• All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act.  
• In compliance with the American With Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aides or services, please contact  the Superintendent's Office at (408) 423-2006.  Notification at least three (3) days prior to the meeting will enable the District to make reasonable arrangement to ensure accessibility to the Board meeting.
• Agenda materials distributed less than 72 hours before a Board meeting can be inspected at the Superintendent' Office, 1889 Lawrence Rd., Santa Clara.
• Be advised that the Board may act upon and discuss any item on the agenda, including items which are not specifically identified as action items, except Items from the Public, Reports from Student Board Representatives, Union Presidents, and Superintendent, and Items from the Board and Staff.”
  
  

DATE:       April 25, 2019

TYPE OF AGENDA ITEM:     CONSENT

TO:                            Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                      Kevin Keegan, Assistant Superintendent of Human Resources

PREPARED BY:       Kevin Keegan, Assistant Superintendent of Human Resources

SUBJECT:            Personnel Items Summary

ADMINISTRATIVE SUMMARY:

Certificated personnel items include new appointments and leaves of absence, as well as substitute new appointments, resignations/terminations.  

Classified personnel items include new appointments, leaves of absence, and resignations/terminations.

(This is to certify that to the best knowledge of all District employees who prepared the new appointments list submitted under “Routine Personnel Items” (E1), no individual on this list is a relative or dependent of a District employee who may have influenced Administration’s hiring recommendation.)

DATE:                                     April 25, 2019

TYPE OF AGENDA ITEM:     CONSENT           

TO:                                          Board of Trustees

FROM:                                    Dr. Stanley Rose III, Ed. D., Superintendent

PREPARED BY:                     Corinne Sanfilippo, Executive Assistant to the Superintendent and Board Education

SUBJECT:                              Approval of the Minutes of the Work Study Session Meeting Held on April 8, 2019 and the Regular Board Meeting Held on April 11, 2019   

ADMINISTRATIVE SUMMARY:

Minutes of the Work Study Session Meeting Held on April 8, 2019 and the Minutes of the Regular Board Meeting held on April 11, 2019

DATE:                        April 25, 2019

TYPE OF AGENDA ITEM: CONSENT ITEM

TO:                            Board of Trustees

FROM:                    Stanley Rose III, Ed.D., Superintendent

PREPARED BY:              Eric Dill, Chief Business Official

SUBJECT:            Acceptance of Donations

ADMINISTRATIVE SUMMARY

Braly, SCUSD GAINS Program, Sutter, Washington Open and Wilcox High School have received donations in support of programs for students and staff. In accordance with Administrative Regulation 3290, the Assistant Superintendent Business Services is reporting these donations to the Board for acceptance. 

DATE:                                    April 25, 2019

TYPE OF AGENDA ITEM:    CONSENT

TO:                                        Stanley Rose III, Ed.D., Superintendent

FROM:                                   Eric Dill, Chief Business Official

PREPARED BY:                    Debbie Jones, Director of Fiscal Services

SUBJECT:                             Accept Warrant Register and Purchase Order Report for March 2019

ADMINISTRATIVE SUMMARY:

The warrant register for the month of March 2019 is presented to the Governing Board for approval, in response to Board Policy 3314 Payment of Goods and Services adopted by the Board 4/25/13. This Policy states, “The Board shall approve all warrants (checks).” While there is no legal requirement for Board approval of issued warrants, this list and future lists will add to the “transparency” of when the Board approves contracts and other authorized expenses as per Board Policies.

The Purchase Order Report for the month of March 2019 is presented to the Governing Board for approval in response to Board Policy 3300 Expenditures and Purchases adopted by the Board 4/25/13.This Policy states, “The Governing Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)”

DATE:                                    April 25, 2019

TYPE OF AGENDA ITEM:    CONSENT

TO:                                         Stanley Rose III, Ed. D., Superintendent

FROM:                                   Eric Dill, Chief Business Official

PREPARED BY:                    Larry Adams, Director School Bond Projects

SUBJECT: Award a Contract for the Swimming Pools Hazardous Materials Abatement at Peterson Middle School, Bid 1072.

ADMINISTRATIVE SUMMARY:

Scope:  The bid includes work to remove asbestos and lead containing materials from the diving and lap pools and the pool equipment structure. The pool piping system has failed and is not repairable.

