• All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act.  
• In compliance with the American With Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aides or services, please contact  the Superintendent's Office at (408) 423-2006.  Notification at least three (3) days prior to the meeting will enable the District to make reasonable arrangement to ensure accessibility to the Board meeting.
• Agenda materials distributed less than 72 hours before a Board meeting can be inspected at the Superintendent' Office, 1889 Lawrence Rd., Santa Clara.
• Be advised that the Board may act upon and discuss any item on the agenda, including items which are not specifically identified as action items, except Items from the Public, Reports from Student Board Representatives, Union Presidents, and Superintendent, and Items from the Board and Staff.”
  
  

DATE: April 11, 2019

TYPE OF AGENDA ITEM: RECOGNITION

TO: Stanley Rose III, Ed.D., Superintendent

FROM: Eric Dill, Chief Business Official

PREPARED BY: Michal Healy, Director, Facility Development and Planning

SUBJECT: Recognize Carl Smith for a National Crossing Guard Award 

ADMINISTRATIVE SUMMARY:

 “We shall never know all the good that a simple smile can do” (Mother Teresa).  The students, parents and staff at Sutter Elementary School have a better idea than most because they’re lucky enough to be greeted by crossing guard Carl Smith every morning and afternoon. He always has a smile and a wave as he dashes out with his stop sign and whistle to help “his kids” to cross the street in front of the school. It’s not enough for Carl to just keep kids safe. “I like to get to know my families so they know I’m more than a face” he explains as he waves and says hello to a passing driver. The school staff say he’s their favorite way to start the day. The students know he’s one of those special adults they can talk to because he genuinely cares. The city knows they have an extraordinary crossing guard. A simple smile … a not-so-simple recipe for a better day.

Carl Smith was nominated to become America’s Best Crossing Guard by Sutter Elementary.  After all nationwide votes were cast, Carl came in 10^th in the Nation, although he will always be number one in the eyes of the Sutter Elementary Community.

DATE:      April 11, 2019

TYPE OF AGENDA ITEM:      CONSENT

TO:                            Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                      Kevin Keegan, Assistant Superintendent of Human Resources

PREPARED BY:       Kevin Keegan, Assistant Superintendent of Human Resources

SUBJECT:              Personnel Items Summary

ADMINISTRATIVE SUMMARY:

Certificated personnel items include new appointments and leaves of absence, as well as substitute new appointments, resignations/terminations.  

Classified personnel items include new appointments, leaves of absence, and resignations/terminations.

(This is to certify that to the best knowledge of all District employees who prepared the new appointments list submitted under “Routine Personnel Items” (E1), no individual on this list is a relative or dependent of a District employee who may have influenced Administration’s hiring recommendation.)

DATE:                                     April 11, 2019

TYPE OF AGENDA ITEM:     CONSENT           

TO:                                          Board of Trustees

FROM:                                    Dr. Stanley Rose III, Ed. D., Superintendent

PREPARED BY:                     Corinne Sanfilippo, Executive Assistant to the Superintendent and Board Education

SUBJECT:                              Approval of the Minutes Regular Board Meeting Held on March 28, 2019   

ADMINISTRATIVE SUMMARY:

Minutes of the   Regular Board Meeting on March 28, 2019.

DATE:     April 11, 2019

TYPE OF AGENDA ITEM:     CONSENT

TO:             Stanley Rose III, Ed.D., Superintendent

FROM:                                  Kathie Kanavel, Assistant Superintendent of Educational Services

PREPARED BY: Andrea Cole, Director of Special Education

SUBJECT: Approval of the Amended 2018-2019 Nonpublic Agency Agreement Between California Therapy Connections Inc. and the Santa Clara Unified School District.

ADMINISTRATIVE SUMMARY:

The original master contract between Santa Clara Unified School District and California Therapy Connections Inc. was approved in the amount of $30,240. Due to an increase of required services, the original estimated costs for the 2018-2019 school year has increased.

Amount: $32,690

This agreement will be funded by Special Education Funds and has been included in the 2018-2019 projected budget.

