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Regular Board Meeting - C19
South Whittier SD
October 20, 2020 4:00PM
Zoom Conference URL/Link: https://zoom.us/j/98712961049?pwd=N2YvK1dzWHQzRGNTRVdyMVRNL3o0Zz09 Meeting ID: 987 1296 1049 Password: 462232

1. PRELIMINARY
1.1. Call to Order.
1.2. Roll Call:
Rationale:

BOARD OF TRUSTEES:

Sylvia V. Macias, President

Jan Baird, Vice President

Natalia Barajas, Clerk

Deborah Pacheco, Member

Elias Alvarado, Member

ADMINISTRATORS:

Dr. Gary Gonzales, Superintendent

Martha Mestanza-Rojas, Associate Superintendent of Educational Services

Dr. Marti Tienda-Ayala, Associate Superintendent of Human Resources

Mark Keriakous, Chief Business Officer

STAFF:

Kurby Flores, Executive Assistant to the Superintendent


 
2. CLOSED SESSION
Quick Summary / Abstract:
The Board may be required to adjourn to closed session for discussion on matters of personnel, security, negotiations, student discipline, litigation and other matters as authorized by Government Code Sections 3459.1, 54956.6, 54956.8, 54957 and 54957.6 and Education Code Sections 35146 and 48914.
2.1. Conference with Agency Labor Negotiators: South Whittier Teachers Association and California School Employees Association. Agency Negotiators: Dr. Gary Gonzales, Dr. Marti Tienda-Ayala, Martha Mestanza-Rojas, Mark Keriakous (Government Codes Section 3549.1 and 54957.6)
2.2. Classified -Public Employee Appointment/Employment/Evaluation
2.3. Classified - Public Employee Dismissal/Release/Discipline/Transfers/Reassignments/Retirement
2.4. Certificated - Public Employee Appointment/Employment/Evaluation
2.5. Certificated - Public Employee Dismissal/Release/Discipline/Transfers/Reassignments/Retirement
3. OPEN SESSION
Quick Summary / Abstract:
 
3.1. Pledge of Allegiance
3.2. Mission and Vision
3.3. Report on Closed Session Items
Quick Summary / Abstract:
The Superintendent will report related to any action taken in closed session.
4. APPROVAL OF AGENDA
Recommended Motion:

The Superintendent recommends approval of the October 20, 2020 Agenda as presented. 

Motion: ____ Seconded: ____ VOTE: YES ___ NO ____ Abstain____ Absent ____

5. REPORTS
5.1. AWARDS/RECOGNITIONS: 2020-2021 Teacher of the Year
Speaker:
Dr. Marti Ayala, Associate Superintendent of Human Resources
Quick Summary / Abstract:

Carmen Ornelas will be presented to the Board of Trustees as the South Whittier School District "Teacher of the Year" for the 2020-2021 school year.


5.2. AWARDS/RECOGNITIONS: 2020-2021 CSEA Classified Employee of the Year
Speaker:
Dr. Marti Ayala, Associate Superintendent of Human Resources
Quick Summary / Abstract:
Michelle Ryan will be presented to the Board of Trustees as the South Whittier School District "CSEA Classified Employee of the Year" for the 2020-2021 school year.
5.3. AWARDS/RECOGNITIONS: Above & Beyond
Speaker:
Dr. Gary Gonzales, Superintendent
Quick Summary / Abstract:

The following individuals will be presented to the Board of Trustees as the South Whittier School District Above & Beyond recipients for the month of October, 2020:

Olegario Acosta - 6th Grade Teacher, Monte Vista

Alma Perez - Secretary, Los Altos

Tiffany Baides - 6th Grade Teacher, Loma Vista

Elisabel Santos-Scott - Instructional Coach

Irving Sanchez - IT Director

Maria Baltazar - Community Liaison, Carmela

Business Services Department

  • Maria Moreno - Secretary
  • Geta Woldie - Director of Fiscal Services
  • Nelson Santos - Director of Facilities, Maintenance & Operations
  • Terri Sperry - Nutrition Services Supervisor
  • Barbara Ulm - Accounting Technician
  • Grace Hong - Nutrition Services Accounting Technician
  • Dawn Camargo - Administrative Analyst
  • Geeta Bhatt - Fiscal Services Technician
  • Kent Burrows - Supervisor, Maintenance & Operations

Soo Won - Preschool Teacher, Lake Marie

Cindy Hernandez - Noon Duty Supervisor, Los Altos

Allison Yoshida - SPED Instructional Coach

Rachel Spratta - Speech & Language Pathologist, Los Altos

Sarah Payne - 2nd Grade Teacher, Loma Vista

Jennifer Nuñez - 1st Grade Dual Immersion Teacher, McKibben

Daniel Castro - Community Liaison, Graves Middle School

6. COMMENTS BY TRUSTEES
Rationale:
This item is provided as an opportunity for Trustees to report regarding District related topics.

