_____ Dan Bobay
_____ Chris Norwood
_____ Hon Lien
_____ Robert Jung
_____ Amin Fazal
_____ Alan Pham, Student Board Representative

The Board may delete items from its posted agenda and may also add items to its posted agenda, pursuant to Govt. Code 54954.2, if such items to be added arise out of “emergency situations”, as defined under Govt. Code Sec. 54956.5.

Motion:_____   Second: _____   Action:______

Milpitas Unified School District will interview candidates for the three vacant volunteer positions on the Community Board Advisory Council (CBAC). 

The candidates will be interviewed in the following order: 

• Rita Lu - 5 p.m.
• Allysson McDonald - 5:15 p.m.
• Tom Valore - 5:30 p.m.
• Pearl Bray-Chavez - 5:45 p.m.

After the interviews, the Board will announce the names of the three successful candidates.

BACKGROUND:

Per Board Policy 1220, every two years, the Board of Education interviews and selects three members for the Community Board Advisory Council (CBAC). The candidates’ applications were received after an advertisement was placed in the Milpitas Post along with a notice on the MUSD website. The term of the volunteers will start on July 1, 2017 and end on June 30, 2019.

Interview the candidates on the attached sheet and select three volunteers to serve on the Community Board Advisory Council (CBAC) from July 1, 2017 through June 30, 2019.

There is no financial impact.




STAFF:

Cheryl Jordan
Superintendent

    Motion:_____   Second: _____   Action:______

The meeting will adjourn to closed session to discuss and/or to take action on the following items. This part of the agenda is closed to the public. 

CONSIDERATION OF STUDENT EXPULSION (Pursuant to Ed. Code Sec. 48918(c))
-Confidential Report 2017.1
-Confidential Report 2017.3
-Confidential Report 2017.5

PERSONNEL (Pursuant to Government Code Section 54957)
-Public employee discipline/dismissal/release
-Public employment:
       -Certificated Management, Assistant Superintendent of Human Relations

Per Board Bylaw 9001, amended on February 28, 2017, Board members and the Superintendent agree to

1. Keep learning and achievement for all students as the primary focus.

2. Ask questions for our own understanding.

3. Be open and honest with each other.

4. No surprises.

5. Be aware that their our behavior in the Milpitas community reflects on us as a team.

6. Communicate proactively with each other about topics, questions, and challenges in open session and in advance of public Board meetings in compliance with the Brown Act.

7. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.

Superintendent Cheryl Jordan will hold special recognitions as part of this evening's report. Board members will be asked to take a photo in front of the dais following each presentation. Tonight's honorees include:

-Student Board Representative Alan Pham, who is attending his last Board Meeting this evening. Alan was elected to the Board of Education for the 2015-16 school year, at which time he was a sophomore at Milpitas High School. MHS student Priyanshi Nigam will take over as the Student Board Representative in the fall.

-Sridaya Mandyam-Komar, a teacher from Calaveras Hills High School, and Dr. Madeline Dasalla-DiSanto, a teacher from Silicon Valley Career Technical Education Center in the Metropolitan Education District. They were announced as two of three winners in the Santa Clara County Office of Education's Texas Instruments Innovations in STEM Teaching Awards last week in a News Release. Each teacher will receive a cash award of $1,000, the opportunity to attend a professional development event at the SCCOE, and be honored at the 48^th Annual Teacher Recognition Celebration on September 14. 
 

-Business Services
-Learning and Development
-Human Relations

BACKGROUND:

KNN Public Finance has provided services to the District with all of our General Obligation Bonds since 2012. Blake Boehm from KNN Public Finance will present to the Board information about bond finance, strategies, and the planning involved for a new bond. This will help educate new Board Members and give them a better understanding of the bond process.

Listen to the presentation by KNN on the bond study.

There is no financial impact.




STAFF: 

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND: 

In our continual pursuit of efficiency and excellence in our technology infrastructure, device procurement, and services systems, the Board approved a Fiscal Crisis and Management Assistance Team (FCMAT) study of the department. FCMAT representatives lead by Intervention Specialist, Scott Sexsmith, have completed their analysis of the department and its services to the district. Laurel Krsek, the FCMAT consultant on the study, will provide a summary report to the Board outlining recommendations for the department and its services to the district. Highlights of the recommendations are: 

• Establish a Technology Committee and develop a District Technology Plan tied to goals and outcomes for students
• Provide professional development and training schedule to staff
• Adopt an annual cycle of equipment replacement
• Establish regular meetings with site tech leads to determine tech support issues and adjust practices as necessary
• Establish partnership between technology and maintenance departments for installation of technology equipment
• Revise board policy to include inventory of technology assets valued less than $500
• Establish more efficient receiving and warehouse storage and work areas to accommodate increased equipment purchasing
• Increase over time computer technicians by 3.5 FTE to provide front line support at school sites
• Revise job description for Data Technology Services Secretary to accurately reflect the scope of work of this person.

