Regular Meeting of the Board of Trustees Paso Robles Joint USD September 14, 2021 5:00PM PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
BOARD ROOM, DISTRICT ADMINISTRATION OFFICE
800 NIBLICK ROAD, PASO ROBLES, CA 93446
(805) 769-1000
CLOSED SESSION: 5:00 PM
OPEN SESSION: 6:00 PM or after Closed Session
Zoom link for English or Spanish:
https://pasoschools-org.zoom.us/j/85393319050
CALL-IN FOR PUBLIC COMMENT DURING THE MEETING AT 805-608-4230
Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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Chris Arend |
Para Español, desplace hacia abajo. The County of San Luis Obispo Public Health Department has determined that a school board meeting would be considered an essential government operation to assure continuity of operations and continuity of government. An in-person Board meeting for Trustees and Staff will be held with proper physical distancing, masking, and sanitation. However, in order to avoid large crowds and/or too many people in an enclosed area, it has been recommended that the public attend and participate virtually. This type of meeting is allowed under the Governor’s emergency orders. PHONE-IN PUBLIC COMMENT: Please call (805) 608-4230 to provide live public comments during the meeting, limited to an item number on the agenda in open session. You will be placed in a queue. You must call well in advance of the item you wish to comment on, public comment will not be available once the item has been discussed by the Board of Trustees. WRITTEN PUBLIC COMMENT: To provide written public comment on published agenda topics to be read during the meeting, please email 450 words or less to info@pasoschools.org. Note on the email if the comment is for a closed session item, an item number on the agenda in open session. Public Comments will be accepted via email until 3:00 PM on the day of the meeting. Public Comment is limited to three minutes per person and no more than 20 minutes total for any one item. Any documents, petitions, or information for submittal may also be emailed to the address above.
ESPAÑOL: El Departamento de Salud Pública del Condado de San Luis Obispo ha determinado que una reunión de la junta escolar se consideraría una operación gubernamental esencial para asegurar la continuidad de las operaciones y la continuidad del gobierno. Se llevará a cabo una reunión de la junta en persona para la mesa directiva y el personal con el distanciamiento físico, el enmascaramiento y el saneamiento adecuados. Sin embargo, para evitar congregación y/ o demasiada gente en área encerrada, se ha recomendado que el público asista y participe de forma virtual. Este tipo de reunión está permitido bajo las órdenes de emergencia del gobernador. COMENTARIO DEL PÚBLICO POR TELÉFONO: Por favor llame al (805) 608-4230 para proporcionar comentarios públicos en vivo durante la reunión, Se le colocará en línea de espera. Debe llamar con bastante anticipación al tema sobre el que desea comentar, los comentarios públicos no estarán disponibles una vez que el tema haya sido discutido por la mesa directiva. COMENTARIO PÚBLICO ESCRITO: Para proporcionar un comentario público escrito para ser leído durante la junta, envíe un correo electrónico de 450 palabras o menos a info@pasoschools.org. Los comentarios públicos se aceptarán por correo electrónico hasta las 3:00 de la tarde el dia de la reunión. Los comentarios públicos están limitados a tres minutos por persona y no más de 20 minutos en total para cualquier artículo. Cualquier documento, petición o información para enviar también puede enviarse por correo electrónico a la dirección anterior. |
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Certificated personnel actions are attached for the Board's review and action. |
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Classified personnel actions are attached for the Board's review and action. |
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The public is invited to participate in Board meetings in several ways: - To listen to the meeting, select the YouTube link at the top of the agenda to join in.
- To speak to the Board during this section (or later during a specific agenda item), call in as instructed at the top of the agenda.
- To submit written comments, prepare 450 words or less and email to info@pasoschools.org no later than 3:00 p.m. on the day of the meeting. Specify whether you are speaking about a non-agenda topic or about a specific agenda item (and give the title or number).
- Comments longer than 450 words will not be read aloud but will be presented under the "Correspondence" heading and must be received prior to publication of the agenda packet. Late arrivals will be held for publication in the next regular agenda packet.
| Se invita al público a participar en las reuniones de la Junta de varias formas: - Para escuchar la reunión, seleccione el enlace de YouTube en la parte superior de la agenda para unirse.
