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Regular Meeting of the Board of Trustees
Paso Robles Joint USD
February 12, 2019 5:00PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT BOARD ROOM, DISTRICT ADMINISTRATION OFFICE 800 NIBLICK ROAD, PASO ROBLES, CA 93446 (805) 769-1000 CLOSED SESSION: 5:00 PM GENERAL SESSION: 6:00 PM

Mission Statement:
Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world.
A. OPENING CEREMONY
A.1. CALL MEETING TO ORDER
B. ADOPT AGENDA
B.1. ADOPT AGENDA
C. CLOSED SESSION - 5:00 PM
C.1. PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS - This opportunity is provided to allow public comment prior to the Board's consideration of any closed session agenda item. Government Code Section 54954.3
C.2. ADJOURN TO CLOSED SESSION
C.2.A. CERTIFICATED PERSONNEL REPORT - Government Code Section 54957
C.2.A.1. Resignations/Retirements: 32; Leaves: 7; Management Resignations/Retirements: 4
C.2.B. CLASSIFIED PERSONNEL REPORT - Government Code Section 54957
C.2.B.1. Assignments/Replacements: 5; Resignations/Retirements/Terminations: 9; Management/Confidential Retirements: 2
C.2.C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Government Code Section 54956.9(d)(1) - Case No. 01-09-19-1006
D. RECONVENE IN OPEN SESSION
D.1. REPORT ON CLOSED SESSION ACTION
E. SALUTE TO THE FLAG
F. PRESENTATIONS/REPORTS
F.1. SCHOOL ACTIVITIES/PRESENTATIONS
F.1.A. Presentation of Division I Boys Cross Country Championship
Speaker:
J. Gaviola
F.1.B. Paso Robles High School Student Representative Report - Gabriella Clayton
F.1.C. Liberty High School Student Representative Report - Emily Williams
G. COMMENTS FROM THE PUBLIC
G.1. COMMENTS FROM THE PUBLIC
G.2. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION, CHAPTER #254
G.3. PASO ROBLES PUBLIC EDUCATORS
H. CONSENT AGENDA
H.1. APPROVE BOARD OF TRUSTEES' MEETING MINUTES
Attachments:
Board Meeting Minutes December 20, 2018
Board Meeting Minutes January 08, 2019
Board Meeting Minutes January 22, 2019
H.2. APPROVE PURCHASE ORDER LISTING
Speaker:
B. Pawlowski
Quick Summary / Abstract:
Board approval of Purchase Order Listing
Recommended Motion:
Staff recommends approval of Purchase Order Numbers: 191129 - 191205.
Financial Impact:
$372,319.91
Attachments:
PO Listing 01.31.19
H.3. APPROVE PAYMENT LISTING
Speaker:
B. Pawlowski
Quick Summary / Abstract:
Board approval of Payment Listing
Recommended Motion:
Staff recommends approval of Payment Listing, Batch Numbers: 89, 109-111 and 115-117.
Financial Impact:
$225,753.41
Attachments:
Payment Listing 01.15.19 - 01.28.19
H.4. APPROVE OVERNIGHT/OVER 150-MILE FIELD TRIPS
Speaker:
C. Kenyon
Quick Summary / Abstract:
Rancho El Chorro, May 1-3, 2019. Winifred Pifer students grade 4. Students will have hands-on science experiments. This supports NGSS. 34 female and 28 male students will attend. 6 female and 3 male chaperones will attend. Funding source: Pifer PTA. Total cost of trip: $12,000. Average cost per student: $193.50 (no student fees required). Stanford University, March 2, 2019. PRHS students grades 11-12. Students will attend the Stanford Pediatric Orthopedic Sports Medicine Conference. 5 female students will attend. 2 female chaperones will attend. Funding source: Perkins Grant. Total cost of trip: $900. Average cost per student: $180 (no student fees required). Clovis CA, March 1-2, 2019. PRHS Men's Tennis students grades 9-12. Students will participate in preseason competition. 10 male students will attend. 2 female chaperones will attend. Funding source: PRJUSD transportation and Bearcat Athletic Boosters. Total cost of trip: $500. Average cost per student: $50 (no student fees required). Visalia CA, March 8-9, 2019. PRHS Men's Tennis students grades 9-12. Students will participate in preseason competition. 10 male students will attend. 2 female chaperones will attend. Funding source: PRJUSD transportation and Bearcat Athletic Boosters. Total cost of trip: $500. Average cost per student: $50 (no student fees required).
Recommended Motion:
Staff recommends approval of overnight/over 150-mile field trips.
Attachments:
Overnight Field Trips
H.5. APPROVE CONSULTANT AGREEMENT: FIELD STUDIES COLLABORATIVE
Speaker:
J. Gaviola
Quick Summary / Abstract:
Under the consultant agreement, the following items will be accomplished by Mark DiMaggio, not to exceed $4,995.00. This will be billed monthly beginning in March 2019 through June 2019: $1,248.75. A variety of tasks to facilitate and support the Field Studies Collaborative. Chaperone three FSC and Zion trips and train teachers in the planning and implementation of Field Study Courses. Develop an improved and standardized student application. Train and mentor new teachers in FSC courses and developments. Develop an improved and standardized student selection process. Organize and inventory all the gear and equipment used in FSC courses. Keep the FSC website updated and maintained. Work with Cuesta, CSUs and the UCs to secure college credit for FSC courses. Reach out to new partners (non-profits, NOAA, NPS, UC Reserve System, etc.) to identify new projects throughout the state that would benefit from FSC support. Search and apply for new grant monies to support the FSC Program. Create a system for other teachers to develop and propose new FSC courses. And finally, create a template that can be shared with other schools that want to follow the PRJUSD lead and implement their own FSC program.
Recommended Motion:
Staff recommends approval.
Rationale:
Continuity and support to college and career readiness and LCAP funded field studies program
 
