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Regular Board Meeting - C19
South Whittier SD
November 17, 2020 4:00PM
Zoom Conference URL/Link: https://zoom.us/j/91603190722?pwd=SzRLVXlkNE9wWEdjajlsV3o2ZUc4QT09 Meeting ID: 916 0319 0722 Password: 118100

1. PRELIMINARY
1.1. Call to Order.
1.2. Roll Call:
Rationale:

BOARD OF TRUSTEES:

Sylvia V. Macias, President

Jan Baird, Vice President

Natalia Barajas, Clerk

Deborah Pacheco, Member

Elias Alvarado, Member

ADMINISTRATORS:

Dr. Gary Gonzales, Superintendent

Martha Mestanza-Rojas, Associate Superintendent of Educational Services

Dr. Marti Tienda-Ayala, Associate Superintendent of Human Resources

Mark Keriakous, Chief Business Officer

STAFF:

Kurby Flores, Executive Assistant to the Superintendent


 
2. CLOSED SESSION (4:00PM - 5:20PM)
Quick Summary / Abstract:
The Board may be required to adjourn to closed session for discussion on matters of personnel, security, negotiations, student discipline, litigation and other matters as authorized by Government Code Sections 3459.1, 54956.6, 54956.8, 54957 and 54957.6 and Education Code Sections 35146 and 48914.
2.1. Conference with Agency Labor Negotiators: South Whittier Teachers Association and California School Employees Association. Agency Negotiators: Dr. Gary Gonzales, Dr. Marti Tienda-Ayala, Martha Mestanza-Rojas, Mark Keriakous (Government Codes Section 3549.1 and 54957.6)
2.2. Classified -Public Employee Appointment/Employment/Evaluation
2.3. Classified - Public Employee Dismissal/Release/Discipline/Transfers/Reassignments/Retirement
2.4. Certificated - Public Employee Appointment/Employment/Evaluation
2.5. Certificated - Public Employee Dismissal/Release/Discipline/Transfers/Reassignments/Retirement
2.6. Potential Litigation (1) Case
3. OPEN SESSION (5:30PM)
3.1. Pledge of Allegiance
3.2. Mission and Vision
3.3. Report on Closed Session Items
Quick Summary / Abstract:
The Superintendent will report related to any action taken in closed session.
4. APPROVAL OF AGENDA
Recommended Motion:

The Superintendent recommends approval of the November 17, 2020 Agenda as presented. 

Motion: ____ Seconded: ____ VOTE: YES ___ NO ____ Abstain____ Absent ____

5. REPORTS
5.1. AWARDS/RECOGNITIONS: Above & Beyond
Speaker:
Dr. Gary Gonzales, Superintendent
Quick Summary / Abstract:

The following individuals will be presented to the Board of Trustees as the South Whittier School District Above & Beyond recipients for the month of November, 2020:

Leslie Taylor - Custodian @ Monte Vista

Genevieve Silebi - Principal @ Los Altos

Jeselle Mata - Instructional Coach @ McKibben

Rashell Morris - Instructional Aide @ Lake Marie

Amanda Riisager - ELA Teacher @ Graves Middle School

Los Altos Cafeteria Staff

6. COMMENTS BY TRUSTEES
Rationale:
This item is provided as an opportunity for Trustees to report regarding District related topics.

 
7. PUBLIC COMMENTS
Rationale:

During this time, Members of the public may without arrangement, make representations to address the Board on matter related to agenda and non-agenda items. A total of 21 minutes are provided so members of the public can address the Board. Unless otherwise determined by the Board, speakers are limited to three (3) minutes. If you wish to address the Board of Trustees, please complete and submit the online Google Form, "SWSD - Request to Address the Board", located on our website: www.swhittier.net. The Superintendent may refer the matter to the proper department for review.

 
8. CONSENT
Recommended Motion:

The Superintendent recommends the Board of Trustees review and approve Consent agenda items 8.1 through 8.7 as presented.

