Notice of Regular Meeting
Benicia USD
October 03, 2019 6:00PM
Benicia Unified District Board Room 350 East K Street Benicia, CA 94510

1. CALL TO ORDER - 6:00 p.m. (Procedural Item)
2. ROLL CALL (Procedural Item)
4. CLOSED SESSION - 6:00 P.M. (Procedural Item)
4.1. Public Employment/ Action/ Appointment/ Discipline/ Dismissal/ Evaluation / Release (Action Item)Confidential agenda item.Was edited within 72 hours of the Meeting
5. OPEN SESSION - 7:00 P.M. (Procedural Item)
6. PLEDGE OF ALLEGIANCE (Procedural Item)
Approval of agenda as presented. Passed with a motion by Mark Maselli and a second by Sheri Zada.
Yes Diane Ferrucci.
Yes Stacy Heldman-Holguin.
Yes Mark Maselli.
Yes Gethsemane Moss.
Yes Sheri Zada.
8. HIGHLIGHT - Liberty High School (Procedural Item)
9. REPORTS - (NO ACTION REQUIRED) (Procedural Item)
9.1. Student Reports (Procedural Item)
9.2. Superintendent Report (Procedural Item)
9.3. Board Reports (Procedural Item)
Quick Summary / Abstract:

Please Note: Members of the public may address the Board at a regular meeting on any item within the Board's jurisdiction. Cards may be completed requesting to address the Board; they are available at the back table and may be submitted to the Board Secretary at the meeting. The Governing Board allows speakers to speak at regular meetings on agendized and non-agendized matters under public comment. Comments are limited to no more than three minutes per speaker. By law, no action may be taken on any item raised during the public comment periods and matters may be referred to staff for placement on a future agenda of the Governing Board.

Recommended Motion:
Approve the Consent Calendar as presented.
Approve the Consent Calendar as presented. Passed with a motion by Mark Maselli and a second by Gethsemane Moss.
Yes Diane Ferrucci.
Yes Stacy Heldman-Holguin.
Yes Mark Maselli.
Yes Gethsemane Moss.
Yes Sheri Zada.
Quick Summary / Abstract:
All matters listed under the Consent Calendar are considered by the Board to be routine and will be approved by the Board in one motion. There will be no discussion on these items unless members of the Board, staff or public request specific items to be pulled and discussed.
11.1. Minutes for the Meetings of: Regular Meeting of September 19, 2019. (Consent Item)
Minutes 9.19.19
11.2. Approval of Overnight/ Out of State Field Trips- Mary Farmar 4th graders to Coloma Outdoor Discovery School, Coloma CA with Ms. Lisa Delorefice, Mr. Brian Douglas, and Ms. Lara Ruark on December 4-6, 2019. Joe Henderson 5th graders to Mission Springs Outdoor Education School, Scotts Valley, CA with Ms. Tiffany Anderson, Ms. Kelly Hughes, and Mr. Christian Whitty on February 11-14, 2020. Matthew Turner 4th Grade to Coloma Outdoor School on October 23-25 with Ms. Shelton, Ms. Moore, and Ms. Denton, Benicia Middle School 6th, 7th, & 8th Grace to Camp Maymac, Felton, CA on October 25-27, 2019 with Ms. Wright. (Consent Item)
BMS Field Trip 10.3.19
JHE Field Trip 10.3.19
MFE Field Trip 10.3.19
MTE Field Trip 10.3.19
11.3. Approval of Personnel Action List (Consent Item)
PAL Summary
PAL Summary ADD
SUM 19-10-03 ADD
12. DISCUSSION ITEMS (Procedural Item)
12.1. Public Hearing Regarding the Composition of Potential Trustee Voting Areas Associated with the District’s Transition to a By-Trustee Area Election System in Advance of the Preparation of Draft Trustee Voting Area Plans (Action Item)
Dr. Charles Young, Superintendent
PUBLIC HEARING:  The Governing Board will convene a public hearing to receive public testimony concerning the composition of potential trustee voting areas associated with the District’s transition to a by-trustee area election system in advance of the preparation of draft trustee voting area plans.  
10.3.19 Newspaper Advertisement
10.3.19 Notice of Public Hearing - Pre-Map
10.3.19 Pre-Map PP
12.2. First Reading on the following Board Policies: BP 1112 Media Relations, BP 3320 Claims and Actions Against the District, BP/AR 3551 Food Service Operations/Cafeteria Fund, BP 4117.7/4317.7 Employment Status Reports, BP 4119.24/4219.24/4319.24 Maintaining appropriate Adult-Student Interactions, BP 4218 Dismissal/Suspension/Disciplinary Action BP/AR 6142.2 World Language Instruction. BP/AR 6142.1 Sexual Health and HIV/AIDS Prevention Instruction, BP 6142.6 Visual and Performing Arts Education, BP/AR 6145.6 Internatiional Exchange, BP 6179 Supplemental Instruction. (Discussion Item)
Dr. Charles Young

