Regular Meeting of the Board of Trustees
Paso Robles Joint USD
June 23, 2020 5:00PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
BOARD ROOM, DISTRICT ADMINISTRATION OFFICE
800 NIBLICK ROAD, PASO ROBLES, CA 93446
(805) 769-1000
CLOSED SESSION: 5:00 PM
OPEN SESSION: IMMEDIATELY FOLLOWING CLOSED SESSION
Youtube Stream - https://www.youtube.com/channel/UCTG5DZtaQn-Mo3IGcohE2Mw
| Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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| PRJUSD is making significant efforts to ensure public participation during this Board meeting.
PUBLIC COMMENT: May be given by attending the meeting in person or to provide written public comment to be read during the meeting, please email 450 words or less to info@pasoschools.org. Note on the email if the comment is for closed session items, the item number on the agenda in open session, or comment for an item NOT on the agenda. Public Comments will be accepted via email until 4:00 p.m., June 23, 2020. Public Comment is limited to three minutes per person and no more than 20 minutes total for any one item, therefore, the comments read will be in the order received up to 20 minutes. Any documents, petitions, or information for submittal may also be emailed to the address above.
Public viewing of this Board meeting will be available on our Youtube Stream - https://www.youtube.com/channel/UCTG5DZtaQn-Mo3IGcohE2Mw |
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| B. Pawlowski |
| Board approval of Payment Listing. Payment listing presented are batches 198-202, noting that batch 197 was not ready to present to the Board and will be brought forth at the next meeting. |
| $954,475.19 |
Payment Listing 05.29.2020-06.08.2020
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| J. Gaviola |
| Funding for the next three years:
Under the direction of the Director of Curriculum & Instruction, the IEEEP Grant Coordinator will have the responsibility of ensuring implementation of the IEEEP grant including meeting the state and district requirements; is a part of the IEEEP professional development plan and will provide classroom support in conjunction with the professional development partners; with work with the IEEEP Leadership Team and four subcommittees (Facilities and Outdoor Play Space, Professional Development, Academic Learning Environment and Inclusion and Access of Services) to plan, develop, and implement all aspects of the grant. In addition, the IEEEP Grant Coordinator will coordinate with all district partners, consortiums, and the San Luis Obispo County Office of Education to ensure that the district is maximizing resources and using best
practices for inclusion in an Early Learning Center programs. The IEEEP Grant
The coordinator will also be responsible for outreach to staff, parents, community regarding the implementation of the grant. |
| As part of our 1.7 million dollar grant, this position will assist in the implementation of the grant and the coordination of the IEEEP grand budget. |
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| The benefit of approximately 65,000 annually of budgetary impact. |
IEEEP Job Description
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| B. Pawlowski |
| 1. Glenair Inc. wishes to donate to PRHS, $150 in support of the Track and Field program.
2. Robert Skelton, of Servpro Morro Bay to King City, desires to donate to PRJUSD COVID19 proactive cleaning between graduation ceremonies, valued at $18,657.46. |
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| B. Pawlowski |
| With the changes in the administration staff, it is necessary to update the District's authorized signatories to allow for a smooth and timely processing of documents.
Additionally, pursuant to the requirements of 42632 and 42633 of the Education Code of California, the Governing Board of PRJUSD must submit to the Fiscal Services Department of San Luis Obispo County Office of Education verified signatures as set forth in the certificate which are authorized by the PRJUSD Board of Trustees to sign orders, warrants, payroll and accounts payable warrant certification, contracts, debt obligations such as bonds and notes, revolving cash checks, and other papers or documents for or on behalf of said school district. The certificate is effective July 1, 2020.
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2020-21 School District Authorized Signature Certification
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| B. Pawlowski |
| Before July 1 of each year, the Board of Education is required to adopt an annual budget. Preceding the adoption of a budget, the Board is required to hold a public hearing allowing opportunity to receive public comment. In light of the recent Executive Order N-56-20 from the Governor which decouples the requirements for LCAP adoption and reporting, there is no longer a need for two separate meetings for public hearings and adoption of LCAPs and FY 2020-21 budgets. Public hearing requirements for 2020-21 budgets now revert to a single meeting, as provided for by Education Code Section 42103. It should be noted that the proposed budget for fiscal year 2020-21 is based on the Governor's May Revision. Once the results of the Budget Act for fiscal year 2020-21 is approved, the proposed budget will be updated accordingly.
