursed by the Vessels PTA.
Recommended Motion:
Ratify an agreement for Frank Vessels Elementary School's participation in the Segerstrom Center for the Arts Disney Musicals in Schools program during the 2019/20 school year at a cost not to exceed $1,500.
Actions:
Motion
Ratify an agreement for Frank Vessels Elementary School's participation in the Segerstrom Center for the Arts Disney Musicals in Schools program during the 2019/20 school year at a cost not to exceed $1,500. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Segerstrom Agreement
11.2. Ratify License Agreement with Rosetta Stone Ltd. for the Foundations for K-12 e-Learning Program
Rationale:
Background: District students in the beginning stages of learning English need a user-friendly program that individualizes instruction to supplement classroom English language development.

Current Considerations: This agreement (Exhibit 1) provides the district with access to the Rosetta Stone Foundations for K-12 e-learning program designed to build fundamental language skills in up to 24 languages. The program includes initial language aptitude placement tests, student activities, and teacher guides. The license also provides enhanced implementation, teacher product training, and access to an online learning community. The district purchased 125 licenses, at $130 each. The initial term is 13 months, effective September 16, 2019.

Administrator: Tandy Taylor, Director, Instructional Services
 
Financial Impact:
The total cost of $16,250 and will be paid from Title III funds.
Recommended Motion:
Ratify a license agreement with Rosetta Stone Ltd. for the Foundations for K-12 e-learning program at a total cost of $16,250 for the term September 16, 2019, through October 15, 2020.
Actions:
Motion
Ratify a license agreement with Rosetta Stone Ltd. for the Foundations for K-12 e-learning program at a total cost of $16,250 for the term September 16, 2019, through October 15, 2020. Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Rosetta Stone Agreement
11.3. Approve Special Education Settlement Agreement #2019/20-003
Rationale:
Background: A settlement agreement was reached regarding confidential student matter #2019/20-003.

Current Considerations: The settlement agreement includes items to be paid by the district:

• Psychoeducational, educationally related mental health, and functional behavior assessments in an amount not to exceed $6,875.00
• Occupational therapy assessment in an amount not to exceed $1,800.00
• Speech and language assessment in an amount not to exceed $2,200.00
• Compensatory educational services for academic tutoring in the amount of $3,750.00
• Compensatory education for speech and language services in an amount not to exceed $3,000.00
• Compensatory education services for educationally related mental health services in an amount not to exceed $1,800.00
• Attorney's fees of $8,500.00

Administrator: Scott Adams, Director, Student Support Services
 
Financial Impact:
The total not-to-exceed amount of $27,925.00 will be paid from the General Fund.
Recommended Motion:
Approve entering into a special education settlement agreement for student #2019/20-003 which includes Independent Education Evaluations at a cost not to exceed $10,875.00, compensatory education services at a cost not to exceed $8,550.00, and attorneys' fees of $8,500.00.
Actions:
Motion
Approve entering into a special education settlement agreement for student #2019/20-003 which includes Independent Education Evaluations at a cost not to exceed $10,875.00, compensatory education services at a cost not to exceed $8,550.00, and attorneys' fees of $8,500.00. Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
11.4. Approve Settlement of Claim Against the District
Rationale:
Background:  A mediated settlement agreement was reached regarding claim #547951.

Current Considerations:  The agreement includes payment of attorney fees in the amount of $10,000 to the Law Office of Adam C. Thiel.

Administrator:  Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
Two-thirds of the total settlement amount of $10,000 will be paid by Southern California Relief, and the remaining one-third will be paid from the General Fund.
Recommended Motion:
Approve the settlement of claim #547951 and authorize payment in the amount of $10,000 to the Law Office of Adam C. Thiel.
Actions:
Motion
Approve the settlement of claim #547951 and authorize payment in the amount of $10,000 to the Law Office of Adam C. Thiel. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
11.5. Approve Agreement with Cooperative Strategies for Developer Fee Justification Study Services
Rationale:
Background: Education Code Section 17620 authorizes school districts to levy fees against construction projects within its boundaries for the purpose of funding construction or reconstruction of school facilities. Developer fee limits are set by Government Code and are adjusted every two years according to inflation. The district’s currently established developer fees are lower than the amount authorized by law. Before a district can increase its established fees, a developer fee justification study must be prepared to demonstrate a reasonable relationship between residential, commercial, and industrial development within the district and the need for additional school facilities. The district last performed a developer fee justification study in 2018.