Cost: The recommended contract amount is within the project budget for this work. The low bid is determined on the Total Bid amount which includes the Base Bid amount and a sum of unit prices and quantities for certain types of concealed materials that may be discovered during project execution. The unit prices will be used for change order pricing, if required. The awarded Contract Amount is the Base Bid. The Bid Results are attached.

Schedule:  Work will commence on May 24, 2019 and be complete by July 8, 2019.

DATE:                                    April 25, 2019

TYPE OF AGENDA ITEM:    CONSENT

TO:                                         Stanley Rose III, Ed. D., Superintendent

FROM:                                   Eric Dill, Chief Business Official

PREPARED BY:                    Larry Adams, Director School Bond Projects

SUBJECT: Award a Contract for the Swimming Pools Demolition at Peterson Middle School, Bid 1073.

ADMINISTRATIVE SUMMARY:

Scope:  The bid includes work to demolish the diving and lap pools and the pool equipment structure. The pool piping system has failed and is not repairable.

Cost: The recommended contract amount is within the project budget for this work. The Bid Results are attached.

Schedule:  Work will commence on June 10, 2019 and be complete by July 24, 2019.

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM:  CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:   Approve an Amendment to a Work Order to Kleinfelder, Inc. for DSA-Laboratory Testing Services for the Cement Deep Soil Mixing (CDSM) Project at the Agnews K-12 Campus

ADMINISTRATIVE SUMMARY:

Scope:  On December 13, 2018 the Board of Trustees approved an Agreement with Kleinfelder, Inc. for DSA-Laboratory Testing Services for the Cement Deep Soil Mixing (CDSM) Project at the Agnews K-12 Campus.

This amendment to the Work Order issued under that Agreement is to install caps on all CDSM core samples and to provide photo documentation of the test results. The capping process aids in accurately and quickly evaluating the strength of samples soil cores. Although the additional scope is not required by the American Society for Testing and Materials standards, staff believes that the added cost would be beneficial to the project. Capping of the CDSM core samples evenly distributes the compressive load during testing limiting premature failure of the test samples. This will increase the margin for passing the required strength specifications. In the event of failed test results, the photo documentation will provide additional data and save time in troubleshooting the CDSM process.

Cost: The unit rate of CDSM core samples increases from $45 to $55 for a total cost increase of approximately $15,000. This would revise the previously approved not-to-exceed contract amount from $77,310 to $92,310.

Schedule:  The duration of work is from December 14, 2018 through December 31, 2019.

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:    Approve a Project Assignment Amendment for On-Going Commissioning Services with Interface Engineering, Inc. for the Agnews K-12 Campus to Include Completion of a 1600 Student Comprehensive High School

ADMINISTRATIVE SUMMARY:

Scope:  Interface Engineering, Inc. was selected as the Commissioning Agents for the Agnews Campus by the Board of Trustees on July 12, 2018, after a qualifications based process.

The firm’s proposal included an alternate for the comprehensive high school depending on future spending. The passage of Measure BB in November, 2018 has enabled funding to complete construction of the 1600 student comprehensive high school.

Project Assignment Amendment (PAA) to Interface Engineering covers Commissioning Services for mechanical and electrical systems for the Comprehensive High School. It also includes additional services to commission lockdown integration into the electronic window covering systems at each school. This scope was not included in the original RFP.

Cost: Fees for this PAA total $74,710.00

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:    Approve a Project Assignment Amendment for On-Going Commissioning Services with Steelhead Engineers, Inc. for the Agnews K-12 Campus to Include Completion of a 1600 Student Comprehensive High School.

ADMINISTRATIVE SUMMARY:

Scope: Steelhead Engineers, Inc. was selected as the Commissioning Agent for building envelope systems for the Agnews Campus by the Board of Trustees on July 12, 2018, after a qualifications based selection process.

The firm’s proposal included an alternate for the comprehensive high school depending on future spending. The passage of Measure BB in November, 2018 has enabled funding to complete construction of the 1600 student comprehensive high school.

Project Assignment Amendment (PAA) 2 to Steelhead Engineers, Inc. covers Commissioning Services for systems such as roofing, windows and waterproofing for the Comprehensive High School.

