Regular Meeting of the Board of Trustees
Paso Robles Joint USD
January 26, 2021 5:30PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
BOARD ROOM, DISTRICT ADMINISTRATION OFFICE
800 NIBLICK ROAD, PASO ROBLES, CA 93446
(805) 769-1000
CLOSED SESSION: 5:30 PM
OPEN SESSION: 6:00 PM (APPROX)
https://www.youtube.com/channel/UCTG5DZtaQn-Mo3IGcohE2Mw CALL-IN FOR PUBLIC COMMENT DURING THE MEETING AT 805-608-4230
| Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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| The Chair will call the meeting to order. The Recording Secretary will take note of Board members in attendance or absent.
The County of San Luis Obispo Public Health Department has determined that a school board meeting would be considered an essential government operation to assure continuity of operations and continuity of government. An in-person Board meeting for Trustees and Staff will be held with proper physical distancing, masking, and sanitation. However, in order to avoid large crowds and/or too many people in an enclosed area, it has been recommended that the public attend and participate virtually. This type of meeting is allowed under the Governor’s emergency orders.
PHONE-IN PUBLIC COMMENT: Please call (805) 608-4230 to provide live public comments during the meeting for an item number on the agenda in open session, or for an item NOT on the agenda. You will be placed in a queue. You must call well in advance of the item you wish to comment on, public comment will not be available once the item has been discussed by the Board of Trustees.
WRITTEN PUBLIC COMMENT: To provide written public comment to be read during the meeting, please email 450 words or less to info@pasoschools.org. Note on the email if the comment is for a closed session item, an item number on the agenda in open session, or for an item NOT on the agenda. Public Comments will be accepted via email until 2:00 PM on January 26, 2021.
Public Comment is limited to three minutes per person and no more than 20 minutes total for any one item. Any documents, petitions, or information for submittal may also be emailed to the address above.
ESPAÑOL:
El Departamento de Salud Pública del Condado de San Luis Obispo ha determinado que una reunión de la junta escolar se consideraría una operación gubernamental esencial para asegurar la continuidad de las operaciones y la continuidad del gobierno. Se llevará a cabo una reunión de la Junta en persona para la mesa directiva y el personal con el distanciamiento físico, el enmascaramiento y el saneamiento adecuados. Sin embargo, para evitar congregación y/ o demasiada gente en área encerrada, se ha recomendado que el público asista y participe de forma virtual. Este tipo de reunión está permitido bajo las órdenes de emergencia del gobernador.
COMENTARIO DEL PÚBLICO POR TELÉFONO: Por favor llame al (805) 608-4230 para proporcionar comentarios públicos en vivo durante la reunión, ya sea para un número de artículo en la agenda en sesión abierta, o para un tema que NO esté en la agenda. Se le colocará en línea de espera. Debe llamar con bastante anticipación al tema sobre el que desea comentar, los comentarios públicos no estarán disponibles una vez que el tema haya sido discutido por la mesa directiva.
COMENTARIO PÚBLICO ESCRITO: Para proporcionar un comentario público escrito para ser leído durante la junta, envíe un correo electrónico de 450 palabras o menos a info@pasoschools.org. Anote en el correo electrónico si el comentario es para un tema de sesión cerrada, un número de tema en la agenda en sesión abierta o para un tema que NO está en la agenda. Los comentarios públicos se aceptarán por correo electrónico hasta las 2:00 p.m. del 26 de Enero de 2021. Los comentarios públicos están limitados a tres minutos por persona y no más de 20 minutos en total para cualquier artículo. Cualquier documento, petición o información para enviar también puede enviarse por correo electrónico a la dirección anterior. |
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| The Chair will ask for a motion to adopt the agenda as published. Should any trustee request a change in the order of business, that will be discussed and possible action taken if agreed to by the majority of the Board. |
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| This opportunity is provided to allow public comment prior to the Board's consideration of any closed session agenda item. Please notify the Superintendent's Office of your wish to address the Board. |
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| Since students are not on campus and reported to the Board at recent meeting, there will be no reports for this agenda. |
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| C. Dubost |
| At this point in the agenda, the Board should routinely have minutes to review and approve from previous meetings. Due to recent events, there are several sets of minutes pending. Staff who was not present at the meetings must review the recordings to capture those details. Although current staff was present for the special meeting on January 19, 2021, it seemed prudent to bring all the minutes forward at the same for the sake of continuity. It was deemed practical to defer the Minutes to the next regular agenda so staff would have sufficient time to complete everything. Minutes pending your approval include:
January 9, 2021
January 12, 2021 (Special Meeting)
January 12, 2021 (Regular Meeting)
January 19, 2021 |
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| B. Pawlowski |
| This agreement for Use of Facilities is entered between Paso Robles Joint Unified School District (PRJUSD) and California Children's Services (CCS). PRJUSD is owner of the Meadowlark Education Center located at 2501 Beechwood, Paso Robles, CA 93446 aka the Medically Fragile Buildings as described under Exhibit A of this agreement.