Motion: ___ Seconded:___ VOTE:Yes___No___ Abstain:___ Absent: ___

Quick Summary / Abstract:

At each meeting, the Board approves a group of routine action items typically referred to as the Consent Agenda. They will be acted on by the Board as one item.  Items may be pulled and acted on individually.  If any Board member or the Superintendent requests that an item be removed from the Consent Agenda, it will be taken up in the order indicated on the Agenda.

8.1. Approval of Minutes - October 20, 2020 Regular Board Meeting
Attachments:
October 20, 2020 Regular Board Meeting Minutes - Unadopted
8.2. Purchase Order List # 5
Attachments:
Purchase Order List #5
8.3. Contract/Memorandum of Understanding (MoU) List # 8 (FY 2020-21)Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

The attached contract list summarizes each contract by providing the contract number, name of the contractor, a description of the service, the duration of the contract, and the cost.

Attachments:
20-21-011B
20-21-066
20-21-077
20-21-078
20-21-079
20-21-081
20-21-082
20-21-083
20-21-084
CONTRACT-MOU LIST NO. 8 FY 20-21
8.4. Travel and Conference Report # 4
Attachments:
Travel and Conference Report # 4
8.5. Acceptance of Donations
Recommended Motion:

The Superintendent recommends approval of the listed donation(s)/gift(s).

Donor

Description

Purpose

Amount/Value

Lifetouch

Photographed students
Any Educational Purpose
$89.00
 Box Tops Earning for turned in Box Tops Any Educational Purpose $0.60

Quick Summary / Abstract:

Pursuant to Board Policy 3290, the South Whittier School District has received donations/gifts which may be accepted by the Board of Trustees.  All gifts, grants, and bequests shall become the property of the South Whittier School District once accepted.

8.6. Express Voucher Report October 1, 2020 to October 31, 2020
Attachments:
Express Vouchers October 2020
8.7. Disposal/Salvage of Surplus and/or Obsolete Equipment
Quick Summary / Abstract:

District-owned equipment has become obsolete, unusable, and no longer needed.  The salvage/unusable items attached are to be disposed of through a materials recycling or surplus auction vendor.  The district is authorized to take this action pursuant to Education Codes 17545 through 17549.

Attachments:
Disposal/Salvage of Surplus and/or Obsolete Equipment 11-17-2020
9. WRITTEN COMMUNICATION TO THE BOARD
Quick Summary / Abstract:

No written communication submitted to the Board for this agenda

10. GOVERNING BOARD
Quick Summary / Abstract:

No items submitted for this section of the agenda

11. REVIEW AND ADOPTION OF BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS (FIRST READING)
Quick Summary / Abstract:

The following Board Policies and Administrative Regulations are submitted to the Board for a first reading and review. All questions and/or recommendations for additions or revisions should be directed to the Superintendent prior to the next Board meeting.

11.1. BP 4111 Personnel Recruitment And Selection (FIRST READING)
Attachments:
BP 4111 Personnel Recruitment And Selection (FIRST READING)
12. REVIEW AND ADOPTION OF BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS (SECOND READING)
Recommended Motion:

The Board of Trustees will conduct a Second reading and possible approval of the following proposed Board Policies and Administrative Regulations agenda items 12.1 through 12.12. The Superintendent recommends the Board of Trustees review and approve the Board policies and Administrative Regulations as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___