DATE: April 11, 2019

TYPE OF AGENDA ITEM: CONSENT

TO: Stanley Rose III, Ed. D., Superintendent

FROM: Eric Dill, Chief Business Official

PREPARED BY: Tammy Tea, Purchasing Manager

SUBJECT: Approval of the Disposal of Obsolete Equipment

ADMINISTRATIVE SUMMARY:

The attached list of equipment represents items which are obsolete and/or in poor condition and no longer usable for District purposes. In accordance with Board Policy 3270 the attached list is recommended for disposal.

DATE:                                  April 11, 2019

TYPE OF AGENDA ITEM: CONSENT ITEM

TO:                                      Board of Trustees

FROM:                  Stanley Rose III, Ed.D., Superintendent

PREPARD BY:                    Eric Dill, Chief Business Official

SUBJECT:                              Acceptance of Donations

ADMINISTRATIVE SUMMARY

Callejon, Scott Lane, SCUSD Education Technology and Wilcox High School have received donations in support of programs for students and staff. In accordance with Administrative Regulation 3290, the Assistant Superintendent Business Services is reporting these donations to the Board for acceptance. 

DATE:                                    April 11, 2019

TYPE OF AGENDA ITEM:        CONSENT

TO:                                      Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                 Kathie Kanavel, Assistant Superintendent, Educational Services

PREPARED BY:                    Tricia Ringel, Director, Elementary Education

SUBJECT:                              Approval of Student Overnight Field Trips for Don Callejon, Laurelwood, Mayne, Pomeroy, Washington Open, and Westwood Elementary Schools

ADMINISTRATIVE SUMMARY

Number field trips involving overnight travel have been submitted for Board approval in accordance with Board Policy and Administrative Regulation 6153.

All provisions of BP/AR 6153 will be met.  No student will be denied the opportunity to attend due to financial difficulties.

None

DATE: April 11, 2019

TYPE OF AGENDA ITEM: CONSENT

TO: Stanley Rose III, Ed.D., Superintendent

FROM: Eric Dill, Chief Business Official

PREPARED BY: Michal Healy, Director, Facility Development and Planning

SUBJECT: Approve DSA Inspectors, Inc for DSA Inspector of Record Services for Various Projects 

ADMINISTRATIVE SUMMARY:

The District sent out a Request for Proposals for the California Division of State Architect (DSA) Inspector of Record for the Hughes Elementary Mechanical and Lighting Upgrades, Montague Elementary Mechanical and Lighting Upgrades, and the Ponderosa Playground Projects, which will be constructed this summer. 

DATE:                                    April 11, 2019

TYPE OF AGENDA ITEM:    CONSENT

TO:                                         Stanley Rose III, Ed. D., Superintendent

FROM:                                   Eric Dill, Chief Business Official

PREPARED BY:                     Larry Adams, Director School Bond Projects

SUBJECT:   Approve Task Order No. 07 for Geotechnical Engineering Services with Fugro USA Land, Inc. for Testing and Inspection for the Agnews Comprehensive High School.

ADMINISTRATIVE SUMMARY:

Scope: On December 7, 2018 the Board awarded a master agreement to Fugro USA Land, Inc. for geotechnical services for the Agnews Campus. Fugro has completed geotechnical investigations and geologic hazard evaluations for the Agnews Campus.

The Division of State Architect and the California Geologic Society require monitoring, laboratory testing and inspection of geotechnical related work to be performed according to approved plans and specifications.

Task Order No. 07 for the comprehensive high school, includes geotechnical field services including observation, testing, and reporting during rough grading, constructing cement deep soil mixing columns, and foundation construction. It also includes laboratory services for testing soil samples during grading and foundation construction.

Cost:  Total fees this award for the comprehensive high school is $232,375.00

The proposed fee for this work is based on a not to exceed time and materials amount. (See attached Proposal dated October 22, 2018) plus minor reimbursable expenses

This projects will incur minor additional reimbursable expenses.

DATE:                                  April 11, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT: Approve Amendment No. 1 to the Agreement for Construction Management Services with Swinerton Builders, Inc. for the Agnews Campus to Include Completion of a 1,600 Student Comprehensive High School.

ADMINISTRATIVE SUMMARY:

Scope:  Swinerton Builders was selected as the Construction Manager for the Agnews Campus by the Board of Trustees on February 8, 2018, after a qualifications-based selection process. On May 24, 2018 the Board of Trustees approved an Agreement for Construction Management Services with Swinerton Builders for the Agnews elementary and middle schools and related site improvements.