 The full report is attached.

Depends on implementation of recommendations.




STAFF:

Cheryl Jordan
Superintendent

     Motion:______ Second:______ Action:______

Roll Call Vote: 

Bobay_____ Norwood_____ Lien_____ Jung_____ Fazal_____

RATIFY/APPROVE modification to rehabilitation plan condition to prohibit Student from attending any District activities for a period of one year, from June 14, 2017 to June 14, 2018. The Superintendent recommends approval.

There is no financial impact. 




STAFF: 

Cheryl Jordan
Superintendent

Amy Sanidad
Coordinator, Student Services

   Motion:______ Second:______ Action:______

Roll Call Vote: 

Bobay_____ Norwood_____ Lien_____ Jung_____ Fazal_____

     Motion:_____ Second:_____ Action:_____

BACKGROUND:                                            

Local Education Agencies (LEA’s) are required to engage all stakeholders in cycles of continuous improvement through the development and revision of the Local Control and Accountability Plan (LCAP). This process consists of four steps:

1) Consult (review previous year’s plan with stakeholders to evaluate necessary  changes)
2) Review (revise & draft new LCAP)
3) Input (available for public comment before board approval)
4) Adopt  (Board approval, followed by County approval) 

Our District LCAP Advisory Committee fulfilled its responsibility to engage in all the required steps for the LCAP  Development. The 2017-2018 District Local Control and Accountability Plan (LCAP) is now ready for formal adoption.

Formally adopt the 2017-2018 District Local Control and Accountability Plan (LCAP).

There is no financial impact.




STAFF: 

Norma Rodriguez
Assistant Superintendent, Learning & Development

Wendy Zhang
Assistant Superintendent, Business Services

     Motion:_____     Second:_____     Action:_____

BACKGROUND:

The Budget Study Session was completed during the June 13, 2017 Board Meeting as a report to Trustees, District staff, and community members. The Budget Hearing was held on June 13, 2017 later during that same meeting. 

Staff has made a budget reduction of $2,141,000 beginning in 2018-19 and the savings will be ongoing as we recommended during the budget study session. This will assist in balancing the budget. The Superintendent and Assistant Superintendent of Business Services will conduct stakeholder meetings from September 2017 through January 2018 to gather input about how the budget reduction can be achieved for 2018-19. Recommendations will be presented to the board in February 2018.

The official budget document is presented to the Board for final adoption.

Adopt the 2017-18 proposed budget as presented.

STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Linh Le
Director, Business Services

      Motion:______ Second:_____ Action:______

BACKGROUND: 

During the 2015-16 negotiations process it was jointly agreed upon that there was a need for a comprehensive study to determine relevancy and alignment in the California School Employees Association (CSEA) job classifications, descriptions, and unit work being performed throughout Milpitas Unified School District. This agreement resulted in the Memorandum of Understanding for a three-year Reclassification Pilot. The Reclassification Committee, which consists of an equal number of management and classified staff representatives, met throughout the 2016-17 school year to consider job descriptions, observe employees in their work environments, discuss findings, and draft a final report for the Superintendent. This process is outlined below: 

According to Education Code 45101 (f), “Reclassification” means the upgrading of a position to a higher classification as a result of the gradual increase of the duties being performed by the incumbent in such position. The reclassification and/or job duties re-alignment process is not designed to reward individuals for their efforts and dedication, nor is it a way to address workload increases. A reclassification occurs when there are significant changes to duties, responsibilities, knowledge, skills, and abilities for the position.  

A side letter (Appendix E) agreement was made in the collective bargaining agreement of 2015-18 to conduct a pilot three-year Classification and Compensation Study program. The study began in December 2015, with a review of three job classifications including clerical, health clerks, and technology services. The classification review phase included staff surveys, job shadowing, interviewing, and analysis of work being performed compared to the current job descriptions, and reviewing the language in multiple job descriptions. The Technology Services and Adult Ed classifications were moved to the 2016-17 evaluation cycle. In 2016-17, these two classifications along with additional clerical staff were analyzed by the committee. During negotiations this school year, the team agreed to extend the pilot study to five years due to the careful and thorough process in which the team has engaged.

The objective of this pilot reclassification study is to fully review the selected classification groups while identifying suggestions that support their respective department and are internally equitable, readily updated, easily understood, and fiscally responsible.