Financial Impact:
Currently budgeted through LCAP $4,995.00
H.6. APPROVE CONTRACT RENEWAL FOR COUNTY OF SAN LUIS OBISPO BEHAVIORAL HEALTH SERVICES
Speaker:
A. Gallagher
Quick Summary / Abstract:
During the 2016-17 fiscal year, PRJUSD entered into agreement with County of San Luis Obispo Behavioral Health Services to provide one (1) full-time Mental Health Therapist and two (2) Behavioral Specialists to support the mental health services in the District's Therapeutic Learning Center (TLC) programs at Virginia Peterson Elementary School and Daniel Lewis Middle School. The agreed upon contract had the option to renew by mutual agreement up to two consecutive years (17-18 and 18-19 school years).
Recommended Motion:
Staff recommends approval of the Option to Renew and Amendment No.2 contract with County Behavioral Health Services for the 2018-19 school year.
Financial Impact:
Shall not exceed $104,565.00 per contract year
Attachments:
Renew and Amendment No.2
H.7. APPROVE AGREEMENT FOR DISCLOSURE AND USE OF MEDI-CAL DATA
Speaker:
A. Gallagher
Quick Summary / Abstract:
Paradigm Healthcare Services is a full-scale Medicaid reimbursement billing partner serving local education and government agencies. The PRJUSD Board of Trustees approved our partnership with Paradigm Healthcare Services in June 2017. The decision to switch partnerships was driven by Paradigm's experience, reputation, collaboration, accessibility, and accountability to audit ready results. They have been a wonderful partner and continue to provide us with excellent customer service and support. The term of our contract with Paradigm Healthcare Services is from July 1, 2017-June 30, 2020. As part of this partnership, an updated Agreement for Disclosure and Use of Medi-Cal Data is required between PRJUSD and the California Department of Health Care Services. The purpose of the agreement is to secure the data and documents that reside in the California Department of Health Care Services Medi-Cal systems of records, to ensure the integrity, security, and confidentiality of such data and documents and to permit only appropriate disclosure and use as permitted by law. There is no financial impact for the Agreement for Disclosure and Use of Medi-Cal Data.
Recommended Motion:
Approval of Agreement for Disclosure and Use of Medi-Cal Data
Financial Impact:
This agreement has not financial impact.
Attachments:
Agreement for Disclosure and Use of Medi-Cal Data
H.8. APPROVE NON-PUBLIC SCHOOL AGREEMENT WITH GREAT CIRCLE
Speaker:
A. Gallagher
Quick Summary / Abstract:
Due to the individual needs and compliance with the services on the Individual Education Plan (IEP), PRJUSD placed student at Heartspring Inc., in Wichita, Kansas, in July 2016. In October, 2018, the IEP team found it necessary to change the student's placement to a more appropriate environment which will meet student's unique learning profile, communication, and behavioral needs. PRJUSD placed student at Great Circle in St.Louis, Missouri, on December 18, 2018.
Recommended Motion:
Approval of Non-Public School Agreement
Financial Impact:
$ 29,250 Basic Education $ 32,100 Related Services $ 147,000 Board and Care
Attachments:
NPS Great Circle
H.9. APPROVE STAFFING AGREEMENT BETWEEN PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT AND ACCOUNTABLE SCHOOL STAFFING
Speaker:
A. Gallagher
Quick Summary / Abstract:
Due to an employee being out on maternity leave, PRJUSD is seeking to contract with Accountable Schools Staffing to fulfill speech and language services and supports per student IEPs. Previously (December 2018), the PRJUSD Board of Trustees approved a contract with Ardor Health Solutions to support coverage. This contract is in addition to the Ardor Health contract, as each of them provide part-time, limited-availability, contracted speech and language services.
Recommended Motion:
Approval of staffing agreement with Accountable School Staffing
Financial Impact:
Not to exceed $14,500
Attachments:
Staffing Agreement with Accountable School Staffing
I. INFORMATION ITEMS
I.1. BUDGET UPDATES
Speaker:
B. Pawlowski
Attachments:
List of Proposed Expenditure Reductions for 2019-20
J. ACTION ITEMS
J.1. APPROVAL OF COMPREHENSIVE SCHOOL SAFETY PLAN (CSSP) ELEMENTARY SCHOOLS
Speaker:
J. Gaviola
Quick Summary / Abstract:
By March 1 of each year, every school in California is required by state law to publish a Comprehensive School Safety Plan (CSSP). The CSSP is required by Education Code 32282-32289 to be reviewed, updated, and submitted for approval to the district’s governing board.
Recommended Motion:
Staff recommends approval.
Rationale:
This mandate was established by Senate Bill 187 which states that each school’s Site Council, or a Safety Planning Committee authorized by the Site Council, shall develop a safety plan that is relevant to the needs and resources of the school. The contents of the Comprehensive School Safety Plan include aspects of social, emotional, and physical safety for both youth and adults at our schools. CSSPs also include procedures for complying with existing laws related to school safety.
 
