banner

Regular Meeting of the Board of Trustees
Paso Robles Joint USD
April 27, 2021 5:30PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT BOARD ROOM, DISTRICT ADMINISTRATION OFFICE 800 NIBLICK ROAD, PASO ROBLES, CA 93446 (805) 769-1000 CLOSED SESSION: 5:30 PM OPEN SESSION: 6:00 P.M. approximately (immediately following Closed Session) English: https://www.youtube.com/channel/UCTG5DZtaQn-Mo3IGcohE2Mw Spanish: https://pasoschools-org.zoom.us/j/84123605162 Voice of Paso: https://www.voiceofpaso.com/bearcat-video/ CALL-IN FOR PUBLIC COMMENT DURING THE MEETING AT 805-608-4230

Mission Statement:
Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world.
A. OPEN SESSION
A.1. ANNOUNCEMENT RE "LIVE" PUBLIC PARTICIPATION
Quick Summary / Abstract:

PRJUSD has been operating Board meetings via Zoom with the Board and staff attending in person. We have received notice that we may begin opening our meetings to the public, with limited participation.  A maximum of 25 people may be present in the meeting room, including trustees, staff, and audience.  This means we can accommodate approximately 10 audience members at any one time. We will continue to run the Zoom connection for the broader audience and take public comment through remote calls, but we are pleased to be able to welcome some of our community members into the meeting room. 

Because the audience number is quite small, it would be helpful for those who wish to attend and address the Board in person to contact us in advance (@ kholmes@pasoschools.org) so we can make arrangements. It may be necessary to ask audience members to step in and out of the room to accommodate others, and we will do our best to manage this fairly.  If you are unable to provide advance notice, please be understanding if you arrive and are unable to enter due to capacity limitations.

We look forward to this as the first step in returning our meeting operations to normal and hope to be able to open the doors to everyone in the near future.

Please note that we ask everyone to adhere to social distancing and to wear a mask.


A.2. Meeting Protocols Under COVID-19
Speaker:
Chris Arend
Quick Summary / Abstract:

The County of San Luis Obispo Public Health Department has determined that a school board meeting would be considered an essential government operation to assure continuity of operations and continuity of government. An in-person Board meeting for Trustees and Staff will be held with proper physical distancing, masking, and sanitation. However, in order to avoid large crowds and/or too many people in an enclosed area, it has been recommended that the public attend and participate virtually. This type of meeting is allowed under the Governor’s emergency orders.

PHONE-IN PUBLIC COMMENT: Please call (805) 608-4230 to provide live public comments during the meeting, limited to an item number on the agenda in open session. You will be placed in a queue. You must call well in advance of the item you wish to comment on, public comment will not be available once the item has been discussed by the Board of Trustees.

WRITTEN PUBLIC COMMENT: To provide written public comment on published agenda topics to be read during the meeting, please email 450 words or less to info@pasoschools.org. Note on the email if the comment is for a closed session item, an item number on the agenda in open session. Public Comments will be accepted via email until 3:00 PM on the day of the meeting. Public Comment is limited to three minutes per person and no more than 20 minutes total for any one item. Any documents, petitions, or information for submittal may also be emailed to the address above.


ESPAÑOL: El Departamento de Salud Pública del Condado de San Luis Obispo ha determinado que una reunión de la junta escolar se consideraría una operación gubernamental esencial para asegurar la continuidad de las operaciones y la continuidad del gobierno. Se llevará a cabo una reunión de la junta en persona para la mesa directiva y el personal con el distanciamiento físico, el enmascaramiento y el saneamiento adecuados. Sin embargo, para evitar congregación y/ o demasiada gente en área encerrada, se ha recomendado que el público asista y participe de forma virtual. Este tipo de reunión está permitido bajo las órdenes de emergencia del gobernador.

COMENTARIO DEL PÚBLICO POR TELÉFONO: Por favor llame al (805) 608-4230 para proporcionar comentarios públicos en vivo durante la reunión, Se le colocará en línea de espera. Debe llamar con bastante anticipación al tema sobre el que desea comentar, los comentarios públicos no estarán disponibles una vez que el tema haya sido discutido por la mesa directiva.