The Swinerton proposal included alternates for two options to construct a high school depending on future funding. The passage of Measure BB in November, 2018 has enabled funding of the option to complete construction of the planned 1,600 student comprehensive high school.

This Amendment exercises the alternate fee amount proposed for the comprehensive high school option.

Cost: The total fee for this Amendment is $19,986,006.00, plus reimbursable expenses (see the attached Agenda item H.16 and Exhibit E of the Master Agreement from the May 24, 2018 Board Meeting)

DATE:                                  April 11, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:                                     Stanley Rose III Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                 Larry Adams, Director School Bond Projects

SUBJECT: Approve Amendment No. 3 to the Agreement with Strawn Construction Management and Development, Inc. for Construction Management Services Related to Projects at the Central Park Elementary School, Cabrillo Middle School and Wilson Education Options Campuses.

ADMINISTRATIVE SUMMARY:

Scope:   On August 24, 2017, the Board approved an Amendment to the April 26, 2016 Agreement with Strawn Construction for construction manager-as-agent services for various Bond Program projects throughout the District. This Amendment covers the following scope of work:

Cabrillo Middle School: Evacuate and remove four portable classroom buildings used for temporary space during the new locker/classroom building construction. Remove foundation base and return area to field turf space

Central Park Elementary School: Relocate and renovate portable classroom buildings for a re-configured extended day area. Work involves relocating four portable classroom buildings, installing a new restroom and significant site improvements.

Wilson Education Options Campus: Add work to replace shingle roofs with standing seam metal roofs on seven classroom buildings. This work will be done in conjunction with work already planned to improve the campus storm drainage system, related landscaping and campus wide signage improvements. The roofing work is part of the Measure BB-2018 program.

Staff anticipates this will be the last Amendment under the April 26, 2016 Agreement.

Cost:   Fees for this Amendment change are as follows (See attached CM Fee Development Matrix):

Cabrillo Middle School                               $46,112.00

Central Park Elementary School                $45,408.00

Wilson Education Options                       $344,688.00

Total                                                          $436,208.00

Schedule:   The term of this Amendment extends to the end of November, 2019.

DATE:    April 11, 2019

TYPE OF AGENDA ITEM:    ACTION        

TO:                                Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                          Kevin F. Keegan, Assistant Superintendent of Human Resources

PREPARED BY:           Kevin F. Keegan, Assistant Superintendent of Human Resources

SUBJECT:                    Approval of—Peterson Middle School Principal 

ADMINISTRATIVE SUMMARY:

An announcement will be made regarding the appointment of the Principal for Peterson Middle School. 

DATE:    April 11, 2019

TYPE OF AGENDA ITEM:     ACTION       

TO:                                Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                          Kevin F. Keegan, Assistant Superintendent of Human Resources

PREPARED BY:            Kevin F. Keegan, Assistant Superintendent of Human Resources

SUBJECT:              Approval of—Scott Lane Elementary School Principal  

ADMINISTRATIVE SUMMARY:

An announcement will be made regarding the appointment of the Principal for Scott Lane Elementary School.  

DATE:       April 11, 2019

TYPE OF AGENDA ITEM:  ACTION

TO:                                      Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                 Kevin Keegan, Assistant Superintendent, Human Resources

PREPARED BY:                 Kevin Keegan, Assistant Superintendent, Human Resources

SUBJECT: Approval of—United Teachers of Santa Clara (UTSC) Initial  Proposal for a Successor Collective Bargaining Agreement                                                                            

ADMINISTRATIVE SUMMARY:

The term of the collective bargaining agreement between the United Teachers of Santa Clara (UTSC) and the District expires on June 30, 2019. UTSC has submitted its initial proposal for a successor agreement.  

Please see the attached proposal.

DATE:      April 11, 2019

TYPE OF AGENDA ITEM:    ACTION

 TO:                            Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                        Kevin Keegan, Assistant Superintendent of Human Resources

PREPARED BY:          Kevin Keegan, Assistant Superintendent of Human Resources

SUBJECT:                 Approval of SCUSD Initial Proposal—UTSC Successor Agreement   Negotiations

ADMINISTRATIVE SUMMARY:

This is the Santa Clara Unified School District’s (District) initial proposal to the United Teachers of Santa Clara (UTSC) for a successor collective bargaining agreement beginning in the 2019-2020 school year.