- Para hablar con la Junta durante esta sección (o más tarde durante un tema específico de la agenda), llame como se indica en la parte superior de la agenda.
- Para enviar comentarios escritos, prepare 450 palabras o menos y envíe un correo electrónico a info@pasoschools.org a más tardar a las 3:00 p.m. el día de la reunión. Especifique si está hablando sobre un tema que no pertenece a la agenda o sobre un tema específico de la agenda (y proporcione el título o el número)
- Los comentarios de más de 450 palabras no se leerán en voz alta, sino que se presentarán bajo el título "Correspondencia" y deben recibirse antes de la publicación del paquete de la agenda. Las llegadas tardías se retendrán para su publicación en el próximo paquete de agenda regular.
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Items on the Consent agenda are generally approved in a single motion. Board members may pull specific topics for individual consideration, and these will be acted upon after the remainder of the Consent agenda is considered. |
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Purchase Order Nos.: 220363 - 220432 with a total amount of $433,452.79 are attached for the Board's review and approval. |
$433,452.79 |
Purchase Order Listing 09-02-21
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B. DeCou, Educational Consultant |
Currently, we have contracted with Voyager Sopris Learning to provide three grade level training cohorts for LETRS, grade TK - 1, 2 - 3 and 4 - 5. This two year program provides 8 units of instruction (20 hours each) and 48 hours of debrief spread over the two years. In consultation with the leadership team at Georgia Brown Dual Immersion Magnet, it was determined that it would be most effective to establish a dual immersion cohort. While this provides the same training, the debrief will be completed by a facilitator with a background in 2nd language learning and will allow the staff to discuss how what they are learning applies to the dual immersion program. In addition, we are at the maximum capacity of the grade level cohorts and this dual immersion cohort will provide for additional space for new teachers. |
This will provided specialized debrief opportunities for our dual immersion magnet and provide additional spaces in our grade level cohorts for LETRS
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$56,506.50 |
LETRS Quote for Dual Immersion Cohort
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E. Haley |
Board Policy 6142.5 - Environmental Education and Administrative Regulation 6162.51 - State Academic Achievement Tests were discussed during the last Board meeting of August 24, 2021, where the policy and regulation were presented with the red-lined versions addressing CSBA's recommendations. Board Policy requires two readings prior to approving updates. Staff has reviewed again and is seeking Board approval to update BP 6142.5 and AR 6162.51. |
AR 6162.51 - State Academic Achievement Tests BP 6142.5 - Environmental Education
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C. Dubost |
Board Policy 1313 - Civility was discussed during the last Board meeting of August 24, 2021, where the policy was presented. Board Policy requires two readings prior to approving new policies. Staff has reviewed again and is seeking Board approval for BP 1313. |
BP 1313 - Civility
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T. Braden |
Board Policy 2120 - Superintendent Recruitment and Selection was discussed during the Board meeting of August 10, 2021, where the policy was presented with the red-lined version addressing CSBA's recommendations. Board Policy requires two readings prior to approving updates. Board member input has been requested and no further changes have been made. |
BP 2120 - Superintendent Recruitment and Selection
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B. Pawlowski |
The Fiscal Office Consultant is employed as a training expert to the Business Services department and shall perform the duties of Fiscal Office Consultant as prescribed by this Agreement, the laws of the State of California, and District Board Policy. Items that will need to be completed include, but are not limited to: Accounts Receivable (AR) and Accounts Payable (AP) reconciliation and staff training, development of desk manuals for positions of AR and AP, develop CARES reporting template for district use, process improvement related to digital document transition, and other duties not mentioned may be assigned by the Director of Fiscal Services. The Fiscal Office Consultant is Kim Sims, who has served as a CBO and interim business manager within San Luis Obispo and Santa Barbara counties. She has more than 23 years of school business experience. See attached resume for more details. Total reimbursement not to exceed $24,000 from General Fund. |
Not to exceed $23,940 - General Fund (paid by unfilled accounting position) |
Fiscal Office Consultant Agreement Kim Sims Resume
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J. Gaviola, J. Clayton and T. Walker |