COMENTARIO PÚBLICO ESCRITO: Para proporcionar un comentario público escrito para ser leído durante la junta, envíe un correo electrónico de 450 palabras o menos a info@pasoschools.org. Los comentarios públicos se aceptarán por correo electrónico hasta las 3:00 de la tarde el dia de la reunión. Los comentarios públicos están limitados a tres minutos por persona y no más de 20 minutos en total para cualquier artículo. Cualquier documento, petición o información para enviar también puede enviarse por correo electrónico a la dirección anterior.

A.3. Attendance/Call to Order
B. (5:30 PM) PUBLIC COMMENT (for Closed Session Items)
B.1. Public Comment on Closed Session Agenda Items - To allow public comment prior to the Board's consideration of any closed session agenda item. Govt Code 54954.3
C. (5:32 PM) CLOSED SESSION
C.1. Certificated Personnel Actions - Govt Code 54957 - Assignments/Replacements; Resignations/Retirements/Terminations; Position Closures
Speaker:
J. Gaviola
Quick Summary / Abstract:
Certificated personnel actions are attached for the Board's review and action. 
C.2. Classified Personnel Actions - Govt Code 54957 - Assignments/Replacements; Resignations/Retirements/Terminations; Position Closures
Speaker:
J. Gaviola
Quick Summary / Abstract:
Classified personnel actions are attached for the Board's review and action. 
C.3. Conference with Labor Negotiators - Government Code Section 54957.6
Quick Summary / Abstract:

Agency Designated Representatives

Superintendent

Employee Organizations

California School Employees Assn (CSEA)


D. (6:00 P.M.) OPEN SESSION
D.1. Report on Closed Session Action
Quick Summary / Abstract:
The Clerk will report discussions and action from Closed Session.
D.2. Adopt Agenda
Speaker:
Chris Arend
Quick Summary / Abstract:
The Board may change the order of topics on the published agenda.
D.3. Salute to the Flag
Quick Summary / Abstract:
A Board member will be asked to lead the group in the Pledge of Allegiance.
E. (6:05 PM) PUBLIC COMMENT
E.1. Comments from the Public
Quick Summary / Abstract:

Pursuant to Board Bylaw 9323, 20 minutes are allocated for public comment, allowing 3 minutes per speaker. The public is invited to participate in Board meetings in several ways:

  • To listen to the meeting, select the YouTube link at the top of the agenda to join in.
  • To speak to the Board during this section (or later during a specific agenda item), call in as instructed at the top of the agenda.
  • To submit written comments, prepare 450 words or less and email to info@pasoschools.org no later than 3:00 p.m. on the day of the meeting. Specify whether you are speaking about a non-agenda topic or about a specific agenda item (and give the title or number). Please note that when a large number of written comments are received, there may not be time to read these aloud. However, they will be copied and distributed to all Board members and uploaded to the agenda system.
  • Comments longer than 450 words will not be read aloud but will be presented under the "Correspondence" heading and must be received prior to publication of the agenda packet. Late arrivals will be held for publication in the next regular agenda packet.
Attachments:
Public Comment re Georgia Brown
Public Comment re Georgia Brown emails
Public Comment re school reopening
Public Comment re school reopening emails
Public Comment re various topics
E.2. California School Employees Association, Chapter #254
E.3. Paso Robles Public EducatorsWas edited within 72 hours of the Meeting
Attachments:
PRPE Report
E.4. Correspondence Received
Quick Summary / Abstract:

This item on the agenda lists correspondence addressed to the "Board of Trustees," "Board of Education," or the "District."  No action is required at this time; it is merely a means to maintain a record of correspondence received and distribute it to the Board.  Any action resulting from correspondence will come on a future agenda.  Correspondence received for this agenda includes:

  • Letter dated April 6, 2021, from County Superintendent of Schools James Brescia on their positive review of the Arts Academy at Bauer-Speck Elementary School per Education Code 1240.
  • Letter dated April 15, 2021, from County Superintendent of Schools James Brescia on their review of PRJUSD's 2nd Interim Budget Report for 2020-2021
Attachments:
Second Interim Budget Review 2020-2021
SLOCOE's Quarterly Review of Uniform Complaints re Bauer-Speck
F. (6:30 PM) PRESENTATIONS/REPORTS
F.1. School/Program Presentation: PRHS
Quick Summary / Abstract:
Principal Overton will share highlights regarding Paso Robles High School.
F.2. Schools Insurance Program for Employees (SIPE) PresentationWas edited within 72 hours of the Meeting
Speaker:
B. Pawlowski/G. Maijala
Quick Summary / Abstract:

Garth Maijala, Executive Director of School Insurance Program for Employees (SIPE) will be providing a presentation to the Trustees and Community on the following: About SIPE, Services Provided, Workers Compensation rate and comparison charts, the District's premium history, and the District's claims history.

