Regular Meeting of the Board of Trustees
Paso Robles Joint USD
March 22, 2022 5:30PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
BOARD ROOM, DISTRICT ADMINISTRATION OFFICE
800 NIBLICK ROAD, PASO ROBLES, CA 93446
(805) 769-1000
CLOSED SESSION: 5:30 PM
OPEN SESSION: 6:00 PM or after Closed Session
Zoom link: https://pasoschools-org.zoom.us/j/85393319050
CALL-IN FOR PUBLIC COMMENT DURING THE MEETING AT 805-608-4230
Watch on YouTube: PRJUSD Broadcasts in English during the meeting, Spanish Closed Captioning available the following morning
| Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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Para Español, desplace hacia abajo. At this time, Board meetings will be held in-person with a virtual component unless advance notice is provided on the agenda. However, any or all Board members, staff, and others presenting may attend the meeting by phone or online without advance notice. Virtual attendance at the board meeting is encouraged for individuals who cannot attend the in-person meeting. PUBLIC COMMENT You can provide public comment on a closed session item before the Board goes into closed session. You can provide public comment on items which are not on the agenda that fall within the subject matter jurisdiction of the Board as well as any agenda item when we call for public comment after the Pledge of Allegiance. You will also have an opportunity to comment on a specific agenda item when the item is called. The Board will not take any public comment after the item has been discussed by the Board. Your public comment can be given in person at the meeting, by telephone or by email. Public comment in person or by telephone is limited to three minutes on any one item, whereby we extend that time by up to three minutes if the comment needs to be translated. All public comment on any one item is limited to 20 minutes. To comment by telephone, call (805) 608-4230. You should call well in advance of the item you wish to comment on. You will then be placed in a queue. To comment in writing, send 450 words or less to info@pasoschools.org. by no later than 3:00 p.m. on the day of the meeting and note on the email if the comment is for closed session item, a specific item on the agenda, or an item which is not on the agenda. ESPAÑOL: En este momento, las reuniones de la Junta se llevarán a cabo en persona con un componente virtual a menos que se proporcione un aviso previo en la agenda. Sin embargo, cualquiera o todos los miembros de la Junta, el personal y otras personas que se presenten pueden asistir a la reunión por teléfono o en línea sin previo aviso. Se recomienda la asistencia virtual a la reunión de la junta para las personas que no pueden asistir a la reunión en persona. COMENTARIO DEL PÚBLICO POR TELÉFONO: Por favor llame al (805) 608-4230 para proporcionar comentarios públicos en vivo durante la reunión, Se le colocará en línea de espera. Debe llamar con bastante anticipación al tema sobre el que desea comentar, los comentarios públicos no estarán disponibles una vez que el tema haya sido discutido por la mesa directiva. COMENTARIO PÚBLICO ESCRITO: Para proporcionar un comentario público escrito para ser leído durante la junta, envíe un correo electrónico de 450 palabras o menos a info@pasoschools.org. Los comentarios públicos se aceptarán por correo electrónico hasta las 3:00 de la tarde el dia de la reunión. Los comentarios públicos están limitados a tres minutos por persona y no más de 20 minutos en total para cualquier artículo. Cualquier documento, petición o información para enviar también puede enviarse por correo electrónico a la dirección anterior. |
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| Agency Designated Representatives | Superintendent, Deputy Superintendent | | Employee Organization | PRPE, CSEA |
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| The public is invited to participate in Board meetings in several ways: - To listen to the meeting, select the YouTube link at the top of the agenda to join in.
- To speak to the Board during this section (or later during a specific agenda item), call in as instructed at the top of the agenda.
- To submit written comments, prepare 450 words or less and email to info@pasoschools.org no later than 3:00 p.m. on the day of the meeting. Specify whether you are speaking about a non-agenda topic or about a specific agenda item (and give the title or number).
- Comments longer than 450 words will not be read aloud but will be presented under the "Correspondence" heading and must be received prior to publication of the agenda packet. Late arrivals will be held for publication in the next regular agenda packet.
| Se invita al público a participar en las reuniones de la Junta de varias formas: - Para escuchar la reunión, seleccione el enlace de YouTube en la parte superior de la agenda para unirse.