The Paso Robles High School College & Career Center (CCC) is a multifaceted resource center for everyone; students, teachers, and parents. The CCC provides information that assists students with their successful transition to college, career and beyond. The CCC also provides very important parent and student supports in the following areas: Career & College Planning, College Application Assistance (both 4-year and Cuesta), SAT/ACT/SAT Subject tests Information, College Rep Visits, Financial Aid Information, Job/Internships Opportunities, Military Opportunities, PSAT, SAT, ACT, Resume and Interview Tips, Financial Aid and Scholarship Opportunities, Vocational Information, Fee Waiver Information, College and Vocational Program Information, Community Service Opportunities, NCAA Information, and Researching Post-Secondary Options. |
Senior Spotlight Fall 21-22
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B. Pawlowski |
As required by Education Code 42100, the District must report its Unaudited Actuals Financial Report to the San Luis Obispo County Office of Education no later than September 15. The District's independent auditor has until December 15 to review the Unaudited Actuals for completeness, accuracy, and federal and state compliance. The report endorses the District's ability to provide an Unrestricted General Fund ending balance meeting the Designated Amount for Economic Uncertainties. The General Fund's ending balance maintains amount for Board-designated items, various Restricted and Unrestricted program balance carryovers, and sufficient reserves to meet the District's ongoing necessities. The completed 2020-21 Unaudited Actuals Financial Report is attached for Board review and approval. |
2020-21 Unaudited Actuals 2020-21 Unaudited Actuals Presentation
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C. Dubost |
Due to COVID-19 concerns, many conferences and other events are offering the far-less-expensive option of remote attendance. In the case of the upcoming CSBA annual education conference, the registration cost for in-person attendance is $625.00, plus the cost of transportation, lodging, and meals. The registration cost for the virtual attendance is $425.00. There are funds available for every board member to attend the conference in person if the board approves. Board Bylaws 9240 and 9250 are attached for review. The Grand Jury has recommended that members of the Board complete trainings as they become available. Option 1: Cover the in-person or virtual attendance fee and any additional costs for any Board member wishing to attend/participate in the conference. Option 2: Cover the cost of only the virtual attendance for any Board member preferring to attend in-person. The Board member would be responsible for their own costs for travel, lodging and meals. |
BB 9240 - Board Training BB 9250 - Remuneration Reimbursement and Other Benefits
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C. Dubost |
The San Luis Obispo County Committee on School District Organization is an 11-member Committee comprised of two seats representing each County Supervisorial District and one Member-at-Large. The purpose of the Committee is to address all issues related to school district organization, such as unification of school districts, dissolving school districts, forming new schools districts, transferring territory, etc. The functions of the Committee are governed by the California Education Code. School boards may make a nomination, and nominations may be made from the floor, but only by those representatives of governing boards. The nominee must be a registered voter of the county, must not be an employee of any school district, or the County Superintendent of Schools, or any of his employees. The district governing board must also confirm that the nominee has consented to be nominated. Those elected serve four-year terms. This nomination is to fill the vacancy for a "Member-at-Large" representative, whose term expires this year. The incumbent, Mr. Andrew Hays, has expressed an interest in committing to another 4-year term. Mr. Hays is an attorney specializing in business and real estate. He is a past president of Atascadero Unified School District Board of Trustees, having served on that Board from 1996 to 2004. |
County Committee Nomination Packet
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J. Gaviola |
Under the direction of the Special Education Director and site administrator, the Van Driver / Severely Handicap Paraeducator provides transportation to and from school. Safe operation of a 9 passenger or less vehicle and ensuring the safety of student passengers while meeting established transportation schedules. Works to support instructional activities of special needs students. A majority of the assignment is working directly with students in a capacity that meets learning and physical needs of students as determined by their respective Individualized Educational Plan (IEP). Provide interventions and respond to inappropriate behaviors: assess crisis situations, intervenes and defuses as appropriate, provides discipline and guidance to the students in the classroom and while they are on the van. This would be an approximate increase of $135,000 annually, inclusive of all positions. |