12.1. BB 9270 Conflict of Interest (SECOND READING)
Attachments:
BB 9270 Conflict Of Interest SECOND READING
12.2. BP 3270 Sale and Disposal of Books, Equipment, and Supplies (SECOND READING)
Attachments:
BP 3270 Sale And Disposal Of Books Equipment And Supplies SECOND READING
12.3. AR 3512 Equipment (SECOND READING)
Attachments:
AR 3512 Equipment SECOND READING
12.4. AR 3230 Business and Noninstructional Operations (SECOND READING)
Attachments:
AR 3230 Business And Noninstructional SECOND READING
12.5. AR 3440 Inventories (SECOND READING)
Attachments:
AR 3440 Inventories SECOND READING
12.6. BP 2210 Administrative Leeway in Absence of Governing Board Policy (SECOND READING)Was edited within 72 hours of the Meeting
Attachments:
BP 2210 Admin Leeway In Absence Of Governing BP SECOND READING
12.7. AR 0450 Comprehensive Safety Plan (SECOND READING)
Attachments:
AR 0450 Comprehensive Safety Plan SECOND READING
12.8. BP 0450 Comprehensive Safety Plan (SECOND READING)
Attachments:
BP 0450 Comprehensive Safety Plan SECOND READING
12.9. BP 3516 Emergencies and Disaster Preparedness Plan (SECOND READING)
Attachments:
BP 3516 Emergencies And Disaster Preparedness Plan SECOND READING
12.10. AR 3516 Emergencies And Disaster Preparedness Plan (SECOND READING)
Attachments:
AR 3516 Emergencies And Disaster Preparedness Plan SECOND READING
12.11. AR 4111.2 Personnel Legal Status Requirement (SECOND READING)
Attachments:
AR 4111.2 Personnel Legal Status Requirement SECOND READING
12.12. BP 4111.2 Personnel Legal Status Requirement (SECOND READING)
Attachments:
BP 4111.2 Personnel Legal Status Requirement SECOND READING
13. EDUCATIONAL SERVICES
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Educational Services agenda items 13.3 through 13.5 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___
13.1. PRESENTATION: Creating Innovative, Engaging, and Culturally Relevant Lessons during Distance Learning
Speaker:
Martha Mestanza-Rojas, Associate Superintendent, Educational Services
Attachments:
Distance Learning Presentation
13.2. PRESENTATION: WACSEP Local Plan and Joint Powers Agreement
Speaker:
Diana Huizar, Director of Special Education and Student Services
Attachments:
WACSEP Local Plan and Joint Powers Agreement Presentation
13.3. Whittier Area Cooperative SELPA (WACSEP) Local Plan 2020-21
Rationale:

Background: The South Whittier School District is a member of the Whittier Area Cooperative Special Education Local Plan Area (SELPA). The purpose of the SELPA is to ensure that all students with disabilities living within its boundaries will be provided a free appropriate public education as required by the Federal Individuals with Disabilities Education Act (IDEA) and California Education Code.  The Local Plan contains a governance and administration section that includes policies and procedures for the provision of special education services by all Local Educational Agencies (LEAs) within the SELPA. 

The Whittier Area Cooperative SELPA Local Plan was last fully revised in 2007 and at that time required subsequent approval by all participating LEAs within the SELPA. 

Discussion: Under the trailer bill language of the adopted budget in 2018, AB 1808, the Governor required all Special Education Local Plan Areas (SELPAs) to develop a local plan that conformed to a template to be provided by the California Department of Education (CDE).  CDE developed the Section B template for the Local Plan titled “Governance and Administration” to be used by all SELPAs in the State.  Section B, Governance and Administration, requires Whittier Area Cooperative SELPA member LEA board approval.

A local plan committee was formed in the Whittier Area Cooperative SELPA consistent with the required stakeholders per education code.  Stakeholders included both general and special education teachers and administrators along with parent representatives of students with disabilities for the Whittier Area Cooperative SELPA’s Community Advisory Committee.  The language within the current Local Plan was used to satisfy the majority of requirements of the new template. Additional language was developed, reviewed, and recommended by the committee for parts of the new template that were in excess of the current Local Plan.   The required section of the Local Plan using the new template from CDE (i.e., Section B- Governance and Administration) was approved unanimously by the present (six) members of the Joint Powers Board of the Whittier Area Cooperative SELPA on October 28,2020. The meeting was held consistent with the Brown Act and Governor Newsom’s Executive Order 29-20 to allow the public an opportunity to participate and comment. 

