Regular Meeting of the Board of Education Milpitas USD June 25, 2019 4:00PM 4 p.m. Closed Session
7 p.m. Open Session
Board Room, Building 500
1331 East Calaveras Boulevard,
Milpitas, CA
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Board President Chris Norwood called the meeting to order at 4:00 p.m. |
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_____ Chris Norwood _____ Hon Lien _____ Daniel Bobay remotely, through use of Google Hangouts, at 10874 FM1567W Brashear, Texas 75420 (Pursuant to Board Bylaws 9320 and Government Code 54953) _____ Kelly Yip-Chuan _____ Michael Tsai _____ Vivek Chotai _____ Jeda Aspiras
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The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.
Motion:_____ Second: _____ Action:______
PERSONNEL (Pursuant to Government Code Section 54957) -Public employee discipline/dismissal/release -Superintendent's evaluation
STUDENT EXPULSION UPDATE (Pursuant to Ed. Code. Sec. 48918(C)) -Confidential Report 2018.3
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Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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There were no comments from the public. |
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The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. PERSONNEL (Pursuant to Government Code Section 54957) -Public employee discipline/dismissal/release -Superintendent's evaluation
STUDENT EXPULSION UPDATE (Pursuant to Ed. Code. Sec. 48918(C)) -Confidential Report 2018.3
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The Board convened to Closed Session at 4:12 p.m. |
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The Board reconvened to Open Session at 7:11 p.m. |
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Report on action(s) taken in Closed Session, if required, pursuant to CA Govt. Code Section 54957.1, including abstentions, if any by Board members present.
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In Closed Session, no action was made. |
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Motion:_____ Second: _____ Action:______
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Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Weller Student, Kaya Jean, led attendees in the flag salute. |
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Members of the public may address the Board on any subject not on tonight's agenda; however, provisions of the Brown Act (Government Code 54954.2(a) and .3) preclude any action. As an unagendized item, no response is required from the Board or District staff and no action can be taken; however, the Board may instruct the Superintendent to agendize the item for a future meeting.
If you would like to address the Board on any item on this agenda, please complete the green Request of Visitors form located near the entrance of the meeting room and hand it to the Communications Specialist. On the form, please list the agenda item(s) you would like to speak to. When your name is called, please come to the podium, state your name and address for the record, and limit your remarks to two minutes for individuals or five minutes for a group.
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- Amin Fazel commented on item 16.a Board Vacancy. |
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- Build a Culture of We that engages parents, staff, and community partners in supporting student success.
- Improve communication systems for better outreach to parents, students, and staff.
- Develop educational pathways that allow students to apply their passion in learning for their future careers.
- Focus services and support systems to ensure that all students are engaged in their learning and are making social, emotional, and academic gains.
- Identify creative, student-focused strategies to accommodate enrollment growth and ensure healthy learning environments.
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Board President Norwood explained that the Strategic Goals are intended to show what rules the Board and staff “live” by throughout their work. It is also an effective way to review the work being done in the school district. She said the essence of each is in bold font, and is referenced throughout Board meetings. |
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Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:
-City School Update: GPAC, Safety, Subcommittee
-Female athletes in the Milpitas Elementary Olympics on May 18
-Volunteers who helped put on the Milpitas Elementary Olympics May 18
-MUSD coaches
-Jeffrey Lamb, Athletic Director at Milpitas High School, who was chosen as the June certificated winner in the District's #WEareMUSDChampions program. Lamb was chosen for the award after being nominated by the MHS administrative team. They said Lamb has demonstrated his work with the following Strategic Goal: "Build a culture of we that engages parents, staff, and community partners in supporting student success." Watch a video about Lamb online now.
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- City School Update: Gave a brief update of City School Work that she has done this year. Served on the GPAC This year Superintendent Jordan worked on changing the language of the general plan to require developers to come and speak to the school district. This is in the works and has not been completed yet. General Plan Advisory Committee(GPAC) - Superintendent Jordan is hoping to have a way that developers can speak to the district and make them aware of their plans.
- Interim City Manager, Steve McHarris, will bring back Safety Table Talks that was done last year to do follow-ups. Also, the Boards Subcommittee meetings will be back on track.
- Our female student athletes who participated and excelled at the Milpitas Elementary Olympics (MEO) were recognizing. Sanjana Balineni from Curtner, Kaya Jean from Weller, Lucianna Florence from Pomeroy, Mya Jones from Pomeroy, Maya Laszczyk from Randall, Mia Chen from Pomeroy, Eunice Lee from Zanker, and Jessica Nguyen from Burnett.
- Some of the adult volunteers who helped at the Milpitas Elementary Olympics were recognized and thanked by the Board and Director, Raquel Kusunoki. They included Abner Ames, Sherry Ames, Jaime Soria, and Zeyonce Brown.
- The Milpitas Unified Coaches were recognized for their dedication and time spent working with the students with the various MUSD sports.
- Jeffery Lamb was recognized for his dedication and hard work at the district and Milpitas High School. He showed his appreciation for the recognition and thanked the coaches and Principal Rojas for being there. The reality of it is that whatever you do you can’t do without others. With all of his years at MHS he has always had people who wanted to be there for the kids.
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Members of the Executive Cabinet will have recent significant information to present to the Governing Board on topics that are not on the agenda. Reports are limited to 3 minutes each.