BP 1112 - Media Relations (BP revised) - Policy updated to expand the section on "Crisis Communications Plan" to apply to natural disasters, involve district technology personnel in the development of the plan, and expand the contents of the plan. Policy also updated to encourage the establishment of priorities and key messages for proactive communications with the media, clarify that media representatives can be required to register before coming on campus only if the district has adopted a policy requiring all visitors to register, and clarify that the only student directory information that may be released to the media is that information designated by the district in AR 5125.1 - Release of Directory Information. 

AR 3320 - Claims and Actions Against the District (AR revised) - Regulation updated to add statement requiring the use of district procedures for claims against the district prior to filing a lawsuit. Regulation also defines "limited civil case" as one that is for an amount of $25,000 or less.

BP/AR 3551 - Food Service Operations/Cafeteria Fund (BP/AR revised) - Policy updated to reflect NEW FEDERAL REGULATION (84 Fed. Reg. 8247) and updated California Department of Education (CDE) guidance giving districts with an average daily attendance of less than 2,500 greater flexibility in the hiring of food service directors. Policy also consolidates material on nondiscrimination toward students who have unpaid meal fees and those who participate in the free and reduced-price meal program. Regulation updated to reflect NEW LAW (AB 3043, 2018) which permits the use of cafeteria funds to (1) pay for the purchase of a mobile food facility and (2) supplement the cost of providing universal breakfast in districts that do not provide universal breakfast under a federal program, provided they submit the required certification to CDE. Regulation also updates section on U.S. Department of Agriculture (USDA) donated foods to reflect current requirements for the safe storage and control of the foods. In both policy and regulation, CDE and USDA guidance renumbered when superseded by newer guidance.

AR 4117.7/4317.7 - Employment Status Reports (AR revised) - Regulation updated pursuant to Education Code 44940 to include a violation or attempted violation of Penal Code 187 (murder) in the definition of a "mandatory leave of absence offense."

BP 4119.24/4219.24/4319.24  - Maintaining Appropriate Adult-Student Interactions (BP added) - New policy addresses the avoidance of unlawful and inappropriate interactions between staff and students, an employee's responsibility to report another employee's violation of this policy, disciplinary consequences for staff, referral to law enforcement when appropriate, the requirement to post the code of conduct on school and/or district websites, and examples of conduct that are inappropriate or can create the appearance of impropriety.

BP/AR 4218 - Dismissal/Suspension/Disciplinary Action (BP added; AR revised) - New policy contains material formerly in AR pertaining to board actions in disciplinary hearings for classified employees and new material consistent with BP 4118 - Dismissal/Suspension/Disciplinary Action for certificated employees. Policy also reflects NEW LAW (AB 2234, 2018) which requires the board to delegate its authority to an administrative law judge in cases involving allegations of egregious misconduct with a minor. Regulation updates and consolidates the causes for disciplinary action. Regulation also adds the requirement to set a timeline by which the employee may request a hearing, which must be not less than five days after serving notice upon the employee. Section on "Compulsory Leave of Absence" expanded to define "mandatory" and "optional" leave of absence offenses and reflect requirements pertaining to extension of the leave and compensation during the leave. Material pertaining to merit system districts moved to BP/AR 4218.1 - Dismissal/Suspension/Disciplinary Action (Merit System).