Attachments:
SIPE Presentation
F.3. Measure M Bond - Citizens' Oversight Committee Annual Report to the Community
Speaker:
B. Pawlowski/John Hamon
Quick Summary / Abstract:

The following individuals served on the Measure M Bond Oversight Committee:

  • Patrick J. Sayne Ed.D., Senior Citizen Organization (Chair)
  • John Hamon II, Taxpayer Organization(Vice-Chair)
  • Lars Jorgensen, Business Organization
  • Patrick J. Sayne Ed.D., Senior Citizen Organization
  • Nathan Williams, Parent with a Child Currently Enrolled in the District
  • Jeff Railsback, Parent w/Child Currently Enrolled and member of a Parent Teacher Association 
  • Gwen Severson, Member-At Large
  • Diane Ward, Member-At-Large

Their annual report on Measure M projects and funding will be presented.

Attachments:
2018-19 Measure M Annual Report to the Community
G. (7:00 PM) ACTION/CONSENT ITEMS
Quick Summary / Abstract:
Items on the Consent agenda are generally approved in a single motion.  Board members may pull specific topics for individual consideration, and these will be acted upon after the remainder of the Consent agenda is considered.
G.1. Approve Purchase Order Listing
Speaker:
B. Pawlowski
Quick Summary / Abstract:
Purchase Orders 211464-211584 in the total amount of $661,511.13 are attached for the Board's review and approval.
Financial Impact:
$661.511.13
Attachments:
Purchase Order Listing 4.15.2021
G.2. Approve Payment Listing
Speaker:
B. Pawlowski
Quick Summary / Abstract:
Warrants for accounts payable, batches 121-127  in the amount of $1,667,992.25, are attached for the Board's review and approval.
Financial Impact:
$1,667,992.25
Attachments:
Payment Listing 3.24.21-4.2.21
G.3. Approve Board of Trustees' Meeting Minutes
Speaker:
K. Holmes
Quick Summary / Abstract:

The following minutes are presented for approval:


The minutes of January 4, 2021, remain outstanding.

Attachments:
Minutes 01-09-21 Special
Minutes 03-23-21
Minutes 04-13-21
G.4. Approve Updates to Board Exhibit 1312.4: Williams Act Uniform Complaint ProcedureWas edited within 72 hours of the Meeting
Speaker:
J. Gaviola
Quick Summary / Abstract:

As required by the Federal Program Monitoring audit and in alignment with California School Board Association, staff recommends approval of the attached updated exhibit regarding the federal requirements: WIlliams Uniform Complaint Procedures.

This item was presented as a First Reading on April 13, 2021.  The redlined version is available in that agenda packet and linked here.

G.5. Approve Agreement with DFA Service for Actuarial Study for Other Post-Employment Benefits (OPEB) Was edited within 72 hours of the Meeting
Speaker:
B. Pawlowski
Quick Summary / Abstract:
As required, the District must provide an actuarial study to our auditors outlining our post-retirement benefits program. This report will show the District's financial obligation. The scope of work also includes assistance in the preparation (or review) of the GASB 75. The proposal's total fee for this report as outlined in attachment is $6,000.  The district has been working together with Demsey Filliger & Associates LLC (DFA) since 2011 which provides continuity and succession with the uninterrupted services.  At this time, staff is requesting the Board's approval of the DFA actuarial study proposal.
Financial Impact:
$6,000
Attachments:
DFA Service Proposal
PRPE Comments
G.6. Annual Designation of CIF League RepresentativesWas edited within 72 hours of the Meeting
Speaker:
A. Overton
Quick Summary / Abstract:
Each school year, the California Interscholastic Federation (CIF) requires every member district to designate league representatives to vote on issues at the league and section level.  This is a routine annual function. For PRHS, the designated representatives are the Athletic Director and Vice Principal.  CIF requires this designation to be approved by the Board of Trustees.
Attachments:
CIF League Representatives
G.7. Approve Non-Public School Agreement with Autism Treatment Center
Speaker:
Terry Hollen
Quick Summary / Abstract:

Due to the individual needs and compliance with the services on the Individual Education Plan (IEP), PRJUSD placed a student at Great Circle in St. Louis, MO, in December 2018. Mid-way through the school year Great Circle informed the district they would be closing their residential portion of the program  and provided the district a termination notice that now requires the district to find a new placement for the student. After a challenging and thorough search, the district and parent agreed on Autism Treatment Center (ATC) located in San Antonio, Texas. The student was transported from Great Circle to ATC on April 19, 2021.