-Business Services -Learning and Development -Human Relations -Principal: Francis Rojas, Milpitas High School
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-MHS Principal, Francis Rojas, discussed how MHS has done a lot of great and hard work this school year. Next school year there will be new courses offered. They have concluded their year of collaboration with Partners in School Innovation to support their instructional leadership capacity. The pilot of the Freshman Life Management pilot was successful. ELD teachers are working towards ensuring that they are current in their approaches to EL instruction and that ELD teachers are supported. MHS has ended their partnership with EOS, they helped open access to AP courses. MHS is developing their own system internally, AOS - Achievable Opportunities for Students. They are working with National Academies Foundation (NAF) in hopes to exponentially grow internship opportunities for academy students and next year will be receiving support from NAF around building corporate and industry partnerships through advisory committees. Staff is continuing to work toward an AVID schoolwide program to increase and improve student engagement, rigor, and college and career readiness for all students. MHS will begin an “MHS New Teacher Academy” to support teachers who are new to our school.
-Kathy Willinsky discussed how MHS piloted grade level case management for 9th graders in the Special Education Resource Program. Herm Wilson and Kathy Willinsky were the resource teachers for the Class of 2022 cohort. They were able to focus on learning and studying skills that will help students. They helped students with learning strategies, their IEPs, learning disabilities, and incorporated AVID curriculum. Doing this by grade level made the teachers more effective in supporting the students. For this coming school year, grade-level case management will expand to all grade levels.
-Jerell Maneja, the new Activities Director at MHS, discussed some of his plans for his new role: build on the great foundation Joanna Butcher has developed; increase inclusion and sense of belonging amongst the students; promote student voice; and improve staff culture. In addition, Class Advisors will have a more active and intentional role in building school culture and climate.
-Jonathon Brunson, Assistant Superintendent of Human Relations, worked with the leadership team to go over areas that HR can do to support our sites. Damon James, Director of Human Relations led the team. Mr. Brunson was able to meet with and welcome all the new hire teachers. He discussed our strategic goals and why they were chosen. He let them know that we are glad that they are here and that MUSD has high expectations, as well as a lot of support. Encore Program, a private, non-profit organization, that looks for people in the STEM industry asked to come to our schools and talk to students about the wonderful opportunities in computer, engineering, math, and sciences and give them encouragement.
-Norma Rodriguez, Assistant Superintendent of Learning & Development, shared that the summer school program had a successful start. New this summer, with the partnership of the Silicon Valley Foundation we are able to offer Computer Science classes. At the management retreat, our schools created the graduate profiles for their schools and the following week the instructional leadership teams from seven schools presented and continued their planning work for next year. Raquel Kusunoki, Director of Learning & Development led an entire week of Math Initiative, along with two professors from Santa Clara University. 10 teachers participated.
Wendy Zhang, Assistant Superintendent of Business Services, shared that the District’s Free Summer Lunch Program for children under 18 is going well. Overaa donated $2,500 to aid our homeless program. To welcome new staff, Business Services gathered for breakfast. Staff was asked to come up with one word to describe the Department. We are a busy team with energy that has fun, collaborates, and supports each other.
Cheryl Jordan, Superintendent, added that we have a very dynamic team and thanked them for their work this year. For pushing yourselves and teams to do different things to support our strategic goals.
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The Board Group Agreements are provided for the Board's ready reference as a reminder of our conduct as elected officials.
Per Board Bylaw 9001, amended on April 10, 2018, Board members and the Superintendent agree to
1. Keep learning and achievement for all students as the primary focus.
2. Ask questions for our own understanding.
3. Be open and honest with each other.
4. No surprises.
5. Be aware that our behavior in the Milpitas community reflects on us as a team.
6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act. 7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. 8. Actively support the Culture of We in action, deed, and opportunity to serve the students and parents of the Milpitas Unified School District.
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BACKGROUND: Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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Board Group Agreements are provided for the Board's ready reference as a reminder of Board Member's conduct as elected officials. |
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This part of the agenda provides School Board members the opportunity to report on their activities as elected representatives. School Board members may request the placement of items in future Board agenda, relay information from the community, or request information from staff. The student Board representative reports on school and student activities.
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- Trustee Kelly Yip-Chuan completed series 5 of the masters in governance program and received a certificate from CSEA. She also celebrated her birthday.
- Board Clerk Daniel Bobay shared his appreciation for Milpitas and the Milpitas Unified School District and the people who elected him. Will miss visiting the schools and those he has worked with. Would like someone to continue to monitor assembly bills. A couple to be monitored are, AB1303 School and Facilities Civil Center Act Direct Cost and AB6 Early Childhood Education. - Board Vice President Hon Lien has nothing to report at this time.
- Board President Chris Norwood visited an MHS graduate, Luke Ren, who is now running a coding class at Calaveras Hills High School this summer for middle school students. Visited the lunch program, it is running well. Advises the Board to get rest, spend quality time with their families over the summer, and prepare for 2019-20 school year. - Trustee Michael Tsai visited the Milpitas Library to discuss the summer reading program. He also visited the coding class. The engagement of the students was great. Completed the masters in governance course. Attended the Silicon Valley Chinese Technology Business Association’s annual luncheon at the rotary club. Tsai has also requested that a GPAC item be placed on a future agenda for discussion amongst board members.