 
7. PUBLIC COMMENTS
Rationale:

During this time, Members of the public may without arrangement, make representations to address the Board on matter related to agenda and non-agenda items. A total of 21 minutes are provided so members of the public can address the Board. Unless otherwise determined by the Board, speakers are limited to three (3) minutes. If you wish to address the Board of Trustees, please complete and submit the online Google Form, "SWSD - Request to Address the Board", located on our website: www.swhittier.net. The Superintendent may refer the matter to the proper department for review.

 
8. CONSENT
Recommended Motion:

The Superintendent recommends the Board of Trustees review and approve Consent agenda items 8.1 through 8.6 as presented.

Motion: ___ Seconded:___ VOTE:Yes___No___ Abstain:___ Absent: ___

Quick Summary / Abstract:

At each meeting, the Board approves a group of routine action items typically referred to as the Consent Agenda. They will be acted on by the Board as one item.  Items may be pulled and acted on individually.  If any Board member or the Superintendent requests that an item be removed from the Consent Agenda, it will be taken up in the order indicated on the Agenda.

8.1. Approval of Minutes - September 8, 2020 Regular Board Meeting
Attachments:
September 8, 2020 Regular Board Meeting Minutes - Unadopted
8.2. Approval of Minutes - September 22, 2020 Special Board Meeting
Attachments:
September 22, 2020 Special Board Meeting Minutes - Unadopted
8.3. Purchase Order List # 4 Was edited within 72 hours of the Meeting
Attachments:
Purchase Order List # 4
8.4. Contract/Memorandum of Understanding (MoU) List # 07 (FY 2020-21)
Quick Summary / Abstract:

The attached contract list summarizes each contract by providing the contract number, name of the contractor, a description of the service, the duration of the contract, and the cost.

Attachments:
17-18-064A
19-20-033A
20-21-007A
20-21-055A
20-21-056A
20-21-058
20-21-060A
20-21-069
20-21-071
20-21-072
20-21-073
20-21-074
20-21-075
20-21-076
Contract Listing # 7 Summary
8.5. Acceptance of Donations
Recommended Motion:

The Superintendent recommends approval of the listed donation(s)/gift(s).

Donor

Description

Purpose

Amount/Value

Stacy Pentel/Recycling Club

Funds raised by recycling club were intended to purchase caterpillar eggs and butterfly habitats for all classes. COVID did not allow this purchase, teacher retired, and donated funds to the library in lieu of.
Library/purchase of books
$1,137.40

Quick Summary / Abstract:

Pursuant to Board Policy 3290, the South Whittier School District has received donations/gifts which may be accepted by the Board of Trustees.  All gifts, grants, and bequests shall become the property of the South Whittier School District once accepted.

