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Plumas Unified School District Regular Board Meeting via Zoom
Plumas USD
October 14, 2020 5:15PM
50 Church Street, Quincy

1. All Trustees and administrative staff may participate remotely from their homes due to COVID-19 social distancing requirements. Zoom link is in quick summary. Public Comment will be honored by participants raising their virtual hand.
Quick Summary / Abstract:

Join Zoom Meeting  https://zoom.us/j/91624350880

Meeting ID: 916 2435 0880  One tap mobile, 16699009128,,91624350880# US (San Jose) 12532158782,,91624350880# US, +(Tacoma)  Dial by your location, +1 669 900 9128 US (San Jose), +1 253 215 8782 US (Tacoma), +1 346 248 7799 US (Houston), +1 646 558 8656 US (New York), +1 301 715 8592 US (Germantown), +1 312 626 6799 US (Chicago), Meeting ID: 916 2435 0880, Find your local number: https://zoom.us/u/aecnelLjFK

2. Call To Order
3. Roll Call
4. Approval of Agenda (Action)
5. Student Representative to the Board - 5 minutes
Speaker:
Joleen Cline
Quick Summary / Abstract:

Procedural item: Joleen Cline, Trustee for the eastern Plumas area, will administer the Oath of Office to Owen Bowling, who will serve as Student Representative to the Governing Board for Portola Junior/Senior High School for 2020-21.

Information item: Owen will provide an update on events at their school.

Attachments:
Oath of Office PUSD - OB
6. Public Input - 20 minutes
Quick Summary / Abstract:
No action or discussion shall be undertaken on any items not appearing on the posted agenda except that members of the Board or the Plumas Unified School District staff may briefly respond to statements made or questions posed (Education Code 54954.2).  There is a 3 minute time limit for each person who addresses the Governing Board during public input.    Note: speaker time limit of 3 minutes is monitored, with a limit of 20 minutes per topic.

Public Comment will be honored by participants raising their virtual hand or by emailing: toestreich@pcoe.k12.ca.us.

7. Interview of Candidates for Appointment to the Board to Represent Trustee Area 3 in Quincy/Meadow Valley/Canyon area- 60 minutes
Speaker:
Leslie Edlund
Quick Summary / Abstract:


7.a. Interviews
Quick Summary / Abstract:

1.  April Gott

2.  JoDee Read

Attachments:
Gott Resume redacted
Read Resume redacted
7.b. Governing Board Member Review of Candidates, per Education Code Section 5091
Quick Summary / Abstract:

Process:  Trustees will take a 10 minute recess to review notes and prepare for dialogue.  

Discussion: Trustees will engage in a discussion regarding the candidates responses, strengths and assets which will complement our current Board of Trustees.   

Attachments:
Education Code 5091
7.c. Provisional Appointment of Board Member to Represent Trustee Area 3, Quincy/Meadow Valley/Canyon
Quick Summary / Abstract:
Action item: Provisional appointment of Board Member to represent Trustee Area 3, Quincy/Meadow Valley/Canyon, until the next regularly scheduled general election for Governing Board Members in November 2022, per Education Code section 5091.
7.d. Oath of Office
Quick Summary / Abstract:
Procedural item:  The Oath of Office will be administered to the successful candidate by Governing Board President Leslie Edlund.
7.e. Mentor for New Appointee
Quick Summary / Abstract:
Procedural item:  Selection of a mentor for the newly appointed Board Member.
8. Student Achievement
8.a. Return to School Considerations - 15 minutes
Speaker:
Kristy Warren
Quick Summary / Abstract:

Information: An update on return to in person school planning will be provided.  Data or attachments will be provided at the board meeting. 

8.b. Public Hearing regarding the Sufficiency of Instructional Materials
Speaker:
Kristy Warren
Quick Summary / Abstract:

Procedural item: Public comment will be heard regarding the sufficiency of textbooks and instructional materials as defined in Education Code 60119.

