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Regular Meeting of the Board of Trustees
Paso Robles Joint USD
January 25, 2020 8:30AM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT BOARD ROOM, DISTRICT ADMINISTRATION OFFICE 800 NIBLICK ROAD, PASO ROBLES, CA 93446 (805) 769-1000 OPEN SESSION: 8:30 A.M. CLOSED SESSION: IMMEDIATELY FOLLOWING OPEN SESSION

Mission Statement:
Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world.
A. OPENING CEREMONY
A.1. CALL MEETING TO ORDER
B. SALUTE TO THE FLAG
C. ADOPT AGENDA
C.1. ADOPT AGENDA
Attachments:
01_Board Meeting & Workshop Detailed Agenda
D. COMMENTS FROM THE PUBLIC
D.1. COMMENTS FROM THE PUBLIC
E. CONSENT AGENDA
E.1. APPROVE SCHOOL ACCOUNTABILITY REPORT CARD (SARC)
Speaker:
J. Williams
Quick Summary / Abstract:
By February 1 of each year, every school in California is required by state law to publish a School Accountability Report Card (SARC). The SARC contains information about the condition and performance of each California public school. Under the Local Control Funding Formula (LCFF), all local educational agencies (LEAs) are required to prepare a Local Control and Accountability Plan (LCAP), which describes how they intend to meet annual school-specific goals for all pupils, with specific activities to address state and local priorities.
Attachments:
Bauer Speck 2019 SARC
Flamson Middle School 2019 SARC
Georgia Brown 2019 SARC
Independence High School 2019 SARC
Kermit King 2019 SARC
Lewis Middle School 2019 SARC
Liberty High School 2019 SARC
Paso Robles High School 2019 SARC
Pat Butler 2019 SARC
Virginia Peterson 2019 SARC
Winifred Pifer 2019 SARC
E.2. APPROVE OVERNIGHT/OVER 150 MILES FIELD TRIP
Speaker:
C. Kenyon
Quick Summary / Abstract:
Merced, CA February 7-8, 2020. PRHS students Grades 9-12. FFA welding competition. 4 male students and 1 male chaperone will attend. Funding source: FFA boosters/FFA. Total cost of trip: $700. Average cost per student: $175 (no student fees required).
Attachments:
Overnight Field Trips
E.3. APPROVE PARENT INSTITUTE FOR QUALITY EDUCATION (PIQE) MOU - JANUARY-MARCH
Speaker:
C. Kenyon
Quick Summary / Abstract:
Parent Institute for Quality Education (PIQE) creates partnerships between parents, students, and educators to further students' academic achievement. Throughout the nine-week workshop, the program fulfills its goal of educating, empowering, and inspiring parents of K-12 school-age children to take an active role in encouraging and enabling their children to stay in school; improve their academic performance; develop healthy and constructive relationships with their parents, teachers, and counselors; and, focus/prepare themselves for a post-secondary education. This MOU represents the second and final PIQE session for the 2019-2020 school year.
Rationale:
$10,000 funded by LCAP Goal:3, Action:3.
 
