Regular Meeting of the Board of Trustees Paso Robles Joint USD February 26, 2019 4:30PM PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
BOARD ROOM, DISTRICT ADMINISTRATION OFFICE
800 NIBLICK ROAD, PASO ROBLES, CA 93446
(805) 769-1000
STUDY SESSION: 4:30 PM
CLOSED SESSION: 5:00 PM
GENERAL SESSION: IMMEDIATELY FOLLOWING CLOSED SESSION
Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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B. Pawlowski |
Measure M Bond projects for new construction and renovations require compliance with the California Environment Quality Act (CEQA). Due to the complexity of CEQA, it is common for lead agencies to obtain services of professionals knowledgeable with the specific requirements and guidelines. SWCA Environmental Consultants is a local firm with a longstanding reputation of its expertise and handling of adherence to CEQA. Staff has considerable history with the firm's qualifications and ability to advise on environmental matters. |
SWCA offers high quality professional environmental consulting services that are local and responsive to District needs. |
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Measure M Bond funds not to exceed $10,000 per fiscal year and billed according to an hourly labor rate |
SWCA Environmental Consultant Service Agreement SWCA Scope of Work and Fees
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B. Pawlowski |
In fulfilling fiduciary requirements, the Board must require school-connected organizations to submit a complete application annually with all updated information. The application must provide information as required by Board Policy and Administrative Regulation 1230. Approval shall be granted for a period of one year.
An application from Paso Robles FFA Boosters has been received for review and presented as complete. It is in compliance containing all the required elements that are called for in BP/AR 1230.
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Paso Robles FFA Boosters Application
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C. Kenyon |
Santa Clara Convention Center, Santa Clara, CA. April 6-8, 2019. PRHS ASB Leadership students grades 11-12. Advanced Leadership students will attend the California Association of Student Leaders (CASL) conference. 18 female and 4 male students will attend. 3 female and 1 male chaperones will attend. Funding source: ASB/Leadership and LCAP College Trips and Exploration (Goal 1 Action 1). Total cost of trip: $12,000. Average cost per student $545 (no student fees required).
Disneyland, Anaheim, CA. March 15-16, 2019. PRHS students grades 9-12. Students will attend a workshop with LA studio musicians and be exposed to the life of a studio musician and recording engineer. 24 female and 10 male students will attend. 2 female and 1 male chaperones will attend. Funding source: ASB/Choir. Total cost of trip: $6,000. Average cost per student: $176.50 (no student fees required).
California Adventure, Anaheim, CA. June 4-5, 2019. PRHS students grade 12. Students will attend theme park for Grad Night. 162 female and 162 male students will attend. 8 female and 8 male chaperones will attend. Funding source: students to cover their own costs through ASB. Total cost of trip: $50,275. Average cost per student: $155 (student fees are required).
Vicente Flat, Big Sur, CA. March 2-3, 2019. PRHS Wilderness Club students grades 9-12. Students will plan and execute a backpacking trip. 9 female and 9 male students will attend. 2 female and 2 male chaperones will attend. Funding source: ASB/Wilderness Club. Total cost of trip: $300. Average cost per student: $16.50 (no student fees required). |
Overnight Field Trips
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A. Gallagher |
Due to the individual needs and compliance with the services on the Individual Education Plan (IEP), PRJUSD placed student at Heartspring Inc., in Wichita, Kansas, in July 2016. In October 2018, the IEP team found it necessary to change the student's placement to a more appropriate environment which will meet student's unique learning profile, communication, and behavioral needs. PRJUSD placed student at Great Circle in St. Louis, Missouri, on December 18, 2018. |
$29,250 Basic Education
$32,100 Related Services
$147,000 Board and Care |
Great Circle NPS contract
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J. Gaviola |
This Agreement is made and entered into on February 15, 2019, by and between the Paso Robles Joint Unified School District, hereinafter referred to as District, and Dannis Woliver Kelley, a professional corporation, hereinafter referred to as Attorney. In consideration of the promises and the mutual agreements hereinafter contained, District and Attorney agree as follows: SCOPE OF SERVICES - District appoints Attorney to represent, advise, and counsel it from February 15, 2019, through and including June 30, 2019, and continuing thereafter as approved. Any services performed during the period between the above commencement date and the date of Board action approving this Agreement are hereby ratified by said Board approval. Attorney agrees to prepare periodic reviews of relevant court decisions, legislation, and other legal issues. Attorney agrees to keep current and in force at all times a policy covering incidents of legal malpractice. CLIENT DUTIES - District shall be truthful with Attorney, cooperate with Attorney, keep Attorney informed of developments, perform the obligations it has agreed to perform under this Agreement, and pay Attorney bills in a timely manner. |
Increase legal representation options for the school district. |
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Not to exceed current legal expenditures within the budget for 2018-19 school year. |
DWK Agreement
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B. Pawlowski |
1. Jack Vail wishes to donate to the PRHS golf team golf clubs, balls, and bags valued at $500.
2. Justin Winery, via DonorsChoose.org, wishes to donate to the Arts Academy at Bauer Speck sundry materials for Pre-K classroom learning valued at $188.88.
