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Plumas Unified School District Regular Board Meeting via Zoom
Plumas USD
September 16, 2020 5:10PM
50 Church Street, Quincy Rescheduled from 9/9/20

1. All Trustees and administrative staff may participate remotely from their homes due to COVID-19 social distancing requirements. Zoom link is in quick summary. Public Comment will be honored by participants raising their virtual hand.
Quick Summary / Abstract:
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Meeting ID: 962 1538 9690

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Meeting ID: 962 1538 9690

2. Call To Order
3. Approval of Agenda (Action)
4. Public Input - 20 minutes
Quick Summary / Abstract:
No action or discussion shall be undertaken on any items not appearing on the posted agenda except that members of the Board or the Plumas Unified School District staff may briefly respond to statements made or questions posed (Education Code 54954.2).  There is a 3 minute time limit for each person who addresses the Governing Board during public input.   Note: speaker time limit of 3 minutes is monitored, with a limit of 20 minutes per topic.

Public Comment will be honored by participants raising their virtual hand or by emailing: toestreich@pcoe.k12.ca.us.

5. Guest Presentations
5.a. PCTA Update - 10 minutes
Quick Summary / Abstract:
PCTA representative(s) will provide an update from their group.
6. Student Achievement
6.a. Distance Learning Update - 20 minutes
Speaker:
Kristy Warren
Quick Summary / Abstract:

Discussion Item: Information will be shared on the start of school. See attached slides.

Attachments:
Slides for Sept. 9
6.b. Public Hearing for the Learning Continuity and Attendance Plan
Speaker:
Kristy Warren
Quick Summary / Abstract:

Public Hearing: SB 98 establishes California EC Section 43509 and the Learning Continuity and Attendance Plan (Learning Continuity Plan) requirements for the 2020–21 school year.

Rationale: The Learning Continuity Plan template memorializes the planning process already underway for the 2020–21 school year and includes descriptions of the following: addressing gaps in learning; conducting meaningful stakeholder engagement; maintaining transparency; addressing the needs of unduplicated pupils, students with unique needs, and students experiencing homelessness; providing access to necessary devices and connectivity for distance learning; providing resources and supports to address student and staff mental health and social emotional well-being; and continuing to provide school meals for students.

The Learning Continuity Plan adoption timeline of September 30, 2020 is intended to ensure the Learning Continuity Plan is completed in the beginning of the 2020–21 school year. Additionally, the timeline is intended to allow for communication of decisions that will guide how instruction will occur during the 2020–21 school year. This includes in-person instruction, according to health guidance, and distance learning, while providing critical opportunities for stakeholder engagement.

Financial Impact: The Learning Continuity and Attendance Plan (Learning Continuity Plan) is a key part of the overall budget package for K-12 that seeks to address funding stability for schools while providing information at the local educational agency (LEA) level for how student learning continuity will be addressed during the COVID-19 crisis in the 2020–21 school year.

Recommendation: Public Hearing.  Will be brought back for approval with any modifications prior to September 30, 2020.
Attachments:
2020 LCAP PCOE.PUSD
PUSD PH Notice Learning Continuity and Attendance Plan
6.c. Learning Continuity and Attendance Plan - 5 minutes
Speaker:
Kristy Warren
Quick Summary / Abstract:
Discussion item: Feedback from board members on the Learning Continuity and Attendance Plan
Attachments:
2020 LCAP PCOE.PUSD
6.d. Core Novel List for 3 - 12 - 5 minutes
Speaker:
Kristy Warren
Quick Summary / Abstract:

Action item: The core novels list for grades 3 - 12 for 2020-21 is presented for board approval, brought back from the June meeting as an action item. 

Financial Impact: Purchase of new novels with a phased implementation, $10,000 for elementary and $10,000 for Junior/Senior High. 

Recommendation: Approval of the attached core novels list for grades 3 - 12.

Attachments:
Core Novels Update
6.e. Transportation Safety Plan 2020 - 2 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item:   Education Code 39831.3 requires regular review and updates as needed of our PUSD Transportation Safety Plan.  The current version is attached for your review.

Recommendation: Information only, no action required.

Attachments:
PUSD Transportation Safety Plan 2020
6.f. 2020-2021 Amendment to Designation of CIF Representative to League - 2 minutes
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action item: Annual designation of school representative to league for the California Interscholastic Federation (CIF) is required by Education Code 33353 (a) (1). The representatives must be approved by the school district governing board in order to be eligible to serve on the section and state governance bodies. The Principal of each high school was approved in June as that school's 2020-2021 Designation of CIF Representative to League. At this time we want to amend our Designation to include the Athletic Directors who have been determined for each high school.

Recommendation: Request for approval of the Athletic Director of each high school as a designee of that school as a 2020-2021 Designation of CIF Representative to League, and with the AD for Chester also being authorized to act on behalf of Greenville.

7. Fiscal
7.a. Unaudited Actuals Financial Report - 10 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action Item: The Unaudited Actuals report and cash transfers are presented as the final steps in the closing process for the 2019/20 fiscal year.