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Superintendent, Cheryl Jordan |
BACKGROUND:
Board Clerk Daniel Bobay has submitted his resignation to the Board and Superintendent effective July 8, 2019. The procedures for filling this vacancy are outlined in Board Policy 9223 (attached). Staff will post the vacancy with applications from potential candidates to be filed with the Superintendent by 5 p.m. on August 2, 2019. The vacancy will be posted in the Milpitas Post, the District website, social media, Parent Square, and “Board Highlights” newsletter. Notices will also be posted at centers where the community gathers such the Milpitas Senior Center, India Community Center, and coffee shops. As per Board Policy 9223 Filling Vacancies, and following past practice, the Board shall select two members of the Board to review the applications; it is recommended that the subcommittee consist of the President and Vice President or the two most senior board members. The subcommittee shall select the top five candidates to be interviewed at a Special Board Meeting to be held on August 13, 2019 at 5 p.m. in the MUSD Board Room. Applicants will be interviewed during Open Session; Board members will discuss and rank the candidates according to their responses to the interview questions and their application responses. At the conclusion of the interviews, the Board will announce its selection.
If the Board does not select a candidate to serve on the Board within 60 days of the vacancy, the District must conduct an election. If the Board does make a selection, the new member will serve on the Board until the next general election in 2020, at which time the candidate will be expected to campaign for election to the position.
The Superintendent will record the names of and contact the applicants selected for interview on August 13, 2019 at 5 p.m. during the Special Board Meeting. |
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Select a subcommittee to review applications, and direct staff to post the Board vacancy and set a Special Board Meeting on August 13, 2019 at 5 p.m. to conduct interviews.
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Board Member Bobay was asked to recuse himself from the discussion due to it entailing his replacement. He was not present during this item.
We have received Board Member Bobay’s resignation effective July 8, 2019. A copy has been sent to the President of the Santa Clara County of Education. The vacancy will be posted in several ways to give community members an opportunity to apply. Applications will be due August 2, 2019. The subcommittee will paper screen the applicants and select the top 5 to be interviewed by the full board in the regular meeting to be held on August 13th.
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BB 9223 Filing Board Vacancies Board Vacancy Application Ed Code 35107 Eligibility for Governing Officials
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Superintendent, Cheryl Jordan |
BACKGROUND:
At its meeting held on June 11, 2019, the Board discussed Interdistrict transfers and requested that the employees of the City of Milpitas be provided access to interdistrict transfers similarly to the employees of the Milpitas Unified School District. Staff has revised Administrative Regulations 5117 to reflect this change as follows: Employees of the City of Milpitas and their children who meet the criteria outlined in the interdistrict contract will be exempt on a space available basis after consideration for employees of the District has been made. Additionally, staff revised expectations for the attendance rate of all students on an interdistrict transfer from 95 to 97% to reflect attendance goals for resident students. |
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Determine that the revisions to AR 5117 are in line with BP 5117 (attached).
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STAFF:
Cheryl Jordan Superintendent |
The criteria in the AR policy has been revised for children of the City of Milpitas Staff to have similar access to interdistrict transfers as the MUSD employees. The Board Policy and Administrative Regulations are aligned. |
AR5117 Application for Interdistrict Enrollment BP 5117 Interdistrict Transfers
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Motion:_____ Second:_____ Action:_____ Roll Call Vote: Norwood_____ Lien_____ Bobay_____ Yip-Chuan_____ Tsai_____
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Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
As per the California Education Code, Sections 52060-52077, The Local Control and Accountability Plan or LCAP is a critical part of California's new Local Control Funding Formula (LCFF). It is a three-year, the district-level plan that is updated annually. Local Education Agencies (LEA’s) are required to engage all stakeholders in cycles of continuous improvement through the development and revision of the Local Control and Accountability Plan (LCAP). This process consists of four steps; 1) Consult (review previous year’s plan with stakeholders to evaluate necessary changes) 2) Review (make necessary revisions) 3) Input (actively seek stakeholders’ input and make the draft available for public comment and review before board approval) 4) Adopt (Board approval, followed by County approval) The District LCAP Advisory Committee fulfilled its responsibility to engage in all the required steps for the LCAP Development and Revision Process. The 2018-2019 District Local Control and Accountability Plan (LCAP) is ready for formal adoption. |
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Formally adopt the 2019-20 District Local Control and Accountability Plan (LCAP). |
Formally adopt the 2019-20 District Local Control and Accountability Plan (LCAP). Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Absent Jeda Aspiras. Absent Vivek Chotai. Absent Mr. Scott Forstner. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Expenditures as per LCAP Actions
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Wendy Zhang Assistant Superintendent, Business Services
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Board Study was held on May 28th to discuss the LCAP. The Public Hearing was on June 11th. We received a positive review from the Santa Clara Couny Office of Education. Today we bring the LCAP for final approval then we will resend to the Santa Clara County Office of Education. |
2019-20 LCAP
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
To receive funding under the Every Student Succeeds Act (ESSA), a local educational agency (LEA) must have a plan approved by the State Educational Agency on file with the State. Within California, LEAs that apply for ESSA funds are required to Complete and Approve the Local Control and Accountability Plan (LCAP) The LCAP Federal Addendum The Consolidated Application (ConApp)
The LCAP, in conjunction with the Federal Addendum and the ConApp, serve to meet the requirements of the ESSA LEA Plan.
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Formally adopt the 2019-20 LCAP Federal Addendum.
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Formally adopt the 2019-20 LCAP Federal Addendum. Passed with a motion by Daniel Bobay and a second by Hon Lien. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Expenditures as per LCAP Actions
STAFF: Norma Rodriguez Assistant Superintendent, Educational Services
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There are new requirements for the LCAP Federal Addendum under the Every Student Succeeds Act (ESSA). The Federal Government asks that the LCAP are aligned to the Federal Plan. Previously we were required to have a different plan. This plan is a narrative to show that we have aligned the supplemental monies with what we have planned with the LCAP. The addendum will be sent to the CDE after approval. |
LCAP Federal Addendum
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND: The Budget Study Session was completed on June 11, 2019 with the Board, District staff, and community members. The Budget Hearing was held on June 11, 2019 during the regular Board Meeting. No changes were made to the budget document after the budget study. The official budget document is presented to the Board for final adoption.