J.2. APPROVAL OF PASO ROBLES HIGH SCHOOL COURSE FOR 2019-20 SCHOOL YEAR
Speaker:
C. Kenyon
Quick Summary / Abstract:
The following course is being requested for approval by the PRJUSD Board of Trustees and is aligned to our vision of all students being prepared for success in college, career, and community: Short Story Popular Novel.
Recommended Motion:
Staff recommends approval.
Financial Impact:
Core Materials: No District funding required. Supplemental Materials: Site lottery funds will be used.
Attachments:
Short Story
J.3. APPROVAL OF 3-YEAR SERVICE CONTRACT FOR FIBER TRANSPORT SERVICES BETWEEN PASO ROBLES JOINT USD (PRJUSD) TEACHER CENTER AND SAN LUIS OBISPO COUNTY OFFICE OF EDUCATION (SLOCOE)
Speaker:
B. Pawlowski
Quick Summary / Abstract:
The District's fiber connection between the Teacher Center (Datacenter) and SLOCOE is up for renewal. This fiber is the physical transport mechanism that connects us to the Internet through SLOCOE. We received three bids for fiber transport services. Staff recommends to award the bid to Spectrum, the lowest cost bidder. This is a 3-year contract which will take effect July 1, 2019, through June 30, 2022. The pre-discount cost of the service is $9,300 annually. After the District’s e-rate discount of 80%, the annual cost is $1,860.
Recommended Motion:
Staff recommends the Board approve the 3-year service contract with Spectrum.
Financial Impact:
$1,860 annually
Attachments:
E-Rate Bid Evaluation Matrix (Fiber Transport Services)
Spectrum's Response to PRJUSD, Application No. 190006815
J.4. APPROVAL OF EST GROUP PROPOSAL TO REPROGRAM DISTRICT'S RAPID IDENTITY SOFTWARE FROM NOVELL E-DIRECTORY TO MICROSOFT ACTIVE DIRECTORY (AD)
Speaker:
B. Pawlowski
Quick Summary / Abstract:
The attached proposal is for the reprogramming of our existing Rapid Identity software from Novell eDirectory to Microsoft Active Directory (AD). The Rapid Identity automates the creation, modification, and deletion of all staff and student network accounts as they come into and out of the District via the Aeries Student Information System. It then replicates these accounts with other District services such as Aeries, Google, Destiny, and Lightspeed, and gives users access to Chromebooks, desktop/laptop computers, printers, etc. The reprogramming is necessary to migrate our current Novell directory to Microsoft AD which will save the District approximately $64,000 in recurring licensing costs for Novell, desktop/iPad management, and anti-virus software, as replacement solutions are already bundled into our current Microsoft license agreement but require Microsoft AD to operate.
Recommended Motion:
Staff recommends that the Board approve the proposal and enter into an agreement with EST Group to reprogram our Rapid Identity Software from Novell to Microsoft Active Directory.
Financial Impact:
$20,000 from the IT Infrastructure Budget
Attachments:
EST Group Service Proposal
Q & A Sheet
J.5. APPROVAL OF TIMELINE AND BOARD MEMBER PARTICIPATION IN THE PREPARATION AND REVIEW OF THE NEXT BOARD MEETING AGENDA
Speaker:
J. Crocker
Quick Summary / Abstract:
Until the Board Bylaw is revised, the Board will formalize when the next meeting agenda will be set, reviewed, and who will be involved in doing so.
Recommended Motion:
Approval of timeline and Board member participation in the preparation and review of the next Board meeting agenda.
K. SUPERINTENDENT/STAFF COMMENTS
L. BOARD MEMBER REPORTS/CORRESPONDENCE
M. INFORMATION/AGENDA ITEM REQUESTS
N. ADJOURNMENT
N.1. ADJOURNMENT
O. CONTINUATION OF CLOSED SESSION ITEMS, IF NECESSARY
O.1. ADJOURN TO CLOSED SESSION
P. RECONVENE IN OPEN SESSION
P.1. REPORT ON CLOSED SESSION ACTION
Disability Information:
MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED. If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104. Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446. If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.

Published: February 6, 2019, 4:43 PM

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