It is critical that MUSD continually review work being performed, job descriptions, and salaries in order to attract and retain qualified and well-performing employees. It is evident that the previous system of reviewing job classifications and duties performed was not responsive to MUSD’s growth or the change in needed skills and responsibilities.

The team presented its findings to Superintendent Cheryl Jordan and Assistant Superintendents Norma Rodriguez and Wendy Zhang for consideration of its recommendations. The Superintendent modified the recommendations and discussed the justification for these modifications with the members of the MUSD CSEA Reclassification Committee on June 22, 2017.

Tonight, the Committee will present its findings and revised recommendations to the Board for approval: Board Presentation Slides for Reclassification Committee Report 

Hear the report, ask questions, and approve the recommendations presented by the committee.

Approximately $57,000 (this has been included in the 2017-18 Budget Proposal presented to the Board on June 13, 2017).




STAFF:

Cheryl Jordan
Superintendent

Dr. Sheila Murphy-Brewer
Executive Director, Human Relations

Tabitha Kappeler-Hurley
Director, Human Relations

     Motion:_____ Second:______ Action:______

BACKGROUND: 

As staff moves towards finalizing the District's Future Facilities Needs Plan in late August, it is essential that we establish a Memorandum of Understanding with Public Finance Strategies TBWB in order to stay on course with our timeline for determining a bond initiative in 2018. Three capacity issues must be addressed: the completion of Phases II and III of the Mabel Mattos Elementary School, modernization of school facilities for Randall Elementary School, and expansion of high school classrooms and facilities to meet the future needs of our students. Additionally, there is a multitude of infrastructure and technology needs to be addressed within the next five to 10 years.  

Bond 2012 has provided our students with new learning centers, upgraded technology platforms, high speed WiFi, improved heating, ventilation, and air conditioning (HVAC) systems, multipurpose rooms, a new Milpitas High School (MHS) library, and MHS athletic facilities, to name a few of the Bond 2012 projects. We are grateful to our Milpitas community for supporting us and we hope that we will garner their support again to complete our building and infrastructure needs that will propel us into the 22nd century in meeting the needs of our learners.

TBWB has successfully assisted the District since 2010 in its efforts to reduce class size, maintain high quality teachers, and expanding math, science, technology, and engineering programs. 

Attached is an outline of services to be provided.

Approve the Memorandum of Understanding with TBWB for Bond 2018 preparation.

Approximately $7,500 per month of services provided.




STAFF:

Cheryl Jordan
Superintendent

    Motion:_____   Second: _____   Action:______

BACKGROUND:

As of July 1, 1994, the Commission of Teacher Credentialing implemented a process for issuing credential waivers (emergency permits) for those teachers who hold intern credentials or who are adding authorizations to an existing credential. The commission requires the governing board to adopt a Declaration of Need at a regularly scheduled public meeting as an action item requiring a separate vote, not as part of the Consent Agenda. This is required by the Title 5 Regulations 80026(e) (1) and Education Code §44300(a) (3) (B).

The governing board must also certify that there is an insufficient number of teachers holding credential authorizations to meet the District’s specified employment criteria. Since the declaration covers the entire school year, the need can only be estimated.

The numbers are a high estimate so it will not be necessary to return to the Board for approval should our actual need exceed our anticipated need.

The document attached is required by the Santa Clara County Credentialing Office and must be submitted prior to hiring teachers who do not hold preliminary or clear teaching credentials. Typically this only occurs with teachers of special education.

It is recommended that the Board of Education adopt the Declaration of Need for the 2017-18 school year.

There is no financial impact.




STAFF:

Cheryl E. Jordan
Superintendent

Sheila Murphy-Brewer
Executive Director, Human Relations

    Motion:______ Second:______ Action:______

BACKGROUND:

Milpitas Unified School District's Conflict of Interest Code has been reviewed by the Office of the County Counsel, County of Santa Clara, which asked that a required change be made, ie. to update positions designated under the disclosure category. 

The code (last approved in 2015) is the one still in effect until the new code is approved by the Board and the County Board of Supervisors. Since 2015, new positions have been added and removed, hence the need for an update. Form 700 filers in the annual reporting are based on the positions listed in our code.

Adopt Resolution 2017.43 approving an amended Conflict of Interest Code for the Milpitas Unified School District.

There is no financial impact. 




STAFF: 

Cheryl Jordan
Superintendent

Lori Porter
Executive Secretary

     Motion:_____ Second:_____ Action:_____

BACKGROUND:

Board Policy 3513.3 was last updated on June 23, 2015. This policy needs to be revised to align to the state law that the Governor approved on  May 4, 2016. A summary from the Tobacco Control Law is included below, as it relates to its impact on schools:

This prohibits the use and possession of all tobacco products, including e-cigarettes, by students while on school grounds or participating in any school-sponsored activities off school property.