Current Considerations: Under this agreement (Exhibit 1), Cooperative Strategies, LLC will prepare residential and commercial/industrial development school fee justification studies for the district for fiscal years 2019/2020, 2021/2022, and 2023/2024. The total fee for these services is $4,680 plus expenses not to exceed $468.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The total cost will not exceed $5,148 and will be paid from Fund 40.
Recommended Motion:
Approve the Agreement for consulting services with Cooperative Strategies, LLC for residential and commercial/industrial development school fee justification studies at a not-to-exceed cost of $5,148.
Actions:
Motion
Approve the Agreement for consulting services with Cooperative Strategies, LLC for residential and commercial/industrial development school fee justification studies at a not-to-exceed cost of $5,148. Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Cooperative Strategies Agreement
11.6. Approve Agreement with Pan American Properties, Inc. for Property Management Services at New District Office Facilities
Rationale:
Background: On September 10, 2019, the Board approved the purchase of a commercial office building located at 5816 Corporate Avenue in Cypress for its new administrative headquarters. Escrow is expected to close on October 11, 2019.

Current Considerations: Upon the close of escrow, the district will enter into an agreement with Pan American Properties, Inc. to provide property management services for the Corporate Avenue Property (Exhibit 1). This company currently manages the district’s Azure Apartments in Redondo Beach and Coast Apartments in Costa Mesa, and their service has been excellent. The agreement appoints Pan American Properties as an agent for the district to provide management of the portion of the facility that is not occupied by the district. Services will include conducting periodic general visual inspections, supervising maintenance activities, and coordinating work for ordinary and/or emergency repairs as required.

Administrator: Tim McLellan, Ed.D., Assistant Superintendent, Business Services
 
Financial Impact:
The property management fee is 4.0% of the total monthly gross receipts or $1,000, whichever is greater, and will be retained from tenant lease payments.
Recommended Motion:
Approve a Commercial Property Management Agreement with Pan American Properties, Inc. for management of the 5816 Corporate Avenue property in Cypress for the period October 11, 2019, through October 10, 2020.
Actions:
Motion
Approve a Commercial Property Management Agreement with Pan American Properties, Inc. for management of the 5816 Corporate Avenue property in Cypress for the period October 11, 2019, through October 10, 2020. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 Pan American Agreement
11.7. Approve Agreement with Ghataode Bannon Architects for the Corporate Avenue Project (CSCP #02-2019/20).
Rationale:
Background: On September 10, 2019, the Board approved the purchase of a commercial office building located at 5816 Corporate Avenue in Cypress for its new administrative headquarters. The existing office space will need to be renovated and reconfigured to meet the operational needs of the district.

Current Considerations: The district will contract with Ghataode Bannon Architects (GBA) for planning services associated with relocation of the district’s current administrative offices to the Corporate Avenue building. Under the agreement (Exhibit 1), GBA will provide architectural, design, and/or engineering services to identify layout options; assist in determining efficient and timely phasing of the project; provide preliminary schedule and budget requirements; and provide detailed cost estimates. GBA will bill for their services on an hourly basis, as detailed in the agreement. The planning services covered by this agreement will be completed by a date set by the district.

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Financial Impact:
The total cost for these services will not exceed $25,000, plus a $1,500 allowance for approved reimbursable expenses, and will be paid from Fund 40.
Recommended Motion:
Approve an Architectural Services Agreement with Ghataode Bannon Architects for the Corporate Avenue Project (CSCP #02-2019/20) at a total cost not to exceed $26,500.
Actions:
Motion
Approve an Architectural Services Agreement with Ghataode Bannon Architects for the Corporate Avenue Project (CSCP #02-2019/20) at a total cost not to exceed $26,500. Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 GBA Agreement
11.8. Approve Agreement with School Services of California, Inc. for Organizational and Efficiency Review
Rationale:
Background: To ensure the highest level of organizational performance, the district has an interest in conducting an organizational efficiency review of its Business Services and Human Resources departments.

Current Considerations: Founded in 1975, School Services of California, Inc. (SSC) has evolved to become the premier business, management, and advocacy resource for educational agencies in the state. Under this agreement (Exhibit 1), SSC will provide a comprehensive review of departmental systems, procedures, and practices in Business Services and Human Resources. Using professional and legal standards, as well as best practices in public schools, they will measure departmental efficiencies, highlight successful practices, and make recommendations to ensure the highest level of organizational performance. The full scope of the review is detailed in the proposal (Exhibit 2).

