Regular Meeting of the Board of Trustees
Paso Robles Joint USD
January 22, 2019 4:00PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
BOARD ROOM, DISTRICT ADMINISTRATION OFFICE
800 NIBLICK ROAD, PASO ROBLES, CA 93446
(805) 769-1000
STUDY SESSION: 4:00 PM
CLOSED SESSION: IMMEDIATELY FOLLOWING STUDY SESSION
GENERAL SESSION: 6:00 PM
| Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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| B. Pawlowski |
| Board approval of Purchase Order Listing |
| Staff recommends approval of Purchase Order Numbers: 190981 - 191128 |
| $486,097.08 |
Purchase Order Listing 01.10.19
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| J. Gaviola |
| Administrative Regulation 1312.4 requires that the Quarterly Report on Williams Uniform Complaints be presented to the Board. There were no Williams Uniform Complaints received from the period of October 2018 through December 2018. The report is completed, presented to the Board, and forwarded to the County Office of Education. |
| Approval of the Williams Uniform Complaint Quarterly Report |
Quarterly Report on Williams Uniform Complaints
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| B. Pawlowski |
| 1. The Arts Academy at Bauer Speck Elementary School would like to accept LifeTouch's commission check from the fall and spring student photos with total value of $566 for the use of school supplies.
2. Virginia Peterson Elementary School would like to accept LifeTouch's commission check from the fall and spring student photos with total value of $570 for the use of the school needs.
3. Tracey Hockett would like to donate to Daniel Lewis Middle School DELL/PTO $500 in support of their students.
4. The Lodges at Ada's Vineyard of Paso Robles wishes to donate $100 to the PRHS Floral Club in support of their activities and competitions.
5. Madrid Premier Soccer Club wishes to donate $1,600 in support of the PRHS Girls' Soccer Program.
6. Golden State Classics Car Club, Inc. wishes to donate $1,000 to the PRHS Cheerleaders for their assistance at the car show.
7. Ty & Juanita Murray wish to donate to the PRHS Department of Theatre Arts $150 for their miscellaneous use.
8. Jonathan Montoya, via YourCause for PG&E Company/Employee Giving, would like to donate to Kermit King Elementary School’s third grade classroom $500 for their classroom student supplies.
9. Georgia Brown Elementary School would like to accept the donation made by Justin Vineyards & Winery of Paso Robles, via DonorsChoose.org, of manipulatives to help students compose and decompose numbers and other math activities valued at $250.
10. Kermit King Elementary School would like to accept the donation made by Justin Vineyards & Winery of Paso Robles, via DonorsChoose.org, of classroom STEM materials with visual math manipulatives and age-appropriate hands-on engineering challenges valued at $1,997.87.
11. Georgia Brown Elementary School would like to accept the donation made by multiple donors, via DonorsChoose.org, of two wobble chairs, lap trays, and two balance balls to assist some students needing additional flexibility in the classroom valued at $340.
12. Jaime Galli and Georgia DeFont, via YourCause for PG&E Company/Employee Giving, would like to donate a total of $519.84 to support both Drama and Audio & Video Clubs (Drama $240 & A/V Club $279.14).
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| Staff recommends approval and acceptance of donations. |
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| J. Crocker |
| The attached proposal from the San Luis Obispo County Office of Education (SLOCOE) lists the items that SLOCOE will perform in assisting the Paso Robles Joint Unified School District (PRJUSD) Board of Trustees in selecting a Superintendent, as well as an estimated timeline. |
| Approval of Proposal to Conduct Superintendent Search |
| The fee to conduct the search is $1.00 + any candidate travel expenses, any Board of Trustees travel expenses, and all costs related to advertising or printed materials. |
Superintendent Search Proposal
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| B. Pawlowski |
| District staff requested bids for the Flamson Middle School Classroom Addition Bid 18-04 on November 27, 2018. From PRJUSD's Planetbids.com vendor portal, 17 contractors were notified, 3 general contractors obtained the project bid manual & specifications, and on the bid due-date of January 8, 2019, 5 bids were received from District pre-qualified contractors.