This would be an approximate increase of $135,000 annually, inclusive of all positions. |
Van Driver-SPED Para FINAL
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J. Gaviola |
Under the general supervision of the Health Services Coordinator, the (Temporary) Contact Tracer conducts contact tracing and case investigation for Paso Robles JUSD students and/or staff. The Contact Tracer supports customer service-oriented interactions that requires interaction with people answering incoming calls related to COVID-19 (including the general public) and making outgoing calls to people identified to have had contact with an individual that tested positive for COVID-19 and responding to inquiries related to COVID-19.The Contact Tracer will make highly confidential phone interviews, gather data, and work in multiple systems to inquire and help contain the spread of COVID-19 in accordance with performance standards, policies, procedures, and protocols as well as collaborate with our Health Services Coordinator and School Nurses, assigned supervisor and/or District Office Designees as needed to ensure contact tracing is done accurately, effectively, and efficiently. This position will be CARES funded for two years. Total cost is approximately $69,000 per year. |
Contact COVID Tracer
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B. Pawlowski |
On August 5, 2021, Paso Robles Joint Unified School District (PRJUSD) sought bids for dairy and juice products. In addition to advertising the bid in the local paper, three potential bidders were notified. On August 19, 2021, the District received two bids for its dairy and juice products B21-22-001. District staff reviewed the submittals from Crystal Creamery and Producers Dairy and found them to be responsive and responsible. Producers Dairy Foods pricing bid price sheet is attached for reference and is valid for the period September 15, 2021, through June 30, 2022, with the option to renew the contract two additional one-year periods. |
Competitive pricing; compliance with state and federal food service programs |
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Fund 13 |
Producers Dairy Foods, Inc. Bid Sheet
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B. Pawlowski |
The Transportation Department would like to ease the rentals from Enterprise Rent a Car and replace high mileage vans for various transportation needs throughout the District. Downtown Ford Sales through the CMAS Contract 1-18-23-23A CLIN3 can provide 2022 Ford Expeditions at $48,677.70 each and 2022 Ford Transit Passenger Vans at $35,414.09 as noted on the attached quotes. Ford will be closing its ordering window for their Expeditions at the end of September and the Transit Vans soon after. If an order is not placed soon, the lead time to receive the vehicles could be eight months or more. |
$252,275.36 |
Ford Expedition Quote from Downtown Ford Ford Transit Quote from Downtown Ford
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B. Pawlowski |
District Staff requested bids for the Winifred Pifer ES 600 & 900 Wing Roof Restoration project on August 19, 2021. The project's scope of work is needed to replace the aged and leaking roofs on wings 600 and 900 at Winifred Pifer Elementary school. District Staff notified all applicable contractors on the District's CUPCCAA list, and three eligible contractors attended the mandatory bid walk on August 19, 2021. On the bid due date, September 3, 2021, two bids were received. District Staff found the low bidder to be responsive and responsible. The bid recap is attached for review, the project contract is $151,785.00 from Measure M Funds. |
$151,785.00 from Measure M Funds. |
Bid Recap - WP ES Roof Restoration
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B. Pawlowski |
District Staff requested bids for the PRJUSD Culinary Academy Refrigeration Replacement project on August 6, 2021. The project's scope of work is needed to replace the aged and near end-of-life cycle food refrigeration system at the Culinary Academy. District Staff notified all applicable contractors on the District's CUPCCAA list, and two contractors attended the mandatory bid walk on August 19, 2021. On the bid due date, August 26, 2021, one bid was received in the amount of $200,670.00. District Staff found the one bidder to be responsive and responsible. The Uniform Public Construction Cost Accounting Act, PCC Section 22034(d) stipulates if all bids received are in excess of two hundred thousand dollars ($200,000), the governing body of the public agency may, by the adoption of a resolution by a four-fifths vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable. The resolution and bid recap is attached for review. |
$200,670.00 from CARES Funds. |
Bid Recap - Culinary Arts Academy Refrigeration Replacement Resolution 22-02: Authorizing CUPCCAA Award over $200,000 for Culinary Arts Refrigeration
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The Chair will call for a motion to adjourn the meeting at the conclusion of all business. |
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MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: September 9, 2021, 5:14 PM
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