Attachments:
PIQ MOU
E.4. RATIFICATION OF PRJUSD/SLOCOE MOU: SUBSTITUTE COST REIMBURSEMENT
Speaker:
C. Kenyon
Quick Summary / Abstract:
San Luis Obispo County Office of Education (SLOCOE) has agreed to reimburse for the substitute costs for sending three middle/high school teachers to the SLOCOE sponsored Fair Act training.
Attachments:
PRJUSD/SLOCOE MOU: SUB REIMBURSEMENT
E.5. APPROVE PROFESSIONAL SERVICES AGREEMENT: THE BRILLIANCE PROJECT/KRISTIN ANDERSON
Speaker:
C. Kenyon
Quick Summary / Abstract:
Kristin Anderson is the author of Data Teams Success Stories Volume 1, Real Time Decisions, and Getting Started with Rigorous Curriculum Design. Kristin will be providing professional development for our middle school and high school teachers with the specific focus of rigorous curriculum design and data-based learning outcomes.
Financial Impact:
$6,500 funded through LCAP Goal 2, Action 5.
Attachments:
Professional Services Agreement: The Brilliance Project
F. DISCUSSION ITEMS
F.1. REVIEW OF UPDATE TO FACILITIES MASTER PLAN
Quick Summary / Abstract:
The intent of this update is to use the Krum sub-committee report, a population/demographic study, and input from the site's staff and community members to inform the Board of Trustees, who will then provide District administration with direction. Some projects are already under construction or need approval to move forward now. Others have had substantial planning but may still be easily amended. Other projects may be deleted or delayed while some may be accelerated. The administration seeks direction at this time and recommends the Facilities Master Plan be updated again next January.
Attachments:
02_Review of the 2016 District Facilities Master Plan
03_Surplus District Property Process
04_Construction Delivery Methods
05_Facility Bond Update Prop 13
06_Aquatics Complex Options
G. ACTION ITEMS
G.1. APPROVAL OF RECOMMENDATIONS FOR THE MEASURE M MASTER PLAN AND BUDGET UPDATE
Speaker:
B. Pawlowski
Quick Summary / Abstract:
Staff will provide a recap of the previously approved master plan project list and associated budget. Based on the current spending and allocations, the approved budgets will exceed the capacity of the bond. Additionally, the needs of the district have changed based on flat to declining enrollment. Staff will make suggestions for future projects and budget allocations which will include starting the design of shade structure installation at Pat Butler, Virginia Peterson, Winifred Pifer, and Flamson. Also, starting the design of HVAC and roof replacement at Pat Butler and Virginia Peterson.
Attachments:
07_Measure M Project & Masterplan Update Presentation
08_Facility Master Plan Potential Priority Lists 2017
09_Measure M Budget Estimation
10_Modernization Eligibility Drawdown
G.2. APPROVAL TO AWARD CONTRACT FOR GLEN SPECK ACADEMY OF THE ARTS PROJECTS TO NEWTON CONSTRUCTION & MANAGEMENT, INC.
Speaker:
B. Pawlowski
Quick Summary / Abstract:
District Staff requested bids for the Glen Speck Academy of the Arts Project on November 26, 2019. District Staff posted the bid announcement on the public jobs planroom website: projectasap.com, a commonly used website throughout the local contractor community. Nine pre-qualified general contractors obtained the bid documents and twelve attended the mandatory bid walk on December 5, 2019. On the bid due date, January 16, 2020, three bids were received. The project scope of work in the bid included an additive alternate for window and door replacement at three of the buildings. District Staff recommends including the additive alternate in the recommendation for award. A bid recap is attached for review.
Financial Impact:
$19,092,000.00 Measure M Bond Funds
Attachments:
11_Bid Recap - Glen Speck Academy of the Arts
H. DISCUSSION ITEMS
H.1. DISCUSSION OF DISTRICT RECOMMENDED BUDGET REDUCTION PLAN OPTIONS
Quick Summary / Abstract:
No action is expected today on these items. Administration seeks direction as to which options the Board of Trustees wishes brought back for approval, which they deem worthy of further study and what questions they wish addressed. In addition, any items which they wish deleted from future consideration and identification of any items not listed they wish researched and brought back for discussion.
Attachments:
12_Superintendent's Goals and Objectives
13_Enrollment Projection
14_Program Location Task Force
15_Stipends List for Consideration
16_Staffing Analysis for Administration
17_Discipline Committee Update
18_Almond Acres Charter Update
19_Early Literacy Task Force
20_Home School Development
21_Attendance Rate Presentation
22_Current and Proposed Grants
23_Medi-Cal Billing
24_Shared Services
25_Workforce Housing Proposal Projections
26_Personnel Reductions Summary
27_Transportation Options
28_Preschool Programs
29_Food Service Presentation
30_Legal Fees Recap 2013-Date
31_Special Ed Expenditure Monitoring
32_Out of School Programs
I. INFORMATION/DISCUSSION ITEMS
I.1. RESULTS OF BOARD OF TRUSTEES MID-YEAR SELF-EVALUATION
Attachments:
33_2019-20 Board Mid-Year Self-Evaluation Results
J. SUPERINTENDENT/STAFF COMMENTS
K. BOARD MEMBER REPORTS/CORRESPONDENCE
L. INFORMATION/AGENDA ITEM REQUESTS
M. CLOSED SESSION - 5:30 PM
M.1. PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS - This opportunity is provided to allow public comment prior to the Board's consideration of any closed session agenda item. Government Code Section 54954.3
M.2. ADJOURN TO CLOSED SESSION
M.2.A. CERTIFICATED PERSONNEL REPORT - Government Code Section 54957
M.2.A.1. Assignment/Replacements: 1 Leaves: 2
M.2.B. CLASSIFIED PERSONNEL REPORT - Government Code Section 54957
M.2.B.1. Resignations/Retirements: 4; Leaves: 3
M.2.C. PUBLIC EMPLOYEE EVALUATION: Superintendent
N. RECONVENE IN OPEN SESSION
N.1. REPORT ON CLOSED SESSION ACTION
O. ADJOURNMENT
O.1. ADJOURNMENT
Disability Information:
MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED. If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104. Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446. If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.

Published: January 18, 2020, 11:42 AM

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