The District received a bid protest arguing that Klassen's bid is non-responsive because one of its subcontractors, JJ Fisher Construction, Inc. ("JJ Fisher"), is listed for concrete and rebar but is not properly licensed in these areas. The District has ascertained, however, that this protest in fact raises in fact raises a responsibility issue, as it presents information that does not appear on the face of the bid. Further, in response to this protest, Klassen has expressed its intent to, upon award of the contract, substitute JJ Fisher with a properly-licensed subcontractor as permitted by Public Contract Code Section 4107. Thus, the District has determined that, despite this oversight, Klassen is nonetheless a responsible bidder, and therefore the issue is waived. |
| Staff recommends to award a contract for the Flamson Middle School Classroom Addition Bid 18-04 to Klassen Corporation in the amount of $5,297,000, and authorize the Superintendent or designee to sign all necessary contract documents. |
| Measure M Funds - $5,297,000 |
Bid Recap for the Flamson MS Classroom Addition Bid 18-04
Notice of Intent to Award
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| B. Pawlowski |
| Tracking of General Obligation Bond Funds, Developer Fees, and Office of Public School Construction grants is required to withstand financial audits in order to ensure proper use of funds. Each entity has complex reporting processes that can vary significantly. Due to the amount of data input and tracking required, a software program will need to be utilized during the implementation of the Measure M Bond program. Staff has researched available products and found that Colbi Technologies offers a system uniquely tailored to PRJUSD's needs, including initial setup, training, and technical support. The program will be used to track all fund resources and expenditures to give easy-to-understand reports during fiscal audits, Citizens' Oversight Committee reviews, and Board updates.
The contract includes a one-time installation and 4-day training $30,000 fee + $20,000 reoccurring annual service fee. |
| Staff recommends approval of contract with Colbi Technologies for "Account-Ability" Accounting Software Program. |
| Measure M Bond Funds of $50,000 |
AA Colbi Tech Client List
AA Program Management Software and Related Services document
Account-Ability and Colbi Docs Software Service Agreement
Colbi Technologies Account-Ability Short Presentation
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| B. Pawlowski |
| The Full-Day Kindergarten Facilities Grant Program (FDKFGP) is a $100 million site-by-site grant program established on June 27, 2018, by Assembly Bill 1808 to provide funding to school districts that lack adequate full-day kindergarten facilities. The FDKFGP provides funding based on School Facility Program New Construction and Modernization grant amounts. Proposed projects must increase the number of kindergarten classrooms meeting current design requirements at a site, either through the construction of new kindergarten facilities or the retrofitting of an existing facility that was not originally designed as a kindergarten classroom. To participate in the FDKFGP, a school district must have a board resolution providing approval for full-day kindergarten instruction and the District must meet the program requirements. With Board approval, staff will be submitting an application to provide funding related to improvements at The Arts Academy at Bauer Speck.
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| Staff recommends the Board of Trustees approve and adopt Resolution No. 19-12. |
Resolution No. 19-12
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| B. Pawlowski |
| Currently, the District and the Boys and Girls Club ("Club") have an MOU as of May 1, 2015, and the MOU requires any amendment to the MOU to be in writing. The Club is currently negotiating a potential merger with another Boys and Girls Club where a new legal entity may be formed to include both the Club, and any potential merger and/or the Club may change its name to reflect the potential merger.
The District and the Club wish to maintain the MOU in full force even if a merger occurs and/or a new name replaces the Club.
The attached amendment to the May 1, 2015 MOU between the parties shall be effective immediately with the MOU term expiring on June 30, 2025. |
| Staff recommends the Board of Trustees approve the Amendment to MOU between PRJUSD and the Boys and Girls Club of North San Luis Obispo. |
Amendment to MOU between PRJUSD & Boys & Girls Club of N. San Luis Obispo
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| B. Pawlowski |
| Paso Robles Aquatic Complex Bid 17-54 on November 27, 2018. Twenty-four contractors were notified, eight general contractors obtained the project bid manual and specifications, and on the bid due date, December 21, 2018, two bids were received from District pre-qualified contractors. District staff found the bidders to be responsive and responsible. Due to the dollar amounts of the bids exceeding the project budget, District staff is recommending all bids as submitted be rejected. A bid recap is attached for review. |
| Staff recommends the Board reject all bids for the Paso Robles Aquatic Complex Bid 17-54. |
Bid Recap - Aquatics Complex Bid 17-54
Presentation - Aquatics Complex Bid 17-54
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| B. Pawlowski |
| The PRJUSD leadership team has changed key personnel, more specifically, from Superintendent to an Interim Superintendent during this 2018/19 Fiscal Year, and it is now necessary to update the District's authorized signatories to allow for a smooth and timely processing of documents.
Pursuant to the requirements of 43632 and 42633 of the Education Code of California, the Governing Board of PRJUSD must submit to the Fiscal Services Department of SLOCOE verified signatures as set forth in the certificate that are authorized by the PRJUSD Board of Trustees to sign orders, warrants, payroll and accounts payable warrant certification, contracts, debt obligations such as bonds and notes, revolving cash checks, and other papers or documents for or on behalf of said school district. |
| Staff recommends the Board approve the updated 2018/19 School District Authorized Signature Certification for filing with SLOCOE. |
Updated FY2018/19 School District Authorized Signature Certification
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| J. Gaviola |
| The Paso Robles Joint Unified School District has worked with Public Agency Retirement Services (PARS) to design a Supplementary Retirement Plan (SRP), a retirement incentive that may encourage senior Certificated Non-Management, Certificated Management, and Classified Management employees to retire early. The goal of the program is to generate savings, or at a minimum, no cost to the District by increasing the number of retirements in the 2018-19 school year.