There is no financial impact.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services/Special Education

Amy Sanidad
Coordinator, Student Services

     Motion:______ Second:______ Action:______

BACKGROUND:

CSPP-7567, $633,642 - California State Preschool Program
(Amount previously encumbered - $633.642)    

CCTR-7276, $452,091- General Child Care & Development Programs
(Amount previously encumbered - $452,091)    

Total Program Days: 237

The State of California funds identified by the above contracts are for the support of the subsidized portion of the following programs: Five (5) part day and one (1) full day preschool programs located at Rose and Sunnyhills Child Development Centers and two (2) school age programs at Rose and Sinnott Elementary Schools.  The General Child Care programs also provide care on minimum and staff development days as well as during winter and spring breaks.

Amounts encumbered by the State of California:

CSPP-7567, State Preschool                        $633,642

CCTR-7276, General Child Care                  $452,091                             

                                                                Total for two Contracts                            $1,085,733

These funds shall not be used for any purpose considered non-reimbursable pursuant to the 2017-18 “Funding Terms and Conditions” (FT&C)




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Wendy Zhang
Assistant Superintendent, Business Services

Gerry Lopez, ED.D.
Coordinator, Early Childhood Development and Community Engagement

     Motion:_____ Second:_____ Action:_____

BACKGROUND: 

On behalf of the District, Blach Construction obtained three bids for site concrete work at Mabel Mattos Elementary School. Bids ranged from $2,131,400 (Dolan Concrete) to $2,499,633 (J.J Albanese). Blach has conducted a post bid interview and determined the bid from Dolan Concrete was responsive and complete.

Staff has met with the City to discuss reimbursement for a portion of this bid for work that will occur in joint-use areas and are working to find ways to reduce costs. The District is estimating that with reimbursements the net cost to MUSD will be $1,521,250.

Attached is the bid tabulation and copy of the contract.

Award Dolan Concrete bid package #4 for site concrete work at Mabel Mattos Elementary School, Phase I.

Wendy Zhang
Assistant Superintendent, Business Services

Joe Flatley
Director, Facilities Modernization

     Motion:_____ Second:_____ Action:_____

BACKGROUND:

The Elementary and Secondary Act prompted the California State Department of Education to require each school to develop and submit a Single Plan for Student Achievement (SPSA) for board approval. The intent is to provide principals, teachers, other staff members, parents, and students (at the secondary schools) the opportunity to work together to design and implement a program that ensures all students achieve proficiency in the core content areas. This plan meets the requirement for the categorical programs for both state and federal programs. 

The School Site Council for each school must approve the SPSA. The annual plan outlines how resources received by the school are coordinated and utilized to ensure that all students acquire the knowledge, understanding, and skills, primarily in the areas of mathematics, English language arts and English as a Second Language. After sites review their latest student data, measurable site objectives are established and the SPSA is revised. The action plans are directly aligned to the Local Control and Accountability Plan (LCAP)Goals and identify how each school:

• Identify needs and addresses goals for continuous academic improvement;
• Addresses teaching and learning;
• Allocates funds for school wide efforts;
• Prioritizes the school focus;
• Documents staff development plans; and
• Outlines parental involvement activities.

The Learning and Development staff members read all SPSAs and provide feedback to principals prior to the final copy submission. The plans will be effective from August 2017 through June 2018.

Approve the Single Plan for Student Achievement (SPSAs) for all MUSD schools. 

Sites can spend their categorical allocations for the 2017-18 academic year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development 

    Motion:______     Second:_____     Action:_____

Adopt the minutes of the June 13, 2017 Regular Board Meeting.

There is no financial impact. 




STAFF: 

Cheryl Jordan
Superintendent

Shannon Carr
Board Support and Communications Specialist

BACKGROUND:

While the Milpitas Unified community has established a new vision, mission, core values, and logo over the last three years, we have not yet engaged in the development of a strategic plan for the school district. A strategic plan ties together the mission and vision, and is a roadmap for achieving district-wide goals that will move us towards achieving our vision. A strategic plan will provide us with common language about where we want to be in the future and the action steps we need to take over the next three years to get there.  It affords us with a common link for all of our initiatives: Local Control and Accountability Plan (LCAP), Single Plan for Student Achievement (SPSA), and goals; it is the document to which we will measure the outcomes of our work for the year.

The strategic planning process affords all stakeholders the opportunity to engage in conversation that will define our direction. The Board and superintendent will rely on the outcome of these conversations in finalizing the strategic plan. 