Cost: Fees for this PAA total $31,100.00

DATE:                                     April 25, 2019

TYPE OF AGENDA ITEM:    CONSENT

TO:                                         Stanley Rose III, Ed.D., Superintendent

FROM:                                    Eric Dill, Chief Business Official

PREPARED BY:                    Michal Healy, Director, Facility Development and Planning

SUBJECT:                             Approval of National Joint Powers Alliance Contact for Purchase of Recreation and Playground Equipment, Accessories, and Supplies from Landscape Structures

ADMINISTRATIVE SUMMARY:

The District may utilize this contract for purchase and installation of the Landscape Structures recreation and playground equipment, accessories, and supplies under the same terms made available through the National Joint Powers Alliance contract with Landscape Structures, pursuant to Public Contract Code Section 10298.

Purchases and installation awarded through this contract will be funded by Capital Facilities Funds, Grants and Site Matching funding.

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:    Approve an Extension to an Agreement with Green Goat Landscapers, Inc. for Vegetation Maintenance and Street Sweeping at the Agnews K-12 Campus.

ADMINISTRATIVE SUMMARY:

Scope:  The agreement with Green Goat Landscapers ended on March 30, 2019. The Agnews Campus currently has approximately 25 acres of landscape area.  There are no operating irrigation or fire hydrant systems. Weed and vegetation growth, if not controlled, presents a fire hazard. Staff has utilized goats as an organic approach to the effort to keep vegetation growth under control.

The contractor will also provide monthly street sweeping services on the existing roads throughout campus and provide mowing services three times per year for the right-of-way along Zanker Road.

Cost: The monthly lump sum fee is $3,700 per month.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: CONSENT

TO: Dr. Stanley Rose III, Ed.D., Superintendent

FROM: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

PREPARED BY: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

SUBJECT: Approval of Amendment to Extend the Consulting Agreement between Santa Clara Unified School District and DecisionInsite, LLC, for District Boundary Consulting Services provided for the Agnews Attendance Boundary

ADMINISTRATIVE SUMMARY:

Attached is the Amendment to the Consulting Agreement between Santa Clara Unified School District and DecisionInsite, LLC, for the Agnews Attendance Boundary

The Financial Impact as outlined in the Service Summary includes additional Consultant Presentation time, additional Travel time and Travel costs. Total Extension Cost is estimated at $11,000.00. Not to exceed without District approval. 

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:    Approve an Agreement with Pine Pacific Services, LLC dba Multivista Construction Documentation for Webcam Documentation and Aerial Drone Services for the Agnews Campus.

ADMINISTRATIVE SUMMARY:

Scope:  The scope of work includes two high definition pan-tilt-zoom webcams installed onsite which will stream live video of the project with data accessible via the Internet. The scope includes archived images generated every 15 minutes during the hours of 6am-6pm to document construction activities.

Aerial data can be utilized for material quantity estimation and measurements.

A professionally edited time-lapse slide show will be a final deliverable once construction is complete for the elementary and middle schools.

Multi-vista will provide monthly aerial documentation of the project utilizing drone aircraft technology.

This services is currently contracted with Swinerton Builders. There will be a savings by contracting directly with Multvista.

Cost: The cost is a monthly fee of $2,500.00 for a not to exceed cost of $40,000.00.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: CONSENT

TO:            Stanley Rose III, Ed.D., Superintendent

FROM:                                    Kathie Kanavel, Assistant Superintendent of Educational Services

PREPARED BY: Andrea Cole, Director of Special Education

SUBJECT: Approval of the Amended 2018-2019 Nonpublic Agency Agreement Between Ascend Rehab Services, Inc. and the Santa Clara Unified School District.

ADMINISTRATIVE SUMMARY:

The Master Contract between Ascend Rehab Services, Inc. and Santa Clara Unified School District was amended and approved by the Board of Trustees in the amount of $100,000. Due to district staff on leave and an increase of required services, the original estimated costs for the 2018-2019 school year has increased to $150,000.

Amount: Increase additional $50,000.

This agreement will be funded by Special Education Contract Funds and has been included in the 2018-2019 projected budget.