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Adopt the 2019-20 Proposed Budget as presented. |
Adopt the 2019-20 Proposed Budget as presented. Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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STAFF:
Wendy Zhang Assistant Superintendent, Business Services
Linh Le Director, Business Services
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The budget study was held on June 11th. There are no changes to the 2019-20 budget. |
2018-19 Income Statement 2019-20 Income Statement 2019-20 MYP 2019-20 SACS
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Motion:_____ Second:______ Action:_____ |
BACKGROUND: On May 20, 2019 negotiations were concluded between the District and the Classified School Employees Association (CSEA). The parties agree that this Agreement completely settles negotiations for the 2018-2019 and 2019-2020 school years. Therefore, the current language of section 31, allowing for reopener negotiations for 2019-2020 is null and void.
Beginning in the year of 2020-2021 and continuing for each year the Agreement is in effect, the parties may reopen for compensation plus two articles each of their choosing. On June 3, 2019 CSEA unit members ratified the Tentative Agreements (TA’s) between MUSD and the Association. The TA’s are being presented to the Board for its consideration and approval. The language of the current Collective Bargaining Agreement remains the same except for changes as indicated in the TA’s dated February 8, 2019, March 13, 2019, March 19, 2019, April 11, 2019, May 8, 2019, and May 20, 2019. |
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Approve the proposed changes to Article 7-Work Year, Article 11-Vacation, Article 12- Holidays, Article 13-Leaves, Article 14- Labor Management Committee, Article 17-Performance Review, Article 18-Transfers/Promotions, Article 20-Layoffs, Article 22-Check off and Organizational Security, Article 24-Organizational Rights, Article 27-Safety, Article 29-Catastrophic Leave, New Article 29- Reclassification and Appendix A for classified positions as noted on the attached summary and Tentative Agreements between the Milpitas Unified School District and the Classified School Employees Association, for the July 1, 2018 – June 30, 2021 Collective Bargaining Agreement.
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Approve the proposed changes to Article 7-Work Year, Article 11-Vacation, Article 12- Holidays, Article 13-Leaves, Article 14- Labor Management Committee, Article 17-Performance Review, Article 18-Transfers/Promotions, Article 20-Layoffs, Article 22-Check off and Organizational Security, Article 24-Organizational Rights, Article 27-Safety, Article 29-Catastrophic Leave, New Article 29- Reclassification and Appendix A for classified positions as noted on the attached summary and Tentative Agreements between the Milpitas Unified School District and the Classified School Employees Association, for the July 1, 2018 – June 30, 2021 Collective Bargaining Agreement.
Passed with a motion by Michael Tsai and a second by Daniel Bobay. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Article 7-Work Year will have an additional cost not to exceed $4000.00 by moving 9.5A employees to the 9.5B Calendar, thus eliminating the need for two classifications and giving all of our 9.5 month employees the opportunity to receive training in August and be on the same calendar.
STAFF:
Cheryl Jordan Superintendent
Jonathon Brunson Assistant Superintendent, Human Relations |
Assistant Supt of Human Relations, Jonathon Brunson discussed how the this past year we Sunshined many articles in our collecting bargaining agreement with our California Schools Employees Association, thanks to the leadership of Machelle Kessinger and Suzette Bromagem. They worked diligently over several pages of editing and support of updating our language as well as continuing the great work of honoring our employees and supporting them. We conclude our negotiations and bring it to the Board for approval. We are pulling appendix A, there is language to fix on different classifications and ranges. It will be fixed during the summer. |
Employee Classifications and Ranges Tentative Agreement
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Motion:_____ Second:_____ Action:_____ |
BACKGROUND:
On February 12, 2019, the District posted a Request to Prequalify and for Statement of Qualifications for Preliminary and Construction Services (Lease-Leaseback) (“RFQ”). The purpose of the RFQ was to create a pool of qualified lease-leaseback contractors for upcoming projects. On April 9, 2019, the Board approved the contractor best value selection criteria, which was included in the RFQ. Subsequently, a pool of qualified contractors was created.
On May 23, 2019 the District issued a Request for Proposals for Construction Services for the Randall Elementary School Modernization Project (“RFP”) to the pool of qualified lease-leaseback contractors. The project consists of the construction of kinder classroom/s, multi-purpose building, administration building (new or renovation of existing space), and site work to include a new drop off loop. The project will require both on-site building construction and off-site fabrication of pre-engineered building structures.
The District received proposals from three contractors in the pool: Blach Construction, Overaa Construction, and XL Construction. After consideration of the cost of performing services provided by the respective contractors, markup percentages for actual construction should they also be awarded the construction contract at a future date and their qualification scores, the District determined that XL Construction Inc. provided the best value for the District.
The HMC Group has been selected as Project Architect. The project design has just begun. It is anticipated that HMC will not be ready to submit the design for approval to the Division of the State Architect (“DSA”) until Fall 2019. Therefore, at this time, XL Construction Inc. is only being asked to perform preconstruction services, which includes constructability reviews, upfront site investigative work, value engineering solutions, and construction cost updates at each design phase. XL Construction Inc. has quoted a not-to-exceed price of $224,532 which will be billed based on actual time spent at hourly rates represented in their proposal for these services. The Board is being asked to approve an agreement with XL Construction Inc. for these services only.