In searching for a consultant group to facilitate our strategic planning process, the superintendent and Cabinet met with three firms, and received proposals ranging in cost estimates of $12,000 to $24,000.  Of the three companies, Voler Strategic Advisors had the most innovative and efficient approach, with a non-traditional school team encompassing experiences from business, health services, government, non-profit, and school sectors. Additionally, Voler understood the constraints of the District’s budget and the need for conservative spending, and agreed to provide services at a discounted rate of $7,500.

Approve the Memorandum of Understanding with Voler Strategic Advisors for support with new MUSD Strategic Plan development.

$7,500




STAFF:

Cheryl Jordan
Superintendent

BACKGROUND:

This item is the renewal of an agreement between the law firm Lozano Smith, LLP, and Milpitas Unified School District to provide legal services, effective July 1, 2017. The District may discharge Lozano Smith at any time, with or without cause, by written notice to the attorney. Lozano Smith may terminate its services at any time with District’s consent or for good cause.

Approve the attached agreement for legal services with the law firm Lozano Smith and authorize staff to enter into the agreement, effective July 1, 2017.

Hourly Professional Rates:

Partner/Senior Counsel/Of Counsel                   $260 - $295 per hour

Associate                                                            $200 - $260 per hour

Paralegal/Law Clerk                                           $135 - $150 per hour

Consultant                                                          $135 - $195 per hour

Lozano Smith has consolidated and standardized hourly rates and categories across the firm. Rates for individual attorneys within each category may vary based upon years of experience. Rates for work performed by Senior Partners with 20 years of experience or more may range from $300 - $350 per hour.




STAFF:

Cheryl Jordan
Superintendent

Sheila Murphy-Brewer
Executive Director, Human Relations

BACKGROUND:

The Santa Clara County Department of Alcohol and Drug Services has partnered with Advent Group Ministries Inc. to provide drug and alcohol preventative services to at-risk students at Thomas Russell Middle School for the 2017-18 school year. 

The “Too Good for Drugs” ten session middle school curriculum will address environmental and developmental risk factors related to alcohol, tobacco, and other drugs. The program builds confidence and self-efficacy through setting and reaching goals, making healthy decisions, managing emotions, handling conflict, and building healthy relationships. Advent Ministries Inc. receives their funding through the Santa Clara County Department of Alcohol and Drug Services.

A copy of the MOU is attached.

Approve the Memorandum of Understanding with Advent Group Ministries, Inc. for curriculum from the Santa Clara County Department of Alcohol and Drug Services in 2017-18 at Thomas Russell Middle School.

There is no financial impact.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Greg Barnes
Director of Secondary Education, Education Services

BACKGROUND:

The Consolidated Application & Reporting System (CARS) collects information related to local educational agencies’ intention to participate in 2017-18 consolidated programs, legal assurances of compliance as required by state and federal statute, and other required program participation information. 

The district must complete and submit the Application for Funding in order to receive the following categorical funds in 2017-18: Title I Part A (Basic Grant), Title II Part A (Teacher Quality), Title III Part A (Immigrant), and Title III Part A (LEP). The Application for Funding is submitted electronically and requires approval by the Board of Education.

Approve the 2017-18 Consolidated Application & Reporting System (CARS) Application for Funding.

Categorical funds are distributed based on this application.




STAFF:                      

Norma Rodriguez
 Assistant Superintendent, Learning and Development

BACKGROUND: 

The state mandates hearing testing services for grades kindergarten/first, second, fifth, eighth, and 10th grade, and all Special Day Class (SDC) students. The attached agreement with the Center for Hearing Health (CHH) for the  2017-18 school year requires the  Board’s approval. The contract is for the term August 17, 2017 through June 7, 2018.

Authorize staff to enter into the contract with the Center for Hearing Health for the 2017-18 school year.

Approximate cost is not to exceed $13,000 to cover enrolled students in grades kindergarten/first, second, fifth, eighth, 10th, and Special Day Classes.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

Amy Sanidad
Coordinator, Student Services

BACKGROUND:

The Business Office has established a budget calendar for the smooth flow of operations in the department. The budget calendar will give the Board information about the timelines and process of the 2017-18 Budget.

There is no financial impact.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND:

Per Management Bulletin No. 17-01, from the California Department of Education (CDE) Early Education and Support Division (EESD), the Milpitas Unified School District’s Child Development Department completes and submits an annual Program Self Evaluation (PSE). This Management Bulletin (MB) informs contractors of California Department of Education (CDE), Early Education and Support Division (EESD) programs of the requirements and instructions for submitting the Program Self-Evaluation (PSE) due on June 1, 2017. This MB rescinds and replaces MB 16-03.