Declare Public Hearing Open. Receive Public Input. Declare Public Hearing Closed. Time Public Hearing Opened: _______ Time Public Hearing Closed: _______ |
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| B. Pawlowski |
| Adopt the 2020-21 Financial Budget and accept the 2019-20 Fiscal Year Estimated Actuals. This item is being brought forth for discussion and adoption. Prior to Board adoption, a presentation highlighting key elements of the 2020-21 budget will be given. In light of the recent Executive Order N-56-20 from the Governor which decouples the requirements for LCAP adoption and reporting, there is no longer a need for two separate meetings for public hearings and adoption of LCAPs and FY 2020-21 budgets. Public hearing requirements for 2020-21 budgets now revert to a single meeting, as provided for by Education Code Section 42103. On June 9, 2020, the Board of Trustees approved the COVID-19 Operations Written Report, which published a brief written report how the district is responding to COVID-19 and the steps taken to meet the needs of unduplicated youth through delivering high-quality distance learning opportunities, providing school meals in non-congregate settings, and arranging for the supervision of students during ordinary school hours.
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2020-21 Financial Budget Report
2020-21 Proposed Budget Executive Summary
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| B. Pawlowski |
| During the last 10 months, the staff has been negotiating with BlackDot Wireless, LLC who is representing New Cingular Wireless PCS, LLC( AT&T) regarding an existing cell tower lease agreement. With the increased use of “small cell technology,” the need for cell towers is being reduced, thus creating a demand to renegotiate lease amounts at lower rates. Attached is a memo from Lozano Smith who has been assisting with the negotiations, with their recommendation. The recommendation will be to accept the lower negotiated rate. This lower revenue has been accounted for in the upcoming fiscal years.
The district does own additional cell towers with current leases to other cellular service providers.
The current lease rate is $2,300 per month. |
| Reduction of $300 per month in lease agreement revenue |
AT&T Lease Optimization Term Sheet
DRAFT Amendment to Land lease Agreement (cell tower)
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| S. Summers |
| It is a yearly requirement of the Consolidated Application Part II (Con App) that the Board of Trustees approves all site Single Plans for Student Achievement (SPSA). Single Plans for all elementary and middle schools are attached to this item for approval. During the last Board meeting of June 9th, SPSAs for all other school sites were brought forth and Board approved. PRISC and PRHS were the only two SPSAs pending your review and approval. |
| The financial impact to Title I funding is indicated within each SPSA. |
PRHS SPSA
PRISC SPSA
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| E. Haley |
| PRJUSD has maintained a contract with the California Department of Education (CDE) for over 25 years. The funds provide free or low-cost, year-round, after-school, and out-of-school time services through the Paso Robles Youth Development and Enrichment (PRYDE) program. The contract is provided through federal and state funding sources.
This contract allows PRYDE to provide a minimum of 6,206 student days of enrollment at free or reduced cost to families with enrolled TK-5th grade students at Pat Butler and Georgia Brown Elementary Schools. This agreement is for FY2020-21.
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| $307,468 in categorical funds to serve students. |
Resolution No. 20-25 Child Care and Dev. Services (PRYDE)
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| S. Ulibarri |
| RESOLUTION NO. 20-20 - Order of Election
The resolution was approved at the June 9, 2020 Board of Trustees meeting with an incorrect district name within the text. The revised Resolution No. 20-20 is attached.
RESOLUTION NO. 20-21 - Consolidation of Election
The resolution was approved at the June 9, 2020 Board of Trustees meeting with an incorrect district name within the text. The revised Resolution No. 20-21 is attached.
RESOLUTION NO. 20-22 - Candidates' Statement
The resolution was approved at the June 9, 2020 Board of Trustees meeting with an amendment that the statement of qualifications shall not exceed 750 words. According to Elections Code 13307 (a)(1), the governing body of a local agency may authorize an increase in the limitations on words for the statement from 200 to 400 words. The revised Resolution No. 20-22 is attached. |
Resolution No. 20-20 Order of Election
Resolution No. 20-21 Consolidation of Election
Resolution No. 20-22 Candidates' Statement
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| J. Gaviola |
| This agreement is being made between Babette DeCou, Consultant, and the Paso Robles Joint Unified School District to cover consulting services as described below:
Babette Decou will provide (with her best advice) information, judgment, and knowledge with respect to the services related to and support of efforts on which consultant has expertise which is to be provided in accordance with this Agreement. Specifically, Ms. DeCou shall provide consulting services in grant writing, LCAP (Local Control Accountability Plan), and FPM (Federal Program Management). The consultant will assist with other curricular, staff development, and other duties as appropriate. A progress report will be made in January of 2021 at which time the Board may choose to continue or terminate the consultant contract.