3. The Arts Academy at Bauer Speck wishes to accept LifeTouch’s commission check of $432.27 from the spring individuals 2016-17 program for school supplies.
4. Grace Willett wishes to donate to PRHS National Ocean Science Bowl Academic Team $700 in support of transportation costs to the NOSB competition.
5. Robert Orlando, via YourCause for PG&E Employee Giving, wishes to donate to Lewis Middle School $300 in support of their athletics and computer class.
6. Justin Winery, via DonorsChoose.org, wishes to donate to King Elementary School paints, math, and other classroom material valued at $1,998.24.
7. Several individuals, via DonorsChoose.org, wish to donate to King Elementary School 3rd grade classroom math building material valued at $1,758.
8. Justin Pickard wishes to donate to the PRHS welding program $100.
9. Peterson Elementary School wishes to accept Box Tops for Education program earnings of $314.40 for their miscellaneous use.
10. Lewis Middle School wishes to accept LifeTouch’s commission check of $293 from the fall individuals 2018-19 program for miscellaneous use including school staff recognition and classroom supplies.
11. King Elementary School wishes to accept LifeTouch’s commission check of $261 from the fall individuals 2018-19 program for miscellaneous use.
12. Redeemer Baptist of Paso Robles wishes to donate to King Elementary School 200 chairs and storage carts used for assemblies and events valued at $2,500.
13. Pifer Elementary School 1st grade classroom wishes to accept a donation, via DonorsChoose.org, for iPads valued at $1,523.49 to support ELA and math standards.
14. Pifer Elementary School wishes to accept LifeTouch’s commission check of $161 from the fall individuals 2018-19 program in support of field trips.
15. Carl Adams wishes to donate an in-kind contribution of DSA inspection services for the Flamson War Memorial new field scoreboard project, to PRJUSD athletic department, valued at $6,750 for their continued work with sports programs at school and within the community. |
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B. Pawlowski |
On February 12, 2019, staff presented a list of recommended expenditure reductions as an informational item. This list has been revised after receiving comments from staff, community, and labor partners. Note that items removed from the reduction list have been stricken, while new recommendations are highlighted in yellow. The revised list has been approved by the San Luis Obispo County Office of Education Fiscal Advisor. The proposed reductions align with the attached Board-adopted Resolution No. 19-11, as required by the San Luis Obispo County Office of Education. |
Resolution No. 19-11 Revised List of Proposed Expenditure Reductions
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J. Gaviola |
Due to lack of funds and/or lack of work, this Board hereby finds that it is in the District’s best interest that as of no later than the 30th day of June, 2019, certain services now being provided be eliminated as follows:
1. Eliminate one (1) Community Day School Principal
2. Eliminate one (1) Guidance Specialist
3. Reduction of days from 260 to 207 for one (1) Mental Health Therapist |
Fiscal Recovery Plan |
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Savings of $273,000 |
Reduction in Force
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B. Pawlowski |
The Board of Trustees are currently elected at-large; however, the Board is committed to transitioning the method of electing its governing board. This will require the commissioning of a demographer to create election district maps and solicit public input, while implementing change in a manner that is cost-effective and efficient. |
Resolution No. 19-15
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B. Pawlowski |
The District is in need of demographic services to consider the transition to district-based method of elections. The District wishes to contract with National Demographics Corporation (NDC) for the related services.