The IEP team and ATC agree this placement will be a 30-day trial to ensure it is the best placement for student. If both PRJUSD and ATC agree this is the best placement for student, parties will enter into a long-term agreement. 

Financial Impact:

Cost for the duration of contract: April 20,2021-May 19,2021 (30-day trial):

$9,450.00  Basic Education
$6,172.30  Related Services
$9,000.00  Board & Care


Attachments:
NPS ATC
G.8. Renew Ellevation Software Subscription
Speaker:
S. Summers
Quick Summary / Abstract:

The Ellevation software subscription agreement supports the implementation of the new Every Student Succeeds Act (ESSA) requirements. The software addresses key aspects of the legislation, including measuring program effectiveness, tracking subgroup performance, delivering sustained professional development of all teachers, and monitoring former English Learners. **Please note that the Dual language Resource cost is a flat rate based on the number of students we have.


Financial Impact:

Total $66,625.00 (No impact to the General Budget)

$59,425.00  funded by Title III

$7,200.00 funded by Title IV


G.9. Renew Rosetta Stone Software Subscription
Speaker:
S. Summers
Quick Summary / Abstract:
Rosetta Stone is an online program offered to our secondary newcomer students to develop fundamental English language skills. Students learn at their own pace, receive instant feedback, and participate in interactive English immersion activities. Within the platform, the games and activities are leveled to students’ progress and reinforce the English they have learned.
Financial Impact:
$6,600 funded by Title III (no impact to General Fund)
H. (7:15 PM) ACTION/DISCUSSION ITEMS
H.1. (7:15 PM) PROPOSED REVISION TO TRUSTEE VOTING AREAS PER CALIFORNIA VOTING RIGHTS ACT:
H.1.A. Possible Reduction of PRJUSD Trustees from 7 to 5
Speaker:
B. Pawlowski
Quick Summary / Abstract:

In advance of the Board's upcoming discussions on revising trustee area boundaries to comply with the California Voting Rights Act, there has been some interest in considering a reduction in the number of trustees from seven to five.

As a point of historical interest, the elementary and high school districts were merged in the unification election of 1996, and the resulting Paso Robles Joint Unified School District was established with a 7-member board of trustees (the maximum possible). The former elementary and high school districts each had five trustees.

This agenda item provides an opportunity for discussion and exploration of the Board's composition and a possible change.  A memorandum from legal counsel is provided for further information.

Attachments:
Board Related Expenses
Legal Opinion on Reducing Trustees from 7 to 5
Public Comment PRPE
H.1.B. Adoption of Resolution No. 21-22 to Re-Initiate a Transition to a By-Trustee Area Election System Commencing with the 2022 Governing Board Election Action. The Board previously adopted Resolution No. 19-15 which set forth the parameters to being this process in 2019. Resolution No. 21-22 reconfirms that commitment.Was edited within 72 hours of the Meeting
Speaker:
B. Pawlowski
Quick Summary / Abstract:

The Paso Robles Joint Unified School District’s Board of Education is currently elected under an “at-large” election system, where trustees are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms. 

Cities, public entities, and school districts have recently had their at-large election systems challenged under the California Voting Rights Act (“CVRA”).  These situations have resulted in expensive and divisive litigation.  On February 26, 2019, the Board adopted Resolution No. 19-15, to Initiate a Transition to a By-Trustee Area Election System Commencing with the 2022 Governing Board Election.  As provided in Resolution No. 19-15, the Board intended to wait until the release of the 2020 Census data, scheduled for March 2021, and then immediately begin the transition process.  Due to COVID-19 pandemic-related delays, the 2020 Census data is not expected to be made available to state and local agencies until September 30, 2021, or later, which is a substantial delay from the original due date of March 31, 2021.

Due to this significant delay, the potential for further delay, and the tight timelines to complete the process in time for the 2022 elections, the District has concerns about continuing to delay the process until the 2020 Census data is released.  The District aspires to promote a robust public input process, and believes that it may now be in the best interest of the District not to wait until the release of the 2020 Census data, but to move forward immediately to transition to by-trustee area elections using the 2010 Census data pursuant to the process provided in the Elections Code and Education Code.  If the Board chooses to take this action, it will then review the 2020 Census data upon its release to ensure the adopted trustee areas maintain appropriate population balance pursuant to Education Code section 5019.5.  The final maps to be used in the 2022 election will rely upon the 2020 census data.