Compliance with this bulletin consists of the submittal of summary of findings in the four components listed below:

• Program Review Instrument FY 2016–17
• Desired Results Parent Survey
• Age Appropriate Environment Rating Scales
• Desired Results Developmental Profile and DRDPtech Reports

This report is submitted annually. Only summary information is provided to the EESD/CDE. All reference documentation and surveys are maintained and filed at the MUSD CDC office for future program compliance monitoring.  

There is no financial impact.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning & Development

Gerry Lopez, Ed.D.
Coordinator, Early Childhood Development & Community Engagement

BACKGROUND:

This resolution will designate the following as authorized staff to sign orders drawn upon the funds of the Milpitas Unified School District:

• Superintendent
• Assistant Superintendent, Business Services
• Assistant Superintendent, Learning and Development
• Assistant Superintendent, Human Relations
• Board President
• Board Clerk

There is no financial impact.




STAFF: 

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND: 

Education Code Section 42603 states that the governing board of any school district may direct that money held in any fund or account may be temporarily transferred to another fund or account of the district for payment of obligations. Amounts transferred are required to be repaid within the same fiscal year or in the following fiscal year if the transfer takes place within the final 120 calendar days of a fiscal year. Board approval is required before making these transfers.

Adopt Resolution 2017.40 authorizing temporary transfers between District accounts for the 2017-18 fiscal year as presented.

There is no financial impact.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND:

The proposed resolution would provide the Assistant Superintendent of Business Services with the authority to make the necessary budget adjustments in order to close out the 2016-17 fiscal year in a timely manner and avoid delays in payment of District liabilities.

Adopt Resolution 2017.41 as presented.

There is no financial impact.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND:

The proposed resolution would give the authority to and direct the Assistant Superintendent of Business Services to establish, increase, or decrease budgeted revenue amounts as may be needed in order to avoid delays in recording and accounting for unanticipated revenues and changes in the amounts of budgeted revenues for each revenue budget change to close out the 2016-17 fiscal year.

Adopt Resolution 2017.42 as presented.

There is no financial impact.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND

The Northwest Evaluation Association (NWEA) provides assessment tools to measure student academic growth. Their Measures of Academic Progress (MAP) will be used at Weller and Pomeroy in 5th and 6th grade and at Russell in 7th grade to help us measure the effectiveness of our personalized learning program.

The service period is from August 1, 2017 to July 31, 2018 at the following schools:

• Rose Elementary (5th & 6th Grade)
• Pomeroy Elementary (5th & 6th Grade)
• Weller Elementary (5^th and 6^th Grade)
• Russell Middle School (7th & 8th Grade)
• Randall Elementary (Kinder & 1st Grade)
  • CPAA (Children’s Progress Academic Achievement-In Spanish)

Approve services with the Northwest Evaluation Association to provide Measures of Academic Progress (MAP) for the 2017-18 school year.

$19,386 to come from the RDA




STAFF:                            

Norma Rodriguez
Assistant Superintendent, Learning and Development

Raquel Kusunoki
Director, Learning and Development - Elementary Education

BACKGROUND:

The Pacific Autism Center for Education (PACE) serves students ages six to 22 that live with moderate to severe autism, with a specific emphasis on non-verbal students and those with especially challenging behaviors and communication disorders. The student attending PACE recently moved into the MUSD boundaries. When this occurs, IEP teams have the responsibility to provide comparable services to what the student was receiving in their previous district. Based on a review of this student’s IEP, it has been determined that this level of service is necessary and appropriate for the student at this time. The annual SELPA Master Contract will be approved along with this Individual Service Agreement.

Cost estimated to be $103,478.00 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

Beginning last summer’s recruiting season we advertised for school psychologists on these recruiting sites and/or participated at these job fairs; Edjoin, Eduprenuers, SJSU, California Association of School Psychologists, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. We reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts.  One reason presented for not coming to MUSD to work as a school psychologist is the difference in salary schedules where some districts have the psychologists on a separate and higher pay schedule from other certificated staff. We are continuing our search for permanent school psychologists.

Approve the agreement with ProCare Therapy for the 2017-18 school year.

Cost estimated to be $257,400.00 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

Beginning last summer’s recruiting season we advertised for school psychologists on these recruiting sites and/or participated at these job fairs; Edjoin, Eduprenuers, SJSU, California Association of School Psychologists, Stanford, SCCOE EPIC program, Cal State East Bay, Santa Clara U, CSU Stanislaus, Berkeley, National and USF. We reached out through our personal connections with prior school districts and the Special Education Local Plan Areas in our recruiting efforts. One reason presented for not coming to MUSD to work as a school psychologist is the difference in salary schedules where some districts have the psychologists on a separate and higher pay schedule from other certificated staff. We are continuing our search for permanent school psychologists.