Following approval by the Joint Powers Board, the Local Plan Section B Governance and Administration, must be approved by all governing boards of participating LEAs and by the Los Angeles County Office of Education (LACOE).  These approvals of the Local Plan will be submitted to the California Department of Education (CDE).  Upon final approval by, the Local Plan must be posted on the website of each LEA, the Whittier Area Cooperative SELPA (WACSEP), and LACOE.

Local Plan Sections

Section A, Contacts and Certifications

Section B, Governance and Administration, must be reviewed every three years

Section D, Annual Budget plan, must be developed and approved annually by the Joint 

Powers Board (approved 6-18-20)

Section E, Annual Services Plan, must be developed and approved annually by the 

Joint Powers Board (approved 6-18-20)

 
Recommended Motion:

It is recommended the Board of Education approve the Whittier Area Cooperative SELPA (WACSEP) Local Plan Section B, Governance and Administration, indicating that the Local Plan has been adopted and is the basis for the operation and administration of special education programs

Quick Summary / Abstract:
The Whittier Area Cooperative SELPA (WACSEP) Local Plan is required to be updated on a periodic basis to reflect possible changes in legal references and compliance with the California Education Code. Under the trailer bill language of the adopted budget in 2018, AB 1808, the Governor required all Special Education Local Plan Areas (SELPAs) to develop a local plan that conformed to a template to be provided by the California Department of Education (CDE).  CDE developed Section B for the Local Plan titled Governance and Administration to be used by all SELPAs in the state.  Section B, Governance and Administration, requires Whittier Area Cooperative SELPA (WACSEP) member LEA board approval.
Attachments:
WACSEP Local Plan - Governance and Administration
13.4. Whittier Area Cooperative SELPA (WACSEP) Joint Powers Agreement
Rationale:

Background:  The South Whittier School District is a member of the Whittier Area Cooperative Special Education Local Plan Area (SELPA), known as the Whittier Area Cooperative Special Education Program (WACSEP). The purpose of the SELPA is to ensure that all students with disabilities living within its boundaries will be provided a free appropriate public education as required by the Federal Individuals with Disabilities Education Act (IDEA) and California Education Code.  The WACSEP Joint Powers Agreement clarifies the member LEAs’ rights and obligations with respect to one another for the continued education and maintenance of a program of special education for persons with exceptional needs.

The WACSEP Joint Powers Agreement has been in effect since 1973 and at that time was approved by all participating LEAs within the SELPA. 

Discussion: The Whittier Area Cooperative Special Education Program (WACSEP) first entered into a Joint Powers Agreement in 1973. Since then, amendments were approved in 1980 and 1988 due to amendments and expansions of the laws respecting the education of individuals with exceptional needs, as well as due to a change in membership. This amendment updates the education code pertaining to the education of students with disabilities, the responsibilities and descriptions that apply to the current education code and WACSEP activities, and current language. The amended Joint Powers Agreement requires WACSEP member LEA board approval. 

The Joint Powers Agreement includes functions and membership of WACSEP, membership and responsibilities of the Joint Powers Board, duties of the SELPA Executive Director and Administrative Union, responsibilities of the Community Advisory Council, and other processes and requirements (e.g., withdrawal/expulsion from the JPA, enforcement of the agreement, etc.). This Joint Powers Agreement was  approved unanimously by the present (six) members of the Joint Powers Board of the Whittier Area Cooperative SELPA on October 28,2020. The meeting was held consistent with the Brown Act and Governor Newsom’s Executive Order 29-20 to allow the public an opportunity to participate and comment. 

Following approval by the Joint Powers Board, the Joint Powers Agreement must be approved by all governing boards of participating LEAs. It will then be filed with the Secretary of State.


 
Recommended Motion:

It is recommended the Board of Education approve the Whittier Area Cooperative Special Education Program (WACSEP) Joint Powers Agreement, indicating that the Joint Powers Agreement has been adopted and clarifies the member LEAs’ rights and obligations of with respect to one another for the continued education and maintenance of a program of special education for persons with exceptional needs.