The Board will receive an update on the current Census Bureau delays, and a proposed timeline moving forward.  A prepared resolution accompanies this presentation to allow the Board to initiate the transition process immediately.

Rationale:

The Board previously adopted Resolution No. 19-15 which set forth the parameters to begin this process in 2019.  Resolution No. 21-22 reconfirms that commitment.

 
Attachments:
Resolution No. 19-15 (approved 2.26.19)
Resolution No. 21-22 Authorize to Re-Initiate By-Trustee Area Election
H.1.C. Demographer Presentation on Map Development Process, Criteria, etc. by Larry Ferchaw of Cooperative Strategies
Speaker:
B. Pawlowski/Larry Ferchaw
Quick Summary / Abstract:

Larry Ferchaw, Executive Director of Cooperative Strategies, will provide a presentation on map development process, CVRA background, timeline, and district demographics among other pertinent information.  This presentation is provided in conjunction to the first Pre-Map Public Hearing.

Attachments:
Trustee Area Process Presentation
H.1.D. Public Hearing Regarding Potential Composition of Trustee Areas Prior to Drawing of Maps, Pursuant to Elections Code Section 10010, Subdivision (a)(1) - (First Hearing)
Speaker:
B. Pawlowski
Quick Summary / Abstract:

The District’s Board of Education is currently elected under an “at-large” election system, where trustees are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms.  On February 26, 2019, the Board adopted Resolution No. 19-15, a Resolution Approving Authorization to Initiate a Transition to a By-Trustee Area Election System Commencing with the 2022 Governing Board Election.  Tonight, April 27, 2021, the Board had the opportunity to adopt a resolution re-declaring its intent to transition from at-large to by-trustee area Board elections, where each Board member must reside within the designated trustee area boundary, and is elected only by the voters in that trustee area. 

The District’s demographers, Cooperative Strategies, LLC, presented information on the process and criteria for drawing the trustee-area boundary maps.  Now that the Board and community have received the informative presentation, the Board will hold the first of two statutorily required hearings to received input from the community on the trustee-area map creation process, pursuant to Elections Code section 10010(a)(1).

The Chair will open a PUBLIC HEARING to receive comments.

Attachments:
PHN- Potential composition of trustee-areas prior to drawing of maps
H.1.E. Public Hearing to Consider Seeking a Waiver from the State Board of Education, and Potential Adoption of a Resolution Authorizing the Superintendent to Seek the Waiver
Speaker:
B. Pawlowski
Quick Summary / Abstract:

The District’s Board of Education is currently elected under an “at-large” election system, where trustees are elected by voters of the entire District.  Trustees are elected in even-numbered years and serve staggered, four-year terms.  On February 26, 2019, the Board adopted Resolution No. 19-15, a Resolution Approving Authorization to Initiate a Transition to a By-Trustee Area Election System Commencing with the 2022 Governing Board Election.  On April 27, 2021, the Board will consider adopting a Resolution re-declaring its intent to transition from at-large to by-trustee area Board elections, where each Board member must reside within the designated trustee area boundary, and is elected only by the voters in that trustee area. 

A school district seeking to transition to a by-trustee area election system must submit an application to the local County Committee on School District Reorganization (“County Committee”) for approval.  If the County Committee approves the school district’s application, California Education Code section 5020 would require an election to approve the transition to by-trustee area elections.  To avoid the costs associated with an election and to ensure timely implementation, the Board will consider seeking a waiver from the State Board of Education (SBE) of this election requirement, as well as certain other Education Code sections related to the election requirement.  If the waiver is granted by the State Board of Education, no election to approve the change to by-trustee area elections will take place, and the County Committee’s decision on the District’s proposal will be final.

Pursuant to Education Code sections 5019 and 33050, the Board invites community input on the proposed waiver request.  Any member of the public or representatives of the school district will be provided the opportunity to offer oral or written comments on the matter.

After considering this public input, the Board will consider adopting a resolution authorizing the Superintendent to seek a waiver from the State Board of Education of the aforementioned election requirement.

The subsequent agenda item is a resolution directing the Superintendent to seek the SBE Waiver.