As in previous years, CCS desires to use a portion of the Property, specifically the CCS rooms within the Medically Fragile Buildings ("Facilities") to conduct medically necessary physical and occupational therapy services, pursuant to Government Code section 7575 and Title 2 of the California Code of Regulations section 60310, and as specified in the Local Interagency Agreement revised March 2020, attached hereto as Exhibit "BP ("LIA"). PRJUSD is wiling to grant to CCS a license for the use of the Facilities highlighted in yellow in Exhibit "A" in accordance with the terms and conditions of this agreement. |
| $0 - Exchange of services. |
Use of Facilities Agreement - California Children's Services
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| B. Pawlowski |
| During the course of construction of the shade structures at Virginia Peterson and George H. Flamson, the contractor had to perform additional work. During the dirt work portion of the George H. Flamson work, the contractor encountered a large amount of buried debris in the pad area. Due to debris in the pad area, additional over excavation and re-compaction was required. The contractor also had to remove existing asphalt that was not on the plans due to being covered with dirt. At Virginia Peterson, the staff bathroom was incorrectly dimensioned on the bid set of plans, and required additional framing, electrical, and a new sink. |
| $22,569.00 - Measure M Bond Funds |
Flamson/Peterson Lunch Shelter Change Order No. 1
Flamson/Peterson Lunch Shelter Project Change Order Log
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| B. Pawlowski |
| 1. Francis Granados via The Wonderful Company Foundation Inc. wishes to donate to PRHS $500 in support of the ASB Soccer Team,
2. Luis Cordova and Serafina Madueno via The Wonderful Company Foundation Inc. wish to donate a total of $1,000 to PRHS Administration Donation Trust account, $500 ea.
3. Luis Cordova via The Wonderful Company Foundation Inc. wishes to donate to PRHS $500 in support of the football team. |
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| B. Palowski |
| During the course of construction of the shade structure project at Virginia Peterson, there was additional work required on the new ADA ramp at the front of the school, requiring additional form work, concrete, and handrails. This work was identified and submitted as a Construction Change Directive (CCD) to DSA. In the lunch shelter area, two trees that were not shown as being removed in the original bid set were required to be removed due to location of excavation. |
| $25,301.00 Measure M Bond Funds |
Flamson/Peterson Lunch Shelter Change Order Log
Flamson/Peterson Lunch Shelter Project Change Order No. 2
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| B. Pawlowski |
| During the course of construction of the shade structure project at Virginia Peterson, there were two items not delineated on the bid documents that ended up requiring additional work. The first item was a concrete seat wall was not shown to address the elevation changes on the slope behind the lunch shelter. The bid set of documents showed a curb, which had to be changed to a retaining wall. The second items was the original bid documents mislabeled the bus lane as being asphalt, when in fact it was concrete. Concrete was re-installed to match the existing surfacing. |
| $25,425.00 Measure M Bond Funds |
Flamson/Peterson Lunch Shelter Change Order Log
Flamson/Peterson Lunch Shelter Project Change Order No. 3
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| S. Summers |
| The Parent Institute for Quality Education (PIQE) creates partnerships between parents, students, and educators to further students’ academic achievement. Throughout the eight-week workshop, the program fulfills its goal of educating, empowering, and inspiring parents of K-12 school age children to take an active role in encouraging and enabling their children to stay in school; improve their academic performance; develop healthy and constructive relationship with their parents, teachers, and counselors; and focus/prepare themselves for post-secondary education.
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| $10,000 funded by LCAP Goal 3, Action 3
(No impact to the General Budget) |
PIQE MOU
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| All employers in California, including school districts, must establish and implement an effective written COVID-19 Prevention Program (CPP) pursuant to an Emergency Temporary Standard in place for COVID-19 (California Code of Regulations (CCR), Title 8, section 3205(c)). The CCP is not a replacement of the District's COVID-19 Guidelines, but a tool specifically for employee safety.
This CPP is designed to limit exposures and reduce transmission to the SARS-CoV-2 virus that may occur within the District. The CPP does not replace the District COVID-19 Guidelines and other procedures and policies but is a tool specifically for employee safety and is required by the State of California pursuant to an Emergency Temporary Standard in place for COVID-19 (California Code of Regulations (CCR), Title 8, section 3205(c)).