DATE:                                April 25, 2019

TYPE OF AGENDA ITEM:     CONSENT

 TO:                                    Dr. Stanley Rose III, Ed.D., Superintendent

 FROM:                              Kathie Kanavel, Assistant Superintendent of Educational Services

 PREPARED BY:                Lorena Tariba, Director of Supplemental & EL Programs

 SUBJECT:                        Approval of the SCUSD Revised Reclassification Criteria of English Learners to start implementing at the end of the 2018-2019 school year 

 ADMINISTRATIVE SUMMARY:

 Attached is the Revised Interim Reclassification Criteria Matrix for 2018-2019 containing the criteria required for the different grade levels spans Kinder through Grade 12.  This revised criteria was constructed with input from Elementary and Secondary Curriculum and Instruction staff, Assessment staff, teachers as well as the district DELAC committee.

No financial impact will be incurred.

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM:  CONSENT

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:   Approve Change Orders to Construction Contracts.

ADMINISTRATIVE SUMMARY:

DATE:                                                April 25, 2019

TYPE OF AGENDA ITEM:            CONSENT

TO:                                                      Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                          Kathie Kanavel, Assistant Superintendent, Educational Services

PREPARED BY:                            Laurie Stapleton, Ph.D., Director, Secondary Education; Tricia Ringel, Director, Elementary Education

SUBJECT:                                Approval of Student Overnight Field Trips for Briarwood Elementary, Ponderosa Elementary, Sutter Elementary, Cabrillo Middle, MBR Summer Bay Ecology Field Course

ADMINISTRATIVE SUMMARY

Number field trips involving overnight travel have been submitted for Board approval in accordance with Board Policy and Administrative Regulation 6153.

All provisions of BP/AR 6153 will be met.  No student will be denied the opportunity to attend due to financial difficulties.

None

DATE:                            April 25, 2019

AGENDA ITEM TYPE:      ACTION

TO:                                       Board of Trustees

FROM:                                Stanley Rose III, Ed. D., Superintendent

PREPARED BY:                  Corinne Sanfilippo, Executive Assistant to the Superintendent and the Board of Education

SUBJECT:                            Approval of Resolution #19-22 – National Nurses’ Day, May 6, 2019

ADMINISTRATIVE SUMMARY:

National Nurses’ Day is celebrated in the United States this year on May, 6, 2018 and is dedicated to honoring nurses around the nation for all of their hard work, dedication and love.  It also serves as a day that brings awareness to the very critical role that nurses play in hospitals, schools and society as a whole.

National Nurses’ Day kicks off Nurses’ Week which runs from May 6^th through May 12^th, which is the birthday of Florence Nightingale (1820-1910).  Ms. Nightingale was the creator of professional nursing and is highly respected for her pivotal role in the Crimean War, which lasted from 1853-1856.  The entire week was first observed in 1954.

DATE:                                  April 25, 2019

AGENDA ITEM TYPE:      ACTION

TO:                                       Board of Trustees

FROM:                                Stanley Rose III, Ed. D., Superintendent

PREPARED BY:                  Corinne Sanfilippo, Executive Assistant to the Superintendent and the Board of Education

SUBJECT:                            Approval of Resolution #19-23 – Classified School Employees Week, May 19-25, 2019

ADMINISTRATIVE SUMMARY:

Classified School Employee Week has been designated this year as May 19-25, 2019.

Classified School Employee Week is a time for schools and communities statewide to celebrate the work of bus drivers, office and clerical staff, custodians, food service workers, paraprofessionals, maintenance and operation workers and other classified employees who work in a variety of jobs like print services, library and media assistance, security and technology.

In order to honor our classified employees, staff is asking the Board to adopt Resolution #19-23, recognizing the outstanding contribution and services provided by the district’s classified employees.

DATE:                                  April 25, 2019

AGENDA ITEM TYPE:      ACTION

TO:                                       Board of Trustees

FROM:                                Stanley Rose III, Ed. D., Superintendent

PREPARED BY:                  Corinne Sanfilippo, Executive Assistant to the Superintendent and the Board of Education

SUBJECT:                            Approval of Resolution #19-24 – California Day of the Teacher, May 8, 2019

ADMINISTRATIVE SUMMARY:

California Education Code, Section 37222.11, sets aside the second Wednesday in May as the “California Day of the Teacher” and encourages suitable commemorative exercises directing attention to teachers and the teaching profession. 