The Chair will open a PUBLIC HEARING to receive comments on the proposed resolution.

Attachments:
Public Hearing Notice - State Board of Education Waiver
H.1.F. Adoption of Resolution No. 21-23 Authorizing the District to Seek a Waiver from the State Board of Education (SBE) Regarding Electorate Approval of the Proposed Change from At-Large to By-Trustee Board Elections
Speaker:
B. Pawlowski
Quick Summary / Abstract:
As discussed in the preceding public hearing, presented and seeking adoption tonight is Resolution No. 21-23 Authorizing the District to Seek a Waiver from the State Board of Education (SBE) regarding Electorate Approval of the Proposed Change from At-Large to By-Trustee Board Elections.
Attachments:
Resolution No. 21-23 SBE Waiver
H.2. (8:15 PM) Acceptance of Donations
Speaker:
B. Pawlowski
Quick Summary / Abstract:

1. The Donati Family Vineyard desires to donate to PRJUSD Hand Sanitizer (Alcohol Antiseptic 80%) valued at $23,000 for districtwide use.

2. American Youth Gaming Organization of Paso Robles wishes to donate to Flamson Middle School $500 to be available to any/all teacher(s) working at Flamson for any needed expense in support of school experiences or supplies.

H.3. (8:20 PM) Approve Addendum to Georgia Brown School Plan for Student Achievement (SPSA)
Speaker:
S. Summers
Quick Summary / Abstract:
The Georgia Brown School Site council approved a revision to the School Plan for Student Achievement SPSA Addendum.  Because they were unable to fill a position funded with site Title I money, they increased the allocation dedicated to professional development and materials. With this increase in professional development, teachers are invited to participate in a Professional Learning Community training and Teaching for Biliteracy.  In addition, Thinking Map materials will be purchased.
Financial Impact:
Revision to current School Plan for Student Achievement.  No financial impact on the General Fund.
H.4. (8:30 PM) Approve Memoranda of Understanding with CSEAWas edited within 72 hours of the Meeting
Speaker:
J. Gaviola
Quick Summary / Abstract:
In partnership with CSEA we are bringing forward four MOUs regarding the topics: Hybrid Instruction, In-Person Instruction, Fringe Benefits, and Increased Summer School Pay.  We have worked diligently with our labor partners to write these agreement balancing health and safety, working conditions, fringe benefits, and overall staff and student care.
Attachments:
CSEA MOU Hybrid Instruction
CSEA MOU Summer School Pay
Fringe Benefits CSEA MOU
In Person MOU CSEA
H.5. (8:35) Approve Revisions to Board Policy 7310: Naming of Facilities and Rescind Board Policy 1331 (3rd Reading)
Speaker:
J. Gaviola
Quick Summary / Abstract:
Revisions to Board Policy 1331 and 7310 were presented for first reading on March 23, 2021, and second reading on April 13, 2021.  As explained, the two contain contradictory terms.  Staff recommends updates to Board Policy 7310 to align with CSBA and to value the tradition process for PRJUSD.  Staff recommends rescinding BP 1331 to eliminate the contradictions. Direction from the Board to BP 7310 is incorporated herein.
Attachments:
BP 7310
Exhibit A BP 7310
Rescission BP 1331
I. (8:40 PM) INFORMATION/DISCUSSION ITEMS
I.1. 6-12 Counseling Team Update and Progress Towards American School Counselor Association Model ProgramWas edited within 72 hours of the Meeting
Speaker:
J. Gaviola/ J. Clayton
Quick Summary / Abstract:
The 6-12th grade PRJUSD counseling team  is working towards becoming a nationally Recognized ASCA Model Program (RAMP).  The American School Counselors Association (ASCA) believes that comprehensive school counseling programs are best for students, as research shows comprehensive school programs make a difference in student success.  A comprehensive school counseling program is data driven and provides services to students in all three domains: academic, social emotional, and college and career.  The PRJUSD counseling team began this process in October 2020.  The 6-12th grade team is committed to spending the next year working towards the RAMP application process.  

Step one in this process is looking at the beliefs of the program and developing a mission and vision statement that aligns with the school or school district's mission and vision.  The 6-12th grade counseling team has worked collaboratively to create our vision and mission in alignment with our district's mission and vision.  

District Mission: Our mission is to deliver an exemplary education in a safe environment which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world.