In preparing this initial proposal, the District has taken into consideration the Labor-Management Partnership initiative between the District and UTSC, and the positive collaborative relationship which the parties are cultivating. The District’s proposal is related to these considerations.

We anticipate that this focus will result in a productive and problem-solving approach to negotiations that will support the parties’ increasingly mature and collaborative relationship.

Additionally, the District’s bargaining proposals will be guided by core values and principles that are of crucial importance to our students, the District, our employees and the community.  Our consideration of and responses to UTSC proposals will also be guided by these same core values, as follows:

Emphasis on Student Learning

We believe that all students can learn and that all students will have access to a positive and challenging learning environment.

Building Home, School and Community Partnerships

We believe in strong partnerships and regular communication with parents and community members to help our students maximize their individual potential.

Safe and Clean Schools and Facilities

We believe that students and staff should be housed in learning and working environments that are clean and safe.

Quality People/High Standards

We believe in recruiting and retaining highly qualified employees who maintain high moral and ethical character and consistently exhibit a positive example, exemplary attitude, genuine caring and enthusiasm.

Fiscal Responsibility

We believe it is our responsibility to spend the funds entrusted to us to obtain the greatest educational opportunities for our youth.  We must also protect and preserve the fiscal health of the District while maintaining a prudent reserve.  To achieve these ends and to maintain the public’s trust, we will engage in clear, honest and open dialogue with all stakeholders in a professional, cooperative and problem-solving manner.

Principled Relationship with Employee Bargaining Units

We believe in principled relationships and meaningful negotiations with employee groups that advance student achievement, employee interests, and the District’s core values.

Long Term Stability

We believe that the long term stability of quality programs, leadership, teachers and classified staff is essential to the long-term success of our students and District.

The items which the District proposes for successor agreement negotiations, and related interests are the following:

• Article 15: Professional Accountability, section 15.4 – review and revise Complaint Procedure
• Article 17: Work Day / Work Year – update 17.1.4, District meeting schedule to coincide with site schedules, use of collaboration time, high school class preparation, provisions for non-comprehensive secondary schools, other items that arise during bargaining and/or in response to UTSC
• Article 26: Special Education – update and clarify definitions, review case load
• Article 28: Compensation / Stipends – explore multi-year agreement
• Article 34: Term – 3 year, explore closed contract which may be opened upon mutual agreement
• Incorporate MOUs and Side Letters into Agreement, including:

• Article 5: Professional Dues
• Vertical Salary Movement – sections 21.4.1, 23.2, 23.3, & 28.3.1
• Article 28, Appendices B & C – stipends for mandated training & Girls freshman volleyball coach, release period for H.S. Athletic Director

• In addition, the District reserves the right to make proposals and counter proposals on the Articles which UTSC has included in its initial proposal

DATE:  April 11, 2019

TYPE OF AGENDA ITEM:  ACTION                         

TO:   Dr. Stanley Rose III, Ed.D., Superintendent                    

FROM:    Kathie Kanavel, Assistant Superintendent of Educational Services

PREPARED BY:    Brenda Carrillo, Ed.D., Director, Educational Options

SUBJECT:  Approval of Restructure of Family Child Education Program

ADMINISTRATIVE SUMMARY:

Family Child Education (FCE) provides Santa Clara Unified School District (SCUSD) families, staff, and the surrounding community with high quality, affordable early learning and enrichment programs to optimize student well being.  Exposure to early childhood education programs promote more positive academic and social emotional outcomes for children, including decreases in discipline and special education referrals and increases in graduation rates.  These are all key areas of focus for SCUSD.

On March 28, 2019, a proposal to restructure the FCE Program, by adding two key leadership positions, was presented. Such restructure would afford FCE the opportunity to continue to provide outstanding and proactive early childhood education services, increase enrollment and revenue, and keep pace with the program’s growth.