The preconstruction services is a relatively small portion of the project. Therefore, the majority of the agreement form, which addresses the construction potion, does not yet pertain to XL Construction Inc’s. work. Therefore, for ease of reference, District staff is only providing the Board with the preconstruction portions of the agreement. The entire lease-leaseback agreement will be brought for Board approval after the construction permit is received. |
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Authorize the District to enter into a lease-leaseback contract with XL Construction Inc. for preconstruction services only, not to exceed $224,532.
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Authorize the District to enter into a lease-leaseback contract with XL Construction Inc. for preconstruction services only, not to exceed $224,532.
Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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$224,532 from Bond Fund 213
STAFF:
Wendy Zhang Assistant Superintendent, Business Services |
Travis Kirk, consultant, spoke to the Board lease-leaseback preconstruction for Randall Elementary school. Travis Kirk and other members of staff reviewed and evaluated three proposals received and found XL Construction to be the most qualified for the project.
Wendy also mentioned that XL Construction provides summer internships and we currently have one of our MHS students in the program. This is not part of the consideration to utilizing their service.
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Randall Site Lease XL Preconstruction Services
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Consent items are considered routine and will be acted upon by the Board in one motion. There is no discussion on these items prior to the motion unless members of the Board, staff, or public request that specific items be tabled, or removed for discussion or correction.
Motion:______ Second:_____ Action:_____
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Passed with a motion by Hon Lien and a second by Kelly Yip-Chuan. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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BACKGROUND: The Business Office has established a budget calendar for the smooth flow of operations in the department. The budget calendar will give the Board information about the timelines and process of the 2019-20 budget. |
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Review and adopt the 2019-20 budget calendar.
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STAFF:
Wendy Zhang Assistant Superintendent, Business Services |
Budget Operation Calendar 2019-20
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BACKGROUND: The proposed resolution would provide the Assistant Superintendent of Business Services with the authority to make the necessary budget adjustments in order to close out the 2018-19 fiscal year in a timely manner and avoid delays in payment of District liabilities.
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Adopt Resolution 2019.52 as presented.
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STAFF:
Wendy Zhang Assistant Superintendent, Business Services
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Res 2019.52 Year-End Budget Expenditures
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BACKGROUND: This resolution will designate the following as authorized staff to sign orders drawn upon the funds of the Milpitas Unified School District: - Superintendent
- Assistant Superintendent, Business Services
- Assistant Superintendent, Learning and Development
- Assistant Superintendent, Human Relations
- Board President
- Board Clerk
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Adopt Resolution 2019.55 to designate staff as authorized signers as presented.
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STAFF:
Wendy Zhang Assistant Superintendent, Business Services
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Res 2019.55 Authorized Signatures
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BACKGROUND: On November 13, 2018, the District adopted a resolution to collect Level II fees in the amount of $4.62. The Level II fee amount is only valid for one year. In order to continue collecting the fees for another year, the District will need to update its Facility Needs Assessment and receive approval. Jack Schreder & Associates has worked with our District in the past, providing assistance with the Developer Fee Justification Study. We would like to continue with their services.
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Authorize staff to accept the proposal from Jack Schreder & Associates to prepare a Facility Needs Assessment for the Developer Fee Justification Study – Level II.
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$10,342.00 plus reimbursable expenses.
STAFF: Wendy Zhang Assistant Superintendent, Business Services |
Facility Needs Assessment Proposal-Agreement
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BACKGROUND: A teacher work space was built with only the framework at Mattos Elementary during Phase I. This space will be converted into a classroom with construction completed this summer. The district received multiple proposals on the bid packages for this project. The following contractors were found to have the best and lowest proposals :
Daley’s Drywall $12,529 Delgado Electric, Inc $47,513 George Masker, Inc $13,800 Paragon Mechanical, Inc $19,468
$93,310 The ratification of these contracts follows Board approval to delegate the Superintendent’s authority to execute contracts on June 11, 2019. |
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Ratify Mattos Elementary classroom build out proposals.
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$93,310 from Bond Fund 250
STAFF:
Wendy Zhang Assistant Superintendent, Business Services
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Daley's Proposal Delgado Proposal George Masker Proposal Paragon Proposal
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Due to the summertime constraints, staff recommends the Board to authorize the Superintendent to execute contracts and change orders per BP 3312. The contracts will be brought to the Board for ratification later. The delegation of authority will be from mid-June through end of August 2019 for the installation of electric charging stations at MOT.
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Approve the Superintendent’s authority to execute contracts from mid-June through end of August 2019. Staff: Wendy Zhang, Assistant Superintendent, Business Services
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Michael Tsai would like to see these contracts categorized as what was approved over the summer. Wendy Zhang assured him that the contracts that have been approved during the summer would be brought back in August to be ratified. This is standard practice to avoid delay in projects during the summer. |
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BACKGROUND: Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or beyond repair. Total Items to Obsolete: 74 Total Dollar Amount to Obsolete: $61,570 |
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Classify the attached list of items as obsolete.
STAFF:
Wendy Zhang Assistant Superintendent, Business Services
Kelly Ng Purchasing/Contracts/Bond Budget Manager |
Obsolete
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BACKGROUND:
CSPP-9568, $887,611 - California State Preschool Program (Amount previously encumbered - $843,812) CCTR-9267, $419,969- General Child Care & Development Programs (Amount previously encumbered - $398,866) Total Program Days: 238 The State of California funds identified by the above contracts are for the support of the subsidized portion of the following programs: Five (5) part day and one (1) full day preschool programs located at Rose and Sunnyhills Child Development Centers. Two (2) school age programs at Rose and Sinnott Elementary Schools. The General Child Care programs also provide care on minimum and staff development days as well as during winter and spring breaks.