Paso Robles Joint Unified School District (District) Superintendent has overall authority and responsibility for implementing the provisions of this CPP within the District. In addition, each principal or site administrator is responsible for implementing and maintaining the CPP in their assigned school sites or other work areas and for ensuring employees receive answers to questions about the program in a language they understand. |
| A requirement from Cal OSHA and Safe Schools for All Plan |
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COVID-19 Prevention Program Plan
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| J. Gaviola |
| The Paso Robles Joint Unified School District (“District”) and Paso Robles Public Educators(“Association”) enter into this Memorandum of Understanding (“MOU”) in response to struggling students MOU, distance learning MOU, hybrid MOU, and the movement of Tier status related to COVID 19 in San Luis Obispo County. This MOU is dated January 13, 2021, for reference purposes. This MOU is in addition to the Previous negotiated items which include: Distance Learning MOU (April 15, 2020,
May 15, 2020, and July 21, 2020), Hybrid MOU (October 16, 2020), Special Education MOU, Struggling Students MOU (November 4, 2020), Side Letter (December 2020), and Secondary Cohort MOU (January 8, 2021).
COVID Employee Leave Benefits through PRJUSD
The Family First Coronavirus Response Act (FFCRA) Emergency Leave benefits granted by Congress last Spring expired on December 31, 2020. In order to respond to the ongoing pandemic and related employee illnesses, the District will continue to provide Emergency Paid sick leave benefit (full pay) for up to two weeks if you are unable to work for the following reasons:
•You are having symptoms of COVID-19.
•You are awaiting test results for COVID-19.
•You have been identified as close contact of a person who has tested positive for COVID-19.
•You have tested positive for COVID-19.
This continued benefit is not an additional two weeks ; if you have already used the Emergency Paid Sick Leave benefit for yourself or to care for others, you will need to access your own leave accruals.
If you are unable to work and need to access leave benefits, please contact the HR Department for assistance. This will be retroactively applied to employees January 1, 2021 on. |
2020-2021 COVID 19 Leaves PRPE
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| J. Gaviola |
| The Paso Robles Joint Unified School District (“District”) and Paso Robles Public Educators (“Association”) enter into this Memorandum of Understanding (“MOU”) in response to struggling students MOU, distance learning MOU, hybrid MOU, and the movement of Tier status related to COVID 19 in San Luis Obispo County. This MOU is dated January 8, 2021, for reference purposes.
January 2021: During Voluntary In-Person Cohort instruction the teacher remains responsible for their online/distance learning responsibilities as articulated in the distance learning MOU. The District will provide technical support to assist the teacher in successfully completing this task and serving both in-person and remote learners. Teachers will request through their site administration technology supports and additional technology. The site administrator will respond within 2 working days and meet with the teacher to discuss the request. A decision for the request will be made by 5 days from the request.
Any teacher that volunteers has the ability to choose to opt out of in-person cohorting, with a 5 work day notice.
Teachers, in collaboration with site administration, will be responsible for the design and implementation of their in-person student groups. Any teacher that needs to modify the structure of their in-person cohort will do so in conjunction with administration.
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2020-2021 6-12 Secondary Cohorts and Voluntary In-Person Instruction
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| C. Dubost |
| While the District is recruiting to fill the vacancy of Executive Assistant Superintendent to the Superintendent, Kim Holmes (who is retired from a similar position in San Luis Coastal Unified) has agreed to assist the District. She will work as a consultant at the rate of $40 per hour, not to exceed 960 hours as limited by her PERS retirement. This could carry her through into June, but we are very hopeful we can bring on a new assistant well before then. In the meantime, Kim will work on cross training the other secretaries in the office and catch up with the backlog of incomplete projects we have experienced due to the lack of staffing. |
Holmes Professional Svcs Contract
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| C. Dubost |
| Until the Board Bylaw is revised, the Board will formalize when the next meeting agenda will be set, reviewed, and who will be involved in doing so. |
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| C. Dubost |
| The Board has had several opportunities to review and discuss the Findings and Recommendations in the Grand Jury Report: Paso Robles Public Schools-A Cautionary Tale. This proposed meeting will be devoted to drafting and editing a possible response from the Board of Trustees. At the Special Meeting on January 19, 2021, Board President Arend had shared his personal attempt to begin such a response. It should be emphasized that this document is solely the personal effort of Mr. Arend, not an official statement or position; but it provides the Board with a starting point to begin developing unified statements in response to the various allegations. Because of the significant import of this matter, staff believes a standalone meeting should be scheduled on its own date, rather than incorporating this into a regular agenda or scheduling a special meeting for this topic adjunct to another meeting.