DATE:                       April 11, 2019

TYPE OF AGENDA ITEM: ACTION

TO:                             Stanley Rose III, Ed.D., Superintendent

FROM:                       David C. Torres, Director Human Resources

PREPARED BY:                David C. Torres, Director Human Resources                                

SUBJECT:                Approval of Recommendation/Reclassification Committee

ADMINISTRATIVE SUMMARY:

Article XXVI Reclassification of the Agreement between the Board of Education and California School Employees Association Chapter 350 provides for a process in which an employee in a position where duties and tasks have changed significantly may submit a request for reclassification.  Following established guidelines and procedures, the employee’s request, as well as the written response of the immediate supervisor is reviewed for consideration by a committee representing CSEA and the District.  The committee’s recommendations are presented the Board of Education.

Requests received on November 1, 2018 were reviewed by the reclassification committee on December 4, 2018.  The summary attached reflects the recommendations of the Reclassification Committee and Department of Human Resources.  If approved, these reclassifications will be effective November 1, 2018.

The total financial impact to the district for the 2018-19 school year is approximately $59,188.

DATE:  April 11, 2019 

TYPE OF AGENDA ITEM: ACTION         

TO:                             Stanley Rose, Ed.D., Superintendent

FROM:                       David C. Torres, Director Human Resources

PREPARED BY: David C. Torres, Human Resources

SUBJECT:                Approval of New Job Description / Clerical Assistant-Adult Education

ADMINISTRATIVE SUMMARY:

The new job description for Clerical Assistant-Adult Education has been created to support the operations of Santa Clara Adult Education.  The creation of this new job description is based on the recommendation of the Reclassification Committee to reclassify the Clerical Assistant positions to Clerical Assistant-Adult Education.

This reclassification and new job description places 1.875 Clerical Assistant positions at Santa Clara Adult Education at Range 17A.   The CSEA President will advise the CSEA Executive Board of the realignment that is recommended through the reclassification process.  CSEA leadership served on the reclassification committee and participated in the determination of this range being assigned.

The total annual cost of reclassifying the 1.875 Clerical Assistant positions at Santa Clara Adult Education to range 17A is $12,237.

DATE:  April 11, 2019   

TYPE OF AGENDA ITEM: ACTION       

TO:                             Stanley Rose, Ed.D., Superintendent

FROM:                       David C. Torres, Director Human Resources

PREPARED BY:      David C. Torres, Human Resources

SUBJECT:                Approval of Amended Job Description / Equipment Mechanic to Equipment Mechanic II

ADMINISTRATIVE SUMMARY:

The job description for Equipment Mechanic has been amended to include the new task or areas of essential responsibilities for Equipment Mechanic II.  The amendments are based on the recommendation of the Reclassification Committee to reclassify the Equipment Mechanic position in Transportation to Equipment Mechanic II.

This reclassification and amended job description places the 0.9375 equipment mechanic position in Transportation at Range 26.  The CSEA President will advise the CSEA Executive Board of the realignment that is recommended through the reclassification process.  CSEA leadership served on the reclassification committee and participated in the determination of this range being assigned.

The total annual cost of reclassifying the 0.9375 equipment mechanic position in Transportation to range 26 is $13,761.

DATE:  April 11, 2019  

TYPE OF AGENDA ITEM: ACTION        

TO:                             Stanley Rose, Ed.D., Superintendent

FROM:                       David C. Torres, Director Human Resources

PREPARED BY:      David C. Torres, Director Human Resources

SUBJECT:                Approval of New Job Description / Special Education Paraeducator – Deaf and Hard of Hearing

ADMINISTRATIVE SUMMARY:

The new job description for Special Education Paraeducator – Deaf and Hard of Hearing has been created for Paraeducators who serve deaf and hard of hearing students.  The creation of this new job description is based on the recommendation of the Reclassification Committee to reclassify those Paraeducators to Special Education Paraeducator – Deaf and Hard of Hearing.

This reclassification and new job description places 3.2187 Special Education Paraeducator – Deaf and Hard of Hearing positions at Range 17.  The CSEA President will advise the CSEA Executive Board of the realignment that is recommended through the reclassification process.  CSEA leadership served on the reclassification committee and participated in the determination of this range being assigned.

The total annual cost of reclassifying 3.2187 Special Education Paraeducator – Deaf and Hard of Hearing positions to range 17 is $15,764.