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Adopt Resolutions 2019.50 approving Child Development Contract CSPP-9568 and Resolution 2019.51 approving Child Development Contract CCTR-9267 with the CDE for the 2019-20 school year.
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Amounts encumbered by the State of California:
CSPP-9568, State Preschool $887,611 CCTR-9267, General Child Care $419,969 Total for two Contracts $1,307,580 These funds shall not be used for any purpose considered non-reimbursable pursuant to the 2019-20 “Funding Terms and Conditions” (FT&C)
STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development
Wendy Zhang Assistant Superintendent, Business Services
Gerry Lopez, Ed.D. Coordinator II, Early Childhood Development and Community Engagement
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CCTR-9267-00 CSPP-9568-00 Resolution 2019.50 CSPP-9568 CA State Preschool Program Resolution 2019.51 CCTR-9267 General Child Care & Dev Programs
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BACKGROUND:
Milpitas Unified School District has contracted with Counseling and Support Services for Youth (CASSY) since the 2012-13 academic year. During the 2016-17 school year, Student Services conducted extensive data analysis to determine program scope and effectiveness. This agreement will allow the District to continue to bring quality social emotional supports to students.
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Approve this Agreement with Counseling and Support Services for Youth July 1, 2019, to June 30, 2020.
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Cost estimated to be $479,000 for the 2019-20 school year.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshew Director, Student Services
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Chris Norwood requested a better understanding of what our plan is in terms of the development of our own programs for the next year. Norma Rodriguez shared that there is a correction in the total amount; it should be $469,200 rather than $479,000. Carla Crenshaw assured the Board that we are not replacing one service and adding providers to do the work of staff. We are building a whole system and making sure everything is in place. We are making progress and the program is developing but there is still work to be done. At the elementary level, we have CASSY helping children develop social and emotional skills. CASSY referrals at the Middle School were also for social and emotional issues, which revolved around emotions and anxiety and the high school referrals were for depression and anxiety. |
2019-20 CASSY agreement
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BACKGROUND:
During the recruiting season, the District advertised for special education teachers on these recruiting sites and/or participated at these job fairs; EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. Staff reached out through personal connections with prior school districts and the Special Education Local Plan Areas in the recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and the District has to contract for these teachers.The EdJoin listing will continue until the positions are filled.
This RSP teacher is contracted for Mabel Mattos Elementary School.
The teacher from EBS is compensated at $85 per hour for the term August 12, 2019, to June 4, 2020.
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Approve the agreement with EBS for the 2019-20 school year for this RSP Special Education teacher position.
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Total cost estimated to be $132,600 for this Special Education teacher.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services |
2019-20 EBS contract
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BACKGROUND:
NOVA Health Therapies, Inc. provides licensed and credentialed speech-language pathologists to school districts. The District has continued to actively attempt to recruit highly qualified speech-language pathologists. Due to a continued state-wide shortage, there is a need to contract with outside agencies at times. California Therapy Connection, Inc. is providing the District highly qualified full time speech-language pathologists while we continue to actively recruit for district employees. |
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Approve this agreement with NOVA Health Therapies, Inc. for July 1, 2019 to June 30, 2020.
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Cost estimated to be $142,800.00 for the 2019-20 school year.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
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NOVA Agreement
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BACKGROUND:
During the recruiting season, the District advertised for special education teachers on these recruiting sites and/or participated at these job fairs; EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. The District reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and the District has to contract for these teachers. The EdJoin listing will continue until the positions are filled.
The teachers from Staff Rehab are compensated at $90 per hour, for the term August 12, 2019, to June 5, 2020. |
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Approve this agreement with Staff Rehab for the 2019-20 school year for open Special Education teacher positions.
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Total cost estimated to be $122,850.00 for this Special Education teacher.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
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Staff Rehab agreement
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BACKGROUND:
Esther B Clark School provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. A key part of the program is that instruction is delivered in a small structured special day classroom with no more than 12 students, while receiving individualized academic and behavioral support. |
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Approve this agreement with Esther B. Clark School for three students for the 2019-20 school year.
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Cost estimated to be $311,388 for the 2019-20 school year.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services |
Esther B Clark contract Esther B Clark.isa.AG Esther B Clark.isa.JE Esther B Clark.isa.RL
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BACKGROUND:
Beacon Nonpublic School provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom while receiving individualized academic and behavioral support is a key part of the program. The student’s IEP determines that this level of service is necessary and appropriate for the student at this time. The annual SELPA Master Contract will be approved along with this Individual Service Agreement.
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Approve this agreement with Beacon School for the 2019-20 school year.
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Cost estimated to be $56,006 for the 2019-20 school year.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
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BEACON contract BEACON.isa.ND
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BACKGROUND:
During the recruiting season, District staff advertised for special education teachers on these recruiting sites and/or participated at these job fairs; EdJoin, Eduprenuers, SJSU, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. Staff reached out through personal connections with prior school districts and the Special Education Local Plan Areas in its recruiting efforts. Despite these efforts, several teacher positions remained unfilled, and the District has to contract for these teachers. The EdJoin listing will continue until the positions are filled.