Dates were proposed during the Agenda Setting Meeting held January 20, 2021, which was attended by Board Clerk Bausch and Trustees Baker and Gannon:
January 28
February 2
February 3
Board members are requested to review their personal calendars for conflicts and be prepared to engage in discussion on these or other potential dates. |
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| C. Dubost |
| The Covid Pandemic has forced all public agencies to adjust their meeting formats to limit public participation and rely more on technology to communicate. At recent Board meetings held at the District Office, there have been ongoing complaints about technology deficits and the inability of those participating remotely to hear speakers. District staff acknowledges the sound system is inadequate to provide for meaningful discussion and participation. In fact, new equipment was ordered some time ago to rectify the situation. Unfortunately, the vendor cannot deliver this until approximately March 1 at the earliest.
This agenda item provides an opportunity for the Board to consider whether meetings should move to a Zoom model until the new equipment has been installed. This will mean all Board members will participate remotely from their home by calling into the Zoom meeting, as will staff. Public comment will also be taken through Zoom, and this will require some adjustments to managing the queue of interested speakers.
SLO County Public Health has provided the attached email with their guidance. |
County Health Guidance
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| B. Pawlowski |
| Staff will share the latest information available regarding the state or federal budget and their relevance or impact on Paso Robles Joint Unified School District. |
2021-22 Budget Development Presentation
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| C. Dubost |
The recent SLO County Grand Jury Report identified position control and excessive hiring of administrative support personnel as significant contributors to the rapid depletion of the district's reserves. The report tonight will review PRJUSD staffing in comparison to like districts.
The Superintendent recommends that the Board consider this information item and district staff will proceed with recommendations and next steps to be presented to the Board at a later date.
Only the Executive Summary is included. Christin Newlon, who prepared the report, will provide copies and walk the Board through it in detail at the meeting. View the slide presentation at this link. View the full report at this link. |
Staffing Report Executive Summary
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| J. Gaviola |
| Per the recommendation of the Board of Trustees and the Grand Jury Report (November 2020). This is a first reading to update Board Policy 2110 with the CSBA recommendations, and the additional language limiting the dual roles of the Superintendent as the lead Fiscal Services position. |
BP 2110
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| S. Summers |
| Stacy Summers will review CSBA's proposed changes to update Board Policy and Administrative Regulation 6020: Parent Involvement. The Board will review and may provide direction to staff. The item will be brought forward at a subsequent meeting for possible action.
Proposed changes are summarized as follows:
Board Policy updated to reflect the requirements to work with parents/guardians and family members to jointly develop the district's parent involvement policy and to include strategies for family engagement in the Local Control and Accountability Plan (LCAP). For districts that receive federal Title IV funding for family engagement programs, the policy adds the requirement to inform parents/guardians and organizations of the existence of the program. The policy also contains material formerly in the administrative regulation regarding the inclusion of the Title I Local Educational Agency (LEA) plan into the LCAP and the distribution of the district and school-level parent involvement policies.
The Administrative Regulation is updated to revise the section on "District Strategies for Title I Schools," including moving and adding strategies under item #2 to reflect the means by which the district may provide coordination, technical assistance, and other support to build school capacity for parent involvement activities, and adding strategies under item #5 to reflect the means by which the district may use evaluation findings to design evidence-based strategies for more effective parent/guardian and family involvement. Section on "School Level Strategies for Title I Schools" revises item #7 to include strategies formerly in section on "District Strategies for Title I Schools." Minor changes made throughout the section on "District Strategies for Non-Title I Schools" to more directly reflect law. |
AR 6020
BP 6020
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| C. Arend |
| Per the Board of Trustee request, Board Bylaw 9311 has been brought forward for discussion.
Governing Board policies are written statements adopted by the Board which
communicate the guidelines within which the Superintendent or designee and staff may take discretionary action. |
BP 9311 Revised
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| J. Gaviola |
| Upon direction from the Board of Trustees, and in response to concerns raised in the Grand Jury Report (November 2020) district staff is presenting a draft code of ethics for discussion and input from the Board of Trustees. The proposal, once the code of ethics is approved, would be to include this in the hiring packet, new employee orientation, and annual mandated training. |
Draft Code of Ethics
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| The meeting will adjourn to February 2, 2021 (subject to change should the Board call for an earlier meeting during a previous agenda item). |
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| MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: January 21, 2021, 4:08 PM
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