DATE:                               April 11, 2019

TYPE OF AGENDA ITEM:  ACTION

TO:                                   Board of Trustees            

FROM:                            Stanley Rose III Ed.D., Superintendent

PREPARED BY:                 Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees

SUBJECT:                         Run-Off Election of One Candidate to Serve a Two Year Term as a Member of the CSBA Delegate Assembly

ADMINISTRATIVE SUMMARY:

The members of the Delegate Assembly Election Committee met on March 22^nd to count and certify the ballots for election to the Delegate Assembly.  A tie for a seat on the Delegate Assembly occurred in our Region resulting in the need for a run-off election.

The Santa Clara Unified School District Board of Trustees may elect one (1) candidate to serve a term of two years beginning April 1, 2019 through March 31, 2021 as delegates to the CSBA Delegate Assembly.  Ballots will be counted on May 6^th and the candidates will be notified of the results immediately.  Elected candidates will attend the next Delegate Assembly meeting on Saturday and Sunday, May 18-29, 2019 at the Hyatt Regency in Sacramento.

DATE: April 11, 2019

TYPE OF AGENDA ITEM: ACTION

TO: Stanley Rose III, Ed.D., Superintendent and Board of Trustees

FROM: Kathie Kanavel, Assistant Superintendent of Education Services

PREPARED BY: Rob Griffin, Coordinator of Attendance and Discipline 

SUBJECT: Approval of Return of Expelled, With Suspended Enforcement, Student “RRR.1” for Continuing Education at the Student’s Current School Site                

ADMINISTRATIVE SUMMARY:

Completion of Expulsion Contract, with suspended enforcement, reviewed and verified on March 20, 2019.

DATE: April 11, 2019

TYPE OF AGENDA ITEM: ACTION 

TO: Stanley Rose III, Ed.D., Superintendent and Board of Trustees

FROM: Kathie Kanavel, Assistant Superintendent of Education Services

PREPARED BY: Rob Griffin, Coordinator of Attendance and Discipline 

SUBJECT: Denial of Return of Expelled, With Suspended Enforcement, Student "SSS.1" for Continuing Education Within Santa Clara Unified School District     

ADMINISTRATIVE SUMMARY:                                                    

Student has violations of his Rehabilitation Plan, including poor academic achievement. Student has also moved out of the Santa Clara Unified School District area, therefore, contract not completed. Status of Expulsion Contract, with suspended enforcement, reviewed and verified on March 25, 2019.

DATE: April 11, 2019

TYPE OF AGENDA ITEM: ACTION

TO: Stanley Rose III, Ed.D., Superintendent and Board of Trustees

FROM: Kathie Kanavel, Assistant Superintendent of Education Services

PREPARED BY: Rob Griffin, Coordinator of Attendance and Discipline 

SUBJECT: Approval of Return of Expelled, With Suspended Enforcement, Student“UUU.1” for Continuing Education at the Student’s Current School Site                

ADMINISTRATIVE SUMMARY:

Completion of Expulsion Contract, with suspended enforcement, reviewed and verified on March 21, 2019.

DATE: April 11, 2019

TYPE OF AGENDA ITEM: ACTION 

TO: Stanley Rose III, Ed.D., Superintendent and Board of Trustees

FROM: Kathie Kanavel, Assistant Superintendent of Education Services

PREPARED BY: Rob Griffin, Coordinator of Attendance and Discipline 

SUBJECT: Denial of Return of Expelled, With Suspended Enforcement, Student "VVV.1" for Continuing Education Within Santa Clara Unified School District     

ADMINISTRATIVE SUMMARY:                                                    

DATE:                                     April 11, 2019

TYPE OF AGENDA ITEM:    CONSENT

TO:                                         Board of Education

FROM:                                    Stanley Rose, III, Ed.D., Superintendent

PREPARED BY:                    Eric Dill, Chief Business Official

SUBJECT:                              Report on Results of Recent Bond Sales

ADMINISTRATIVE SUMMARY:

The District conducted three competitive bond sales on March 27, 2019 to issue bonds authorized under Measure BB ($360 million) & Measure H-2014 ($46 million) and to take advantage of lower interest rates to refinance outstanding bonds sold under Measure B.  Due to a drop in interest rates before the sale, our results were more favorable than anticipated.

The final numbers for each bond sale are attached to this item and will be discussed in greater depth with our financial advisor at the May 9, 2019 board meeting.  The summaries include the sources and uses of proceeds, basic statistics (such as true interest cost, average life, and total interest), bond pricing, and total gross debt service.