NDC has provided a cost estimate sheet, which is attached. |
Demographic services not-to-exceed fee of $67,000, per estimates provided |
National Demographics Corporation Estimate Sheet National Demographics Corporation Proposal
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B. Pawlowski |
In or around 2001, certain improvements were made to accommodate school traffic and circulation as set forth in the federal Safe Routes to Schools program. At the time of the improvements, an exchange of real property was agreed upon by both the District and Estrella Associates. The attached resolution and agreement memorializes the agreed-upon exchange that has existed since 2001. The purpose of the resolution is to satisfy the requirement of Education Code section 17537. |
Agreement for Exchange or Real Property & Grant Easement Resolution No. 19-13
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B. Pawlowski |
Measure M Bond projects for new construction and renovations require special inspection and material testing. As identified by the Division of the State Architect (DSA), and in order to be constructed per California Building Code, adherence to these requirements ensures that buildings are constructed to a safe standard for our occupants. These inspections and material testings are highly technical in nature and require extremely competent professionals who are available to be on the job site for great lengths of time and at short notice. Earth Systems Pacific is the only local firm that has two DSA-approved testing facilities. The District is in need of inspection and material testing. The District wishes to contract with Earth Systems Pacific for the related services. |
Measure M Bond Funds not to exceed $92,000 per fiscal year and billed according to an hourly labor rate and material lab fees. |
Earth System - Fee Schedule Earth System - Testing & Inspection Estimate Worksheet Earth System Pacific Service Agreement
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B. Pawlowski |
In order to provide a safe learning environment during the construction of Marie Bauer, Glen Speck, and Georgia Brown Schools, a temporary school facility will be installed at Flamson Middle School. The facility is anticipated to be in active use from June 2019-June 2023. On June 28, 2018, Resolution No. 18-24 was approved and adopted with Mobile Modular to provide 24 classrooms, 2 administration units, and 2 restrooms. PRJUSD recommends increasing the number of classrooms by 7 additional units in order to accommodate the student population. The lease agreement includes setting the units, removing the units after the agreement is concluded, and servicing of HVAC units for the duration of the lease. The original agreement is for 36 months, with the option to extend on a monthly basis. |
Existing contract exists following the Pajaro Valley USD Piggyback contract and is the most cost efficient method of procuring portable modular units. |
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Measure M Bond Funds of an additional $114,149.56 for 36 months with option to extend lease for $4,060.00 per month. |
Currently, the District has no classroom units in satisfactory condition that DSA will grant approval for relocating. |
Breakdown of Existing Lease Agreement Fees Current signed Mobile Modular Lease Agreement Mobile Modular Quote - Additional 7 Units Resolution No. 18-24
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B. Pawlowski |
District staff is seeking approval to purchase through E&I Cooperative Service (E&I). Government Code section 6502 and PCC section 20118 allow for school districts to use and/or participate in other competitive bids conducted by other public agencies or joint powers agencies. These competitive bids and organizations comply with PCC 20111 requirements and offer discounted/competitively sourced goods and services. E&I has conducted such bids. Utilizing this procurement method allows the District to save administrative time and expense, yet maintain compliance with state laws and regulations. Resolution No. 19-14 seeks Board approval and authorization to procure and contract as needed or applicable with suppliers and service providers vetted through this organization. Categories include but are not limited to: computers and other technology-related products and services, athletic supplies, science supplies, grounds mowers and other grounds/custodial equipment, office and classroom furniture, food services and products, facilities and custodial supplies, and automotive/transportation supplies and services. |
Participating in this purchasing cooperative provides an effective option for use of District financial and human resources. |
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Funds charged to the program budget seeking the purchase or service. |
Compliance, maximize spending, optimize purchasing activities; Board approval to use these opportunities as stated in PCC 20118 |
Resolution No. 19-14
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B. Pawlowski |
Tracking of General Obligation Bond funds, Developer Fees, and Office of Public School Construction grants is required to withstand financial audits in order to ensure proper use of funds. Each entity has complex reporting processes that can vary significantly. Due to the amount of data input and tracking required, a software program will need to be utilized during the implementation of the Measure M Bond program. Staff has researched available products and found that Colbi Technologies offers a system uniquely tailored to PRJUSD's needs, including initial setup, training, and technical support. The program will be used to track all fund resources and expenditures to give easy-to-understand reports during fiscal audits, Citizens' Oversight Committee reviews, and Board updates.
The contract includes a one-time installation and 4-day training $30,000 fee + $20,000 reoccurring annual service fee.