The SRP would provide participating Certificated Non-Management, Certificated Management, and Classified Management employees with a tax-qualified annuity that costs 60% of their final year salary. Classified Non-Management employees are being offered 40% of their final year salary. This annuity is paid over a five-year period. The program requires all employees to resign from District employment at the end of the school year (no later than June 30, 2019). Approximately 236 employees are eligible for the offer.
40 staff members have elected to take the PARS incentive (30 teachers, 1 Certificated Management, 7 Classified Staff, and 2 Confidential/Management).
With all assumptions calculated (incentive, attrition differential, and benefits) and 4 FTE non-replacement: the District will save the following amounts:
Year 1: $498,048
over 3 Years: $1,201,425
over 5 Years: $1,608,738
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| Staff recommends approval. |
| Cost savings and incentive for employees |
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| Cost Savings:
Year 1: $498,048
over 3 Years: $1,201,425
over 5 Years: $1,608,738
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PARS SUMMARY
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| J. Gaviola |
| By February 1 of each year, every school in California is required by state law to publish a School Accountability Report Card (SARC). The SARC contains information about the condition and performance of each California public school. Under the Local Control Funding Formula (LCFF), all local educational agencies (LEAs) are required to prepare a Local Control and Accountability Plan (LCAP), which describes how they intend to meet annual school-specific goals for all pupils, with specific activities to address state and local priorities. Additionally, data reported in an LCAP is to be consistent with data reported in the SARC. |
| Staff recommends approval |
| In November 1988, California voters passed Proposition 98, also known as The Classroom Instructional Improvement and Accountability Act. This ballot initiative provides California's public schools with a stable source of funding. In return, all public schools in California are required annually to prepare SARCs and disseminate them to the public. SARCs are intended to provide the public with important information about each public school and to communicate a school's progress in achieving its goals. |
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Bauer Speck
Flamson
Georgia Brown
Independence
Kermit King
Lewis
Liberty
Pat Butler
PRHS
Virginia Peterson
Winifred Pifer
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| J. Gaviola |
| Student engagement and success are two critical factors that are continuously at the forefront of thought and development within the Agriculture Mechanics pathway at Paso Robles High School. Allowing students to showcase skills and abilities obtained throughout the progression of instruction in the welding courses comes in a variety of forms. In the summer of 2017, we began a partnership with one of the community centers in Paso Robles that serves students from our minority populations. This partnership consisted of having the welding program bring equipment and materials to their location and having our high school students teach and work with younger students (grades 4-8) from our community on developing knowledge and hands-on welding application skills. The need to expand our abilities in offering this community outreach has grown considerably over the past year and a half, as we continue to be invited to work with members of our youth at the community center as well as our local junior high, elementary schools, and community activity days.
The welding trailer is designed to be equipped for multiple welding processes including Shielded Metal Arc, Gas Metal Arc, Gas Tungsten Arc, Flux Core Arc, Plasma Arc Cutting, Oxy-Acetylene Cutting, fabrication and construction tools, and eventually virtual welding education using virtual welding simulations as well as computer-assisted real-time welding applications.
The dollar amount for the purchase is below the 2019 bid limit of $92,600 and staff obtained a quote from one other vendor.
Staff recommended CDE approval on 12/19/2019. |
| Staff recommends approval. |
| Increased access for students in mechanical/agricultural pathways |
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| $41,735.00 Career Technical Education Grant Funding |
CDE Capital Outlay
Trailer Agreement
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| C. Kenyon |
| The following courses are being requested for approval by the PRJUSD and are aligned to our vision of all students being prepared for success in college, career, and community: Business Management Practicum, Foundations for Success, Short Story Popular Novel. |
| Staff recommends approval. |
| Core Materials: No District funding required
Supplemental Materials: Site lottery funds will be used |
Business Management Practicum
Foundations for Success
Short Story
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| J. Crocker |
| Superintendent is requesting approval for the following process: Superintendent will meet with Board President and Clerk to propose actions and response to each agenda item requested by Board members. Currently, there are 54 items to be considered and processed. The next steps will be brought back to Board on February 12, 2019. |
| Staff recommends approval. |
| Process and procedures of agendizing board items |
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| J. Crocker |
| The purpose of this item is to schedule a 4-hour study session to work on Board roles and responsibilities. The date is to be determined during the discussion. |
| Staff recommends approval. |
| Collaborative goal setting and Board member training for the benefit of the District and Board members |
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| MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: January 16, 2019, 4:40 PM
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