Cost estimated to be $101,250.00 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

AchieveKids provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom with no more than 12 students while receiving individualized academic and behavioral support is a key part of the program. The students’ IEP determine that this level of service is necessary and appropriate for the student at this time.

Approve this contract and Individual Service Agreement with AchieveKids non-public school for the 2017-18 school year.

Costs not to exceed $107,167.25 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

AchieveKids provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom with no more than 12 students while receiving individualized academic and behavioral support is a key part of the program. The students’ IEP determine that this level of service is necessary and appropriate for the student at this time.

Approve the contract and Individual Service Agreement with AchieveKids non-public school for the 2017-18 school year.

Costs not to exceed $131,344 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

AchieveKids provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom with no more than 12 students while receiving individualized academic and behavioral support is a key part of the program. The students’ IEP determine that this level of service is necessary and appropriate for the student at this time.

Approve this contract and Individual Service Agreement with AchieveKids non-public school for the 2017-18 school year.

Costs not to exceed $125,696.50 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:    

Beacon Nonpublic School provides a structured learning environment for students with significant learning and behavioral needs. The educational setting has a therapeutic component which addresses the student’s specific learning and social/behavioral needs. Instruction in a small structured special day classroom while receiving individualized academic and behavioral support is a key part of the program. The student’s IEP determines that this level of service is necessary and appropriate for the student at this time. The annual SELPA Master Contract will be approved along with this Individual Service Agreement.

Approve the agreement with Beacon School for the 2017-18 school year. 

Cost estimated to be $49,951 for the 2017-18 school year.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

California Therapy Connection, Inc. provides licensed and credentialed speech language pathologists to school district. The District has continued to actively attempt to recruit highly qualified speech-language pathologists. Due to a continued statewide shortage, there is a need to contract with outside agencies at times. California Therapy Connection, Inc. is providing the District highly qualified full time speech-language pathologists while we continue to actively recruit for district employees.

Approve the agreement with California Therapy Connection, Inc. for the 2017-18 school year. 

Cost estimated to be $462,840.00 for the 2017-18 school year.




STAFF:
Norma Rodriguez
Assistant Superintendent, Learning and Development

Carla Crenshaw
Director, Student Services

BACKGROUND:

The Division of State Architect (DSA) requires Milpitas High School Girls’ Athletics & Storage project to meet requirements for general inspection.

Attached is Furman & Associate’s proposal. The District has worked with them in the past and have recently awarded them a contract for Mabel Elementary School. Staff has reviewed the proposal, along with our consultants, and we feel it is fair and reasonable.

Award Furman & Associates, Inc. the Inspector of Record services for Milpitas High School Girls’ Athletics and Storage.

Wendy Zhang
Assistant Superintendent, Business Services

Joe Flatley
Director, Facilities Modernization

BACKGROUND:

The Division of the State Architect requires special testing and inspection services for most construction projects. This project requires inspection of the structural steel, welding, various fastening methods and more. Bids ranged from $18,248 (Consolidated Engineering Laboratories) to $33,812 (Construction Testing Services). The District’s construction manager, Kitchell, has reviewed the proposal and informed us that the proposed services are fair and reasonable.

Attached is the bid tabulation and proposal from Consolidated Engineering Laboratories.

Award Consolidated Engineering Laboratories Special Inspections & Testing at the Milpitas High School, Girls’ Team Athletics & Storage project.

STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Joe Flatley
Director, Facilities Modernization

BACKGROUND: 

Calaveras Montessori School operates a childcare center located in buildings 900 and 1000 at the District Office. They would like to rent an additional 250 square feet in Building 900 for a total of 550 square feet for the children to have dance lessons.

The rent is $1,021.13 a month for the space in Building 900. The lease will commence July 1, 2017 and end June 30, 2018.

Approve the lease amendment with Calaveras Montessori School.

Revenue of $12,253.56/annually for space located in Building 900.




STAFF:

Wendy Zhang
Assistant Superintendent Business Services

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

BACKGROUND:

The Milpitas Unified School District Board of Education approved the San Jose Evergreen Community College (SJECCD) Amendment #2 during its meeting on May 23, 2017. The SJECCD requested to revise Section 9.1.1, Maintenance and Repair. They added the bolded language: “SJECCD shall be responsible for the disposal of hazardous material waste resulting from instructional activities”. No other changes were made to this amendment.