Administrator: Anne Silavs, Superintendent
 
Financial Impact:
The cost of this agreement is $27,800 plus expenses relative to completion of the project.
Recommended Motion:
Approve an agreement with School Services of California, Inc. for an organizational and efficiency review of the Business Services and Human Resources departments at a cost of $27,800 plus expenses.
Actions:
Motion
Approve an agreement with School Services of California, Inc. for an organizational and efficiency review of the Business Services and Human Resources departments at a cost of $27,800 plus expenses. Passed with a motion by Brian Nakamura and a second by Lydia Sondhi, Ph.D..
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 SSC Proposal
Ex.2 SSC Agreement
11.9. Adopt 2019/20 District Goals and Strategies
Rationale:
Background: Board Bylaws and Board Policy specify that it is the responsibility of the Board of Trustees to set direction for the school district and adopt long-term goals aligned with the district’s mission, vision, philosophy, and priorities. On September 12, 2019, the Board performed its annual review of the district’s goals and requested a revision to Goal 3 to change the phrase "student achievement" to "student success."

Current Considerations: Exhibit 1 presents revised district goals and strategies for the 2019/20 school year.

Administrator: Anne Silavs, Superintendent
 
Recommended Motion:
Adopt the 2019/20 District Goals and Strategies.
Actions:
Motion
Adopt the 2019/20 District Goals and Strategies. Passed with a motion by Lydia Sondhi, Ph.D. and a second by Brian Nakamura.
Vote:
Yes Candi Kern.
Absent Sandra Lee.
Yes Brian Nakamura.
Absent Bonnie Peat.
Yes Lydia Sondhi, Ph.D..
Attachments:
Ex.1 2019/20 Goals & Strategies
12. INFORMATION/DISCUSSION
12.1. Local Indicators for California School Accountability System
Rationale:
The California School Dashboard is a public reporting tool for the state’s school accountability system and displays district and school results on a variety of state and local student success indicators. These indicators align with the state priorities identified in the Local Control Funding Formula.

The California Department of Education collects data on state indicators, which includes academic performance in English language arts and math, student suspension rates, English learner progress, and chronic absenteeism. School districts, on the other hand, collect information on local indicators, which include basic conditions for learning (qualified teachers, textbook sufficiency, and safe/clean facilities), implementation of state academic standards, parent and family engagement, school climate, access to a broad course of study, and outcomes in a broad course of study. School districts determine each applicable local indicator by using self-assessment tools to measure and report their progress.

There are five color-coded performance levels for each state indicator that range from blue (highest) to red (lowest). Conversely, there are only three performance levels for local indicators: Met, Not met, and Not met for two or more years.

To achieve Met status on local indicators, districts must measure their progress and annually report the results to the Board of Trustees at a regularly scheduled public meeting. Failure to do so results in a Not met performance level on the Dashboard.

Tandy Taylor, Director, Instructional Services, will provide the Board with a report of district progress on the four local indicators, thus enabling the district to achieve Met status on the California School Dashboard for 2019.
 
Recommended Motion:
Information only.
12.2. Williams Legislation Uniform Complaints, First Quarter 2019/20
Rationale:
Background: Education Code 35186 mandates that the district establish policies and procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that might pose a threat to the health or safety of students or staff, and teacher vacancy or misassignment. Additionally, it requires that the Superintendent report summarized data to the Board of Trustees quarterly regarding the nature and resolution of all complaints.

Current Considerations: The district received no complaints during the first quarter of the 2019/20 school year (Exhibit 1).

Administrator: Teresa Lennox, Director, Maintenance/Operations, Transportation, and Technology
 
Recommended Motion:
Information Only.
Attachments:
Ex.1 Williams Uniform Complaints 1st Quarter
12.3. Process for Electing Board Officers
Rationale:
The Board will review and discuss its process for annually electing Board officers.
 
13. REQUESTS FROM THE BOARD
14. ANNOUNCEMENTS AND REPORTS FROM THE BOARD
15. ANNOUNCEMENTS OR REQUESTS FROM THE SUPERINTENDENT
16. ADJOURNMENT

Published: October 4, 2019, 3:45 PM

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