8.6. Express Voucher Report September 1 to September 30, 2020
Attachments:
Express Voucher Report September 2020
9. WRITTEN COMMUNICATION TO THE BOARD
9.1. Recommendations for Amendments to the South Whittier School District Learning Continuity & Attendance Plan from the Los Angeles Office of Education.
Quick Summary / Abstract:
Informational Item Only.
Attachments:
SWSD Learning Continuity Plan Recommendations
10. GOVERNING BOARD
Quick Summary / Abstract:
No items submitted for this section of the agenda.
11. REVIEW AND ADOPTION OF BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS (FIRST READING)
11.1. BB 9270 Conflict of Interest (FIRST READING)
Attachments:
BB 9270 Conflict of Interest (FIRST READING)
11.2. BP 3270 Sale and Disposal of Books, Equipment, and Supplies (FIRST READING)
Attachments:
BP 3270 Sale and Disposal of Books, Equipment, and Supplies (FIRST READING)
11.3. AR 3512 Equipment (FIRST READING)
Attachments:
AR 3512 Equipment (FIRST READING)
11.4. AR 3230 Business and Noninstructional Operations (FIRST READING)
Attachments:
AR 3230 Business and Noninstructional (FIRST READING)
11.5. AR 3440 Inventories (FIRST READING)
Attachments:
AR 3440 Inventories
11.6. BP 2210 Administrative Leeway in Absence of Governing Board Policy (FIRST READING)
Attachments:
BP 2210 Administrative Leeway in Absence of Governing Board Policy
11.7. AR 0450 Comprehensive Safety Plan (FIRST READING)
Attachments:
AR 0450 Comprehensive Safety Plan (FIRST READING)
11.8. BP 0450 Comprehensive Safety Plan (FIRST READING)
Attachments:
BP 0450 Comprehensive Safety Plan (FIRST READING)
11.9. BP 3516 Emergencies and Disaster Preparedness Plan (FIRST READING)
Attachments:
BP 3516 Emergencies And Disaster Preparedness Plan (FIRST READING)
11.10. AR 3516 Emergencies And Disaster Preparedness Plan (FIRST READING)
Attachments:
AR 3516 Emergencies And Disaster Preparedness Plan (FIRST READING)
11.11. AR 4111.2 Personnel Legal Status Requirement (FIRST READING)
Attachments:
AR 4111.2 Personnel Legal Status Requirement (FIRST READING)
11.12. BP 4111.2 Personnel Legal Status Requirement (FIRST READING)
Attachments:
BP 4111.2 Personnel Legal Status Requirement (FIRST READING)
11.13. BP 4111 Personnel Recruitment And Selection (FIRST READING)
Attachments:
BP 4111 Personnel Recruitment And Selection (FIRST READING)
12. EDUCATIONAL SERVICES
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Educational Services agenda items 12.1 through 12.2 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___
12.1. 2020-2021 Williams Quarterly Report on Uniform Complaints - Quarter 1
Quick Summary / Abstract:
No Williams complaints were filed with any school in the district during the first quarter (July 1 to September 30, 2020).
Attachments:
2020-21 UCP Quarterly Report - Quarter 1
12.2. Recommendations for Amendments to the South Whittier School District Learning Continuity & Attendance Plan
Attachments:
Learning Continuity & Attendance Plan Recommendations
13. BUSINESS SERVICES
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Business Services agenda item 13.1 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___

13.1. Position Control Report 20-21-02
Recommended Motion:

The Superintendent recommends the Board of Trustees approve the Position Control Report as presented.


Quick Summary / Abstract:

Position Control is a system of tracking based on positions rather than employees. It creates a framework of positions for all the jobs within the District without regard to whether there is an incumbent in a specific job or not. Position control applies to all regular Certificated and Classified positions. Each Position Control Numbers consists of a unique combination of funding sources, position titles and position location with a set maximum FTE allocation.

The Position Control system is designed to be a transparent way to track changes as positions are added or deleted. These changes will often have a fiscal impact. The Position Control system is directly correlated and integrated with the District's budget.

Attachments:
Position Control Report 20-21-02
14. BOND MEASURE QS
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Bond Measure QS agenda item 14.1 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___

14.1. Contract/Memorandum of Understanding (MoU) List # 1 (Bond)
Quick Summary / Abstract:

The attached contract list summarizes each contract by providing the contract number, name of the contractor, a description of the service, the duration of the contract, and the cost.

Attachments:
20-21-070
Contract/MoU List # 1 (Bond)
15. HUMAN RESOURCES
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Human Resources agenda items 15.1 through 15.4 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___

15.1. Classified Personnel Report # 05
Attachments:
Classified Personnel Report # 05
15.2. Certificated Personnel Report # 05
Attachments:
Certificated Personnel Report # 05
15.3. Memorandum of Understanding (MoU) - SWSD & CSEA Bilingual Schedule
Attachments:
MOU SWSD & CSEA Bilingual Schedule
15.4. Memorandum of Understanding (MoU) - SWSD & CSEA Return to Work Distance Learning Proposal
Attachments:
MOU SWSD & CSEA RTW Distance Learning Proposal
16. BOARD OF TRUSTEES DISCUSSION TO GUIDE FUTURE RECOMMENDATIONS
17. ADJOURNMENT
Quick Summary / Abstract:

Unless otherwise posted, the next regularly scheduled meeting will be held

November 17, 2020 at 4:00 p.m.

Via Zoom Conference


Published: October 16, 2020, 2:12 PM

The resubmit was successful.