BP/AR 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction (BP/AR revised) - Policy updated to more directly reflect the goals of the California Healthy Youth Act, incorporate the legal requirement for districts whose graduation requirements include completion of a health education course to include instruction on the affirmative consent standard, and reflect NEW LAW (SB 1104, 2018) which requires districts offering grades 6-12 to provide information on human trafficking prevention resources to parents/guardians by January 1, 2020. Policy also adds timeline for notification to parents/guardians that they may request to excuse their child from comprehensive sexual health and HIV prevention education. Regulation updated to reflect NEW LAW (AB 1861, 2018) which requires that comprehensive sexual health education include specified information regarding human trafficking, and NEW LAW (AB 1868, 2018) which authorizes instruction regarding the potential risks and consequences of electronically sharing suggestive or sexually explicit materials. Section on "Professional Development" updated to reflect a legal requirement to provide periodic staff development regarding sexual abuse and human trafficking.

BP/AR 6142.2 - World Language Instruction (BP/AR revised) - Policy and regulation retitled to be consistent with terminology used in the Education Code pursuant to NEW LAW (AB 2319, 2018). Policy and regulation updated to reflect NEW STATE CONTENT STANDARDS for world language instruction adopted by the State Board of Education in January 2019. Policy also reflects University of California guidance stating that American Sign Language courses may be used to satisfy world language coursework requirements for college admission, and reflects state regulations which require districts to establish a process for receiving and responding to input from parents/guardians and other stakeholders regarding the world language in which instruction will be provided in any program sufficient to produce proficiency in a world language. Regulation also reflects state regulation requiring districts to establish a process for receiving and responding to parent/guardian requests to establish a language acquisition program not currently offered at the school.

BP 6142.6 - Visual and Performing Arts Education (BP revised) - Policy updated to reflect revised content standards for visual and performing arts, including media arts, adopted by the State Board of Education in January 2019. Policy incorporates the philosophical foundation,lifelong goals, and artistic processes upon which the state standards are based.

BP/AR 6145.6 - International Exchange (BP/AR revised) - Policy updated to clarify the scope of the policy, separate material pertaining to district students studying in another country and material pertaining to international exchange students studying in district schools, and reflect CSBA Legal Guidance. Policy also addresses student eligibility, information to obtain from the placement organization, and methods that may be used to calculate the total cost of educating an international student for the purpose of determining tuition. Regulation reflects the requirement to provide the placement organization with written acceptance of a student's enrollment, clarifies that a student's enrollment may be for one semester or one year, and adds optional language regarding the provision of a school transcript.

BP 6179 - Supplemental Instruction (BP revised) - Policy updated to reflect current law requiring the provision of remedial instruction to students who are recommended for retention or are identified as being at risk for retention. Policy also deletes reference to federal Title I program improvement which is no longer operational, and clarifies that schools identified for comprehensive or targeted school improvement may, but are not required to, offer supplemental instruction.

Board Policy Updates
12.3. Local Control Accountability Plan Updates and Overview (Discussion Item)
Dr. Leslie Beatson

Dr. Leslie Beatson, Assistant Superintendent Education Services, will report on the current 2019-20 Strategic Plan-LCAP and the changes proposed for the 2020 LCAP template.  The purpose of the report is to present the purpose of the Strategic Plan-LCAP; review the current goals  and actions, and report on the proposed changes of the new 3-year LCAP template. 


13. ADJOURNMENT (Procedural Item)
Disability Information:
In compliance with the American with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact Georgina Martinez at 747-8300, ext. 1211. Notification 48 prior to the meeting will enable the District to make reasonable arrangement to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

Published: September 27, 2019, 3:29 PM

The resubmit was successful.