Rationale: Education Code requires a district close its books and adopt the report of financial activities and position by September 15th of each year for the preceding fiscal year. This information is submitted to the Plumas County Office of Education and the California Department of Education for review. This financial report is designed to provide the Board of Trustees with a general overview of the District’s finances and to show in detail through various state reports the District’s accountability for the money it receives and expends.

Included in the enclosed packet is an executive summary that is accompanied by the District’s financial activity, followed by the required State reports. During the Fall of 2020, the District’s external auditors will audit the records contained in the enclosed packet. Should minor revisions be recommended by the external auditors, they will be presented to the Board at the October meeting. The final audit report deadline has been extended to March 2021.

Financial Impact: The ending fiscal position was positively impacted by larger than anticipated local tax revenues and savings due to site closures.

Recommendation: Approval is requested for the Unaudited Actuals Report and cash transfers.

Attachments:
19-20 Unaudited Actuals
7.b. Resolution 1581 Interfund Transfers - 2 Minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: A resolution must be adopted annually to allow temporary borrowing between funds or accounts during the fiscal year.

Rationale: Although PUSD has a healthy reserve, the timing of state apportionment payments and property taxes may not align with expenditure patterns in the 2020/21 fiscal year. It is prudent to have flexibility should the need arise for a temporary transfer between funds.Borrowing between funds saves the district costs associated with the issuance of Tax Revenue Anticipation Notes. All available internal sources should be utilized for cash flow purposes prior to committing to TRAN funding.

Financial Impact: Ability to maintain positive cash balances for operating costs.

Recommendation: Adopt Resolution 1581 to establish temporary interfund transfers of special or restricted fund moneys.
Attachments:
Resolution 1581 Interfund Transfers
7.c. Resolution 1582 Gann Limit - 2 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: Proposition 4 was created in 1979, Gann Appropriations Limits. This proposition limits the growth in government spending to be no faster than the growth in population and inflation. By the virtue of this calculation, nearly every school district and county office of education is exactly at it's Gann Limit.

Rationale: School agencies are required to perform Gann Limit calculations by the State Constitution.  The District's calculation is included with the 19/20 Unaudited Actuals.

Financial Impact: None
Attachments:
Resolution 1582 Gann Limit
8. Families/Communities
8.a. Faith Family Ministries Lease Addendum - 10 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: Consideration of an addendum to extend the lease agreement with Faith Family Ministries (FFM) for buildings A and B of the Feather River Middle School (FRMS).

Rationale: FFM has been leasing the property since 2017 and provides activities for Portola youth at the FRMS facility. FFM is responsible for related utilities and will continue to provide upkeep/improvements to the occupied space. They are requesting a five year agreement in order to provide additional improvements to the property. Both the original agreement and the addendum for the proposed extension are attached.

Financial Impact: This extension will continue to offset costs associated with the FRMS property.

Recommendation: Administration recommends approval of the addendum with Faith Family Ministries.

Attachments:
Original Lease Agreement
Proposed Addendum
9. Facilities
9.a. Measure B Project Updates - 35 minutes
Quick Summary / Abstract:

Information/Discussion/Action item:  Project requests, including contracts, change orders, bid awards,  as well as dialogue regarding future projects and timelines. 

Attachments include:

  • The first spreadsheet includes new contracts, change orders, and bid awards. Additional project information may be shared as soon as it is available. 
  • The spreadsheet reflects completed, in progress and future recommended projects and timelines. 

Recommendation:  Approval is requested for the project requests as presented. In the event that an item is presented between the time this agenda is posted and the actual day of the meeting, staff will provide their recommendations on items that require board action and administration requests approval to move forward with recommended projects.  


Attachments:
Measure B Project Request
Measure B Project Spreadsheet
10. Leadership
10.a. PCOE/PUSD/PCTA Memorandum of Understanding - 5 minutes
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action Item:  A final draft/copy of the memorandum of understanding (MOU) is attached for review.  PUSD and PCTA are in agreement regarding the 20/21 reopening of schools.  

Recommendation:  Formal approval of MOU.  

Attachments:
PUSD PCTA Reopening of Schools MOU
10.b. Policy Revisions - 5 minutes
Speaker:
Terry Oestreich
Quick Summary / Abstract:

The following board policies and administrative regulations have been revised according to CSBA recommendations:

BP 4030 Nondiscrimination in Employment

BP 5145.7 Sexual Harassment

BP 1340 Access to District Records

BP 0420.4 Charter School Authorization

BP 0420.41 Charter School Oversight

BP 0420.42 Charter School Renewal - New

BP 0420.43 Charter School Revocation - New

BP 3471 Parcel Taxes

Rationale:  Remain in compliance with legislative changes

Financial Impact: None

Recommendation:  CSBA has provided the identified revisions for your consideration. The attached policies are the first read, however, they may be approved if the board agrees with the recommended revisions. 