The consulting fee for services is $47.08 per hour, billable on the half-hour. Billable hours may not exceed $47,713 annually. The consultant will provide an invoice at the beginning of the month following the month in which services were rendered along with a timesheet indicating hours worked.
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| Superintendent recommendation for 2020-21 school year. |
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| Not to exceed $47,713 |
Decou Contract
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| J. Gaviola |
| The purpose of this Agreement is to reimburse Paso Robles Joint Unified School District for costs related to the Innovation Project, specifically 67% of costs of counselor and any needed costs for the success of the program, such as instructional materials, technology, student services, professional
development, or any costs deemed to paramount to the success of the program. In addition, the San Luis County Community College District will reimburse the Paso Robles Joint Unified School for student support salary costs related to student support, not to exceed $24,000 annually.
The Innovation Project will encourage secondary students to complete a year of college requirements through College and Career Pathways courses (CCAP) and enrichment courses. The Innovation Project will also provide student support through Academic Coaching, Postsecondary Activities, ParentUniversity, and Early Commitment to College. |
| Cost savings and student benefit of college and career readiness. |
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| Budgetary savings $70,000 |
MOU Cuesta College Innovation
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| J. Gaviola |
| In this plan we adhere to guidance provided by The State of California, San Luis Obispo County, California Department of Education (CDE), National Federation of State High School Associations (NFHS), California Interscholastic Federation (CIF) and Paso Robles Joint Union School District. We hope to begin practicing on Wednesday, June 24.
Current State CIF policy with respect to beginning practicing is to allow each individual County and School District to begin and practice appropriate to those individual County and School District phasing, as all counties and school districts are different. CIF is working on season calendaring, as well as their own set of guidelines (which will undoubtedly mirror NFHS guidelines, which we already have and used to develop this proposal) and we expect to get those very soon.
This proposal has been shared with the Athletic Directors from Atascadero High School, Mission College Prep, Morro Bay High School, Paso Robles High School, San Luis Obispo High School, and Templeton High School. Many of these same Athletic Directors have collaborated on this plan. We hope to make this plan the San Luis Obispo County High School plan. Input and coordination with other Central Section High School Athletic Directors have also occurred to come up with this plan. Clovis and Caruthers have already begun to practice, but many other Central Section CIF school districts hope to begin practicing before or shortly after June 24
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| Safely reopening athletic practices in accordance with state and federal guidelines. |
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PRJUSD COVID-19 Return to Activities Plan
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| B. Pawlowski |
| Staff has received a request to investigate the following: 1-Legally acceptable responsibilities of a non-licensed architect; 2-Quality control methods of the district's architectural firm (SIM-PBK); 3-The change order process; 4-Whistleblower complaints related to construction projects. |
| Staff has provided the Board of Trustees preliminary responses to these questions via the weekly Friday Report. Staff believes the questions have been addressed and invites direction from the Board of Trustees. |
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| C. Dubost |
| Staff has received a request to investigate the historical 3-year capital investment expenditure plan approved on October 27, 2015. The plan proposed spending $14,556,315 for various curriculum, facility upgrades, major maintenance and textbooks. Current executive leadership was not included in the formation of the plan nor in the expenditure of funds. To determine if elements of the plan may not have been implemented, a representative from the San Luis Obispo County Office of Education (SLOCOE) would need to review historical source documents, the district's financial system and then provide a report. This process could take 60-80 hours at a minimum. The purpose of this review could provide details of when and how funds were expended or if those funds were spent for any items not subsequently approved by the Board of Trustees. Between the approval of the plan in 2015 and to date, the district has received multiple annual audits. Each of those audits contain no findings related to expenditures of the 3-year capital investment expenditure plan. |
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| MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: June 19, 2020, 10:37 AM
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