- Para hablar con la Junta durante esta sección (o más tarde durante un tema específico de la agenda), llame como se indica en la parte superior de la agenda.
- Para enviar comentarios escritos, prepare 450 palabras o menos y envíe un correo electrónico a info@pasoschools.org a más tardar a las 3:00 p.m. el día de la reunión. Especifique si está hablando sobre un tema que no pertenece a la agenda o sobre un tema específico de la agenda (y proporcione el título o el número)
- Los comentarios de más de 450 palabras no se leerán en voz alta, sino que se presentarán bajo el título "Correspondencia" y deben recibirse antes de la publicación del paquete de la agenda. Las llegadas tardías se retendrán para su publicación en el próximo paquete de agenda regular.
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| Items on the Consent agenda are generally approved in a single motion. Board members may pull specific topics for individual consideration, and these will be acted upon after the remainder of the Consent agenda is considered. |
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Purchase Order Nos. 221220-221256 with a total amount of $145,913.77 are attached for the Board's review and approval.
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| $145,913.77 |
Purchase Order Listing
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| Board approval of Payment Listing for batch number 0140-0148 in the amount of $1,447,182.37. |
| $1,447,182.37 |
Batches 0140-0148
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| E. Haley |
| One Cool Earth is an Education and Preservation organization that works on our school campuses to grow and support our gardens while using this space as an outdoor learning environment for students. This proposal includes a program at each of our six elementary schools as well as the Paso Robles Independent Study Center. The description for each school was based upon site visits with school administrators and the representative from One Cool Earth. Cost is $47,220.00 Title 4, no impact on General Fund. |
| $47,220.00 Title 4, no impact on general fund. |
One Cool Earth 2022-2023 School Year
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| B. Pawlowski |
On August 11, 2020, the Board of Trustees adopted Resolution 21-04, declaring that the 2019 novel Coronavirus (COVID-19) pandemic needed the temporary suspension of all non-school use of District-owned facilities and grounds in order to ensure and protect the welfare, safety, and educational well-being of all District students and staff, consistent with the District’s comprehensive safety plan. This suspension would remain in effect until the Chief Business Official determined that the reopening of District-owned facilities and grounds for non-school use was safe and appropriate based on the guidance from federal, state and local officials. Due to updated guidelines and lowered restrictions, the District would like to rescind Resolution 21-04: Authorizing Restriction On Facilities Use to Limit the Spread of Corona Virus (COVID-19) and resume facility use operations according to the District's approved Use of Facilities Handbook. |
Resolution No. 21-04
Use of Facilities Handbook
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1. Paso Robles Education Alliance (PREA) is donating three Unitied States and World pull-down maps for classroom use during instruction valued at $1,137 2. The Blackburn Giving Fund is donating $270 in support of Georgia Brown Elementary School. 3. The Wonderful Company is donating $500 in support of Georgia Brown Elementary School. |
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| B. Pawlowski/R.Reyes |
This action item will include updated cost estimates for current and future Measure M construction projects and recommendations to revise the priorities. Staff also proposes, as previously discussed with the Board, that we delete projects that may be funded from alternative sources. Following these recommended modifications and reductions, administration will be seeking confirmation to move forward with the hiring of an architect to begin construction of the modified high school pool. Also included in this item is a request from Georgia Brown petitioners to reverse the recent decision to move Georgia Brown two times - to the temporary campus upon completion of the 17th Street school site, and then again when the 36th Street school site is remodeled; and A proposal from Board Member Dorian Baker to revisit the option of closing the 36th Street Georgia Brown school site completely and move the Dual Immersion Program to an existing site on the east side.
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Measure M Project and Budget Update
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| B. Pawlowski/Michael Ash |
| Education Code 41020.3 requires that the governing board review an annual audit at a regularly scheduled public meeting. The annual audit provides inspection of funds and recommendations. The 2020-21 Annual Audit Report was prepared and submitted by the independent certified public accounting firm of Christy White Associates. |
2020-2021 Annual Audit Presentation
Paso Robles JUSD SAS
Paso Robles JUSD SD Final Rpt.