The SJECCD Board approved amendment #2 with this clarification at their June 13 Board Meeting.

Approve the updated second amendment to the ground lease and joint-use agreement with San Jose Evergreen Community College.

There is no financial impact.




STAFF: 

Wendy Zhang
Assistant Superintendent, Business Services

BACKGROUND: 

Since 1998, the Calaveras Hills 4-H Club, through the Regents of the University of California, has leased a parcel of land at Airpoint, located at 3001 Calaveras Blvd., for a youth livestock program.

The current lease expires on June 30, 2017. Both parties wish to extend the lease agreement for an additional year through June 30, 2018.

Approve the lease amendment with the Regents of the University of California for the Calaveras Hills 4-H Club.

There is no financial impact.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

BACKGROUND: 

In 2015-16, the District had a Request for Proposals for security services. The Board approved to hire Admiral Security Inc. for school-time security services at Milpitas High School with the option to renew annually for the next four years. In 2016-17, the District renewed the agreement and would like to do so again through December 2017.

The new contract reflects an increase of $3.65/hour for security guard services during school hours. This is a total increase of $9,687.10 during school hours. This will prevent a turn-over in staffing throughout the school year.

Staff is developing a job description for its own MUSD Campus Supervisors and will negotiate salary range with the California School Employees Association (CSEA), Chapter 281 in accordance with Ed Code. Staff plans to bring a job description to the Board in August for approval. Once approved, staff will recruit for four campus supervisors to be placed at Milpitas High School and a part-time campus supervisor to be placed at Calaveras Hills High School. Once hired and in place, the contract with Admiral Securities will be terminated. 

Approve the addendum to the Admiral Security Services, Inc. contract.

$71,339.52 from General Fund




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

BACKGROUND:

The Milpitas Unified School District has been granted $216,000 in Proposition 49 funding for the After School Education and Safety (ASES) Program for the 2017-18 academic year. The district has housed an ASES program for 12 years, and the total funding received by the end of the 2018 academic year is $2,592,000 at $216,000 per year.

For the past six years, the YMCA of Silicon Valley has acted as the service provider for delivery of the ASES program at both Rose and Randall elementary school. The agreement with the YMCA of Silicon Valley is up for renewal, and there is no reason to change service providers, or terms of the agreement.

Approve the agreement with the YMCA of Silicon Valley for the After School Education and Safety Programs (ASES) for the 2017-18 school year.

The District must match funds at 33% of the funded amount. This is achieved through in-kind services i.e., use of facilities, administrative support and partnering with the YMCA. There is no impact on the general funds.




STAFF:

Norma Rodriguez
Assistant Superintendent, Learning and Development

Venus Cenizal
Coordinator, Learning and Development

BACKGROUND:

Authorize staff to enter into the agreement with the Consortium for Educational Change.

Not to exceed $6,500.




STAFF:

Cheryl Jordan
Superintendent

Sheila Murphy-Brewer
Executive Director, Human Relations

BACKGROUND: 

Attached is a list of items which have been identified by sites and departments as non-operable, stolen, broken, damaged, or beyond repair.

            Total items to obsolete: 44

Classify the attached list of items as obsolete.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

BACKGROUND: 

Milpitas High School has been looking into other ASB programs to track expenditures as the current system, Blue Bear, is not web based. After researching, staff found ASBWorks which is used at many local high schools.

There are many pros using ASBWorks:

• Cost effective. This program is approximately $300/year less
• Cloud based. Staff and student advisers can log on to see their real time balance
• Event tracker function. Students can scan their ID card to check in at events. Admin can check the website to see who has arrived immediately
• Less paperwork. Students can scan ID to process receipts

For 2017-18, the District will keep Blue Bear running to verify that all the information transfers over.

Approve the agreement with ASBWorks for Milpitas High School. 

$1,694/year plus $975 for a one-time training, from the Milpitas High School site fund.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

Kelly Ng
Purchasing/Contracts/Bond Budget Manager

BACKGROUND:

On November 16, 2016, the District adopted a resolution to collect Level II fees in the amount of $4.15. The Level II fee amount is only valid for one year. In order to continue collecting the fees for another year, we will need to update our Facility Needs Assessment and receive approval.

Jack Schreder & Associates has worked with our District in the past, providing assistance with the Developer Fee Justification Study. We would like to continue with their services.

$9,850.00 plus reimbursable expenses.




STAFF:

Wendy Zhang
Assistant Superintendent, Business Services

September 26, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500

October 10, 2017 - Closed Session: 6 p.m. Open Session: 7 p.m.
Regular Board Meeting - 1331 East Calaveras Blvd., Board Room, Bldg. 500