The teachers from Accountable School Staffing are compensated at $80 per hour for the term August 12, 2019, to June 4, 2020. |
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Approve this agreement with Accountable School Staffing for the 2019-20 school year for this open Special Education teacher position.
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Total cost estimated to be $124,800 for this Special Education teacher.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
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Accountable School Staffing contract
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BACKGROUND:
The Milpitas Unified School District has been granted $235,872 in Proposition 49 funding for the After School Education and Safety Program for the 2019-20 school year. The district has housed an ASES program for 12 years at Randall and Rose Elementary schools. To date, the district has been granted a total of $2,847,744 for the ASES program. For the past seven years, The YMCA of Silicon Valley has acted as the service provider for delivery of the ASES program at both Randall and Rose Elementary schools. The MOU with The YMCA of Silicon Valley is up for renewal, and there is no reason to change service providers or terms of the agreement. |
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Approve the YMCA MOU renewal and agreement.
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The District must match funds at 33% of the funded amount. This is achieved through in-kind services i.e., use of facilities, administrative support and partnering with the YMCA. There is no impact on general funds.
STAFF: Norma Rodriguez Assistant Superintendent, Learning and Development
Parwinder Johal Coordinator, Learning and Development |
YMCA ASES MOU 2019-20
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BACKGROUND:
The Workforce Innovation and Opportunity ACT (WIOA) requires that a Memorandum of Understanding (MOU) be developed and executed between the NOVA Workforce Board (BWB) and the America’s Job Center of California (AJCC) Partners to establish an agreement concerning the operations of the AJCC deliver system.
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Approve the MOU with NOVA Workforce Development for the 2019 - 20 school year.
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There is no financial impact.
STAFF:
Cheryl Jordan Superintendent
Giuliana Brahim Principal, Milpitas Adult Education program |
The Workforce Innovation and Opportunity Act (WIOA) is the Federal funding source for Milpitas Adult Education. In California, WIOA supplements State funds for adult education and is administered by the California Department of Education.
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MOU Nova Workforce Summary NOVA Workforce Development
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BACKGROUND: This agreement between Littler Mendelson and Milpitas Unified School District provides staff to continue participation in the Santa Clara County Personnel Council, a consortium of public school districts and other public education entities. The consortium meets monthly at the Santa Clara County Office of Education and district staff has attended this invaluable collaborative for many years. In addition to legal updates provided by Littler Mendelson staff, the consortium offers district representatives from throughout Santa Clara County the opportunity to discuss Human Relations issues and share relevant information. Littler Mendelson attorneys provide two free hours of training for consortium participants. Littler Mendelson sends a contract to all districts in the consortium in the event they need to request additional legal services from the firm. Littler Mendelson will provide legal services at the hourly professional rates of $215 to $305 for associates, $300 to $330 for Of Special Counsel, and $340 to $360 for shareholders. These rates are guaranteed through June 30, 2020.
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Review the attached Agreement for Legal Services with Littler Mendelson and authorize staff to enter into the agreement from July 1, 2019 until terminated by either party.
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STAFF:
Cheryl Jordan Superintendent
Jonathon Brunson Assistant Superintendent, Human Relations |
Agreement for Legal Services with Littler Mendelson 2019-20
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BACKGROUND: Renewal of agreement between the law firm of Lozano Smith, LLP, and the Milpitas Unified School District to provide legal services effective July 1, 2019.
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Review the attached Agreement for Legal Services with the law firm of Lozano Smith and authorize staff to enter into the agreement effective July 1, 2019. The District may discharge Lozano Smith at any time, with or without cause, by written notice to attorney. Lozano Smith may terminate its services at any time with District’s consent or for good cause.
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Hourly Professional Rates: Partner/Senior Counsel/Of Counsel $275 - $300 per hour Associate $215 - $275 per hour Paralegal/Law Clerk $135 - $155 per hour Consultant $135 - $195 per hour Lozano Smith has consolidated and standardized hourly rates and categories across the firm. Rates for individual attorneys within each category may vary based upon years of experience. Rates for work performed by Senior Partners with 20 years of experience or more may range from $300 - $350 per hour.
STAFF:
Cheryl Jordan Superintendent
Jonathon Brunson Assistant Superintendent, Human Relations |
Lozano Smith Agreement for Legal Services 2019
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BACKGROUND: The agreement between Logicloft (Evaluat’d) and Milpitas Unified School District to provide employee performance evaluations on a web-based platform for the 2019-2020 school year is being presented to the Board for approval. Evaluat’d will use our existing negotiated forms from MUSD. Human Relations will be able to monitor the progress of evaluations by logging into Evaluat’d.
The web-based platform allows all its users to login and have access from any location or device. This is a highly secured network where all of the evaluation data is encrypted using the highest standards and securely stored on the district’s servers. Evaluat’d works on all Windows, Macs, iPhones, iPads, and Android devices. Evaluators can track individual and overall evaluations. Easy to read pie-charts gives status on pending and completed evaluations. |
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Approve the Memorandum of Understanding with Logicloft (Evaluat’d).
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This is a free trial for three of our evaluation documents for the 2019-2020 school year. If we elect to use additional documents for 2019-20 school year, there will be a one time cost of $350 for each document.
STAFF: Cheryl Jordan Superintendent
Jonathon Brunson Assistant Superintendent, Human Relations
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Evaluat'd Agreement 2019-20
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BACKGROUND: Milpitas Unified School District agrees to provide opportunities for the Fellows/Volunteers of Encorps to work with students in a variety of settings during designated tutoring times and ensure that students are present to meet with a Fellow; meet with the Fellows at least once every other week (for 10-15 minutes) to field questions, give formal feedback, or debrief the Fellow’s experience; observe Fellows when they are tutoring or guest teaching and provide feedback periodically to both the Fellows and EnCorps staff.