Each of the bond series sold at premium, which generated additional proceeds above the par value but can only be used to cover costs of issuance and to apply toward (and thereby lowering) debt payments—the additional proceeds may not be used for construction costs.  Additional savings in the fixed costs of issuance were also achieved by conducting all three sales at the same time.

By refunding the callable principal on the Measure B bonds at a lower interest rate, debt service will be reduced which will save taxpayers an estimated $2.9 million over the remaining 8-year life of the bonds.

Net proceeds to be deposited in special funds to apply toward specified projects in the facilities master plan.

DATE:                                     April 11, 2018

TYPE OF AGENDA ITEM:     DISCUSSION

TO:                                          Board of Trustees Policy Committee

FROM:                                    Stanley Rose III, Ed. D., Superintendent

SUBJECT:                               Review and Discussion of CSBA Recommended December 2018 Updates to Board Policies.

ADMINISTRATIVE SUMMARY:

Since the Board began reviewing and adopting CSBA Recommended Board Policies, the December 2018, Policy Manual Maintenance packet has been received.  These CSBA recommended updates include legislatively mandated changes to Board Policies.

DECEMBER 2018

BP 0420          SCHOOL PLANS/SITE COUNCILS

BP 0450          COMPREHENSIVE SFETY PLAN

BP 0460          LOCAL CONTROL AND ACCOUNTABILITY

BP 5141.52     SUICIDE PREVENTION

BP 5144          DISCIPLINE

BP 5146          MARRIED/PREGNANT/PARENTING STUDENTS

BP 6146.1       HIGH SCHOOL GRADUATION REQUIREMENTS

BP 6175          MIGRANT EDUCATION PROGRAM

BB 9322          AGENDA/MEETING MATERIALS

BB 9324          MINUTES AND RECORDINGS

DATE: April 11, 2019

TYPE OF AGENDA ITEM: PLANNING

TO: Stanley Rose III, Ed. D., Superintendent

FROM: Andrew C. Lucia, Assistant Superintendent, School Services and District Development

PREPARED BY: Andrew C. Lucia, Assistant Superintendent, School Service s and District Development

SUBJECT: Thoughtexchange Community Engagement Platform and Recommended Agnews Attendance Boundary Option

ADMINISTRATIVE SUMMARY:

Tony Ferruzzo, consultant with DecisionInsite will provide an update on the Agnews Boundary options. The number of Boundary options presented will be; Two Elementary, Two Middle School, and Two High Schools. In addition, a review of the Thoughtexchange Community Engagement Platform results will be presented to the Board.

None

DATE:  April 11, 2019

TYPE OF PLANNING ITEM: PLANNING

TO: Dr. Stanley Rose III. Ed., D. Superintendent

FROM: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

PREPARED BY: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

SUBJECT: Discussion and Review of the 2018-2019 Comprehensive School Safety Plans

ADMINISTRATIVE SUMMARY:

Every year, each school prepares a Comprehensive School Safety Plan, which includes safety policies and procedures, data, safety goals, safety training, and emergency response plans. Safety Plans are prepared and organized so they are in alignment with Ed Code Sections 32281-32289, and are adopted by the School Site Council at each site by March 1st of every school year.

School Safety Plans come to the Board for approval on an annual basis, as outlines in SCUSD Board Policy 0450, entitled "Comprehensive Safety Plan."

A printed copy of each 2018-2019 Comprehensive School Safety Plan is located in the Superintendent's Office. 

None

DATE:              April 11, 2019

TYPE OF AGENDA ITEM:  PLANNING

TO:                    Board of Trustees

FROM:            Stanley Rose III, Ed. D., Superintendent

PREPARED BY:      Jodi Muirhead, Board of Trustees Vice President

SUBJECT:            Discussion of Resolution #19-21, Support of Santa Clara Parade of Champions

ADMINISTRATIVE SUMMARY:

The Santa Clara Parade of Champions was a time honored tradition in Santa Clara from 1945-1995. Generations of Santa Clarans have participated in the Santa Clara Parade of Champion or as spectators cheering on the marching bands, the spirit squads and waving at the float participants. It truly was a time that perpetuated community involvement.  The Parade of Champions will be coming back to the City of Santa Clara in the fall and it will be once again a time of the community coming together as one and showing a strong sense of community spirit.