RECOMMENDATION:

Staff recommends that the Board adopt Resolution #19-24, proclaiming May 8, 2019 as the Day of the Teacher in Santa Clara Unified School District in appreciate of the professional teachers in our district.

DATE:                        April 25, 2019

TYPE OF AGENDA ITEM: ACTION

TO:                                          Board of Trustee

FROM:                                    Stanley Rose III, Ed.D, Superintendent

PREPARED BY:                Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees

SUBJECT:                Approval of Resolution #19-27, Affirmation of May as Mental Health Awareness Month

ADMINISTRATIVE SUMMARY:

The Santa Clara Unified School District recognizes that mental health is essential to everyone’s health and well-being.  Approximately 50 percent of students with mental health conditions over 14 years of age or older will drop out of school, the highest dropout rate for any disability group.  Federal statistics show that one in ten children have a serious mental health condition but only one third will receive any care at all.  As a district and a community we can make a difference in helping end the silence and the stigma that surrounds mental illness by encouraging mental health awareness and help improve the lives of individuals and families affected by mental health.

DATE:                        April 25, 2019

TYPE OF AGENDA ITEM:    ACTION

TO:                                          Board of Trustee

FROM:                                    Stanley Rose III, Ed.D, Superintendent

PREPARED BY:              Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees

SUBJECT:                          Approval of Resolution #19-29, Affirmation of May as National Foster Care Awareness Month

ADMINISTRATIVE SUMMARY:

Over 408,000 children are in foster care and some of these children aren’t eligible for adoption.  Each year over 30,000 children age out of the foster care system without a chance at permanence and are no longer a ward of the state.  Youth over the age of eighteen have no familial support, resources, jobs or life skills.  An awareness regarding the challenges of children in the foster care system and ways to improve policies and practices are necessary to ensure children are in a safe, loving, and permanent home.

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM:  ACTION

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                  Larry Adams, Director School Bond Projects

SUBJECT:  Approve Resolution 19-30 “District Standard Materials and Equipment”

ADMINISTRATIVE SUMMARY:

Scope: Staff is proposing that this resolution establish District Standard Materials and Equipment to standardize the procurement, maintenance and replacement of materials and equipment that is used throughout the District.  It authorizes the Superintendent or Chief Business Official and any individual or firms as they deem necessary to issue develop and issue a schedule of District Standards.

DATE:                          April 25, 2019

TYPE OF AGENDA ITEM:  ACTION

TO:                        Board of Trustees Policy Committee

FROM:                                    Stanley Rose III, Ed. D., Superintendent

SUBJECT:                              Adoption of the CSBA Recommended December 2018 Updates to Board Policies.

ADMINISTRATIVE SUMMARY:

Since the Board began reviewing and adopting CSBA Recommended Board Policies, the December 2018, Policy Manual Maintenance packet has been received.  These CSBA recommended updates include legislatively mandated changes to Board Policies.

DECEMBER 2018

BP 0420          SCHOOL PLANS/SITE COUNCILS

BP 0450          COMPREHENSIVE SAFETY PLAN

BP 0460          LOCAL CONTROL AND ACCOUNTABILITY

BP 5141.52     SUICIDE PREVENTION

BP 5144          DISCIPLINE

BP 5146          MARRIED/PREGNANT/PARENTING STUDENTS

BP 6146.1       HIGH SCHOOL GRADUATION REQUIREMENTS

BP 6175          MIGRANT EDUCATION PROGRAM

BB 9322          AGENDA/MEETING MATERIALS

BB 9324          MINUTES AND RECORDINGS

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM:   ACTION

TO:                                      Stanley Rose III, Ed. D., Superintendent

FROM:                                Eric Dill, Chief Business Official

PREPARED BY:                   Larry Adams, Director School Bond Projects

SUBJECT:    Approve a Pool of Qualified DSA Certified Special Testing and Inspection Services Firms for Capital Improvement Projects, RFQ 18-19-014

ADMINISTRATIVE SUMMARY:

Background:  The Division of the State Architect (DSA) requires various testing and inspection procedures be performed on approved projects by an independent third-party laboratory retained by the District. A qualifications based selection process has been being used to develop a recommended pool of qualified firms for current and future capital improvement projects. The following firms are recommended for solicitation of proposals and award of contracts for particular projects depending on expertise, availability, schedule and fees.