Encorps will screen, select, train, and match Fellows with school sites who will commit to working with MUSD for one academic semester; prepare and disseminate Fellows’ Guest Teaching observations and reflection templates, monitor their completion, and provide feedback; provide MUSD Staff with both MUSD surveys and student surveys in electronic and paper (on request) formats; and pay Host Teachers who fulfill the expectations in this MOU a $250 honorarium for each teacher that participates. These volunteers or Fellows will be able to explore their potential future roles as public school educators. This is a valuable opportunity for Milpitas USD to recruit teaching candidates for open positions in the district as well as connect our students to the world of STEM opportunities for their future careers.
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Approve the Memorandum of Understanding between EnCorps STEM Teachers Program (“Encorps”) and MUSD to provide STEM Fellows an opportunity to volunteer in our schools in the areas of science, math, technology and engineering related fields.
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STAFF:
Cheryl Jordan Superintendent
Jonathon Brunson Assistant Superintendent, Human Relations
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EnCorps/Milpitas Unified MOU 6.3.19
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BACKGROUND:
The district currently uses QCC Fixed Assets to track items that are over $500. The District need san asset system that also tracks items under $500 for inventory, in particular chrome books. The Hayes system integrates with Aeries and would allow a teacher/user to look up an item right away and see what inventory they should have at their site or in their room. This would also allow the District to track the students who take chrome books home for school use. Hayes would allow us to track which chrome book the student is using.
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Approve the agreement with Hayes Asset System for a more complete Inventory tracking system.
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$12,000 for the first year $10,200 for subsequent years (years 2, 3, 4, and 5)
STAFF:
Wendy Zhang Assistant Superintendent, Business Services
Chin Song Director, Technology Services
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BACKGROUND:
Illuminate Data & Assessment (DnA) provides a web-centric means of assessment and provides teachers and administrators clearer data about our district-wide assessments. Illuminate has proven to be an effective tool for assessment and data visualization, and has been used by teachers to create local web-based assessments to monitor student progress since 2014.
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Approve the Illuminate contract for the 2019-20 school year.
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$61,542.00 annually
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Chin Song Director, Technology Services
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Illuminate Contract
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BACKGROUND:
The State mandates hearing testing services for Grades Kindergarten or first, second, fifth, eighth, and 10th grade and all Special Education/SDC students. The attached agreement with Center for Hearing Health for the 2019-20 academic year requires the Board's approval. The contract is for the term August 15, 2019 through June 4, 2020.
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Authorize staff to enter into the contract listed above for 2019-2020.
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Approximate cost is not to exceed $15,388.50 to cover enrolled students in grades kindergarten or first, second, fifth, eighth, 10th, and Special Education/SDC.
STAFF:
Norma Rodriguez Assistant Superintendent, Learning and Development
Carla Crenshaw Director, Student Services
Amy Sanidad Coordinator, Student Services
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CHH Contract CHH contract enrollment
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BACKGROUND:
Each year, elementary sites schedule overnight field trips for sixth graders to attend an outdoor science camp. Board approval is required. Attached is the agreement for Curtner Elementary School.
Exploring New Horizons will be conducted at Loma Mar Camp in Loma Mar October 28 to November 1, 2019. A minimum of 95 students, four teachers and 12 counselors will attend. It is $347/student. If Curtner is unable to find counselors, Exploring New Horizons can provide them for $100 per counselor.
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Approve the agreement for outdoor science camp with Exploring New Horizons.
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General Fund, Principal’s Fundraiser - $32,965 + $1,200 for counselors
STAFF:
Wendy Zhang Assistant Superintendent, Business Services
Kelly Ng Purchasing/Contracts/Bond Budget Manager |
Exploring New Horizons
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August 13, 2019 - Special Board Meeting: 5 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
August 27, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
September 10, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
September 24, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500 October 8, 2019 - Closed Session: 6 p.m. Open Session: 7 p.m. 1331 East Calaveras Blvd. Board Room, Bldg. 500
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Passed with a motion by Daniel Bobay and a second by Michael Tsai. |
Yes Daniel Bobay. Yes Hon Lien. Yes Chris Norwood. Yes Michael Tsai. Yes Kelly Yip-Chuan.
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Fundraiser on July 3rd for the Milpitas Theatre at Than’s Restauant City of Milpitas 4th of July Celebration at the Milpitas Sports Center Spring Valley BBQ on the 4th of July
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The Board Meeting Adjourned at 11:40pm. |
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Individuals who require special accommodation should contact the Superintendent’s Office at (408) 635-2600 ext 6013 at least two business days before the meeting date.
All disclosable public records related to an agenda item for discussion in open session of a regular meeting of the Board of Education and distributed to all or majority of the Board members less than 72 hours prior to that meeting, shall be made available for public inspection at the same time the writing is distributed to all or majority of the Board members. Any such writings will be made available for public inspection during business hours in the Superintendent’s Office Bldg. 100, 1331 East Calaveras Blvd., between 8:00 a.m. and 5:00 p.m. Barring technical difficulties, such writings will also be posted on the District’s web site at www.musd.org. |
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Present | Daniel Bobay |
Present | Hon Lien |
Present | Chris Norwood |
Present | Michael Tsai |
Present | Kelly Yip-Chuan |
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