School Counseling Mission
The mission of the PRJUSD 6-12 counseling team is to deliver a data driven, comprehensive, equitable and accessible school counseling program that empowers all students to reach their academic, personal, and professional goals in an ever-changing world. 

School Counseling Vision:
Through participation in the school counseling program, all students from PRJUSD will advocate for themselves and others, and demonstrate resilience, perseverance, and compassion, while being contributing community members.

After Board review of the mission and vision statements, the team will begin collecting data to start the work of creating SMART goals in order to develop programs to close the achievement gap.

I.2. Migrant Education Program
Speaker:
S. Summers
Quick Summary / Abstract:

The San Luis Obispo County Office of Education operates migrant education services for students who live within the boundaries of 18 school districts in San Luis Obispo and Santa Barbara Counties (Region XVIII). Funding comes from the federal level and is allocated to regions within the state based on the state’s funding formula. The Region then either provides services directly to district families and students or creates a District Service Agreement (DSA) with individual districts. If services are provided through a DSA, the district is required to complete and submit a DSA identifying how the district will provide the required federal migrant services to families and students, provide fiscal accounting to the Region requesting reimbursement for completed services, and provide reports on services and how all federal requirements are met.  This past year, the Region has also shifted all requirements for data collection to districts with a DSA.

In the fall and winter, the Migrant Education Supervisor and English Language Development Coordinator began to review the needed services for migrant families to provide input for the Local Control and Accountability Plan (LCAP) and the use of the supplemental grant funds designated for low income, English learners and foster youth.  It was determined that additional services for migrant families could be provided within the district that would yield a greater connection for families to district schools and programs.  Therefore, the district has notified San Luis Obispo County Office of Education that the federal migrant education services will be provided directly through the Region and not through a Direct Service Agreement. 

All staff who were locally employed to provide migrant services will continue to work for PRJUSD providing services to migrant families through supplemental grant funding. District staff will continue to work collaboratively with the Region to provide the additional required federal services.  The San Luis Obispo County Office of Education and Region XVIII will be responsible for all California Department of Education-mandated reports and services for students and families required by the Migrant Education Program. The district will support  SLOCOE and the Region by sharing data with authorized region/county staff assigned to work at PRJUSD and collaborating with the Region to publicize services and encourage participation.  The Educational Services Department will provide coordination with the Region. 

I.3. Update on Grand Jury Recommendations; Proposed Revisions to BB 9240: Board Development (First Reading)Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

The recent Grand Jury Report - Paso Robles Schools: A Cautionary Tale included several recommendations that are being implemented. Recommendation #6 reads:  "Amend bylaws to encourage Board participation in comprehensive training w/emphasis on financial oversight as provided by SLOCOE and other sources."

Training is addressed in Board Bylaw 9240 - Board Development, which is presented tonight for first reading and possible revision.

As an update, the PRJUSD Board of Trustees (prior to the 2020 election and change in membership) worked with SLOCOE on several occasions to take advantage of training opportunities. SLOCOE provided resources including their own staff and experienced trustees from other districts. One of those is trustee Ellen Sheffer with the San Luis Coastal USD Board, who is currently offering training and liaison services through SLOCOE to trustees throughout SLO County.

Staff has met with Mrs. Sheffer to begin planning a training on financial oversight.  She has enlisted the assistance of Mr. Russell Miller, a retired Chief Business Official with broad experience.  They are developing materials and a curriculum for a training to be offered at 4:00 p.m. prior to the May 25 regular Board meeting.  The Board can then determine if additional trainings are desired or needed in this area or others.

Staff believes this short training session would be more easily retained than a long workshop; however, the option for the Board to consider special study sessions devoted to topics like this remains.

Attachments:
BB 9240 Board Development
J. (9:00 PM) SUPERINTENDENT/STAFF COMMENTS
K. (9:05 PM) BOARD MEMBER REPORTS
Quick Summary / Abstract:
Board members will share site visits, conversations, and other topics of shared interest.
L. (9:25 PM) INFORMATION/AGENDA ITEM REQUESTS
Quick Summary / Abstract:
This agenda item provides trustees an opportunity to raise topics of interest for future agendas.
M. (9:30 PM) ADJOURNMENT
Quick Summary / Abstract:
The Chair will call for a motion to adjourn the meeting at the conclusion of all business.
Disability Information:
MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED. If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104. Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446. If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.

Published: April 22, 2021, 4:16 PM

The resubmit was successful.