Process: A Request for Qualifications (RFQ) notice was published for two weeks and also sent to forty DSA approved firms. RFQ responses were received on April 10, 2018 from nine firms. Based on the review by staff and evaluation criteria set forth in the RFQ, the following DSA Structural Testing and Inspection firms are recommended for approval to the District’s pool:

              Achievement Engineering Corp.

              Consolidated Engineering Laboratories

              RMA Group, Inc. dba SiteScan

              Signet Testing Laboratories, Inc.

              Smith-Emery San Francisco

DATE: April 25, 2019

TYPE OF AGENDA ITEM: ACTION

TO: Dr. Stanley Rose III, Ed. D., Superintendent

FROM: Andrew C. Lucia, Assistant Superintendent School Support and District Development

PREPARED BY: Susan Harris, Principal on Special Assignment School and District Safety

SUBJECT: Approval of the 2018-2019 Comprehensive School Safety Plans

Administrative Summary:

Every year, each school prepares a comprehensive School Safety Plan, which includes safety policies and procedures, data, safety goals, safety training, and emergency response plans. Safety Plans are prepared and organized so they are in alignment with Ed Code Sections 32281-32289, and are adopted by the School Site Council at each site by March 1st of every school year.

None 

DATE: April 25, 2019

TYPE OF AGENDA ITEM: ACTION

TO: Stanley Rose III, Ed.D., Superintendent and Board of Trustees

FROM: Kathie Kanavel, Assistant Superintendent of Education Services

PREPARED BY: Rob Griffin, Hearing Officer

SUBJECT: Approval of the Waiver of the Administrative Hearing Regarding the Expulsion of Student “042519A.1”

ADMINISTRATIVE SUMMARY:

Pursuant Meeting held on April 2, 2019 for Student “042519A.1”.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: ACTION

TO: Stanley Rose III, Ed.D., Superintendent and Board of Trustees

FROM: Kathie Kanavel, Assistant Superintendent of Education Services

PREPARED BY: Rob Griffin, Hearing Officer

SUBJECT: Approval of the Waiver of the Administrative Hearing Regarding the Expulsion of Student “042519B.1”

ADMINISTRATIVE SUMMARY:

Pursuant Meeting held on April 4, 2019 for Student “042519B.1”.

DATE:  April 25, 2019                                

TYPE OF AGENDA ITEM:  REPORT

TO:                             Stanley Rose III, Ed.D., Superintendent

FROM:                       David C. Torres, Director, Human Resources

PREPARED BY:      David C. Torres, Director, Human Resources

SUBJECT:                Williams/Valenzuela Quarterly Report

ADMINISTRATIVE SUMMARY:

Under the provisions of the Williams Settlement, each school district is required to report the number of complaints received and resolved to its school board during a public session of a Board meeting, and also provide a copy of this report to the County Office of Education on a Quarterly basis.  The report for the quarter January 1, 2019 through March 31, 2019 is attached.

Please be advised that there were no complaints received during this quarter.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: REPORT

TO: Dr. Stanley Rose III, Ed. D., Superintendent

FROM: Kathie Kanavel, Assistant Superintendent, Educational Services

PREPARED BY: Julie Beadell, Career Technical Education Coordinator

SUBJECT: Report on Career Technical Education 2018-19

ADMINISTRATIVE SUMMARY:

The purpose of this report is to provide the Board of Trustees with an update on Career Technical Education programs.  Highlights include:

• A culture among parents, staff, and the broader community recognizing the importance of career exploration, readiness, and education.
• Rigorous Career Technical Education (CTE) into the core curriculum, with emphasis on the Four C's of Communication, Collaboration, Creativity, and Critical Thinking.
• Career interest plans for all students.
• Creative scheduling across our schools.
• Multiple post-secondary options for students, dual-enrollment, and articulation agreements with partnering institutions.
• Business and community partnerships to provide career exploration, mentoring, job shadowing, career readiness experiences, field trips, and guest speakers.