Quick Summary / Abstract:
The Whittier Area Cooperative Special Education Program (WACSEP) first entered into a Joint Powers Agreement in 1973. Since then, amendments were approved in 1980 and 1988 due to amendments and expansions of the laws respecting the education of individuals with exceptional needs, as well as due to a change in membership. This amendment updates the education code pertaining to the education of students with disabilities, the responsibilities and descriptions that apply to the current education code and WACSEP activities, and current language. The amended Joint Powers Agreement requires WACSEP member LEA board approval.
Attachments:
WACSEP Joint Powers Agreement
13.5. School Plans for Student Achievement (SPSA) - Revisions
Recommended Motion:
The Superintendent recommends the Board of Trustees approve the revised 2019-2020 Single Plans for Student Achievement (SPSA) for Carmela Elementary, Lake Marie Elementary, Loma Vista Elementary, Los Altos Elementary, McKibben Elementary, Monte Vista School, and Richard L. Graves Middle School as presented.
Attachments:
Revised 2019-2020 Carmela School Plan
Revised 2019-2020 GMS School Plan
Revised 2019-2020 Lake Marie School Plan
Revised 2019-2020 Loma Vista School Plan
Revised 2019-2020 Los Altos School Plan
Revised 2019-2020 McKibben School Plan
Revised 2019-2020 Monte Vista School Plan
14. BUSINESS SERVICES
14.1. 7-11 Committee on District Property Member Recruitment Packet
Rationale:

The purpose of the 7-11 Committee is to review and analyze real property that is owned by South Whittier School District and to determine what real property could be designated as “excess” or “surplus,” or property that will not be needed for school purposes.  The Committee will then present a report to the Board of Trustees recommending uses for the identified property or how to dispose of the property (e.g., sale, lease, etc.)

7-11 Committee Membership Recruitment and Application - Members of the Committee serve only on a voluntary basis. The Member Recruitment Packet is attached for those who wish to apply and be considered for serving on the South Whittier School District 7-11 Committee. The packet includes the Conflict of Interest Law: Real Property.  Applications are to be submitted online. The application submittal deadline: Monday, December 15, 2020 at 4:00 PM.

 
Quick Summary / Abstract:

District Administration will provide information on a 7-11 Committee and details for membership recruitment. Contact person: Mark Keriakous, CBO (mkeriakous@swhittier.net / 562-944-6231 x 2054)

Attachments:
7-11 Committee Member Recruitment Packet and Application Form
15. BOND MEASURE QS
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Bond Measure QS agenda items 15.1 through 15.3 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___

15.1. Purchase Order List # 4 (Bond)
Attachments:
Purchase Order List # 4 (Bond)
15.2. Approve the Award of Contracts for Project Management Services Under Government Code Section 4525
Attachments:
Project Management
15.3. Approve the Award of Contracts for Architect Services Under Government Code Section 4525
Attachments:
Architect Services
16. HUMAN RESOURCES
Recommended Motion:

The Superintendent recommends the Board of Trustees approve Human Resources agenda items 16.1 through 16.4 as presented.

Motion: ___ Seconded: ___ VOTE: Yes ___ No ___ Abstain: ___ Absent: ___

16.1. Classified Personnel Report # 6
Attachments:
Classified Personnel Report # 6
16.2. Certificated Personnel Report # 6
Attachments:
Certificated Personnel Report # 6
16.3. Memorandum of Understanding SWTA & SWSD COHORT
Attachments:
Memorandum Of Understanding MoU SWSD SWTA COHORT
16.4. Resolution No. 20-21-014: Education Code Assignment
Attachments:
Resolution No. 20-21-014: Education Code Assignment
17. BOARD OF TRUSTEES DISCUSSION TO GUIDE FUTURE RECOMMENDATIONS
18. ADJOURNMENT
Quick Summary / Abstract:

Unless otherwise posted, the next regularly scheduled meeting will be held

December 8, 2020 at 4:00 p.m.

Via Zoom Conference


Published: November 13, 2020, 4:54 PM

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