Attached is a software comparison sheet illustrating other software capabilities and fees. |
Measure M Bond funds of $50,000 plus $20,000 recurring annual service fee. |
Account-Ability Program Management Software and Related Services Sheet Colbi Technologies, Inc. Client List Colbi Technologies, Inc. Service Agreement Software Comparison Sheet
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B. Pawlowski |
In November 2018, staff began the renegotiation process of the existing lease for the Adult Transition program within the NCI Affiliates, Inc. property at 496 Linne Road. The current lease expired December 31, 2018. Staff evaluated relocating the program to save costs; however, it was determined that remaining in the current location is the best value for the program. The estimated cost increase during the next three-year term is approximately 7.9%. The lease agreement has been reviewed by legal counsel and the District's property and liability insurance provider. |
NCI Affiliates, Inc. Facility Lease Agreement
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B. Pawlowski |
Measure M Bond projects for new construction and renovations require a Division of the State Architect (DSA) inspector to be onsite during construction in order to verify construction is carried out per plan and specifications. As identified by the DSA, and in order to be constructed per California Building Code, adherence to these requirements ensures that buildings are constructed to a safe standard for building occupants. The District is in need of DSA inspection. The District wishes to contract with Carl Adams for related services. |
Carl Adams has been involved in reviewing plans for the Flamson 10 classroom building addition and is familiar with the construction documents. |
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Measure M Bond funds not to exceed $92,000 per fiscal year and billed according to an hourly labor rate. |
Carl Adams DSA Inspection Services Agreement Carl Adams Resume DSA Inspection/Consultant Services Proposal Letters of Recommendations for DSA Inspector, Carl Adams
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J. Gaviola |
Under the consultant agreement, the following items will be accomplished by Mark DiMaggio, not to exceed $4,995.00. This will be billed monthly beginning in March 2019 through June 2019: $1,248.75.
A variety of tasks to facilitate and support the Field Studies Collaborative.
Chaperone three FSC and Zion trips and train teachers in the planning and implementation of Field Study Courses. Develop an improved and standardized student application. Train and mentor new teachers in FSC courses and developments. Develop an improved and standardized student selection process. Organize and inventory all the gear and equipment used in FSC courses. Keep the FSC website updated and maintained. Work with Cuesta, CSUs and the UCs to secure college credit for FSC courses. Reach out to new partners (non-profits, NOAA, NPS, UC Reserve System, etc.) to identify new projects throughout the state that would benefit from FSC support. Search and apply for new grant monies to support the FSC Program. Create a system for other teachers to develop and propose new FSC courses. And finally, create a template that can be shared with other schools that want to follow the PRJUSD lead and implement their own FSC program. |
Continuity and support to college and career readiness and LCAP funded field studies program |
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Currently budgeted through LCAP $4,995.00 |
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C. Kenyon |
Governor Brown signed Assembly Bill 1808 into law on June 27, 2018, which authorizes the allocation of Low-Performing Students Block Grant (LPSBG) to provide California’s low-performing students with additional supports to increase their academic achievement as defined in the California Education Code (EC), Section 41570(d). On or before March 1, 2019, the LEA is required to report to the State Superintendent regarding the adopted plan. |
Increase in funding in the amount of $499,934 (total) to be allocated over the 2018-19 school year through the 20120-21 school year. |
LPSBG Plan
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C. Kenyon |
The provisions within Proposition 58, as well as California Education Code 310, state that "Schools in which parents/guardians of 30 pupils or more per school or 20 pupils or more in any grade request a language acquisition program shall be required to offer such a program to the extent possible." More than 30 parents of students at Virginia Peterson Elementary School have requested an EAP (Transitional Bilingual Program) for the 2019-20 school year. |
Staff does not recommend approval for the following reasons:
1. There are insufficient numbers of students to begin a kindergarten class that will benefit students through 2nd grade.
2. Based on parents' comments at the meeting held on January 6, 2019, they DO NOT seek a program that transitions the students to mainstream English in the way that EAP was designed; instead, they expressed a desire for their children to be bilingual in English and Spanish. PRJUSD currently offers an elementary dual immersion magnet program which is available to students within the Virginia Peterson enrollment area. The goal of dual immersion is to develop strong skills and proficiency in both English and Spanish. |
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If approved, the financial impact over the next 3 years is estimated to be approximately $537,000 of expense to the General Fund. |
3 Year Estimated Cost of EAP at VP
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J. Gaviola |
By March 1 of each year, every school in California is required by state law to publish a Comprehensive School Safety Plan (CSSP). The CSSP is required by Education Code 32282-32289 to be reviewed, updated, and submitted for approval to the district’s governing board. |
This mandate was established by Senate Bill 187 which states that each school’s Site Council, or a Safety Planning Committee authorized by the Site Council, shall develop a safety plan that is relevant to the needs and resources of the school. The contents of the Comprehensive School Safety Plan include aspects of social, emotional, and physical safety for both youth and adults at our schools. CSSPs also include procedures for complying with existing laws related to school safety. |
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J. Crocker |
The 2019 CSBA Delegate Assembly Election Ballot has been received and the Board has been asked to vote for up to one individual to fill the vacancy as indicated. The ballot will then be returned to CSBA by Friday, March 15, 2019, and election results will be available no later than Monday, April 1. The Delegate will serve a two-year term beginning April 1, 2019, through March 31, 2021. |
CSBA Delegate Assembly Election Materials
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MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: February 20, 2019, 4:48 PM
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