The goals were developed by teachers, parents, students (current and former), industry non-profits, employment agencies, post-secondary and board members and is supported in our LCAP.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: REPORT

TO: Board of Education

FROM: Stanley Rose, III, Ed. D., Superintendent

PREPARED BY: Eric Dill, Chief Business Official,Kathie Kanavel, Assistant Superintendent, Ed Services, Kevin Keegan, Assistant Superintendent, HR, Andrew Lucia, Assistant Superintendent, School Support and District Development

SUBJECT: Report on School Services of California Comparative Organizational Structure and Staffing Review

ADMINISTRATIVE SUMMARY: 

In fall 2018, the Board directed the Superintendent to conduct a comparative study and organizational review of its district office related operations. The report was completed by School Services of California and presented to the Board on February 12, 2019.

All districts are unique, a fact that SSC takes into account when performing organizational and staffing comparisons. All also have programmatic difference that affect staffing levels, even if their enrollments are comparable. SSC took these and other factors into account when conducting their review. For comparison purposes, they paired organizational functions as closely as possible. Where that was not possible, they noted the differences.

Staff has reviewed the findings of the report and have compiled their interpretation of the information as it relates to their individual departments. The response is attached. 

DATE:              April 25, 2019

TYPE OF AGENDA ITEM:    REPORT

TO:                                          Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                     Kathie Kanavel, Assistant Superintendent, Education Services

PREPARED BY:                       Kathie Kanavel, Assistant Superintendent, Education Services

SUBJECT:                                Discussion of Information from the Work of the Callejon Configuration Task Force

ADMINISTRATIVE SUMMARY:         

This item includes information collected from the work of the Callejon Configuration Task Force on the future configuration of Callejon as a K-8 or a K-5 school.  The board requested this information as support as they discuss the boundaries for schools in the northern area of Santa Clara Unified School District.

There will not be a formal presentation; however, staff will be available for questions.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: DISCUSSION

TO: Dr. Stanley Rose III, Ed. D., Superintendent

FROM: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

PREPARED BY: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

SUBJECT: Report of Proposed District Centralized Enrollment Center

ADMINISTRATIVE SUMMARY:

Staff will provide a report along with a PowerPoint presentation to the Board on the Proposed District Centralized Enrollment Center. A committee which consisted of an administrator, coordinator, school site and district staff secretaries toured Hayward USD, Fremont USD, Palo Alto USD and San Jose USD Enrollment Centers.  Ideas, timelines and staffing will be presented.

DATE:                                  April 25, 2019

TYPE OF AGENDA ITEM:           PLANNING

TO:                                      Dr. Stanley Rose III, Ed. D., Superintendent

FROM:                              Kathie Kanavel, Assistant Superintendent, Educational Services

PREPARED BY:                Lori King, Coordinator of Instructional Resources; Tricia Ringel, Director, Elementary Education

SUBJECT:                          Review of Adoption of Phonics Instructional Resources

ADMINISTRATIVE SUMMARY:

Following Ed Code 60001-60005, 60210, 60400, 60411 and Santa Clara Unified Board Policy 6161.1 on the selection, approval, and adoption of instructional materials, we recommend that the following items be approved and adopted as instructional materials for Santa Clara Unified School District.

In October, 2018 pilot teachers piloted one of the two curriculum programs. In December, 2018 the second round of a 7-week pilot was conducted.  After piloting/reviewing the textbooks at all school sites, pilot teachers gathered in grade level meetings to quantitatively and qualitatively compare the two pilot programs. Teachers then voted for their choice of a phonics curriculum to be recommended to the Board. The required public display of recommended instructional materials was held from March 18, 2019 – April 18, 2019, at the District Resource Center.