Attachments:
PUSD PH Notice Sufficiency of Instructional Materials
8.c. Resolution 1583 Sufficiency of Instructional Materials - 2 Minutes
Speaker:
Kristy Warren
Quick Summary / Abstract:

Action item: Education Code section 60119 requires that districts pass a resolution annually certifying that sufficient textbooks or instructional materials were provided to each pupil.

Recommendation: Approval of Resolution 1583 regarding the sufficiency of instructional materials for 2020/21.

Attachments:
Reso 1583 Sufficiency of Instructional Materials
8.d. Quarterly Report on Williams Uniform Complaints - 2 minutes
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Information item: A requirement of Education Code 35186 section (d) is that a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and to the governing board of the school district.

No complaints regarding textbooks and instructional materials, teacher vacancy or mis-assignment, or conditions of facilities were filed with any school in the district during the quarter ending in September 2020.

Recommendation:  Information only, no action required.

Attachments:
PUSD Qtrly Williams Report 9.30.20
8.e. Taylorsville Outdoor Education Center Joint Use Agreement - 5 minutes
Speaker:
Kristy Warren and Lisa Cavin
Quick Summary / Abstract:

Action item: Consideration of a joint use agreement between PUSD, PCOE, and Sierra Institute for the Taylorsville Outdoor Education Center.

Rationale: The three entities have worked together to expand outdoor and natural resource opportunities for students. By formalizing an agreement, expectations and responsibilities for each entity will be clearly defined. The agreement also includes the expectation that growth opportunities for programs and facility use will be identified.

Financial Impact: Sharing of operational costs. 

Recommendation: Administration recommends approval of the joint use agreement.

Documents not available at the time of publishing will be attached no later than Sunday, October 11th at 5pm

Attachments:
TES Joint Use Agreement
9. Leadership
9.a. PCTA Update - 10 minutes
Quick Summary / Abstract:
Information item:  Suzanne Stirling and/or Yvonne Casalnuovo will provide an update from PCTA membership.
9.b. Policy Revisions - 5 minutes
Speaker:
Terry Oestreich
Quick Summary / Abstract:

The following board policies and administrative regulations have been revised according to CSBA recommendations:


BB 9310      Board Policies

BP 3555      Nutrition Program Compliance

BP 4119.11/4219.11/4319.11 Sexual Harassment

BP 5141.22 Infectious Diseases

BP 5145.6   Parental Notifications

BP 6142.7   Physical Education Program

BP 6159      Individualized Education Program

BP 6159.1   Procedural Safeguards for Special Education

BP 6159.2   Nonpublic, Nonsectarian, School and Agency Services for Special Education


Rationale:  Remain in compliance with legislative changes


Financial Impact: None


Recommendation:  CSBA has provided the identified revisions for your consideration. The attached policies are the first read, however, they may be approved if the board agrees with the recommended revisions. 

Attachments:
BB 9310 Board Policies
BP 3555 Nutrition Program Compliance
BP 4119.11 Sexual Harassment
BP 5141.22 Infectious Diseases
BP 5145.6 Parental Notifications
BP 6142.7 Physical Education and Activity
BP 6159 Individualized Education Program
BP 6159.1 Procedural Safeguards for Special Education
BP 6159.2 Nonpublic, Nonsectarian School and Agency Services for Special Education
10. Fiscal
10.a. Unaudited Actuals Revision - 3 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: Revision of the Unaudited Actuals Report

Rationale: PUSD requested the external auditors complete their review earlier in the year to allow for more accurate reporting and transparency in the unaudited actuals report. There were minor adjustments made primarily to accounts receivables and payables, which required updates to assigned balances and net deficit.

Financial Impact: Adjustments are contained within the revised report, reducing the likelihood of audit adjustments.

Recommendation: Approval of revised Unaudited Actuals Report.

Documents not available at the time of publishing will be attached no later than Sunday, October 11th at 5pm.

Attachments:
Revised Unaudited Actuals Report PUSD
10.b. Revised Resolution 1582 Gann Limit - 1 minute
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: Revision of Gann Limit Resolution 

Rationale: The attached revised resolution aligns with the revisions to the Unaudited Actuals Report

Financial Impact: None

Recommendation: Approval of Revised Resolution 1582.