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| B. Pawlowski |
School districts across the state will be impacted by the recent deposits into the Public School System Stabilization Account (PSSSA). Districts will have to limit their General Fund reserves to 10%. This cap will be triggered for the first time beginning with the 2022-23 budget. Staff recommends committing and assigning funds which accurately categorizes fund balance as per Governmental Accounting Standards Board (GSBA) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Committed fund balance includes amounts that can be used only for the specific purposes determined by a formal action of the government highest level of decision-making authority and be changed or lifted only by the government taking the same formal action that originally imposed the constraint. Assigned fund balance includes amounts intended to be used by the government for specific purposes and intent can be expressed by the governing body and may delegate the authority to assign fund balances for intended purposes of fund balances. Resolution 22-07 was passed on December 14, 2021, with the following commitments and assignments: $2,000,000.00 is committed for Employee Retention, $1,000,000.00 is committed for Curriculum Adoption, $4,450,000.00 is committed for Facility Improvements, and $750,000 is assigned for Technology Upgrades.
Since December 2021, the district has expended the following: $750,000 Employee Retention $361,000 Technology Upgrades Staff recommends Resolution 22-14 supersede Resolution 22-07 and update the assigned and committed general fund balance as listed below: $1,000,000.00 is committed for Curriculum Adoption, $6,850,000.00 is committed for Facility Improvements, and $350,000 is assigned for Technology Upgrades.
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Resolution 22-07: To Assign and Commit General Fund Balance
Resolution No. 22-14
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| B. Pawlowski |
19six Architects will provide master planning support services. This includes site planning and estimating consulting. This information is to be used to determine future projects and their potential. Financial Impact: $28,000 from Measure M funds |
| $28,000 Measure M |
19-Six Architect Contract Amendment#1
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| B. Pawlowski |
| Staff presents this resolution to recognize the month of March 2022 as "National Nutrition Month". This observance as an ongoing activity for the health and wellness of all students, parents, and employees. |
Resolution No. 22-15
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| E. Haley |
The A-G Completion Improvement Grant Program is established for the purpose of providing additional supports to local educational agencies to help increase the number of California high school pupils, particularly unduplicated pupils, who graduate from high school with A-G eligibility. In discussions with the high school administration and foreign language department, as well as review of the current data for A-G completion rates, we believe the addition of American Sign Language will increase the A-G completion rate and provide additional options for the language requirement to be completed on the PRHS campus. Also included in this plan is an expansion of supports to our AVID programs, AP fees for students, AP professional development for teachers and administrators, and math support. Total anticipated allocation is $392,681. Spending Deadline is June 2026 |
PRJUSD A-G Completion Improvement Grant
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| E. Haley |
PRJUSD plans to offer a robust summer school program to current PRJUSD students in grades one through twelve for the 2022 summer school. Elementary and Middle School Summer School will be offered from June 20th- July 15th. (Monday-Friday) PRHS Summer School will be offered from June 16th - July 14th. (Monday-Friday) Extended School Year (ESY) will be offered from June 20th- July 21st. (Monday-Thursday) We are in the process of hiring staff for these programs and plan to offer an increased pay rate to our certificated and classified staff for Summer 2022. |
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| B. Pawlowski |
Review and adopt Board Policy and Administrative Regulation 4133- Travel Reimbursement. In reviewing the District's Reimbursement Program, it was identified that PRJUSD does not have an adopted policy on Travel Reimbursements. The District would like to rectify this matter by adopting Board Policy and Administrative Regulation 4133 - Travel Reimbursement to ensure District staff has proper guidance when processing Travel Reimbursements. |
Board Policy 4133: Travel/Reimbursement
Regulation 4133: Travel/Reimbursement
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| T. Harrington |
| Updates to Administrative Regulation 5125 - Student Records reflect CSBA recommendations. |
AR 5125 - Student Records
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| The Chair will call for a motion to adjourn the meeting at the conclusion of all business. |
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| MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: March 17, 2022, 5:48 PM
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