• Recommended Program:

  • Units of Study in Phonics, Lucy Calkins, Teacher’s College Reading and Writing Project, Columbia University, ©2018
  
  
  

DATE:                                    April 25, 2019

TYPE OF AGENDA ITEM:     PLANNING

TO:                                        Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                  Kevin F. Keegan, Assistant Superintendent of Human Resources

PREPARED BY:                   Kevin F. Keegan, Assistant Superintendent of Human Resources

SUBJECT:                             Human Resources Reorganization Plan

ADMINISTRATIVE SUMMARY:

In fall 2018, the Santa Clara Unified School District Board of Trustees requested an audit of the Human Resources Department.  The purpose of the audit was to review the organizational structure of the Human Resources Department and make recommendations about best practice moving forward.  The Santa Clara Unified School District contracted with School Services of California, Inc. (SSC), to conduct an Organizational Review of the Human Resources Department.  School Services work included a review of the following:

• Organizational Effectiveness,
• Position Control,
• Employee Leave Tracking and Monitoring and Substitute Service,
• Employee Records Management, and
• Uniform Complaint and Employee Complaint Processes.

At the February 12th work study session, School Services presented their findings regarding the comprehensive organizational review of the Human Resources Department.  In the review, the District was provided a summary of recommendations.  The Human Resources Department worked with School Services to develop an implementation plan.  This implementation plan was shared with the Board during the March 28^th meeting. 

One area that was highlighted in the audit and our implementation plan, was to develop a reorganization plan of the Human Resources Department.  Staff have identified four key goals in our reorganization plan.

1. Balance workload across the department to allow employees to address necessary changes in our implementation plan.
2. Increase efficiency of hiring process.
3. Develop capacity through cross training.
4. Provide better customer service to our learning community.

Staff have prepared a presentation to give an overview of the goals and how they relate to our current organizational structure and how a new organizational structure will help us to meet our goals.  As part of the reorganizational plan, are recommending new job descriptions for our Personnel Technician II job classifications, reclassifying our Substitute Personnel Technician to a Personnel Technician II Substitute Office and adding a Personnel Technician II to our new organizational chart.

DATE:                                    April 25, 2019

TYPE OF AGENDA ITEM:     PLANNING

TO:                                      Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                  Kevin F. Keegan, Assistant Superintendent of Human Resources

PREPARED BY:                  Kevin F. Keegan, Assistant Superintendent of Human Resources

SUBJECT:                            Human Resources Reorganization Plan – Job Description Updates

ADMINISTRATIVE SUMMARY:

As part of the Human Resources reorganization plan, we are updating job descriptions for our Personnel Technician II job classification, reclassifying our Substitute Personnel Technician to a Personnel Technician II Substitute Office and updating the Personnel Technician II Substitute Office job description to reflect increased job expectations.

The two job descriptions have been updated by staff in the current positions and by administration in the Human Resources Department.  The job descriptions have been reviewed by CSEA and by legal counsel.  The new job descriptions were updated to include the new tasks or areas of essential responsibilities.  These new and updated areas of responsibility will help the Human Resources Department to meet our goals:

1. Balance workload across the department to allow employees to address necessary changes in our implementation plan.
2. Increase efficiency of hiring process.
3. Develop capacity through cross training.
4. Provide better customer service to our learning community.

DATE: April 25, 2019

TYPE OF AGENDA ITEM: PLANNING

TO: Dr. Stanley Rose III, Ed. D., Superintendent 

FROM:  Andrew C. Lucia, Assistant Superintendent, School Support and District Development

PREPARED BY: Andrew C. Lucia, Assistant Superintendent, School Support and District Development

SUBJECT: Review and Discussion of Proposed District Centralized Enrollment Center

ADMINISTRATIVE SUMMARY:

Staff will provide a report along with a PowerPoint presentation to the Board on the Proposed District Centralized Enrollment Center. A committee which consisted of an administrator, coordinator, school site and district staff secretaries toured Hayward USD, Fremont, USD, Palo Alto USD, and San Jose USD Enrollment Centers. Ideas, timelines and staffing projections will be presented.

DATE:          April 25, 2019

TYPE OF AGENDA ITEM: PROPOSED FUTURE AGENDA ITEM

TO:                  Board of Trustees

FROM:              Stanley Rose III, Ed.D., Superintendent

PREPARED BY:      Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees

SUBJECT:              Email Request for Future Agenda Item Regarding Use of Facilities and Facilitron

ADMINISTRATIVE SUMMARY:

Community member and resident David LaVerne has a concern with the Facilitron system. He would like to see the Board restore the flexibility and decision making authority to their on-site representatives.