Documents not available at the time of publishing will be attached no later than Sunday, October 11th at 5pm

Attachments:
Revised Resolution 1582
10.c. Forecast 5 - 5 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Information Item: PUSD has implemented a program called Forecast 5, which provides the opportunity to analyze financials and performance not only internally, but also provides comparisons to other districts in the state. 

Rationale: The Every Student Succeeds Act (ESSA) requires districts to provide a breakdown of costs per ADA at the site level. This program allows the district to not only meet the new requirements, but to tell the story of why costs differ between sites. The ESSA reports are preliminary only and may be adjusted before the reporting deadline.

Financial Impact: The ability to better track, compare, and project revenues and expenditures.

Recommendation: Information only. Reports will be provided quarterly, following the budget cycle.

Documents not available at the time of publishing will be attached no later than Sunday, October 11th at 5pm
Attachments:
Preliminary Report
11. Facilities
11.a. Measure B Project Updates - 10 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Information/Discussion/Action item:  Project requests, including contracts, change orders, and bid awards will be discussed as well as dialogue regarding future projects and timelines recommended by Kevin Nolen, CRM Group.

There is one attachment:

  • The spreadsheet includes new contracts, change orders, and bid awards. Additional project information may be shared as soon as it is available. 

Recommendation:  Approval is requested for the project requests and exhibits as presented. In the event that an item is presented between the time this agenda is posted and the actual day of the meeting, staff will provide their recommendations on items that require board action.  In addition, administration requests approval to move forward with recommended projects.  

Attachments:
Measure B Project Request
12. Consent Items (Action) - 5 minutes
12.a. Minutes from the Board Meeting
12.a.1. 9/16/20
Attachments:
PUSD Minutes 9.16.20
12.a.2. 9/22/20 Special Meeting
Attachments:
PUSD Minutes 9.22.20 Special Meeting
12.b. Service contracts included with this agenda
Attachments:
Service Contracts
12.c. Check registers for the month of September 2020
Attachments:
Check Register
12.d. Donations included with this agenda
Attachments:
Donations 10.14.20
13. Closed Session
13.a. Conference with Real Property Negotiator Pursuant to Government Code section 54956.8. Negotiating party: Plumas USD; Agency negotiator: Terry R. Oestreich.
13.a.1. Property: Pioneer, Taylorsville, Feather River Middle School, and Lee Road.
13.b. Pursuant to Section 54957 of the Government Code the Board will consider personnel matters including:
13.b.1. Superintendent's Contract, Goals and Evaluation
13.b.2. Public Employee Evaluation(s): principal(s), administrator(s), management
13.b.3. Public Employment: Position: Personnel transactions included with this agenda.
13.b.4. Public Employee(s) Discipline/Dismissal/Release/Reassignment
13.b.5. Pursuant to sections 54957.6 and 3549.1 of the Government Code, Conference with Labor Negotiator(s): Agency Negotiators: Terry Oestreich. Association(s) PCTA and CSEA; and All Unrepresented Personnel - Administrators, Management, Confidential, Classified.
13.c. Anticipated Litigation, pursuant to Government Code 54956.9.
14. Reconvene
15. Staff
15.a. Personnel transactions included with this agenda
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action item:  This agenda may include, but is not limited to, authorization for offer of employment for certificated, and classified staff.  In addition, you will find resignations, request for leaves, rehire from layoff, and coaching.

Rationale:  Recruit and retain the most talented, student-centered staff and invest in their professional growth.

Recommendation: Consideration of the Human Resources agenda items.

Attachments:
PUSD HR Agenda October 14, 2020-Public
16. Future Agenda Items
17. Adjourn
Disability Information:
In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the Superintendent's Office 48 hours prior to the meeting at (530) 283-6500 ext. 5201. All supporting documentation for this meeting is available for public review during regular business hours Monday through Friday from 8:00 am to 4:30 pm in the Superintendent's Office located at 50 Church Street in Quincy, or at www.pcoe.k12.ca.us.

Published: October 9, 2020, 2:02 PM

The resubmit was successful.