Attachments:
BP 0420.4 Charter School Authorization
BP 0420.42 Charter School Renewal
BP 0420.43 Charter School Revocation
BP 0421.41 Charter School Oversight
BP 1340 Access to District Records
BP 3471 Parcel Taxes
BP 4030 Nondiscrimination in Employment
BP 5145.7 Sexual Harassment
10.c. Resolution 1580 Adopting the Biennial Conflict of Interest Code - 2 minutesWas edited within 72 hours of the Meeting
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action Item: The Political Reform Act requires state and local government agencies to adopt and promulgate conflict of interest codes.

Recommendation: Approval of Resolution 1580 Adopting the Conflict of Interest Code.

Attachments:
Reso 1580 Adopting the Conflict of Interest Code
10.d. Administrative Designees for 2020/21 - 2 minutes
Quick Summary / Abstract:

Action item: Pursuant to California Education Code 48911(a), the Administrative Designees for 2020/21 are presented for Board review and approval.

Recommendation: Approval of the Administrative Designees for 2020/21 included with this agenda.
Attachments:
Admin Designees 2020-21
10.e. Workforce Development Board Application - 5 minutesWas edited within 72 hours of the Meeting
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action Item:  Attached is the workforce development board adult education application.  The NoRTEC workforce development board has an opening for the adult education seat.  Superintendent Oestreich is requesting a nomination letter which must come from the board of trustees. If approval is granted, the balance of the application will be completed and submitted by deadline.  

Recommendation:  Request approval of the nomination application.  

Attachments:
WDB Application Education
10.f. Future Board Meeting Discussion Topics - 5 minutesWas edited within 72 hours of the Meeting
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Information Item:  As a result of trying to plan during a pandemic and to ensure clear communication regarding future agenda topics we provide a timeline for review and discussion.

Recommendation:  No action required.  

Attachments:
Future Discussion topics
10.g. Board Vacancy - 5 minutes
Speaker:
Leslie Edlund
Quick Summary / Abstract:

Information item: The Governing Board member representing District 3, Quincy area, has resigned effective September 4, 2020.  As a result a provisional appointment will be made to fill the vacancy.

Those interested must reside in the Quincy, District 3 (map attached), attendance area. 

Applications will be accepted on Edjoin: https://www.edjoin.org/PlumasUSD Applications are due by 10/2/20. Interviews will be scheduled at a future date to be determined.

Attachments:
Bylaws of the Board - Powers and Duties
PCOE-PUSD Trustee Area Map
Public notice board vacancy 9.11.20
Solicitation of Support
Timeline for Provisional Appointment
11. Consent Items (Action)
11.a. Minutes from the Board Meeting
11.a.1. 8/4/20 Special Meeting
Attachments:
PUSD Minutes 8.4.20 Special Meeting
11.a.2. 8/12/20
Attachments:
PUSD Minutes 8.12.20
11.b. Service contracts included with this agenda
Attachments:
Service Contracts
11.c. Check registers for the month of August 2020
Attachments:
Check Register
11.d. Donations included with this agenda
Attachments:
Donations 9.9.20
12. Closed Session
12.a. Conference with Real Property Negotiator Pursuant to Government Code section 54956.8. Negotiating party: Plumas USD; Agency negotiator: Terry R. Oestreich.
12.a.1. Property: Pioneer, Taylorsville, Feather River Middle School, and Lee Road.
12.b. Pursuant to Section 54957 of the Government Code the Board will consider personnel matters including:
12.b.1. Superintendent's Contract, Goals and Evaluation
12.b.2. Public Employee Evaluation(s): principal(s), administrator(s), management
12.b.3. Public Employment: Position: Personnel transactions included with this agenda.Confidential agenda item.
12.b.4. Public Employee(s) Discipline/Dismissal/Release/Reassignment
12.b.5. Pursuant to sections 54957.6 and 3549.1 of the Government Code, Conference with Labor Negotiator(s): Agency Negotiators: Terry Oestreich. Association(s) PCTA and CSEA; and All Unrepresented Personnel - Administrators, Management, Confidential, Classified.
12.c. Anticipated Litigation, pursuant to Government Code 54956.9.
13. Reconvene
14. Staff
14.a. Personnel transactions included with this agenda
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action item:  This agenda may include, but is not limited to, authorization for offer of employment for  certificated staff.  In addition, you will find leave of absence requests, return from leave of absence, promotions, rehire from layoff, resignations, retirements, and increase in hours. 

Rationale:  Recruit and retain the most talented, student-centered staff and invest in their professional growth.

Recommendation: Consideration of the Human Resources agenda items.

Attachments:
Classified Rehire From Layoff Information September 9, 2020
PUSD HR Agenda September 9, 2020-Public
15. Future Agenda Items
16. Adjourn
Disability Information:
In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the Superintendent's Office 48 hours prior to the meeting at (530) 283-6500 ext. 5201. All supporting documentation for this meeting is available for public review during regular business hours Monday through Friday from 8:00 am. to noon and from 1:00 p.m. to 4:30 p.m. in the Superintendent's Office located at 1446 East Main Street in Quincy, or at www.pcoe.k12.ca.us.

Published: September 11, 2020, 1:51 PM

The resubmit was successful.